Special Meeting of the Apache Junction City Council

Meeting location: City of Apache Junction, Arizona City Council Chambers at City Hall Meeting Minutes 300 E Superstition Blvd Apache Junction, AZ Special Meeting of the Apache 85119 Junction City Council www.ajcity.net Ph: (480) 982-8002 Monday, July 1, 2013 7:00 PM City Council Chambers This document may not reflect the most current legislation adopted by the City of Apache Junction and is for convenience and informational use only. For further information on the official version of council meeting minutes please contact the Apache Junction City Clerk’s office at (480) 982-8002. A. CALL TO ORDER. Present 7- Mayor Insalaco Vice Mayor Barker Councilmember Evans Council Member Rizzi Councilmember Serdy Councilmember Waldron Councilmember Wilson The special meeting of the City Council of the City of Apache Junction, Arizona, was held on July 1, 2013, at the Apache Junction City Council Chambers pursuant to the notice required by law. Mayor Insalaco called the meeting to order at 7:00 p.m. B. ROLL CALL. Present 7- Mayor Insalaco Vice Mayor Barker Councilmember Evans Council Member Rizzi Councilmember Serdy Councilmember Waldron Councilmember Wilson Staff Present: City Manager George Hoffman Assistant City Manager Bryant Powell City Clerk Kathleen Connelly City Attorney Joel Stern Deputy Chief Tom Kelly Public Works Director Giao Pham Parks and Recreation Director Jeff Bell Finance Director Donna Meinerts Human Resources Director Liz Riley Assistant to the City Manager Matt Busby Others Present: City Magistrate James Hazel City of Apache Junction, Arizona Page 1 Special Meeting of the Apache Meeting Minutes July 1, 2013 Junction City Council C. AGENDA ITEMS. 1. 13-145 Discussion on tentative budget for Fiscal Year 2013-2014. Assistant City Manager Bryant Powell briefed the council on the item. Vice Mayor Barker commented she felt they had been well-educated by staff on multiple occasions and she thanked them for helping the council get through all of this and see all the points they were making. 2. 13-146 Public hearing tentative budget for Fiscal Year (FY) 2013-2014. This is a required public hearing to obtain public input on the tentative budget for FY 2013-2014. The subsequent council action adopts the tentative city budget for FY 2013-2014, presents tentative estimates of revenues and expenses, and sets the date, time and place for final budget adoption. Mayor Insalaco opened the public hearing on the item. There being no one wishing to speak, he closed the public hearing and called for any council discussion. There being no discussion, he moved on to the next item. 3. 13-147 Consideration of proposed Resolution No. 13-27, adoption of tentative budget for Fiscal Year 2013-2014 and giving notice of final budget adoption; and declaring an emergency. Yes 7- Mayor Insalaco,Vice Mayor Barker,Councilmember Evans,Council Member Rizzi,Councilmember Serdy,Councilmember Waldron andCouncilmember Wilson No 0 Mayor Insalaco called for a motion. Vice Mayor Barker asked if the changes had been incorporated into the motion. Finance Director Donna Meinerts stated they have been. Vice Mayor Barker commented they do not have to be noted at the changes area. Finance Director Donna Meinerts stated that is correct. City Clerk Kathleen Connelly stated if the changes are on the schedules the clerk’s office has received, the answer is yes. City of Apache Junction, Arizona Page 2 Special Meeting of the Apache Meeting Minutes July 1, 2013 Junction City Council Vice Mayor Barker MOVED THAT RESOLUTION NO. 13- 27, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, FOR THE ADOPTION OF THE TENTATIVE BUDGET FOR THE CITY OF APACHE JUNCTION, ARIZONA, FOR FISCAL YEAR 2013-2014, HEREWITH SETTING FORTH THE TENTATIVE ESTIMATES FOR THE MONIES NECESSARY FOR THE PUBLIC EXPENSES OF THE CITY OF APACHE JUNCTION, ARIZONA, FOR THE FISCAL YEAR 2013-2014 AND GIVING NOTICE OF THE TIME AND PLACE FOR HEARING TAXPAYERS FOR THE ADOPTION OF THE FINAL BUDGET, AND DECLARING AN EMERGENCY, BE APPROVED. I FURTHER MOVE THAT WE APPROVE TEMPORARY PERSONAL LEAVE FOR ELIGIBLE CITY EMPLOYEES FOR FISCAL YEAR 2013-2014 SUBJECT TO THE FOLLOWING TERMS: 1. ADDING FOUR HOURS OF TEMPORARY PERSONAL LEAVE FOR ELIGIBLE CITY EMPLOYEES WORKING A 4-10 SCHEDULE, TWO HOURS OF WHICH WILL BE USED TO SUPPLEMENT THE CITY EMPLOYEES’ BIRTHDAY LEAVE AND TWO HOURS OF WHICH SHALL BE USED TO SUPPLEMENT VETERANS’ DAY HOLIDAY ON NOVEMBER 11, 2013. 2. ADDING FOUR HOURS OF TEMPORARY PERSONAL LEAVE FOR ELIGIBLE CITY EMPLOYEES WORKING A 5-8 SCHEDULE, FOUR HOURS OF WHICH SHALL BE USED DURING FISCAL YEAR 2013- 2014. 3. ADDING TWO HOURS OF TEMPORARY PERSONAL LEAVE FOR ELIGIBLE PART TIME CITY EMPLOYEES, TWO HOURS OF WHICH SHALL BE USED DURING FISCAL YEAR 2013-2014. ELIGIBLE PART TIME CITY EMPLOYEES ARE THOSE CITY EMPLOYEES WHO REGULARLY WORK BETWEEN 24 AND 31 HOURS PER WEEK. 4. ELIGIBLE CITY EMPLOYEES WHOSE BIRTHDAY FALLS IN THE MONTH OF JULY 2013 OR AUGUST 2013 AND/OR ELIGIBLE CITY EMPLOYEES WHO REQUEST AND USE BIRTHDAY LEAVE DURING THE MONTH OF JULY 2013 OR AUGUST 2013 SHALL BE REQUIRED TO SUPPLEMENT THEIR BIRTHDAY LEAVE WITH EARNED VACATION LEAVE OR EARNED COMPENSATORY LEAVE. SUCH CITY EMPLOYEES WILL HAVE AVAILABLE TWO HOURS OF THIS TEMPORARY PERSONAL LEAVE FOR USE AT A LATER DATE DURING FISCAL YEAR 2013- 2014 SUBJECT TO THE TERMS AND CONDITIONS AS SET FORTH IN THIS MOTION. 5. THIS TEMPORARY PERSONAL LEAVE WILL BE PLACED IN A SEPARATE BILLING ACCOUNT APART FROM VACATION AND SICK LEAVE; IT WILL BE CONSIDERED STRAIGHT TIME AND WILL NOT BE USED IN THE CALCULATION OF OVERTIME OR CAUSE AN EMPLOYEE TO BE PAID FOR OVER FORTY HOURS IN THE WORK WEEK; IT WILL ONLY BE AVAILABLE FOR USE BEGINNING AUGUST 11, 2013 AND UP TO AND INCLUDING JUNE 30, 2014; THERE WILL BE NO CARRYOVER OF THIS LEAVE BEYOND JUNE 30, 2014; PRIOR TO TAKING THIS LEAVE AN EMPLOYEE SHALL OBTAIN APPROVAL FROM HIS/HER DEPARTMENT DIRECTOR. City of Apache Junction, Arizona Page 3 Special Meeting of the Apache Meeting Minutes July 1, 2013 Junction City Council 6. THIS TEMPORARY PERSONAL LEAVE SHALL BE EXTENDED TO ONLY THOSE CITY EMPLOYEES WHO ARE AN EMPLOYEE OF RECORD ON OR BEFORE JULY 1, 2013. 7. THIS TEMPORARY PERSONAL LEAVE SHALL NOT BE INCLUDED IN ANY PAYOUT PROVISIONS. I FURTHER MOVE THAT THE CITY MANAGER IS AUTHORIZED TO MAKE FINAL ADMINISTRATIVE ADJUSTMENTS TO THESE TERMS. Councilmember Wilson SECONDED THE MOTION. City Clerk Kathleen Connelly asked if there should be a correction to number 6. She asked if it should say “on or after July 1, 2013” instead of “on or before July 1, 2013”. Vice Mayor Barker commented people prior to today are the only people to which this refers. City Clerk Kathleen Connelly stated this would not be eligible for new employees. Vice Mayor Barker commented if someone is hired tomorrow they are not eligible for this specific thing. Mayor Insalaco called for the roll call vote. VOTE: Unanimous. The motion carried. 4. 13-149 Consideration of proposed Resolution No. 13-26, declaring as a public record and adopting those certain documents entitled "Classification Plan for Fiscal Year 2013-2014" and "Compensation Plan for Fiscal Year 2013-2014"; and declaring an emergency. Yes 7- Mayor Insalaco,Vice Mayor Barker,Councilmember Evans,Council Member Rizzi,Councilmember Serdy,Councilmember Waldron andCouncilmember Wilson No 0 Assistant City Manager Bryant Powell briefed the council on the item. Mayor Insalaco called for a motion. Councilmember Waldron MOVED THAT RESOLUTION NO. 13-26, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, DECLARING AS A PUBLIC RECORD AND ADOPTING CERTAIN DOCUMENTS FILED WITH THE CITY CLERK ENTITLED “THE CLASSIFICATION PLAN FOR FISCAL YEAR 2013-2014” AND “THE City of Apache Junction, Arizona Page 4 Special Meeting of the Apache Meeting Minutes July 1, 2013 Junction City Council COMPENSATION PLAN FOR FISCAL YEAR 2013-2014”; AND DECLARING AN EMERGENCY, BE APPROVED. Councilmember Evans SECONDED THE MOTION. VOTE: Unanimous. The motion carried. D. ADJOURNMENT. Mayor Insalaco called for a motion. Vice Mayor Barker MOVED THAT THIS MEETING BE ADJOURNED AT 7:10. Mayor Insalaco asked if they needed a roll call vote on that. City Clerk Kathleen Connelly stated only if they want to. Mayor Insalaco commented they do not want to and adjourned the meeting. City of Apache Junction, Arizona Page 5