Special Meeting of the Apache Junction City Council

Meeting location: City of Apache Junction, Arizona City Council Chambers at City Hall Meeting Minutes 300 E Superstition Blvd Apache Junction, AZ Special Meeting of the Apache 85119 Junction City Council www.ajcity.net Ph: (480) 982-8002 Monday, May 18, 2015 7:00 PM City Council Chambers This document may not reflect the most current legislation adopted by the City of Apache Junction and is for convenience and informational use only. For further information on the official version of council meeting minutes please contact the Apache Junction City Clerk’s office at (480) 982-8002. CALL TO ORDER The special meeting of the City Council of the City of Apache Junction, Arizona, was held on May 18, 2015, at the Apache Junction City Council Chambers pursuant to the notice required by law. Mayor Insalaco called the meeting to order at 7:00 p.m. ROLL CALL Present 6- Mayor Insalaco Vice Mayor Barker Councilmember Evans Council Member Rizzi Councilmember Waldron Councilmember Wilson Absent 1- Councilmember Serdy Staff Present: Assistant City Manager Bryant Powell City Clerk Kathleen Connelly City Attorney Joel Stern Public Safety Director Tom Kelly Public Works Director Giao Pham Library Director Spencer Paden Parks and Recreation Director Jeff Bell Finance Director Donna Meinerts Development Services Director Larry Kirch Human Resources Director Liz Riley Assistant to the City Manager Matt Busby Others Present: City Magistrate James Hazel AGENDA ITEMS 15-130 Discussion and consideration of Resolution No. 15-14, declaring as a public record and adopting the "City of Apache Junction Classification Plan for Fiscal Year 2015-2016" , the "City of Apache Junction Civilian City of Apache Junction, Arizona Page 1 Special Meeting of the Apache Meeting Minutes May 18, 2015 Junction City Council Compensation Plan for Fiscal Year 2015-2016", and the "City of Apache Junction Recruit and Sworn Compensation Plan for Fiscal Year 2015-2016", and declaring an emergency. Yes 6- Mayor Insalaco,Vice Mayor Barker,Councilmember Evans,Council Member Rizzi,Councilmember Waldron andCouncilmember Wilson No 0 Assistant City Manager Bryant Powell briefed the council on the item. Assistant to the City Manager Matt Busby stated when they adopt the resolution the council needs to include adding the Water Safety Instructor in their motion. City Clerk Kathleen Connelly stated they also need to add the pay group. Assistant City Manager Bryant Powell stated it is salary group 6. Mayor Insalaco closed the discussion with no further comments and called for a motion. Vice Mayor Barker MOVED THAT RESOLUTION NO. 15-14, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, DECLARING AS A PUBLIC RECORD AND ADOPTING CERTAIN DOCUMENTS FILED WITH THE CITY CLERK ENTITLED “CITY OF APACHE JUNCTION CLASSIFICATION PLAN FOR FISCAL YEAR 2015-2016”; “CITY OF APACHE JUNCTION CIVILIAN COMPENSATION PLAN FOR FISCAL YEAR 2015-2016”; AND “CITY OF APACHE JUNCTION RECRUIT AND SWORN COMPENSATION PLAN FOR FISCAL YEAR 2015-2016”; AND DECLARING AN EMERGENCY, BE APPROVED WITH THE FOLLOWING CHANGES: THAT WE ADD THE POSITION OF WATER SAFETY INSTRUCTOR AT SALARY GROUP 6. Councilmember Waldron SECONDED THE MOTION. VOTE: Unanimous. The motion carried. PUBLIC HEARING 15-144 Consideration of proposed Resolution No. 15-13, adoption of tentative budget for Fiscal Year 2015-16 and giving notice of the time and place for hearing taxpayers for adoption of final budget. This resolution adopts the tentative budget for Fiscal Year 2015-16 and sets the date, time and location for a public hearing on final budget adoption and declares an emergency. Yes 6- Mayor Insalaco,Vice Mayor Barker,Councilmember Evans,Council Member Rizzi,Councilmember Waldron andCouncilmember Wilson No 0 City Clerk Kathleen Connelly briefed the council on the item. Mayor Insalaco commented with the adoption of this budget they can City of Apache Junction, Arizona Page 2 Special Meeting of the Apache Meeting Minutes May 18, 2015 Junction City Council later take away but they cannot add. Finance Director Donna Meinerts stated that is correct. Assistant City Manager Bryant Powell stated that is correct. City Clerk Kathleen Connelly stated after the tentative budget is adopted they cannot increase. Assistant City Manager Bryant Powell stated it has not been adopted yet. There have been no changes since the last time they looked at it except for those required by the intergovernmental agreement with the school district where they added some revenue they would be receiving and expenditures of $25,000 that have been placed in the budget. It is a conservative budget. They will continue to see rises in the Public Safety Retirement System and more will follow on that from his office. They will continue to invest in the streets and roads. They will see several presentations from staff on what has been spent on the roads brought in by the .2 percent sales tax increase. They are very pleased with the effort so far. The department directors are in attendance for any questions. He thanked the budget staff and the finance director for all the work done to get to this point with a balanced budget. It is a line item budget already on the internet for everyone to view. Tonight there is an opportunity for public comment. Mayor Insalaco commented he would like to thank them for their hard work. He knows it was not easy. After going over it, he does not believe they could have done any better. Councilmember Rizzi agreed. Councilmember Wilson commented he wanted to thank them for the council being able to move some funds around to cover the intergovernmental agreement with the school so that the city is able to take on the expenses and keep the place open for the community. Councilmember Rizzi commented she wanted to thank the staff for being available. Any questions they had were answered thoroughly no matter what question it was on what line item. They had the answers lickity-split and were very detailed. She appreciated it very much. Mayor Insalaco opened the public hearing on the item. There being no one wishing to speak, he closed the public hearing and reopened the item to council discussion. There being no further discussion, he called for a motion. Councilmember Evans MOVED THAT RESOLUTION NO. 15-13, A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA, FOR THE ADOPTION OF THE TENTATIVE BUDGET FOR THE CITY OF APACHE JUNCTION, ARIZONA, FOR FISCAL YEAR 2015-2016, HEREWITH SETTING FORTH THE TENTATIVE ESTIMATES FOR THE MONIES NECESSARY FOR THE PUBLIC EXPENSES OF THE CITY OF APACHE JUNCTION, ARIZONA, FOR THE FISCAL YEAR 2015-2016 AND GIVING NOTICE OF THE TIME AND PLACE FOR HEARING TAXPAYERS FOR THE ADOPTION OF THE FINAL BUDGET, AND DECLARING AN EMERGENCY, BE APPROVED. Councilmember Waldron SECONDED THE MOTION. VOTE: Unanimous. The motion carried. City of Apache Junction, Arizona Page 3 Special Meeting of the Apache Meeting Minutes May 18, 2015 Junction City Council ADJOURNMENT Mayor Insalaco adjourned the meeting at 7:10 p.m. City of Apache Junction, Arizona Page 4