Special Meeting of the Apache Junction City Council

Meeting location: City of Apache Junction, Arizona City Council Chambers at City Hall Meeting Minutes 300 E Superstition Blvd Apache Junction, AZ Special Meeting of the Apache 85119 Junction City Council www.ajcity.net Ph: (480) 982-8002 Monday, August 20, 2018 7:00 PM City Council Chambers CALL TO ORDER Mayor Serdy called the meeting to order at 7:02 p.m. Mayor Serdy adjourned the special meeting at 7:04 p.m. after which Vice Mayor Wilson provided the invocation and Councilmember Struble led the meeting attendees in the Pledge of Allegiance. Mayor Serdy reconvened the special meeting at 7:05 p.m. ROLL CALL Present 6- Mayor Serdy Vice Mayor Wilson Councilmember Barker Councilmember Evans Councilmember Struble Councilmember Waldron Absent 1- Councilmember Rizzi Staff in attendance: Bryant Powell, City Manager Matt Busby, Assistant City Manager Anna McCray, Assistant to the City Manager Joel Stern, City Attorney Kathy Connelly, City Clerk Thomas Kelly, Chief of Police Heather Patel, Sponsorship/Partnership Programs Administrator Donna Meinerts, Finance Director Connie Chow, Controller CONSENT AGENDA . City of Apache Junction, Arizona Page 1 Special Meeting of the Apache Meeting Minutes August 20, 2018 Junction City Council 1. 18-348 Consideration of approval of agreement between with City of Apache Junction and Software as a Service (SaaS) and Implementation Service Agreement with Tyler Technologies, Inc. through the Mohave Arizona Cooperative Purchasing Contract No. 17D-TYL-0525 for the planning, configuration, implementation, maintenance and support of the Munis Enterprise Resource Planning (ERP) system to enable the integrated management of City financials in the amount of $326,337.00 for an initial 5 (five) year term, with additional 1 (one) year renewals available after the initial term has expired (an additional $23,290.00 in estimated travel expenses for Tyler Technologies staff on-site implementation and training sessions is in and above the contract total). The contract one-time implementation cost for the solution is $117,632.00. The annual SaaS subscription fee is $41,741.00 per year. Yes 6- Mayor Serdy,Vice Mayor Wilson,Councilmember Barker,Councilmember Evans,Councilmember Struble and Councilmember Waldron No 0 Absent 1- Councilmember Rizzi Councilmember Barker made a motion to approve the agreement for Software as a Service (SaaS) and Implementation Services with Tyler Technologies, Inc. through the Mohave Arizona Cooperative Purchasing Contract No. 17D-TYL-0525 for the planning, configuration, implementation, maintenance and support of the Munis Enterprise Resource Planning (ERP) system to enable the integrated management of City financials in the amount of $326,337.00 for an initial 5 (five) year term, with additional 1 (one) year renewals available after the initial term has expired (an additional $23,290.00 in estimated travel expenses for Tyler Technologies staff on-site implementation and training sessions is in and above the contract total). The contract one-time implementation cost for the solution is $117,632.00. The annual SaaS subscription fee is $41,741.00 per year. Councilmember Evans seconded. PUBLIC HEARING 2. 18-344 Consideration of application for an interim permit, new license, corporation, Series 10 liquor license for 88 Trails Corporation, doing business as Shell, 1571 W. Apache Trail, Apache Junction, AZ 85120. The next step in the process is for the council to hold a public hearing on the application and make a recommendation for approval or denial to be forwarded to the Arizona Department of Liquor Licenses and Control. This item was continued from the August 20, 2018 special meeting. Yes 6- Mayor Serdy,Vice Mayor Wilson,Councilmember Barker,Councilmember Evans,Councilmember Struble and Councilmember Waldron No 0 Absent 1- Councilmember Rizzi Councilmember Waldron moved that the public hearing and recommendation for this liquor license application be continued to the city council meeting of September 4, 2018. Councilmember Barker seconded. City of Apache Junction, Arizona Page 2 Special Meeting of the Apache Meeting Minutes August 20, 2018 Junction City Council 3. 18-345 Consideration of application for a new license, corporation, Series 9 liquor store license for Circle K store #3444 located at 2933 S. Tomahawk Road, Apache Junction, AZ 85119. The next step in the process is for the council to hold a public hearing on the application and make a recommendation for approval or denial to be forwarded to the Arizona Department of Liquor Licenses and Control. This item was continued from the August 20, 2018 special meeting. Yes 6- Mayor Serdy,Vice Mayor Wilson,Councilmember Barker,Councilmember Evans,Councilmember Struble and Councilmember Waldron No 0 Absent 1- Councilmember Rizzi Councilmember Waldron moved that the public hearing and recommendation for this liquor license application be continued to the city council meeting of September 4, 2018. Councilmember Barker seconded. 4. 18-346 Consideration of application for a new license, corporation, Series 9 liquor store license for Circle K store #2741647 located at 2341 S. Ironwood Drive, Apache Junction, AZ 85120. The next step in the process is for the council to hold a public hearing on the application and make a recommendation for approval or denial to be forwarded to the Arizona Department of Liquor Licenses and Control. This item was continued from the August 20, 2018 special meeting. Yes 6- Mayor Serdy,Vice Mayor Wilson,Councilmember Barker,Councilmember Evans,Councilmember Struble and Councilmember Waldron No 0 Absent 1- Councilmember Rizzi Councilmember Waldron moved that the public hearing and recommendation for this liquor license application be continued to the city council meeting of September 4, 2018. Councilmember Evans seconded. NEW BUSINESS 5. 18-347 Presentation, discussion, and consideration of Resolution No. 18-24 authorizing the city to submit a Fiscal Year 2018 State Housing Fund application, Resolution No. 18-25 adopting housing rehabilitation program guidelines, and Resolution No. 18-26 committing local funds as leverage. Yes 6- Mayor Serdy,Vice Mayor Wilson,Councilmember Barker,Councilmember Evans,Councilmember Struble and Councilmember Waldron No 0 Absent 1- Councilmember Rizzi Heather Patel, Sponsorship/Partnership Programs Administrator, provided an overview of Resolution No. 18-24 authorizing the city to submit a Fiscal Year (FY) 2018 State Housing Fund application, Resolution No. 18-25 adopting housing rehabilitation program guidelines, and Resolution No. 18-26 committing local funds as leverage. Ms. Patel explained the city is seeking to submit an application for owner occupied housing rehabilitation funds in the amount of City of Apache Junction, Arizona Page 3 Special Meeting of the Apache Meeting Minutes August 20, 2018 Junction City Council $385,000 to rehabilitate, at a minimum, the homes of eight low income households. Resolution No. 18-24 provides the city the authorization to submit an application for grant funds. Resolution No. 18-25 adopts housing rehabilitation program guidelines which are used to regulate the program. The guidelines were last approved by the city council in January 2015. Some minor edits have prompted the re-adoption. Resolution No. 18-26 commits local funds as leverage to the project. The state requires leverage funds in the form of cash in order to rank and rate each application for funding. The city will provide $38,500 as leverage to the project for payment of construction services and other related costs. The funding set aside for leverage will be allocated within the FY 2019-2020 budgets under non-departmental grant leveraging. Councilmember Barker moved that Resolution No. 18-24 authorizing the submission of applications for FY 2018 state housing funds, which may include federal funding through the home investment partnership program or state housing funds, certifying that said applications meet the community's needs and the requirements of the state housing programs and authorizing actions necessary to implement and complete the activities outlined in said applications, be approved. Councilmember Waldron seconded. Councilmember Barker moved that Resolution No. 18-25 authorizing the adoption of owner occupied housing rehabilitation guidelines dated February 1, 1994, as amended, in relation to a housing rehabilitation activity, be approved. Vice Mayor Wilson seconded. Councilmember Barker moved moved that Resolution No. 18-26 committing local funds as leverage for a FY 2018 state housing fund application, be approved. Vice Mayor Wilson seconded. ADJOURNMENT Councilmember Barker made a motion to adjourn the meeting. Mayor Serdy adjourned the meeting at 7:17 p.m. ACCEPTED THIS DAY OF , 2018, BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA. SIGNED AND ATTESTED TO THIS DAY OF , 2018. JEFF SERDY Mayor ATTEST: KATHLEEN CONNELLY City Clerk CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the City of Apache Junction, Arizona Page 4 Special Meeting of the Apache Meeting Minutes August 20, 2018 Junction City Council regular meeting of the City Council of the City of Apache Junction, Arizona, held on the 19th day of June, 2018. I further certify that the meeting was duly called and held and that a quorum was present. Dated this day of , 2018. KATHLEEN CONNELLY City Clerk City of Apache Junction, Arizona Page 5