Special Meeting of the Apache Junction City Council

Meeting location: City of Apache Junction, Arizona City Council Chambers at City Hall Meeting Minutes 300 E Superstition Blvd Apache Junction, AZ Special Meeting of the Apache 85119 Junction City Council www.ajcity.net Ph: (480) 982-8002 Tuesday, June 16, 2020 7:00 PM City Council Chambers CALL TO ORDER Mayor Serdy called the special meeting to order at 7:00 p.m. ROLL CALL Present 7- Mayor Serdy Vice Mayor Wilson Councilmember Barker Councilmember Evans Councilmember Rizzi Councilmember Schroeder Councilmember Struble Staff in Attendance: Bryant Powell, City Manager Matt Busby, Assistant City Manager Joel Stern, City Attorney Jennifer Pena, City Clerk Al Bravo, Public Information Officer Larry Kirch, Development Services Director Thomas Kelly, Chief of Police Janine Solley, Economic Development Director Donna Meinerts, Finance Director Liz Langenbach, Parks & Recreation Director Shane Kiesow, Public Works Manager Emile Schmid, City Engineer AGENDA ITEMS 1. 20-149 Discussion and consideration of Resolution No. 20-11, declaring as a public record and adopting certain documents filed with the city clerk entitled "City of Apache Junction Classification Plan for Fiscal Year 2020-2021", "City of Apache Junction Civilian Compensation Plan for Fiscal Year 2020-2021", and "City of Apache Junction Recruit and Sworn Compensation Plan for Fiscal Year 2020-2021", and "City of Apache Junction Flat and Hourly Salary Schedule for Fiscal Year 2020-2021"; and declaring an emergency. Councilmember Evans moved, seconded by Vice Mayor Wilson that Resolution No. 20-11, a resolution of the mayor and city council of the City of Apache Junction, Arizona, declaring as a public record and adopting certain documents filed with the city clerk entitled: City of Apache Junction, Arizona Page 1 Special Meeting of the Apache Meeting Minutes June 16, 2020 Junction City Council - “City of Apache Junction classification plan for Fiscal Year 2020-2021”; - “City of Apache Junction civilian compensation plan for Fiscal Year 2020-2021”; - “City of Apache Junction recruit and sworn compensation plan for Fiscal Year 2020-2021”; - "CIty of Apache Junction flat and hourly salary schedule for Fiscal Year 2020-2021" and declaring an emergency, be approved. Yes 7- Mayor Serdy,Vice Mayor Wilson,Councilmember Barker,Councilmember Evans,Councilmember Rizzi,Councilmember Schroeder and Councilmember Struble No 0 Assistant City Manager Matt Busby explained that the first three items on this agenda occur every year in the budget process. Mr. Busby stated that the classification plans and salary schedule lists every staff position in the city and the pay grade they are designated at. 2. 20-286 Consideration of approval of the City of Apache Junction's Public Safety Personnel Retirement System (PSPRS) Pension Funding Policy. Vice Mayor Wilson moved, seconded by Councilmember Evans, to approve the City of Apache Junction's Public Safety Personnel Retirement System pension funding policy. Assistant City Manager explained that this funding policy comes to council each year for approval. 3. 20-287 Presentation, discussion and consideration of approval of Resolution No. 20-20, designating Donna Meinerts as Chief Fiscal Officer for the City of Apache Junction. A.R.S. §41-1279.07(E) requires each county, city, town, and community college district to annually provide to the Auditor General by July 31 the name of the Chief Fiscal Officer (CFO) the governing body has designated to officially submit the current year’s annual expenditure limitation report (AELR) on the governing body’s behalf. Councilmember Barker moved, seconded by Vice Mayor Wilson to approve Resolution No. 20-20, designating Donna Meinerts as Chief Fiscal Officer for the City of Apache Junction as required by statute, to annually submit the current year’s annual expenditure limitation report on behalf of the governing body. Yes 7- Mayor Serdy,Vice Mayor Wilson,Councilmember Barker,Councilmember Evans,Councilmember Rizzi,Councilmember Schroeder and Councilmember Struble No 0 Assistant City Manager Matt Busby explained that the auditor general's office requires the city to provide the name of the Chief Fiscal Officer to them each year. PUBLIC HEARING 4. 20-150 Discussion and consideration of approval of Resolution No. 20-12, adoption of tentative budget for Fiscal Year 2020-2021 and giving notice of the time and place for hearing taxpayers for adoption of final budget. This resolution adopts the tentative budget for Fiscal Year 2020-2021 and sets the date, time and location for a public hearing on final budget adoption and declares an emergency. City of Apache Junction, Arizona Page 2 Special Meeting of the Apache Meeting Minutes June 16, 2020 Junction City Council Councilmember Barker moved, seconded by Councilmember Evans that Resolution No. 20-12, a resolution of the mayor and city council of the City of Apache Junction, Arizona, for the adoption of the tentative budget for the City of Apache junction, Arizona for Fiscal Year 2020-2021, herewith setting forth the tentative estimates for the monies necessary for the public expenses of the City of Apache Junction, Arizona, for the Fiscal Year 2020-2021 and giving notice of the time and place for hearing taxpayers for the adoption of the final budget, and declaring an emergency, be approved. Yes 7- Mayor Serdy,Vice Mayor Wilson,Councilmember Barker,Councilmember Evans,Councilmember Rizzi,Councilmember Schroeder and Councilmember Struble No 0 City Manager Bryant Powell thanked staff for putting this budget together in order to maintain the services that our community expects. Mr. Powell presented on changes to this year's budget which include Arizona Cares Act grant dollars up to $10 million, to include the annual 2.5% step increase for city staff and to include matching funds needed to support the $1 million grant received for 8 new police officers over the next 3 years. Councilmember Struble asked if we can use the money from Arizona Cares Act grant money to make up for other losses that we might see in future budgets. Mr. Powell confirmed yes it can help us through that process. Mr. Busby explained that included in the budget related to the police officers grant is 25% for this next fiscal year, 30% will be included for the following fiscal year and then 45% for the third year. Mayor Serdy opened the public hearing. Mayor Serdy closed the public hearing. Councilmember Struble thanked staff for their hard work on the budget and accepting the changes and unknowns that have come about over the last couple of months. Mr. Struble stated that he doesn't think the government should be paying money to the Health and Human Services organizations. ADJOURNMENT Mayor Serdy adjourned the meeting at 7:25 pm ACCEPTED THIS DAY OF , 2020, BY THE MAYOR AND CITY COUNCIL OF THE CITY OF APACHE JUNCTION, ARIZONA. SIGNED AND ATTESTED TO THIS DAY OF , 2020. _________________________ JEFF SERDY Mayor ATTEST: ______________________ JENNIFER PEÑA City of Apache Junction, Arizona Page 3 Special Meeting of the Apache Meeting Minutes June 16, 2020 Junction City Council City Clerk CITY COUNCIL MINUTES CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Apache Junction, Arizona, held on the __________ day of _____________________, 2020. I further certify that the meeting was duly called and held and that a quorum was present. Dated this day of , 2020. ________________________ JENNIFER PEÑA City Clerk City of Apache Junction, Arizona Page 4