Regular Town Council Meeting

AGENDA | REGULAR TOWN COUNCIL MEETING December 14, 2021 at 6:00 PM Council Chambers - Apex Town Hall, 73 Hunter Street The meeting will adjourn when all business is concluded or 10:00 PM, whichever comes first Town Council and Administration Mayor: Jacques K. Gilbert | Mayor Pro Tem: Nicole L. Dozier Council Members: Brett D. Gantt; Audra M. Killingsworth; Cheryl F. Stallings; Terry Mahaffey Town Manager: Catherine Crosby | Assistant Town Managers: Shawn Purvis and Marty Stone Town Clerk: Donna B. Hosch, MMC | Town Attorney: Laurie L. Hohe COMMENCEMENT Call to Order | Invocation | Pledge of Allegiance PRESENTATIONS PR1 Vance Holloman Presentation of the Results of the Audit of the Town’s Financial Statements for the 2021 Fiscal Year by Ms. April Adams, CPA Partner, Audit Services of Cherry Bekaert LLP. CONSENT AGENDA All Consent Agenda items are considered routine, to be enacted by one motion with the adoption of the Consent Agenda, and without discussion. If a Council Member requests discussion of an item, the item may be removed from the Consent Agenda and considered separately. The Mayor will present the Consent Agenda to be set prior to taking action on the following items: CN1 Lauren Staudenmaier, Planner II Motion to approve the Statement of the Town Council for Rezoning Case #21CZ21 Beauregard Place at Weddington, AG Wimberly LLC., petitioner, for the property located at 0 Wimberly Road (PIN 0723249888). CN2 Lauren Staudenmaier, Planner II Motion to approve the Statement of the Town Council and Ordinance for Rezoning Case #21CZ22 Old Ivey Road Residential, Rangeet Agarwala, Estates at White Oak LLC., petitioner, for the properties located at 1516 Old Ivey Road and 7620 McQueens Road (PINs 0722890666 & 0722893526). CN3 Sarah Van Every, Senior Planner Motion to approve the Statement of the Town Council and Ordinance for Rezoning Case #21CZ23 Scotts Ridge Office and Veterinary Hospital, Kethamakka & Emmadi Properties, LLC.,  petitioners, for the properties located at 0 & 6633 Apex Barbecue Road (PINs 0731487012 & 0731475977). CN4 Shelly Mayo, Planner II Motion to approve Statement of the Town Council and Ordinance for Rezoning Case #21CZ25 Villages of Apex PUD Amendment. The petitioner is Curteis Calhoun with Enclave Holdings, LLC for the property located at 0 Laura Duncan Road. CN5 Liz Loftin, Senior Planner Motion to set Public Hearing for the January 11, 2022 Town Council meeting regarding Rezoning Application #21CZ19 1016 N. Salem Street. The applicant, Courtney Landoll, WithersRavenel, seeks to rezone approximately .426 acres from Residential Agricultural (RA) to Medium Density Residential-Conditional Zoning (MD-CZ). The proposed rezoning is located at 1016 N. Salem Street. CN6 Shelly Mayo, Planner II Motion to set the Public Hearing for the January 11, 2022 Town Council meeting regarding Rezoning Application #21CZ20 3075 Lufkin Road. The applicant, Al Goodrich of Wigeon Capital, LLC, seeks to rezone approximately 3.08 acres from Planned Commercial-Conditional Use (PC-CU #94CU21 & #98CU14) and Planned Commercial (PC) to Light Industrial- Conditional Zoning (LI-CZ). The proposed rezoning is located at 3075 Lufkin Road. CN7 Amanda Bunce, Current Planning Manager Motion to set the Public Hearing for the January 11, 2022 Town Council meeting regarding various amendments to the Unified Development Ordinance (UDO). CN8 Marty Stone, Assistant Town Manager Motion to approve an encroachment agreement between the Town and property owners Abhishek Monhanty and spouse Lipsa Sarangi to install a fence that will encroach 35 S.F. onto the Town’s 20’ Public Storm Drainage Easement and authorize the Town Manager to execute the same. CN9 Dennis Brown, Construction Project Manager Motion to approve a lease with NC SECU for an ATM located in the new Mason Street parking lot adjacent to the Community Center and authorization for the Town Manager to sign the lease. CN10 Russell Dalton, Traffic Engineering Manager Motion to approve temporary closure of Dropseed Drive to through traffic between Amberlight Road and Doe Blossom Lane and establish a signed detour route along Antler View Drive beginning December 28, 2021 and ending October 1, 2022 for the purpose of  constructing curb and sidewalk and for activities related to the Triangle Math and Science Academy site construction. CN11 Donna Hosch, Town Clerk Motion to approve the Apex Tax Report dated November 5, 2021. CN12 Donna Hosch, Town Clerk Motion to approve Minutes of November 11, 2021 Regular Council Meeting CN13 Shawn Purvis, Assistant Town Manager Motion to set a Public Hearing for Tuesday, January 11, 2022 at 6:00 pm to receive citizen input regarding the formulation of the Fiscal Year 2022-2023 Annual Budget CN14 Steve Maynard Purchasing & Contracts Manager Motion to approve report of award of contract to Wesco Distribution for purchase of lantern light fixture and photocells. CN15 Joanna Helms, Director Motion to approve an amendment to the Lease Agreement between Town of Apex and the Apex Chamber of Commerce. CN16 Mary Beth Manville, Human Resources Director Motion to approve the revisions to the Town’s Position Authorization List, reflecting 3 additional FTEs for the Fire Department. CN17 Mary Beth Manville, Human Resources Director Motion to approve the revisions to the Town’s Personnel Policies to reflect the same protected classes as covered under the Town’s adopted Non-Discrimination Ordinance. REGULAR MEETING AGENDA Mayor Gilbert will call for additional Agenda items from Council or Staff and set the Regular Meeting Agenda prior to Council actions. PUBLIC FORUM Public Forum allows the public an opportunity to address the Town Council. The speaker is requested not to address items that appear as Public Hearings scheduled on the Regular Agenda. The Mayor will recognize those who would like to speak at the appropriate time. Large groups are asked to select a representative to speak for the entire group. Comments must be limited to 3 minutes to allow others the opportunity to speak. PUBLIC HEARINGS PH1 Dianne Khin, Director of Planning and Community Development  Public hearing and possible motion to adopt an Ordinance on the Question of Annexation – Apex Town Council’s intent to annex Belinda Woodard Harris property containing 1.97 acres located at 2924 Evans Road, Annexation #713 into the Town’s corporate limits. PH2 Dianne Khin, Director of Planning and Community Development Public hearing and possible motion to adopt an Ordinance on the Question of Annexation – Apex Town Council’s intent to annex Matthew & Michelle Michela and Justin & Maryann Michela (Hudson Landing) property containing 10.54 acres located at 7517 Roberts Road, 2310 Pollard Place, & 2000 Cabin Cove Road, Annexation #718 into the Town’s corporate limits. OLD BUSINESS UNFINISHED BUSINESS NEW BUSINESS NB1 Donna Hosch, Town Clerk Recognition of retiring Mayor Pro Tem Nicole L. Dozier UPDATES BY TOWN MANAGER CLOSED SESSION WORK SESSION ADJOURNMENT 1. (1) Mayor Gilbert will recess the Regular Meeting Sine Die. (2) Mayor Gilbert will reconvene with the Organizational Meeting. (3) Adjournment will take place after the Organizational Meeting is concluded.