City Council

Village of Arcanum Council Meeting March 30, 2021 7:00 p.m. Call to Order – Mayor Bonnie Millard opened the meeting with the Pledge of Allegiance along with all present members of Council. Roll Call –Council Members present: Rick Genovesi, Jacob Banks, Tammy Bruner, Tim Philpot, Taylor Somers and Council President Pro-Tem Jerry Boolman. Also present were Village Administrator Bill Kessler, Fiscal Officer Toni Stanley, Police Chief Marcus Ballinger, Solicitor Nicole Pohlman, resident Jon Bradfield, resident Missie Shilt and Nate Kubik from the Daily Advocate. Meeting Minutes – Corrections and Approvals – Mayor Millard asked for approval of the meeting minutes dated March 9, 2021. Council Member Philpot moved to approve the minutes from March 9, 2021. Council Member Somers seconded. All present council members voted yea. Motion passed. Amendments to Agenda – There were no amendments. Comments from the Public – Town Hall Preservation Report – Council Member Bruner advised that the committee would like to focus on four small projects. Bruner asked for Council authorization for the following: Remove paneling on second floor. Remove paneling on ceiling and door of SW office. Remove paneling in kitchen and near east window in VFW room. Remove small structure in ceiling and partition between meeting rooms (there may be a pocket door within). Council President Pro Tem Boolman moved to approve the projects discussed. Council Member Somers seconded. All present council members voted yea. Motion passed. Administrative Reports Mayor: Mayor Millard reported that the Village will receive $390,000 in Covid relief assistance. When parameters for the use of funds are known, more updates will be provided to the administration team and committees for planning purposes. The former Suttons property sold under court order dated March 17. The Village is waiting to hear from the developer who purchased the property. Mayor Millard presented a Proclamation to students at the high school proclaiming April 4-10 We Are The Majority Week in Arcanum. Lastly, students from National Honor Society volunteered to help clean up around the village on March 27. Mayor Millard thanked them for their efforts. Solicitor: There was nothing to report. Village Administrator: Two Village vehicles have been added to Gov Deals for auction. Fiscal Officer: Check registers were included in the packet and council members signed an authorization for expenditures dated March 9-March 30. Alychia Wright has been hired as the Community Pool Manager. Council Member Philpot moved to authorize Wright to be added to payroll. Council Member Bruner seconded. All present council members voted yea. Motion passed. A renewal for Comp Management (third-party worker’s comp claim management) has been received. The Village qualified for the group premium rate and Stanley’s signature is required to authorize for the renewal. Council Member Philpot moved to allow Stanley to sign the authorization with Comp Management. Council Member Somers seconded. All present council members voted yea. Motion passed. Police Chief: Radios and cameras were ordered with remaining grant funds. Reports and statistics from February were included in the council packets. Committee Reports Safety: There was nothing to report. Utility Committee: (Minutes included) Chairperson Philpot reported that the committee is recommending the hiring of an additional lineman and the purchase of a small used bucket truck to complete the 7200-upgrade work in-house. The projected savings is estimated at approximately $200,000. Finance & Audit: (Minutes included) Chairperson Somers reported that the committee discussed the five-year outlook for ¼% projects. There was discussion of accumulated credit card points and the committee agreed that Vi l l a ge o f A r c a n u m R e gu l a r C o u n c i l M e e t i n g March 9, 2021 7:00 p.m. Page |2 points can be redeemed for purchases so long as they are recorded appropriately and tracked. The capital asset policy will remain at $2,000 minimum. Asset liability insurance was also discussed. Lastly, Fiscal Officer Stanley analyzed the utility split and recommended changing the split for expenses that include all three utility departments. Council Member Somers moved to change the split to 70% Electric fund, 20% Sewer fund and 10% Water fund. Council Member Philpot seconded. All present council members voted yea. Motion passed. Service and Leisure: (Minutes included) Chairperson Banks addressed having two members of council on the committee that is part of restoration efforts for the old Town Hall. Solicitor Pohlman advised that the council representatives will bring recommendations before Council before any vote is cast as part of the restoration committee. Street repairs were discussed. Council Member Banks moved to authorize VA Kessler to move forward with patch work for West First Street, West Second Street and Park Drive. Council Member Genovesi seconded. All present council members voted yea. Motion passed. Council Member Banks moved to authorize VA Kessler to move forward with the reclamite on South Main Street. Council Member Genovesi seconded. All present council members voted yea. Motion passed. The Arcanum Preservation Society will hold the Fourth of July children’s parade in the park. Residents who have not moved forward with sidewalk repairs from last year will be issued violations. Lastly, FFA built picnic tables for the ballpark and the committee would like to continue this project with them in the future. Personnel: There was nothing to report. Planning: (Minutes included) Chairperson Boolman discussed building projects in Arcanum. The LMI study is at a 70% response rate and he commended residents for their efforts. Grants from ODNR and Clean Ohio will be awarded soon. Old Business Ordinance 2021-05 – An Ordinance Establishing 2021 Community Pool Rates For The Village Of Arcanum. 3rd Reading. Council President Pro-Tem Boolman moved to adopt Ordinance 2021-05. Council Member Banks seconded. All present Council Members voted yea. Motion passed. Resolution 2021-07 – A Resolution Authorizing The Village Administrator To Prepare And Submit A Grant Application To The Darke County Parks District. 2nd Reading. New Business Ordinance 2021-08 – An Ordinance Establishing 2021 Rental Rates For Various Village-Owned Facilities In The Village Of Arcanum And Declaring An Emergency. Council Member Somers moved to waive the three-reading rule for Ordinance 2021-08. Council Member Philpot seconded. All Council Members voted yea. Motion passed. Council Member Somers moved to adopt Ordinance 2021-08. Council Member Philpot seconded. All Council Members voted yea. Motion passed. Council Member Somers moved to declare Ordinance 2021-08 an emergency. Council Member Philpot seconded. All present Council Members voted yea. Motion passed. Announcements – State and local tax dates have been extended to May 17, 2021. Adjournment – Council President Pro-Tem Boolman moved to adjourn. Council Member Philpot seconded. All present council members voted yea. Meeting adjourned at 7:30 pm. ATTEST: ______________________________________ ________________________________________ Bonnie L. Millard, Mayor Toni M. Stanley, Fiscal Officer ______________________________________ Jerry L. Boolman, President Pro-Tem