City Council

Armada Township Board Regular Board Meeting Minutes 23121 East Main Armada, MI 48005 May 9, 2018 7:00 p.m. CALL TO ORDER: 7 p.m. by Supervisor Paterek PLEDGE OF ALLEGIANCE: MEMBERS PRESENT: Finlay, Kanehl, Paterek, Bednar, Swiacki MEMBER ABSENT: None MINUTES: Motion by Swiacki seconded by Kanehl to approve regular meeting minutes of April 11 as presented. Abstain: Paterek Motion CARRIED Motion by Swiacki seconded by Paterek to approve election commission minutes of April 23, as presented. Motion CARRIED SET/AMEND AGENDA: Motion by Swiacki seconded by Finlay to approve agenda as amended: Move Jason Freiwald Memorial from Correspondence & Information to New Business: a). Move items down accordingly and add: h) Veteran flags, i) Fire Dept.: Hazardous Atmosphere Monitors, j) Fire Dept.: Lawn mower, k) Variance – Chet Zochowski, l) General Fund FY18/19 budget amendment(s) and m) Limestone Program 2018. Motion CARRIED BILLS: Motion by Swiacki seconded by Kanehl to approve bills as presented: Previously paid bills: $ 38,710.82 Fire $ 9,788.02 Township Payroll: $ 63,585.74 Fire $14,004.07 Township Open Invoices: $ 27,200.77 Fire $16,237.27 Township Tax Disbursements: $ 704.33 Trust & Agency: $ 1,660.00 Total of $ 171,891.02 Ayes: Finlay, Kanehl, Bednar, Swiacki, Paterek Motion CARRIED PUBLIC COMMENTS – Agenda Items: ONLY – Ken Kanehl CORRESPONDENCE/INFORMATION: None REPORTS:  Fire Department Chief Reynolds  Code Official Mike Klein  Planning Commission No report  Building Department Christine White  Macomb Agricultural P.D.R. No report  Parks & Recreation Gary Goedtel  Water/Sewer Update John Paterek  Macomb Orchard Trail No report  Senior Center Jan Mueller  Administrative Policies & Procedures No report  Treasurer Camille Finlay Motion by Swiacki seconded by Bednar to receive and file reports. Motion CARRIED UNFINISHED BUSINESS: Petition of Armada Township on permit issued to Edward P. Kerner: Treasurer Finlay informed the board that a FOIA was requested by Karl Richards on behalf of the township and his request was granted in part and denied in part. Documents can be viewed on line as indicated in the letter. Treasurer will review documents and report back to the board. FY17-18 Fire Fund year-end budget amendments: Motion by Swiacki seconded by Bednar to approve amendments as follows: Line #206.336.733.000 Fuel move $2,038.34 to line #206.336710.000 Overtime training Line #206.336.969.001 Alpha 1 payment move $10,000 to Line #206.336.710.200 Overtime Line #206.336.931.000 Vehicle Maint move $1,825.65 to Line #206.335.969.001 Overtime 1 Armada Township Board Regular Board Meeting Minutes 23121 East Main Armada, MI 48005 May 9, 2018 7:00 p.m. Line #206.336.931.000 Vehicle Maint move $1,854.41 to Line #206.336.710.400 Emergency call back Line #206.336.931.000 Vehicle Maint move $2,729.88 to Line #206.336.721.000 FICA Line #206.336.931.000 Vehicle Maint move $ 523.87 to Line #206.336.722.000 Medicare Line #206.336.931.000 Vehicle Maint move $ 457.08 to Line #206.336.727.000 Office supplies Line #206.336.803.000 Audit move $ 309.39 to Line #206.336.727.000 Office supplies Line #206.336.825.000 Dispatch move $3,358.86 to Line #206.336.801.000 Contractual services Line #206.336.825.000 Dispatch move $2,107.43 to Line #206.336.920.000 Utilities Line #206.336.696.000 Grant amend budget to year-end amount to $152,207.95. Use of Fund balance will be made and adjustment at end of fiscal year closing. Ayes: Bednar, Kanehl, Finlay, Swiacki, Paterek Motion CARRIED Transfer site payroll/duties: Last month the board voted to withhold a check due to a change in job description not approved by the board. Supervisor indicated that he is there to open and close. Not there every minute. He works with the guys at Busy Bee to make sure things are running as it should. The site has been reorganized for better flow of traffic. Motion by Finlay seconded by Swiacki to pay retroactive $240 for October through March for opening and closing and advertise for the position. Ayes: Finlay, Swiacki Nays: Kanehl, Bednar, Paterek Motion FAILED Motion by Kanehl seconded by Bednar to pay supervisor and if we have to change pay parameter we can work on that. Ayes: Bednar, Paterek, Kanehl Nays: Finlay, Swiacki Motion CARRIED NEW BUSINESS: Jason Freiwald Memorial: Motion by Swiacki seconded by Finlay to approve the installation of a Memorial for Chief Petty Officer Jason Freiwald, United States Navy SEAL, to be located on the grounds of the Armada Township Park south of the current flagpole. A groundbreaking ceremony will be held at the park on Memorial Day, with a full 9-11 service and unveiling on Sunday, September 9, 2018 at noon. Ayes: Swiacki, Kanehl, Paterek, Finlay, Bednar Motion CARRIED Fire Dept.: Richmond Township Fire Contract: Motion by Swiacki seconded by Paterek to approve the signing of the Fire Services Contract between Richmond Township and Armada Township for an amount totaling $13,751.00 and spanning the time frame from April 1, 2018 through June 30, 2019. Ayes: Bednar, Finlay, Kanehl, Paterek, Swiacki Motion CARRIED Fire Dept.: BS&A Software Implementation Proposal: Motion by Swiacki seconded by Bednar to approve the purchase and installation of the BS&A software program, and all associated and required hardware quoted from I.T. Right, for access by the Fire Chief for matters concerning the Fire Fund. In an amount not to exceed $3,500.00, funded from Line item #336.727 Office supplies. Ayes: Finlay, Bednar, Swiacki, Kanehl, Paterek Motion CARRIED Motion by Swiacki seconded by Paterek to amend Line item #336.727 by transferring in $3,500.00 Use of Fire Fund Balance from FY17/18 budget. Ayes: Finlay, Kanehl, Bednar, Swiacki, Paterek Motion CARRIED Fire Dept.: Monument Sign: Motion by Swiacki seconded by Kanehl to allow Fire Department to approve the installation of the Monument Sign as presented because our planner Giffels Webster stated in the review of the project that the Armada Fire Department is part of municipal government and does not have to abide by our local zoning ordinance. Ayes: Kanehl, Swiacki, Bednar, Paterek Nays: Finlay Motion CARRIED Public Hearing: No action. Newspaper of record: Motion by Swiacki seconded by Bednar to make The Record our newspaper of choice for our public notices. Ayes: Finlay, Kanehl, Swiacki, Bednar, Paterek Motion CARRIED Township: BS&A software proposal: Motion by Finlay seconded by Swiacki to postpone until the next meeting. Motion CARRIED Veteran Flags: Motion by Swiacki seconded by Paterek to purchase flags from Stars and Stripes at a cost not to exceed $350. Ayes: Kanehl, Paterek, Finlay, Bednar, Swiacki Motion CARRIED 2 Armada Township Board Regular Board Meeting Minutes 23121 East Main Armada, MI 48005 May 9, 2018 7:00 p.m. Fire Dept.: Hazardous atmosphere monitors. Motion by Swiacki seconded by Bednar to approve the purchase of new Hazardous Gas/Atmosphere monitors from Apollo Fire Equipment in an amount not to exceed $2,200, funded from Line Item #336-798 Fire Equipment and Supplies. Ayes: Finlay, Kanehl, Swiacki, Bednar, Paterek Motion CARRIED Fire Dept.: Lawn mower: Motion to approve purchase of new lawn mower from North Center Farm not to exceed $7,000. Ayes: Kanehl, Paterek, Bednar, Swiacki, Finlay Motion CARRIED Variance: Chet Zochowski: Motion by Swiacki seconded by Finlay to approve variance as requested to Split Parcel B due to the fact that: 1. The remaining property noted as Parcel “C” from Parent Parcel “B” is clearly unbuildable due to terrain and flood issues. 2. The granting of the variance will not be detrimental to the public welfare or injurious to other property in the area in which the property is situated. Ayes: Bednar, Swiacki, Finlay, Kanehl, Paterek Motion CARRIED General Fund FY18/19 budget amendments(s): Motion by Swiacki second by Finlay to approve budget amendments as follows: Line Item #101.101.965.000 Bank service charges from $50 to $300 – Fund balance will be made and adjustment at end of FY18/19. Per auditor, add Line Item #101.000.698.000 Bond/Insurance Recoveries category starting balance of $14,058.75 – Fund balance adjusted at end of FY18/19. Ayes: Finlay, Kanehl, Bednar, Swiacki, Paterek Motion CARRIED Limestone Program: Motion by Swiacki seconded by Paterek to apply limestone on Irwin Road from Capac Rd. to Romeo Plank Road (3/4) mile. Wolcott Road from Armada Ridge to 33 Mile (1/4) mile and south on McFadden from where they stopped on Bordman last year (2 miles) for $23,655 a 10% cost share with Macomb County Department of Roads. Ayes: Kanehl, Swiacki, Bednar, Finlay, Paterek Motion CARRIED PUBLIC COMMENT: Jim Goetzinger, Monica Job and Randy Finlay ADJOURNMENT: Motion by Paterek seconded by Swiacki to adjourn the meeting at 9:08 p.m. Motion CARRIED Mary K. Swiacki, CMMC John W. Paterek Armada Township Clerk Supervisor Published: 5.23.18 3