City Council

ARMADA TOWNSHIP BOARD Regular Meeting Minutes 23121 East Main Held Electronically & In Person Armada, MI 48005 May 8, 2024 7:00 p.m. REGULAR MEETING CALL TO ORDER: Supervisor Paterek called the meeting to order at 7 p.m. MEMBERS PRESENT: Murray, Goetzinger, Job, Swiacki, Paterek MEMBERS ABSENT: None SET/AMEND AGENDA: Motion by Paterek seconded by Swiacki to approve the agenda as amended. Remove 7 a. under correspondence and information, Add 9 I - Duties of deputy supervisor 9 j - Separation of duties for planning and zoning and deputy treasurer. All Ayes Motion CARRIED PUBLIC COMMENTS: Mary Swiacki, Chris Krotche, Steve Nikkel. CONSENT AGENDA ITEMS: (a) Approval of Minutes: Regular Minutes April 10, 2024 (b) Current Bills totaling $ 324,050.55 (c) Revenue and Expenditure Report (d) Department Reports Motion by Swiacki seconded by Murray to approve consent agenda items as presented. All Ayes Motion CARRIED CORRESPONDENCE/INFORMATION: Large Item Day: Is scheduled for Saturday, May 11 from 9 am to 1. UNFINISHED BUSINESS: None NEW BUSINESS: Code Enforcement – Payroll Wages Admin Motion by Paterek seconded by Murray to move $4,000 from line item 101.301.704.000 code enforcer wages to a new line item for wages admin under code enforcement. Ayes: Murray, Goetzinger, Paterek Nays: Job, Swiacki Motion CARRIED 2024 Macomb County Limestone Program: Motion by Swiacki seconded by Job to approve 2024 Limestone Cost Share Agreement in the amount of $33,855 for Bordman west of North Avenue then Bordman from Holmes to the Armada border, 3.24 miles. All Ayes Motion CARRIED Application for Special License – Armada Lions Club Charities Cider Dayze – August 24-25, 2024: Motion by Swiacki seconded by Paterek to approve Application for Special License as presented for Armada Lions Charities from August 24-25, 2024. All Ayes Motion CARRIED Rehmann – Auditor engagement letter and approval for remote access: Motion by Swiacki seconded by Paterek to allow supervisor to sign engagement letter for FY audit ending March 31, 2024, not to exceed $29,150 which includes financial audit, F65, Form 5572, Capital assets management, GASB 87, journal entry assistance and to allow clerk to set up remote access in BS&A for auditing purpose. All Ayes Motion CARRIED 1 ARMADA TOWNSHIP BOARD Regular Meeting Minutes 23121 East Main Held Electronically & In Person Armada, MI 48005 May 8, 2024 7:00 p.m. Amendment to Land Division Regulations Ordinance No. R2024-01: Motion by Swiacki seconded by Job to approve amendment to Land Division Regulations Ordinance No. R2024-01 as presented. All Ayes Motion CARRIED Time Clock for all employees: Clerk Swiacki stated that she reached out to BS&A to see if they have a timeclock that works with payroll. They do not have a timeclock system and was referred to Andrews Technology. A sales representative said that we need a minimum of 50 employees to use the system. It is approximately $2,000 for each time clock. $1,500 annual fee and a setup fee also applies for the import system initial cost would be approximately $6,000 to $8,000 – this would include an import system for the fire department. Motion by Swiacki seconded by Goetzinger to purchase time clock not to exceed $500. (Discussion included adding a time clock to be purchased for senior center as well). All Ayes Motion CARRIED Motion by Goetzinger seconded by Swiacki to require all hourly general fund employees to punch a time clock. Ayes: Murray, Swiacki, Goetzinger, Paterek Nays: Job Motion CARRIED Animal Control Ordinance - Definitions: Motion by Job seconded by Swiacki to add definitions as presented for Domestic Animal and Livestock to current Animal Control Ordinance. Ayes: Swiacki, Job, Goetzinger Nays: Paterek, Murray Motion CARRIED Trillium Farm Event Venue: Special Land Use – Motion by Swiacki seconded by Paterek to approve the requested Special Land Use for an agri-business value-added farming operation as an event barn located at 16191 32 Mile Road as it meets all the standards of Section 16.01 of the Zoning Ordinance with the following conditions: 1. Receive final site plan approval by the township. 2. Seasonal from April through November 3. Events must end by 11 p.m. 4. Limited to two (2) events per week 5. No fireworks or pyrotechnics at any paid event 6. Solid 4-foot fencing on north side of any parking lot in use All Ayes Motion CARRIED Duties for Deputy Supervisor: Trustee Job wants it to be clear what the role is of the deputy supervisor and what she can do and what is off limits. Trustee Job would like to have this written in stone for better understanding and would like to have all deputy duties written down and be specific. Code enforcement duties should be separate and written down separately. Separation of duties – Planning/Zoning and Deputy Treasurer: Trustee Job suggested that Cris Martin choose if she wants to be deputy treasurer or in planning/zoning or building. PUBLIC COMMENT: BOARD MEMBERS: Trustee Job, Trustee Goetzinger, Treasurer Murray, Clerk Swiacki and Supervisor Paterek. CLOSED SESSION: None ADJOURNMENT: Motion by Paterek seconded by Swiacki to adjourn the meeting at 8:49 p.m. 2 ARMADA TOWNSHIP BOARD Regular Meeting Minutes 23121 East Main Held Electronically & In Person Armada, MI 48005 May 8, 2024 7:00 p.m. Motion CARRIED ________________________________ _____________________________ Mary K. Swiacki, CMMC , MiPMC John W. Paterek Armada Township Clerk Supervisor Published: 5.15.24 3