City Council

THE CITY OF ARTESIA NEW MEXICO 511 W. Texas Avenue (575) 746-3593 Mayor PO Box 1310 (575) 746-2122 City Clerk Artesia, NM 88211-1310 (575) 746-3886 Fax AGENDA CITY COUNCIL MEETING October 25, 2022 5:00 p.m. 1. Determination as to whether quorum present 2. Invocation and pledge of allegiance 3. New Requests for City Facilities: 4. City Departments and Employees 5. Special Reports 6. Approval of Consent Agenda 7. Public Hearings – including consideration of final passage of any ordinance as to which proper notice has been published. A. *Approval to set a public hearing on October 25, 2022 for Case No. 22-08: Collins North Park Lot 133 Subdivision. A final plat subdividing Lot 133 of the Collins North Park Vacation #2 Subdivision into 9 lots; Location: R-276-133 N. 13th Street; Legal: Lot 133, Collins North Park Vacation #2, in Section 32, Township 16 South, Range 26 East, N.M.P.M., New Mexico; Owner: Collins Properties 8. Period for Hearing Visitors (3-minute time limit) 9. Comments from Public Officials and Contracted Services 10. Committee Reports: A. Budget and Finance B. Personnel C. Police and Fire D. Planning (Project Management, Code Enforcement, Permits and Inspections) E. Recreation F. Infrastructure (Streets, Garage, Cemetery, Parks, Water, Wastewater, Solid Waste, Facility Maintenance) G. Government 11. Personnel: 12. Public Safety: A. Police Department: B. Fire Department: 13. Community Development: 14. Infrastructure: *Denotes material included in Council Packets or previously received material  City Council Agenda Con’t October 25, 2022 Page Two 15. City Attorney: 16. City Clerk: A. *Consideration and approval of Budget Adjustment Resolution 1809. 17. Mayor: 18. New or other business from Councilors: 19. Adjournment  CONSENT AGENDA October 25, 2022 1. Approval of Minutes *October 11, 2022 2. Consideration of Bids: 3. Contracts, Leases and Agreements: 4. Appointments: A. Approval of appointment of Kimberly Medley to the Historical Museum Commission (term to expire October 2024) 5. Personnel Resignations, Hirings, Promotions, and Transfers: Upon recommendation of the Mayor, subject to successful completion of required pre- employment testing, permission to: A. *Hire: Name Department Position Rate of Pay 1. Fire Certified Firefighter/ $4,705.87 per month EMTB 2. Solid Waste Equipment Operator $2,507.00 per month CA22 3. HR Safety Coordinator $4,166.67 per month CA38 4. Police Police Officer $4,328.13 per month CAP7 Step B. *Ratification to Hire: Name Department Position Rate of Pay 1. Fire Certified Firefighter/ $5,165.20 per month Paramedic 2. Fire Certified Firefighter/ $4,705.87 per month EMTB 3. Fire Certified Firefighter/ $4,935.54 per month AEMT C. *Promotion Name Department Position Rate of Pay 1. Police Commander $7,624.93 per month CAP10 Step 1 D. Accept the resignation of Juan Brizeno, Equipment Operator I, Solid Waste, effective October 13, 2022. E. Accept the resignation of Chantel Longway, Commander, Police Department, effective October 21, 2022. F. Accept the resignation of Silvio Quintana, Firefighter, Fire Department, effective August 17, 2022. 6. Dates of Hearing: A. Approval to set a public hearing on November 22, 2022 for Case No. 22-09: Zone Change from General residential district (R-2) to Business district (C). Changing the zoning district of twelve (12) lots from R-2 to C; Location: 507 S. 2nd Street; Legal: Lots 5-16, Block 8, Blair Addition, in the NE/4 of Section 17, Township 17 South, Range 26 East, N.M.P.M.; Owner: Legacy Properties and Investments, LLC B. For the Zoning Board of Appeals: Approval to set a public hearing on November 22, 2022 for Case No. 22-10: Variance of seven feet (7’) from the required twenty-foot (20’) rear yard setback. Requesting a rear yard setback of 13’ instead of the required 20’ setback, resulting in a variance of 7’; Location: 506 S. 11th Street; Legal: Lot 2, Block 14, Forest Hill Subdivision,  in the NW/4 of Section 17, Township 17 South, Range 26 East, N.M.P.M.; Owners: Luz Elva and Juan Muniz 7. *Travel and Training: 8. Routine Requests for City Facilities: 9. Routine Resolutions (to be assigned a number by staff): 10. Budgeted Items: 11. Quarterly Journal Entries: 12. Non-budgeted Items: 13. *Payment of Bills  MINUTES OF CITY COUNCIL MEETING ARTESIA, NEW MEXICO October 11, 2022 The City Council of the City of Artesia, New Mexico met in the City Council Chambers at City Hall on Tuesday, September 27, 2022 at 5:00 p.m. in regular session with Mayor Jonathan Henry presiding, and the following present to wit: Jeffrey Youtsey Wade Nelson Ignacio Mariscal Sam Hagelstein George Mullen Richard Townley Jarrod Moreau Raul Rodriguez Also present: Summer Valverde, City Clerk/Treasurer Cass Tabor, City Attorney It was determined that a quorum was present. The invocation was given by Councilor Rodriguez with all joining in the Pledge of Allegiance. New Requests for City Facilities: None City Departments and Employees None Special Reports None Consent Agenda HR Director Jerry Conde gave announcement of promotions, no hires this time. Councilor Rodriguez made a motion to approve the consent agenda as written. Motion was seconded by Councilor Mariscal, and upon vote, the motion carried 7-0. CONSENT AGENDA October 11, 2022 1. Approval of Minutes *September 27, 2022 2. Consideration of Bids:  Minutes, October 11, 2022 Page 2 3. Contracts, Leases and Agreements: A. *Consideration and approval for the Chase Foundation to assume the Habitat for Humanity of Artesia lease. B. *Consideration and approval of grant agreement between the New Mexico Department of Transportation and the City of Artesia for ENDWI, BKLUP, and STEP projects. 4. Appointments: 5. Personnel Resignations, Hirings, Promotions, and Transfers: Upon recommendation of the Mayor, subject to successful completion of required pre- employment testing, permission to: A. *Hire: Name Department Position Rate of Pay B. *Promote: 1. Enrique Hernandez Wastewater WW Assistant $2507 per month CA22 2. Dakota Corbell Fire Battalion Chief/ $5913.92 per month Paramedic CA37 3. William Guin Fire Lieutenant/ $5525.78 per month Paramedic CA33 4. Gustav Quinn Fire Lieutenant/ $5525.78 per month Paramedic 6. Dates of Hearing: 7. *Travel and Training: A. Police – Permission for one (2) to attend Using MS Office, Access and Excel for Law Enforcement Institute for Law Enforcement Administration in Plano, TX 8. Routine Requests for City Facilities: 9. Routine Resolutions (to be assigned a number by staff): 10. Budgeted Items: 11. Quarterly Journal Entries: 12. Non-budgeted Items: 13. *Payment of Bills Public Hearings – including consideration of final passage of any ordinance as to which proper notice has been published. A. *Consideration and approval of Ordinance 1104, an ordinance amending sections 5-2A-1, 5- 2A-7 of Ordinance 846 – Provisions for the keeping and maintenance of animals within the city limits. City Attorney Cass Tabor gave a brief explanation of what was changed in the ordinance and how it changes can be made by resolution in the future, if needed. Councilor Rodriguez made a motion to approve Ordinance 1104. Seconded by Councilor Hagelstein. Upon roll call vote, with the following votes recorded:  Minutes, October 11, 2022 Page 3 Aye: Nelson, Townley, Youtsey, Mullen, Moreau, Rodriguez, Hagelstein, Mariscal Nay: None The motion passed 8-0. ORDINANCE 1104 Period for Hearing Visitors None Comments from Public Officials and Contracted Services None Committee Reports: A. Budget and Finance – Councilor Moreau reported meeting set for next Thursday. B. Personnel – Councilor Mullen reported committee has not met. C. Police and Fire – Councilor Nelson reported committee has not met but may have to call for a special meeting. D. Planning (Project Management, Code Enforcement, Permits and Inspections) – Councilor Rodriguez reported it was on the consent agenda. E. Recreation – Councilor Rodriguez reported they have a meeting set for next week Monday, October 17, 2022, 5:30 pm. F. Infrastructure (Streets, Garage, Cemetery, Parks, Water, Wastewater, Solid Waste, Facility Maintenance) – Mayor Pro Tem Youtsey reported they met about two weeks ago and discussed housekeeping items and utility billing. Also discussed vandalism of trees off Hwy 285 and Richey. The infrastructure committee agreed to construct a 6ft fence around them to help with foot traffic from going between them and push them to go around. Mayor Pro Tem Youtsey also reported the fence will cost about 20K. G. Government – Mayor Pro Tem Youtsey reported they will be meeting a week from this Thursday. Personnel A. *Stats HR Director Jerry Conde reported no reportable workers comp incidents and no reportable vehicle accidents for the month of September 2022. B. *Consideration and approval of Resolution 1807 Amending the Cell Phone and Personal Device Use Policy. Councilor Moreau questioned what the changes to this Resolution were. HR Director Jerry responded issuing phones to new positions and other departments and issuing stipends as well.  Minutes, October 11, 2022 Page 4 Councilmen had several questions on this Resolution and wanted to have this revisited on next meeting. Councilor Rodriguez made a motion to postponed until next council meeting to get some issues worked out. The motion was seconded by Councilor Hagelstein and upon vote, motion carried. 7-0 Public Safety Police Department: 1) *Stats Commander Pete Quinones stood in for Chief Roberts. He greeted the mayor and council. He stood for questions. There were none. Fire Department: A. *Stats Deputy Chief Mason stood in for Fire Chief Hope. Deputy Chief Mason greeted the mayor and council. He stood for question. There were none. Community Development A. *Stats Community Development Director Jim McGuire stated he only had stats on the agenda and stood for questions. There were none. Jim commented he has been talking to individuals of some of the houses that have burned. He did update on a house that had burned off of JJ Clark and how it’s going to be a process to get a hold of an owner to the house. Several councilmen were questioning how to go about condemning the house. Jim responded with there are steps we must follow. And if we will have it in the budget or need to meet to see which houses will be tackled first. Jim commented on how he is looking to see if someone else would like to buy these properties. Councilor Mullen questioned how the process of the new code enforcer coming along. Jim responded with the candidate selected had a commitment to finish up a project and so she was not able to begin like we had hoped for. We still have the position available. Infrastructure Assistant Infrastructure Director John Anguiano greeted the mayor and council. Mr Anguiano reported updates on all city projects, everything was coming along good. Also reported Xcel has completed the two day project in one day with the streetlights. Mr. Anguiano also updated on traffic lights we have in the city. He explained the city has 12 traffic lights and only 3 are owned by the city but still programmed by the state. The remaining 9 are owned by the state. The city would still have to get permission from the state for programming. The lights owned by the city would be the one on 13th Street and Grand, 13th Street and Richey, and 26th Street and Main. He continued with updates to Eagledraw’s walkway being completed and moving on to Central Park then onto Davis Park.  Minutes, October 11, 2022 Page 5 Councilor Moreau asked how the water repair went by Tate Branch. Mr. Anguiano responded it has been repaired. Councilor Rodriguez and Councilor Mariscal discussed the turning area off HWY 82 and Centennial Drive. Mr. Anguiano responded he would get with Byron about that and see what needs or can be done about it. It seems that it may be a state issue. Mr. Anguiano gave recognition to Richard Acosta on the hard work he has been doing on John’s behalf. He also gave recognition to John Sopher and the rest of the crew. City Attorney None City Clerk City Clerk Summer Valverde greeted the mayor and council and presented: A. *Consideration and approval of Resolution 1808, Internal Procedure for Acceptance of Credit Cards and Electronic Transfers. City Clerk Summer Valverde explained this resolution/policy is for credit card and electronic transfers so that we are not being charged for the processing fee and all information is safe guarded as required. Councilor Hagelstein made a motion to approve the Resolution 1808. The motion was seconded by Councilor Mullen and upon vote, motion carried. 7-0 City Clerk Summer gave updates on the comp study, Red Rocket, and the investments. Comp study is going well. A presentation was given by Gallagher to finance and budget committee. Mrs. Valverde explained they sent out evaluations to the comparators and hope to have those back in soon. Next step would be to send out employee evaluations. This will ensure the accuracy of job description to what our jobs are. And these will be looked through by supervisors and department heads. We hope to be completed with the comp study in January 2023. Mrs. Valverde continued with letting council know they met with Red Rocket and they have met with several departments to begin marketing. Also they are on their way in getting PSA’s so the public can know what departments are doing in a positive way. Lastly Mrs. Valverde updated the council on the cities investments and commented that in a year we hope to have made 1.5 million off of these investments. Mrs. Valverde gave appreciation to mayor and council. Mayor Mayor Henry spoke of trying to get a light put up on HWY 285 and Mill Road and HWY 285 and 13th. He stated they met with the county and state trying to explain how we are needing a signal light in these areas. So, there is going to be a study being done to see if there is a need for a light there. We may see a decel light before a stop light.  Minutes, October 11, 2022 Page 6 Mayor Henry gave appreciation to Chamber of Commerce for putting together fantastic projects at such a small-time frame. They do such wonderful work, and they work hard at it. Mayor Henry gave acknowledgement and appreciation to John Anguiano on his updates to the council. New or other business from Councilors Councilor Hagelstein congratulated William Quinn on his promotion. Councilor Mariscal commented and showed appreciation on this weather we have been having. Adjournment There being no further business, the meeting was adjourned at 5:59 p.m. October 11, 2022. ___________________________________ Jonathan Henry, Mayor ATTEST: __________________________________ Summer Valverde - City Clerk/Treasurer  City of Artesia Position Hiring Process Review Position: Safety Coordinator Posting: Internal External Newspaper Advertising Artesia Daily Press Roswell Daily Record Carlsbad Current Argus Albuquerque Journal New Mexico Press Other (please list) Other Recruiting City Website Other (please list) Indeed.com Applications: Total Applicants: 7 Internal Applicants: 0 External Applicants: 7 Interview: Total Interviews: 3 Internal Applicants: 0 External Applicants: 3 Pay Scale: Requested Starting Salary $4,166.67 per month CA38 Yes No Within Current Pay Scale? (if no please explain) Yes No Above Entry Step: (if yes please explain) Due to experience and in the process of obtaining degree in Safety Engineeringaf  City of Artesia Position Hiring Process Review Position: Equipment Operator(Solid Waste) Posting: Internal External Newspaper Advertising Artesia Daily Press Roswell Daily Record Carlsbad Current Argus Albuquerque Journal New Mexico Press Other (please list) Other Recruiting City Website Other (please list) Indeed.com Applications: Total Applicants: 17 Internal Applicants: 0 External Applicants: 17 Interview: Total Interviews: 9 Internal Applicants: 0 External Applicants: 9 Pay Scale: Requested Starting Salary $2,507 per month CA22 Yes No Within Current Pay Scale? (if no please explain) Yes No Above Entry Step: (if yes please explain)  City of Artesia Position Hiring Process Review Position: Firefighter/EMTB Posting: Internal External Newspaper Advertising Artesia Daily Press Roswell Daily Record Carlsbad Current Argus Albuquerque Journal New Mexico Press Other (please list) Other Recruiting City Website Other (please list) Indeed.com Applications: Total Applicants: 14 Internal Applicants: 0 External Applicants: 14 Interview: Total Interviews: N/A Internal Applicants: 0 External Applicants: 0 Pay Scale: Requested Starting Salary $4,705.87 per month Yes No Within Current Pay Scale? (if no please explain) Yes No Above Entry Step: (if yes please explain) 10-21-2022 03:21 PM C O U N C I L R E P O R T PAGE: 1 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT _ Municipal Court General Fund PILOT THOMAS LOGISTICS LLC GASOLINE/MUNICIPAL COURT 0.00 SHARP ELECTRONICS CORPORATION MUNICIPAL COURT MXM4051 115.35 PVT (PENASCO VALLEY TELECOMMUNICATIONS MUNTY 119.74 CENTURYLINK CENTURYLINK 71.09_ TOTAL: 306.18 Finance & Admin General Fund PILOT THOMAS LOGISTICS LLC GASOLINE/ART CLEAN & BEAUT 0.00 GASOLINE/FIN & ADMIN 0.00 NEW MEXICO GAS COMPANY GAS BILL / 611 W. MISSOURI 18.95 SHARP ELECTRONICS CORPORATION JAYCEE PARK MXM4051 115.35 CITY HALL (MAIL ROOM) BP50 248.25 CLERKS OFFICE MXM4051 115.35 ARTESIA SOFT WATER PURCHASING 11.10 NM EDGE, NMSU COOPERATIVE EXTENSION SE SANDRA TOVAR TRAINING 275.00 INKREDIBLE PRINTING SEALS & IMPRESSION INKERS 229.42 PURCHASE POWER PREPAID POSTAGE 299.07 PVT (PENASCO VALLEY TELECOMMUNICATIONS PVT (PENASCO VALLEY TELECO 2,621.55 CENTURYLINK PURCHASING FX 575-746-6071 73.61 CITY HALL FAX 248.47_ TOTAL: 4,256.12 Street Dep General Fund PILOT THOMAS LOGISTICS LLC GASOLINE/STREET 0.00 CHAD HARCROW ADA RAMP SE 1,616.56 SHARP ELECTRONICS CORPORATION WAREHOUSE BP50C45 256.77 XCEL ENERGY Electric Bill/402 S. 13th 17.04 Streetlight Bill 7/04 495.60_ TOTAL: 2,385.97 Police General Fund FIREFIGHTER SELECTION, INC. ANNUAL BASE FEE FOR PACT 520.00 PILOT THOMAS LOGISTICS LLC PILOT THOMAS LOGISTICS LLC 5,313.03 EDDY COUNTY CENTRAL COMMUNINCATIONS AU 32% OF REIMBURSABLE EXPENS 110,102.24 SHARP ELECTRONICS CORPORATION POLICE DEPT ADM BP70C45 306.50 POLICE DEPT RECORDS 238.16 POLICE DEPT PATROL BP50C45 206.36 DETENTION MXM4051 115.35 ANIMAL SHELTER BP50C45 249.42 AXON ENTERPRISE, INC. VIDEO EQUIPMENT 42,955.73 BLAINE INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 404.02 CENTURYLINK NO EDDY CRIME STOPPERS 57.99 ANIMAL SHELTER 147.92_ TOTAL: 160,616.72 Fire General Fund PILOT THOMAS LOGISTICS LLC DIESEL & GASOLINE/FIRE 2,464.21 THE TRIZETTO GROUP, INC. ARTESIA AMBULANCE SERVICE 161.80 CELLCO PARTNERSHIP DBA VERIZON WIRELES CELLCO PARTNERSHIP DBA VER 1,216.36 SHARP ELECTRONICS CORPORATION FIRE DEPT BP50C45 234.49 TRITECH SOFTWARE SYSTEMS SOFTWARE SUB FEE 636.02_ TOTAL: 4,712.88 Artesia Center General Fund PILOT THOMAS LOGISTICS LLC GASOLINE/ART CTR 95.60 SHARP ELECTRONICS CORPORATION REC CENTER BP50C45 231.43 PVT (PENASCO VALLEY TELECOMMUNICATIONS ARTESIA CENTER 226.15 CENTURYLINK ARTESIA CENTER 73.82_ TOTAL: 627.00 Commission on Aging General Fund PILOT THOMAS LOGISTICS LLC GASOLINE/COMM ON AGING 371.58 10-21-2022 03:21 PM C O U N C I L R E P O R T PAGE: 2 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT _ SHARP ELECTRONICS CORPORATION SENIOR CENTER BP50C45 231.43 JACK RICHARDSON DBA CIBOLO SPRINGS SR CTR PERFORMANCES 100.00 CENTURYLINK COMM ON AGING 69.98_ TOTAL: 772.99 Library General Fund BLACKSTONE PUBLISHING BOOKS 320.00 CENTER POINT LARGE PRINT, INC. LIBRARY - BOOKS 575.28 PILOT THOMAS LOGISTICS LLC GASOLINE/LIBRARY 0.00 NEW MEXICO GAS COMPANY 205 W. QUAY 624.62 SHARP ELECTRONICS CORPORATION LIBRARY MXM4051 167.66 LIBRARY BP50C45 258.12 INGRAM LIBRARY SERVICES, INC. BOOKS 1,266.80 OCLC, Inc (flac OCLC Online Computer LIBRARY CATALOGING & METAD 935.24 BAKER & TAYLOR BOOKS BOOKS 16.35 BOOKS 16.34 BOOKS 30.54 BOOKS 47.41 BOOKS 16.35 BOOKS 16.35 BOOKS 16.34 BOOKS 32.15 BOOKS 32.15 BOOKS 14.72 BOOKS 34.58 BOOKS 21.21 BOOKS 15.81 BOOKS 218.55 BOOKS 12.57 BOOKS 16.86 BOOKS 30.53 GALE/CENGAGE LEARNING BOOKS 166.44 CENTURYLINK LIBRARY ALARM LINE 73.97_ TOTAL: 4,976.94 Museum General Fund NEW MEXICO GAS COMPANY GAS BILL/503 RICHARDSON MU 26.59 SHARP ELECTRONICS CORPORATION MUSEUM MP50C45 206.36 CENTURYLINK MUSEUM ANNEX 163.43 HISTORICAL MUSEUM 80.27_ TOTAL: 476.65 Planning General Fund PILOT THOMAS LOGISTICS LLC GASOLINE/PLANNING 148.35 SHARP ELECTRONICS CORPORATION PLANNING & ZONING BP50C45 231.43 ARTESIA SOFT WATER BOTTLED WATER DELIVERY 41.16 INKREDIBLE PRINTING SLVR NMPLT - ROBERT CHUMBL 24.75_ TOTAL: 445.69 Personnel General Fund PILOT THOMAS LOGISTICS LLC GASOLINE/HUMAN RESOURCE 198.99 PENSION PLANNING CONSULTANTS, INC CONSULTATION & DESIGN 1,616.25 PVT (PENASCO VALLEY TELECOMMUNICATIONS PVT (PENASCO VALLEY TELECO 4,353.32_ TOTAL: 6,168.56 Facility Maintenance General Fund ULINE, INC. ULINE, INC. 2,055.47 WINSUPPLY ROSWELL NM CO SUPPLIES 29.54 PILOT THOMAS LOGISTICS LLC GASOLINE/FACILITIES MAINT 0.00 QUALITY JANITORIAL SEPT JANITORIAL SERVICES 2,224.39 SUPPLIES & SEPT SERVICES 1,289.50 10-21-2022 03:21 PM C O U N C I L R E P O R T PAGE: 3 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT _ ADVANTAGE HEATING & COOLING LLC INSTALL UNIT FM OLD TO NEW 4,979.83 WASTEWATER SOUTH OFFICE 156.26 WASTEWATER LAB 1,267.57 COATS PLUMBING WATER LEAK IN RISER ROOM 102.38 TERRA HAVEN LANDSCAPING & MAINTENANCE JAMAICA PARK 750.00 MISSOURI HOUSE 250.00 FIRE STATION 750.00 JC PARK 8,000.00 HOUSE ON 26TH ST CLEANUP 350.00 CITY HALL 450.00 SAFETY COMPLEX SHED RMVL 1,000.00 CITY HALL MOW & WEED CNTRL 350.00 MLK TRASH P/U FOR OCT 1,500.00 ALLEYS BTWN BULLOCK BRISCO 3,500.00 1ST ST MOW & WEED CONTROL 3,500.00 JC PARK MOW & WEED CONTROL 2,500.00 SAFETY COMPLEX MOW/WEED CT 3,500.00 ARTESIA BUILDING SUPPLY MARK PAINT IC SB ALRT OR 16.58 SHOP 34.78 SHOP 61.07 SUPPLIES 16.28 SHOP 9.07 SHOP 63.41 WASH BAYS 34.32 PILOT THOMAS LOGISTICS, LLC (BULK FUEL E10 UNL REGULAR GAS 671.20 ARTESIA PLUMBING HEATING & COOLING SEWER LINE SERVICE 454.41 WATER HEATER INSTALLATION 1,162.43 WATER LEAK REPAIR 285.73 REPIPED KITCHEN WATER LINE 1,168.71 AMERICAN SALES AND SERVICE, INC. MILTON ROY PUMP W/MOTOR, H 1,960.38 ALK INC KEYS, TAGS, BOX, ABLOY 110.00 CONTINENTAL AUTOMATIC DOORS OF LUBBOCK ADJUSTED LIBRARY DOOR 722.50 GRAINGER INDUSTRIAL SUPPL RETURN HOSE WHEEL 737.11- STARR JANITORIAL CLOROX 89.28 WESSON ELECTRIC ELECTRICAL MAINTENANCE 6,563.00_ TOTAL: 51,190.98 NON-DEPARTMENTAL Municipal Court Fe INS. OF PUBLIC LAW/JUDICIAL EDUCATION MNCPL COURT MNTHLY FEE RPT 198.00 NM ADMINISTRATIVE OFFICE COURT AUTOMATION 444.00_ TOTAL: 642.00 Recreation Dept Recreation Fund UNITED POOL MANAGEMENT OF AMERICA, LLC SEPTEMBER PAY 40,329.43 PMT #10 5,657.97 TERRA HAVEN LANDSCAPING & MAINTENANCE AQUATIC CENTER MOW & WEED 1,500.00_ TOTAL: 47,487.40 INVALID DEPARTMENT SPECIAL PARKS PROJ DAVID N. COLLINS EAGLE DRAW TREE RMVL PRUNE 16,176.40 CENTRAL PARK TREE RMVL & P 18,628.18_ TOTAL: 34,804.58 Capital Improvements D Capital Improvemen JESS HOLMES, FAIA, LLC ARTESIA TRAINING ACADEMY R 2,692.70 MFLL INC. DBA MELLOY FORD 3 2022 FORD F-150 117,600.00 J & H SERVICES, INC. INDUSTRIAL PARK PHASE III 301,273.27 20TH ST RECON 308,196.74_ TOTAL: 729,762.71 10-21-2022 03:21 PM C O U N C I L R E P O R T PAGE: 4 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT _ Wastewater Dept Waste Water Fund PILOT THOMAS LOGISTICS LLC GASOLINE/WASTEWATER 331.63 CENTURYLINK WASTE WATER PLANT 237.77_ TOTAL: 569.40 Solid Waste Dept Solid Waste Fund SAMMY NATERA SAMMY NATERA 18,239.78 PILOT THOMAS LOGISTICS LLC DIESEL&GASOLINE/SOLIDWASTE 92.24 SHARP ELECTRONICS CORPORATION TRANSFER STATION MXM4051 115.35 PILOT THOMAS LOGISTICS, LLC (BULK FUEL FUEL 2,292.70 PILOT THOMAS LOGISTICS, LL 2,397.56 SOUTHERN TIRE MART, INC. SW TRAILERS, UNIT #308 4,417.92 CENTURYLINK TRANSFER STATION 71.09 TEXAS INDUSTRIAL SERVICES UNIFORMS 310.46 UNIFORMS & MATS 351.51_ TOTAL: 28,288.61 Water Dept Water Fund SOUTHEAST READI-MIX PRODUCTS INC. LEAN FILL 792.50 LEAN FILL 327.25 BAKER UTILITY SUPPLY 505 59.38 PILOT THOMAS LOGISTICS LLC GASOLINE/GARAGE 123.54 GASOLINE/WATER 765.17 GASOLINE/EXECUTIVE 0.00 GASOLINE/BYRON LANDFAIR 54.07 KC SALES LLC. UNIVERSAL HYDRAULIC FLUID 396.68 TERRA HAVEN LANDSCAPING & MAINTENANCE WATER DEPT CONCRETE 3,500.00 BEN MARK SUPPLY CO. INC. FLANGE ADAPTERS 1,381.00 PIPES & CLAMPS 884.22 MJ & CAP 355.09 WATER & DUCTILE T METER KE 78.13 HYMAX COUPLINGS 3,501.17 NEW MEXICO TAP MASTER, INC. CENTRE / 20TH 8,928.81 ARTESIA BUILDING SUPPLY HARDWARE 29.66 BENT BLADE SCRAPER 3 18.58 HARDWARE 2.67 BAIT STATN FSTKL MICE2PK 27.16 VALVE GATE BRASS 2" IPS 54.99 WHITE FIR, WOOD STAKES 22.20 SUPPLIES 49.24 DEANS INC MONTHLY TELEMETRY 538.85 CENTURYLINK CITY HALL FAX 84.94 SPARKS OFFICE SOLUTIONS, INC COPY PAPER 2,375.69 US POSTMASTER UTILITY BILLING POSTAGE 1,000.00_ TOTAL: 25,350.99 Airport Dept Airport Fund YORK TECHNICAL RESOURCES FAA TRI ANNUAL INSPECTION 1,524.31 PILOT THOMAS LOGISTICS LLC GASOLINE/AIRPORT 0.00 RSINET, LLC DATA SERVICE 180.00_ TOTAL: 1,704.31 Cemetery Dept Cemetery Fund PILOT THOMAS LOGISTICS LLC GASOLINE/CEMETARY 143.81 CENTURYLINK WOODBINE CEMETERY 260.16 TEXAS INDUSTRIAL SERVICES UNIFORMS 33.71 MATS 13.59 UNIFORMS 35.43 MATS 14.26_ TOTAL: 500.96 10-21-2022 03:21 PM C O U N C I L R E P O R T PAGE: 5 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT _ NON-DEPARTMENTAL Court Test Fund NM ADMINISTRATIVE OFFICE DWI LAB FEE 75.00 DWI PREVENT 5.00_ TOTAL: 80.00 =============== FUND TOTALS ================ 101 General Fund 236,936.68 201 Municipal Court Fees Fund 642.00 217 Recreation Fund 47,487.40 227 SPECIAL PARKS PROJECTS 34,804.58 300 Capital Improvement Fund 729,762.71 503 Waste Water Fund 569.40 504 Solid Waste Fund 28,288.61 505 Water Fund 25,350.99 507 Airport Fund 1,704.31 510 Cemetery Fund 500.96 704 Court Test Fund 80.00 -------------------------------------------- GRAND TOTAL: 1,106,127.64 -------------------------------------------- TOTAL PAGES: 5 10-21-2022 03:21 PM C O U N C I L R E P O R T PAGE: 6 SELECTION CRITERIA ------------------------------------------------------------------------------------------------------------------------------------ SELECTION OPTIONS VENDOR SET: 01-City of Artesia VENDOR: All CLASSIFICATION: All BANK CODE: All ITEM DATE: 0/00/0000 THRU 99/99/9999 ITEM AMOUNT: 99,999,999.00CR THRU 99,999,999.00 GL POST DATE: 10/25/2022 THRU 10/25/2022 CHECK DATE: 0/00/0000 THRU 99/99/9999 ------------------------------------------------------------------------------------------------------------------------------------ PAYROLL SELECTION PAYROLL EXPENSES: NO EXPENSE TYPE: N/A CHECK DATE: 0/00/0000 THRU 99/99/9999 ------------------------------------------------------------------------------------------------------------------------------------ PRINT OPTIONS PRINT DATE: None SEQUENCE: By Department DESCRIPTION: Distribution GL ACCTS: NO REPORT TITLE: C O U N C I L R E P O R T SIGNATURE LINES: 0 ------------------------------------------------------------------------------------------------------------------------------------ PACKET OPTIONS INCLUDE REFUNDS: NO INCLUDE OPEN ITEM:NO ------------------------------------------------------------------------------------------------------------------------------------  ORDINANCE NO. 1105 AN ORDINANCE OF THE CITY OF ARTESIA NEW MEXICO, CONSENTING TO A DIVISION OF DESIGNATION OF CERTAIN TERRITORY, AS SOUGHT BY PETITION OF THE OWNER OF THE PROPERTY WITHIN SAID TERRITORY, AND PROVIDING FOR THE FILING OF SAID ORDINANCE AND FINAL PLAT OF THE SAID TERRITORY, AND TRANSMITTAL OF COPIES THEREOF, AS REQUIRED BY LAW WHEREAS, Collins Properties, owner of the property of the territory, has filed with the City Council of the City of Artesia, New Mexico, a request seeking the final plat within the jurisdiction and bounds of the City of Artesia, New Mexico; and WHEREAS, said owner has complied with all the requirements within Title I 0, Chapter 4, "Requirements and Procedures for Submittal of a Final Plat," of the City of Artesia City Code; and WHEREAS, the City Council of the City of Artesia, New Mexico, having examined the aforementioned final plat, FINDS that the territory proposed to be platted is within the municipality of Artesia, New Mexico; has complied with all Artesia City Code requirements; and that the owner of the territory proposed to be platted has consented to the final plat. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Artesia, New Mexico, that said governing body does hereby express its consent and approval of the final plat to be known as Collins North Park Lot 133 Subdivision, as located within the City of Artesia, Eddy County, New Mexico. BE IT FURTHER ORDAINED by the City Council of the City of Artesia, New Mexico, that a certified copy of this Ordinance and a copy of the Collins North Park Lot 133 Subdivision final plat shall be filed in the office of the County Clerk of Eddy County, New Mexico within one year of the approved date. PASSED, ADOPTED AND APPROVED this 25th day of October 2022. CITY OF ARTESIA, NEW MEXICO Jonathan Henry, Mayor  RESOLUTION 1809 A RESOLUTION PROVIDING FOR A NEW FUND AND PROVIDING FOR BUDGET ADJUSTMENTS TO THE 2022-2023 BUDGET WHEREAS, the Governing Body of the City of Artesia has determined to adjust the budget for fiscal year 2022-2023, and; WHEREAS, there are cash reserves, and; WHEREAS, the Department of Finance and Administration for the State of the New Mexico has outlined a new fund be established for the Cannabis Regulation Act excise tax funds, NOW THERFORE BE IT RESOLVED BY THE GOVERNING BODY of the City of Artesia that the following budget adjustments be made, and; BE IT FURTHER RESOLVED that a new fund is to be created, Fund 281, Cannabis Regulation Act; Line Item Description Budget Adjustment New Budget 101-08-48020 Equipment & $ 0 $ 7,500 $ 7,500 Machinery NOW BE IT ALSO RESOLVED to submit the budget adjustments to DFA for inclusion in the 2022-2023 budget. PASSED, ADOPTED, and APPROVED this 25th day of October, 2022. Jonathon Henry, Mayor ATTEST: Summer Valverde, City Clerk/Treasurer MICHELLE LUJAN GRISHAM DEBORAH K. ROMERO CABINET SECRETARY GOVERNOR DONNIE J. QUINTANA DIRECTOR STATE OF NEW MEXICO DEPARTMENT OF FINANCE AND ADMINISTRATION LOCAL GOVERNMENT DIVISION Bataan Memorial Building  407 Galisteo St.  Suite 202  Santa Fe, NM 87501 PHONE (505) 827-4950  FAX (505) 827-4948 MEMORANDUM BFB #22-05 TO: New Mexico Counties and Municipalities FROM: Brenda L. Suazo-Giles, Budget & Finance Bureau Chief Local Government Division DATE: May 3, 2022 SUBJECT: Object Codes for Reporting “Cannabis GRT” Created on LGBMS In accordance with the “New Mexico’s Cannabis Regulation Act”, the New Mexico Department of Finance and Administration (DFA), Local Government Division (LGD) has updated the Local Government Budget Management System (LGBMS) chart of accounts (COA) to assist in tracking of Cannabis revenues and related expenditures. Using a standard COA allows LGD to analyze data more efficiently across the various local governments in order to compile statewide reports that are used by decision makers for determining state funding such as legislative appropriations, grants, and loans. The New Mexico Taxation and Revenue Department (TRD) has added a new distribution code pertaining to Recreational Cannabis in the GRT distribution (RP-500 Report) and will also have a monthly distribution report for the Cannabis Excise Tax. Please refer to the attached TRD publication “FYI-260” for more information. It is highly recommended NOT to budget any Cannabis revenues and expenditures in your Interim or Final FY2022-2023 Budget submission. We are requesting all municipalities and counties to wait until you attain one (1) Quarter’s worth (3 months) of actual data to determine the forecasted revenue and expenditures and then submit a Budget Adjustment Request (BAR) for FY2022-2023 for governing body approval that you will then submit on LGBMS for LGD approval. If you have pertaining to the Cannabis revenue distribution process, contact David Monteith at TRD, David.monteith@state.nm.us. The Cannabis Control Division of the Regulation and Licensing Department is in partnership with the local governments and are more than happy to assist you with cannabis regulatory information by contacting them at RLD.CannabisControl@state.nm.us or (505) 476-4995. We are requiring that participating counties and municipalities use the following Fund “28000 Cannabis Regulation Act”. Cannabis revenue does not have any expenditure restrictions, therefore, for reporting purposes, and to not lose its identity, LGD is requiring all Cannabis revenue and related expenditures be reported in the “28000 Fund”. For expenditure support to all other funds, a “transfer- out” will be required using a BAR, after being approved by your governing body. The goal of the guidelines contained in this memo is to achieve more comparable financial reporting among all counties and municipalities in the area of Cannabis budget and financial activity. 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