City Council

MINUTES OF CITY COUNCIL MEETING ARTESIA, NEW MEXICO November 22, 2022 The City Council of the City of Artesia, New Mexico met in the City Council Chambers at City Hall on Tuesday, November 22, 2022 at 5: 00 p. m. in regular session with Mayor Jonathan Henry presiding, and the following present to wit: Ignacio Mariscal Sam Hagelstein George Mullen Raul Rodriguez Jarrod Moreau Also present: Summer Valverde, City Clerk/ Treasurer Absent: Wade Nelson Jeffrey Youtsey Richard Townley Cass Tabor, City Attorney Mayor Henry announced tonight being the first time the council meeting was going to go live on Facebook. It was determined that a quorum was present. The invocation was given by Councilor Rodriguez with all joining in the Pledge of Allegiance. New Requests for City Facilities: None City Departments and Employees Community Development Director Jim McGuire introduced Suzy Flores the new Code Enforcer to the mayor and council. All greeted and welcomed Ms. Flores. Special Reports None Consent Agenda HR Director Jerry Conde gave announcement of new hires. Councilor Rodriguez made a motion to approve the consent agenda as written. Motion was seconded by Councilor Hagelstein, and upon vote, the motion carried. 5- 0 CONSENT AGENDA November 22, 2022  Minutes, November 22, 2022 Page 2 1. Approval of Minutes November 8, 2022 2. Consideration of Bids: A. * Approval of award of contract with Park Hill for the Airport Engineering Projects. B. * Approval of award of contract with Sports Facilities Management, LLC for the Aquatic Center Management Services. 3. Contracts, Leases and Agreements: 4. Appointments: 5. Personnel Resignations, Hirings, Promotions, and Transfers: Upon recommendation of the Mayor, subject to successful completion of required pre- employment testing, permission to: A. * Hire: Name Department Position Rate of Pay 1. Christopher Villegas Police Police Officer Cadet $ 3, 876 per month CAP5 Step 1 2. Carlos Montoya Police Police Officer Cadet $ 3, 876 per month CAP5 Step 1 B. * Ratification of Hire: 1. Angela Torres- Gonzales Police CSO 2, 386. 80 per month CAP1 Step 1 6. Dates of Hearing: 7. * Travel and Training: A. Wastewater— Permission for one ( 1) employee to attend Compost Facility Operators Training in Santa Fe, NM. B. Finance— Permission for one ( 1) employee to attend NM Edge Online Training classes. 8. Routine Requests for City Facilities: A. * Tammy Neel on behalf of Renewed Wellness— Request approval for permission to hold a Christmas on the Corner, December 3, 2022 from 9: 00 am— 6: 00 pm. Request for street closure of 2nd Street between Richardson to Grand Street and/ or up to the Alley Way. 9. Routine Resolutions( to be assigned a number by staff): 10. Budgeted Items: 11. Quarterly Journal Entries: 12. Non- budgeted Items: 13. * Payment of Bills Public Hearings— including consideration of final passage of any ordinance as to which proper notice has been published. Recess Regular City Council Meeting Board of Appeals  Minutes, November 22, 2022 Page 3 Councilor Rodriguez moved to recess the regular City Council meeting and convene the Zoning 16: Board of Appeals. The motion was seconded by Councilor Hagelstein and upon vote, the motioned carried. 5- 0 The regular City council meeting was recessed at 5: 04pm. Councilor Rodriguez moved to adjourn and reconvene the regular City Council meeting at 5: 15pm. The motion was seconded by Councilor Hagelstein and upon vote, motion carried. 5- 0 Open Public Hearing A. * Consideration and approval of an ordinance 1106 for Case No. 22- 09: Zone Change from General residential district( R- 2) to Business district( C). Changing the zoning district of twelve( 12) lots from R- 2 to C; Location: 507 S. 2nd Street; Legal: Lots 5- 16, Block 8, Blair Addition, in the NE/ 4 of Section 17, Township 17 South, Range 26 East, N.M.P. M.; Owner: Legacy Properties and Investments, LLC. Community Development Director Jim McGuire reported this property to be at 507 South Second Street and gave a brief explanation of the zone change from general residential district R- 2 to Commercial. ( refer to council packet) a. Staff comments - none b. Public Aleene Ivy stood for questions on behalf of Legacy Properties. comments— Council Moreau asked what the purpose was. Mrs. Ivy explained they have outgrown their original building and would now like to expand into another building that will house a different department. Mr. Hammer greeting the mayor and council. He stated he had a few questions. 1) If this building was going to be commercially used or for housing. 2) If there was going to be any adequate parking. 3) If someone will be overseeing the construction, because of piles of dirt not being watered down in the past. Council Moreau responded to Mr. Hammer that this was going to be for offices. Mrs. Ivy responded that as for parking, there will be adequate parking inside the property when the new building is complete no streets will be bothered with parking. c. City Attorney comments/ questions. — None d. Council comments/ questions.— Council Moreau referred to Infrastructure Director Byron Landfair for information on how to handle the concerns brought forth by Mr. Jones. Mr. Landfair said they were welcome to give his office or Jim McGuire' s office a call. e. Entertain a motion and second from Council. Councilor Rodriguez made a motion to consider Ordinance 1106 for Case No. 22- 09. Motion was seconded by Council Mariscal. Upon roll call vote, with the following votes recorded: Aye: Mariscal, Mullen, Hagelstein, Rodriguez, Moreau Nay: None The motion carried. 5- 0. f. Council action i. Approve/ Disapprove Case No. 22- 09.— Approved B. Adjourn Public Hearing— Mayor Henry Councilor Rodriguez moved to adjourn the Public Hearing. The motion was seconded by Councilor Hagelstein and upon vote, motion carried. 5- 0 Period for Hearing Visitors  Minutes, November 22, 2022 Page 4 Senior Center Supervisor, Caryl Goss, gave acknowledgement to the EMT' s on how fast they responded to a couple of 911 call outs the Senior Center. Comments from Public Officials and Contracted Services None Committee Reports: A. Budget and Finance- Councilor Moreau stated they met last week, and City Clerk Summer Valverde explained they went over budget adjustments which is on the agenda this evening and went over numbers for marketing. B. Personnel- Council Mullen said he had nothing to report at this time, but will have something on the agenda later this evening. C. Police and Fire- Mayor Henry reported there was a discussion in the meeting was about the use of ATVs on city roads, overview of departments, sworn officers, civilian positions and incidents. D. Planning ( Project Management, Code Enforcement, Permits and Inspections) — Council Rodriguez had nothing to report. E. Recreation- Council Rodriguez had nothing to report. F. Infrastructure ( Streets, Garage, Cemetery, Parks, Water, Wastewater, Solid Waste, Facility Maintenance)— Councilor Mariscal stated meeting set for December 1, 2022. G. Government- Mayor Henry said the meeting was cancelled and had nothing to report. Personnel A. * Consideration and approval of Resolution 1807 amending the Cell Phone and Personal Device Policy. HR Director Jerry Conde explained this was brought to council on October 11, 2022. Council had questioned security at that time and he was now able to get answers from IT. Some verbiage was changed on it as well. Councilor Moreau asked if this would help with potential recruits that live further away. Chief Roberts responded with yes it would. Councilor Mullen made a motion to approve Resolution 1807. The motion was seconded by Councilor Hagelstein and upon vote. Motion carried. 5- 0 RESOLUTION 1807 B. * Consideration and approval of Resolution 1812 amending the Vehicle Policy and Procedures HR Director Jerry Conde explain this one was also tabled from before and now brought back for consideration and approval. Mr. Conde explained some verbiage on this was also change such as the radius for some employees to take home city vehicles. Councilor Rodriguez made a motioned to approve Resolution 1812 with striking out last four words r,„ followed by council approval" and change to " committee approval. The motion was second by Councilor Hagelstein and upon vote. Motion carried. 5- 0  Minutes, November 22, 2022 Page 5 RESOLUTION 1812 C. * Safety Pays Program HR Director Jerry Conde explained this is according to the Safety Pays programed outlined in the rules. He continued to explain that this is an incentive to the employees to reduce or avoid accidents. Councilor Rodriguez made motion to approve the Safety Pays Program. Motion was seconded by Councilor Hagelstein and upon vote. Motioned carried. 5- 0 Public Safety Police Department: Police Chief Roberts had nothing to the agenda and stood for questions. Councilor Mariscal asked about what type of vehicles are being hit for the Cadillac converters. Chief Roberts responded with Econoline, older model vehicles, and vehicles with a taller stance. Chief Roberts stated the three cities along the Pecos Valley here are cooperating with each other on the investigations. Fire Department: Fire Chief Hope greeted the mayor and council. Stated he had nothing on the agenda for council tonight. He stood for question. There were none. Es Community Development A. * Consideration and approval of Recreation Rental Agreement. Community Development Director Jim McGuire stated there was a group that approached the city to use some city equipment for All- Star Teams, but the city does not have an All- Star Team or Group. Mr. McGuire stated he spoke with city attorney and an equipment rental agreement was drawn up for each participant and their parents to sign and be reliable for any damage or replacement to equipment. Mr. McGuire stood for questions. Councilor Hagelstein made a motion to approve the Recreation Rental Agreement. Motion was seconded by Rodriguez and upon vote. Motion carried. 5- 0 Mr. McGuire gave a couple of updates: 1) Recreation Advisor Committee meeting was cancelled because there was no quorum present. 2) Letters that were sent out, a second letter was sent out and some properties were cleaned up and Suzy Flores, Code Enforcer is finishing those up tomorrow. Infrastructure Infrastructure Director Byron Landfair greeted the mayor and council. Mr. Landfair stated he had nothing on the agenda tonight just a few quick updates. Mr. Landfair updated the council on 20th Street bad round of leaks slowed project down; a change order will be going in front of committee over on east side and tie in a water line. Mr. Landfair stood for questions. There were none. ti Mayor Henry commented on Jaycee Park looking good out there.  Minutes, November 22, 2022 Page 6 Ess City Attorney None City Clerk City Clerk Summer Valverde greeted the mayor and council and presented: A. Approval to set the December council meeting for December 13, 2022. Councilor Moreau made a motion to approve the December 13th meeting. Motion was seconded by Councilor Hagelstein and upon vote. Motion carried. 5- 0 B. * Consideration and approval of Resolution 1813 Budget Adjustment. City Clerk Summer Valverde gave an explanation on several items that came up. Councilor Hagelstein made a motion to approve the Resolution 1813. Motion was seconded by Councilor Mariscal and upon vote. Motion carried. 5- 0 RESOUTION 1813 City Clerk Summer Valverde made an exciting announcement on winning an award from the Budget ii,., and Finance Conference. She stated the award is a Rising Star Award and this just shows that we are L showing excellent budget practices and reporting has been excellent as well. Mrs. Valverde also congratulated the councilmen and city employees for their efforts in doing an excellent job. Mayor Mayor Henry gave acknowledgement to the city and their safety practices. He also thanked everyone that is out there getting things done for the city and making it look nice. New or other business from Councilors Councilor Mullen stated he was thankful on the employees we have working for the city. Councilor Mariscal also was thankful to the employees on their hard work they put in for the year. And to have a safe holiday. Councilor Hagelstein was also thankful to the city employees and department heads. Safe travels. Councilor Rodriguez thanked the City of Artesia for all they do and GO Bulldogs. Adjournment There being no further business, the meeting was adjourned at 5: 58 p. m. November 22, 2022.  Minutes, November 22, 2022 Page 7 E.: Jonathan Henry, Mayor ATTEST: ummer Valverde- ity Clerk/ Treas tUhi ., , r•. O- t r• 1, 1 1 0, 1,.-. O