City Council

MINUTES OF CITY COUNCIL MEETING ARTESIA, NEW MEXICO June 13, 2023 The City Council of the City of Artesia, New Mexico met in the City Council Chambers at City Hall on Tuesday, June 13, 2023 at 5: 00 p. m. in regular session with Mayor Jonathan Henry presiding, and the following present to wit: Wade Nelson Raul Rodriguez Ignacio Mariscal Sam Hagelstein Richard Townley Jarrod Moreau George Mullen Also, present: Summer Valverde, City Clerk/Treasurer Cass Tabor, City Attorney Absent: Mayor Pro Tem Jeff Youtsey It was determined that a quorum was present. The invocation was given by Councilor Rodriguez and all joining in the Pledge of Allegiance. New Requests for City Facilities: None City Departments and Employees None. Special Reports None. Consent Agenda Councilor Mullen made a motion to approve the consent agenda as written. Second by Councilor Rodriguez and upon vote, motion carried. CONSENT AGENDA June 13, 2023 1. Approval of Minutes May 23, 2023 2. Consideration of Bids: A. * Consideration and approval of award of bid and contract to Brewer Oil Company for citywide fuel cards and to Pilot Thomas Logistics for citywide bulk fuel purchase. 3. Contracts, Leases and Agreements: 4. Appointments: 5. Personnel Resignations, Hirings, Promotions, and Transfers: Upon recommendation of the Mayor, subject to successful completion of required pre-  Minutes, June 13, 2023 Page 2 employment testing, permission to: A. * Hire: 11 Name 1. Chris Munoz Department Parks/ Streets Position Parks Attendant Operator Rate of Pay $ 2, 507 per month CA22 2. Jason E. DeGray Police Uncertified Police Officer 22. 36 per hour CAP5 Step 1 3. Jessica Hope Museum Museum Supervisor 3, 372 per month CA34 B. * Ratifiction of Hire: 1. Journey Roberson Library Summer Reading Helper 12. 00 per hour 2. Dayton A. Durbin Parks/ Streets Parks Attendant Operator $ 2, 507 per month C. * Promotions: 1. Christopher Villegas Police Certified Police Officer 24. 95 per hour CAP7 Step 1 2. Christopher Rider Police Sergeant 35. 24 per hour CAPS Step 1 3. Approval of temporary 10% increase for acting supervisor, Jeni Waters, Museum, effective April 17, 2023. 4. Approval of temporary 10% increase for acting supervisor, Omar Acosta, Library, effective May 29, 2023. D. * Demotions Name Department Position New Position 1. Jamie Imai Police Sergeant Corporal E. Resignations: 11 1. 2. Accept the resignation of Christopher Garcia, Community Improvement Tech, Facilities Maintenance, effective May 31, 2023. Accept the resignation of Amberlynn Harvey, Community Service Officer, effective May 22, 2023. 3. Accept the resignation of William Guin, Firefighter, Fire Department, effective June 20, 2023. 6. Dates of Hearing: 7. Travel and Training: A. Fire— Permission for one( 1) employee to attend the Type 3 All- Hazards Incident Management Team, National Fire Academy in Emmitsburg, MD. 8. Routine Requests for City Facilities: 9. Routine Resolutions( to be assigned a number by staff): 10. Budgeted Items: 11. Quarterly Journal Entries: 12. Non- budgeted Items: 13. * Payment of Bills Public Hearings- including consideration of final passage of any ordinance as to which proper notice has been published. None. Period for Hearing Visitors None.  Minutes, June 13, 2023 Page 3 Comments from Public Officials and Contracted Services None. Committee Reports: A. Budget and Finance— Councilor Moreau stated a meeting set for tomorrow at 3: 30. B. Personnel— None. C. Police and Fire— Councilor Nelson stated the next meeting is July 18th. D. Planning (Project Management, Code Enforcement, Permits and Inspections) — None. E. Recreation— Councilor Rodriguez stated there is something on the agenda this evening. F. Infrastructure( Streets, Garage, Cemetery, Parks, Water, Wastewater, Solid Waste, Facility Maintenance)— Infrastructure Director Byron stated meeting next Thursday. G. Government— City Clerk Summer stated the next meeting is July 19th. There is something on the consent agenda this evening which was approved for a Museum Supervisor. Personnel A. * Stats HR Director Jerry Conde announced his stats and stated that Corrina came up with a spread sheet for council to see from the beginning of the year stats. Then stood for questions. There were none. Public Safety Police Department: No one present to present stats. Fire Department: Fire Chief Kevin Hope greeted Mayor and Council. Chief Hope stated he had nothing on the agenda and gave a brief update on the rookies who have started EMS course and should be certified by November. Then stood for questions. There were none. Community Development Recreation Supervisor Louie Reyes stood in place of Jim McGuire. Stated there was nothing for the agenda but stats. Then stood for questions. Mayor Henry asked for an update on the pool. Mr. Reyes stated it is going well and stated Tod Pfizer the GM has resigned. But we do have a general manager Ken Cob who will stay on until a general manager is hired. Someone is in from Oklahoma working with him on water levels  Minutes, June 13, 2023 Page 4 while doing some transitioning. Mr. Reyes also stated he hopes to have someone in place within the next 30 days. He reported the programs are already set up and going well. Our numbers are good; there are a lot of people going in; and we are booked up with parties almost every day. Mayor asked on an update on what has been going on this summer. Mr. Reyes reported it' s been wild, they have about 100 registered already. He also reported that they have about 80 that are coming in daily and separated by groups. He stated they don' t have meals program this summer, but they do have the concession open. He also reported that the girls' and boys' basketball programs have started and will be three- week programs. Mr. Reyes spoke briefly about Tour of the World, in which they are doing something different every week, this week was Antarctica. And stated he hopes to get the meals program set up for the future. Infrastructure A. * Consideration and approval of Resolution 1824, Facility Use Fees Infrastructure Director Byron Landfair greeted the mayor and council and stated the mayor' s event board has met twice and one of the tasks that was given was to set fees for use of facilities for the fields outside of the league activities. And that' s for private tournaments, fall ball, stuff like that afterwards. Mr. Landfair then briefly went over the fees that were set up. Mayor Henry stated for everyone' s knowledge and everyone listening, these numbers came from research. Mr. Landfair commented that Louie put together a good packet of what everybody' s doing around our area. So, we landed in the middle to try and tailor to the soccer field against those who have full- on turf fields like we do. 11 Councilor Hagelstein asked City Clerk Summer if the money coming in for this will be put to amortization replace the fields. City Clerk Summer responded with that has not been discussed but what the plan was to put it into the recreation line item, which is the general fund. But we can go back and allocated that if the council would like to. Ms. Summer briefly explains how this discussion and decision came about. Councilor Rodriguez gives a brief explanation of the fees as well and thanks the staff on their hard work. City Clerk Summer apologized and pointed out the approval date on the resolution should be June 13th and not the 9th of May. Councilor Moreau made a motion to approve Resolution 1824 with the corrections. Seconded by Councilor Rodriguez and upon vote, motion carried. RESOLUTION 1824 Infrastructure Director Byron Landfair continued with discussing the splashpad as he has given each of the councilmen a packet of the designs. He briefly goes over each design to the council. Mr. Landfair moves to updating 20th Street and explains there are 20 days added to the contract due to delays that were presented by an outside utility company. Plus, had a couple of change orders involving and adding some more malleable curves out there, where there' s some curve and gutter, which changed the sidewalk. So, what was agreed to when negotiating with  Minutes, June 13, 2023 Page 5 contractor as part of this, in phase 4, was to add another 21 days to contract. He stated he did get a notice that somebody was worried about getting their RV out of alley. He went on to say that if anybody is worried about getting stuff in and out to call his office, and/ or see Smith Engineering guy out there on location, who is out there every day. And he will coordinate to get stuff in and out and to give them at least a week' s notice. Mr. Landfair also stated all other projects are going well and moving along. Then stood for questions. Mayor Henry asked when we finish this phase in 21 days, how quickly do we expect to start the next phase. Mr. Landfair responded with they would start within a week. City Attorney None City Clerk None. Mayor A. Executive session: In accordance with the State of New Mexico Open Meetings Act, Section 10- 15- 1-( H)( 7): 1. Purchase of real property B. Action as a result of executive session Mayor Henry announced they will be going into executive session and looking for a motion. Councilor Rodriguez made a motion to into executive session to discuss the purchase of real property. Seconded by Councilor Moreau. Upon roll call vote, with the following votes recorded: Aye: Nelson, Townley, Mullen, Moreau, Rodriguez, Hagelstein, Mariscal Nay: None Council recessed to executive session at 5: 21 p. m. Council reconvened at 5: 42 p. m. Councilor Rodriguez motioned to reconvene from executive session, no action was taken on the discussion of purchase of real property discussed. Motion was seconded by Councilor Moreau. Upon roll call vote, with the following votes recorded: Aye: Mariscal, Hagelstein, Rodriguez, Moreau, Mullen, Townley, Nelson Nay: None New or other business from Councilors  Minutes, June 13, 2023 Page 6 Mayor commented on recreation meetings are going well. He attended one yesterday and caught some of one this morning. He stated the kids have great ideas they are bringing to the table. He 11 discussed a few of them. Then he added a lot is going on. Councilor Townley thanked Louie Reyes for what he' s doing for the Rec Center. Councilor Mullen gave condolences to Tommy Raglin Family and gave shout out to the audience tonight. Councilor Rodriguez announces a Happy Father' s Day, condolences to the Raglin Family, and thanked the mayor and council for their hard work. Mayor Henry announces there is a Flag Day ceremony tomorrow at 9: 00 a.m. Adjournment There eing no further business, the meeting was adjourned at 5: 48 P. M. on June 13, 2023. Jon He , Mayor ATTEST: El Summer Valverde - ity Clerk/ Treasurer ft/// f_ y . r,,