City Council

MINUTES OF CITY COUNCIL MEETING ARTESIA, NEW MEXICO September 12, 2023 The City Council of the City of Artesia, New Mexico met in the City Council Chambers at City Hall on Tuesday, September 12, 2023, at 5: 00 p.m. in regular session with Mayor Jonathan Henry presiding, and the following present to wit: Wade Nelson Jeff Youtsey Ignacio Mariscal Sam Hagelstein Raul Rodriguez Jarrod Moreau George Mullen Richard Townley Also, present: Summer Valverde, City Clerk/ Treasurer Cass Tabor, City Attorney It was determined that a quorum was present. The invocation was given by Councilor Rodriguez, and all joined in the Pledge of Allegiance. New Requests for City Facilities: Agenda Item A, Requestor withdrew request. City Departments and Employees None. Special Reports None. Consent Agenda CONSENT AGENDA September 12, 2023 1. Approval of Minutes August 22, 2023 August 25, 2023 2. Consideration of Bids: 3. Contracts, Leases and Agreements: A. * Approval of agreement with Department of Finance for HB2 Matching Grant Appropriation. B. * Approval of agreement between State of New Mexico Tourism Department and the City of Artesia for Clean & Beautiful Grant Program C. * Approval of agreement with DFA for the Capital Appropriation Project 23- H3007. D. * Approval of agreement with DFA for the Capital Appropriation Project 23- H3009. 4. Appointments: 5. Personnel Resignations, Hirings, Promotions, and Transfers: Upon recommendation of the Mayor, subject to successful completion of required pre- employment testing, permission to: 11 A. * Hire: Name Department Position Rate of Pay  Minutes, September 12, 2023 Page 2 B. Promotions 1. Angel Gonzales Water Water Foreman 5, 670. 05 p/ mo CA20 Step 13 2. James Minter Police Sergeant 6, 108. 27 p/ mo CAP9 Step 1 C. Resignation: 1. Accept the resignation of Dayton Durbin, Parks, Equipment Operator I, effective August 29, 2023. 2. Accept the resignation of Alex Resendiz, Facilities Maintenance, Facilities Maintenance Tech I, effective September 1, 2023. 3. Accept the resignation of Journey Roberson, Library, Summer Reading Helper, effective July 26, 2023. 4. Accept the resignation of Elijah Lopez, Finance& Admin., Summer Intern, effective July 26, 2023. 5. Accept the resignation of Valeri Martin, Library, Temporary Employee, effective August 18, 2023. 6. Dates of Hearing: 7. * Travel and Training: 8. Routine Requests for City Facilities: 9. Routine Resolutions ( to be assigned a number by staff): 10. Budgeted Items: 11. Quarterly Journal Entries: 12. Non- budgeted Items: 13. * Payment of Bills Councilor Rodriguez moved to approve the consent agenda as written. Seconded by Councilor Nariscal and upon vote, the motion passed. Public Hearings— including consideration of final passage of any ordinance as to which proper notice has been published. None. Period for Hearing Visitors Mr. Stan Harris greeted the mayor and council. He spoke about the Senior Center and an incident that occurred with him, and an employee thanked the Government Committee for speaking with him and thanked a couple Councilors and City Clerk Summer Valverde for meeting with him on Friday. He thanked the councilmen and mayor for his time to speak. Comments from Public Officials and Contracted Services None. Committee Reports: A. Budget and Finance— Councilor Moreau stated that they met last week and discussed budget adjustments for the police department approved for a grant submission for equipment for the Aquatic center. They also discussed having security cameras at the senior center. B. Personnel— Councilor Mullen stated they met last week, and all actions were taken care of.  Minutes, September 12, 2023 Page 3 C. Police and Fire— Councilor Nelson stated next meeting would be on Tuesday.. D. Planning ( Project Management, Code Enforcement, Permits, and Inspections)— Councilor Rodriguez stated that the meeting is set for Thursday at 4: 30 at the bank building. E. Recreation— None. F. Infrastructure ( Streets, Garage, Cemetery, Parks, Water, Wastewater, Solid Waste, Facility Maintenance)— Mayor pro tem Youtsey stated they would meet later in the month. G. Government— Mayor pro tem Youtsey stated that the meeting was set for a couple of weeks. Personnel A. * Stats Human Resources Director Jerry briefly reported there were no reportable OSHA injuries and no workers' compensation and 5 reportable accidents involving city vehicles. Then stood for questions. There were none. Public Safety Police Department: 1) Stats Police Chief Kirk Roberts greeted the mayor, and the council stated he would get updated stats for animal shelter to the council. He then reported crime stats. Discussion took place over citizens complaining over dogs running lose late and early hours. He then stood for questions. There were none. Fire Department: 1) Stats Fire Chief Kevin Hope greeted mayor and council. Reported his stats. Stood for questions. Councilor Mariscal asked about the incident at ABO Apartments. Chief Hope stated he didn' t have a lot on it and would get back to him on that. There were no other questions. Community Development A. * Stats Community Development Director Jim McGuire reported stats were in the packet and stood for questions. Mayor Pro tem Youtsey commented on Code Enforcement staying busy and on top of it and closing out violation tickets. He also commented they are doing a good job. Mayor Henry commented that they are working on how we can get the information reported to the public. Infrastructure A. * Consideration and approval for Resolution 1835 for authorization to submit an application for financial assistance to the Water Trust Board  Minutes, September 12, 2023 Page 4 Infrastructure Director Byron Landfair greeted mayor and council. Mr. Landfair announced the 11 first item on the agenda and explained Sauder& Miller will assist with the application to help obtain extra money for the Bulldog Water Well. Councilor Rodriguez, moved to approve Resolution 1835. Seconded by Councilor Moreau and upon vote, the motion passed. RESOLUTION 1835 B. * Consideration and approval for Temporary Powerline/ Mobile Substation Agreement between the City of Artesia and Southwestern Public Service Company Mr. Landfair continues with the next item and explains the Temporary Powerline/ Mobile Substation Agreement. Councilor Rodriguez moved to approve the Temporary Powerline/ Mobile Substation Agreement. Seconded by Councilor Hagelstein and upon vote, the motion passed. C. * Consideration and approval of Resolution 1836 Facility Use Fees, Rescinding Resolution 1824. Mr. Landfair explains the additional fee that was added to resolution 1824. Mayor Pro tern Youtsey questioned if pre- planned activities would be canceled to bring in the organization that wants to rent the center for time. Mr. Landfair reported events will need to accommodate the calendar. Councilor Rodriguez moved to approve resolution 1836 Facility Use Fee. Seconded by Councilor Mariscal and upon vote, the motion passed. RESOLUTION 1836 D. * Consideration and approval to apply for the Rec Grant for purchase of a Ninja System at the Artesia Aquatic Center. Mr. Landfair explained the Ninja System course for the Artesia Aquatic Center. Discussion took place over the project. Councilor Rodriguez moved to approve to apply for the Rec Grant for purchase of a Ninja System at the Artesia Aquatic Center and to add it to the ICIP. Seconded by Mayor Pro tem Youtsey and upon vote, the motion passed. City Attorney None City Clerk A. * Consideration and approval of Resolution 1837, a Resolution Adopting Procedures for Requesting Inspection of Public Records.  Minutes, September 12, 2023 Page 5 City Clerk/ Treasurer Summer Valverde greeted mayor and council. Ms. Summer explains the resolution. Councilor Rodriguez moved to approve the resolution 1837. Seconded by Councilor Hagelstein and upon vote, the motion passed. RESOLUTION 1837 B. * Consideration and approval of Resolution 1838 Budget Adjustment FY23- 24 City Clerk Summer Valverde reported on the budget adjustment changes for resolution 1838. Councilor Rodriguez moved to approve resolution 1838 Budget Adjustment FY23- 24. Seconded by Councilor Mariscal and upon vote, the motion passed. RESOLUTION 1838 Mayor A. Executive Session: In accordance with the State of New Mexico Open Meetings Act, Section 10- 15- 1-( H)( 7): a. Purchase/ Sale of Real Property i. Action as a result of executive session b. Limited Personnel Matters— Infrastructure Department i. Action as a result of executive session Councilor Rodriguez moved that we go into executive session to discuss the purchase/ sale of real property and limited personnel matters for Infrastructure Department. Seconded by Councilor Mariscal and upon roll call, with the following votes recorded: Aye: Nelson, Townley, Youtsey, Mullen, Moreau, Rodriguez, Hagelstein, Mariscal Nay: None The motion passed. The council recessed to executive session at 5: 30 p. m. Council reconvened at 6: 03 p. m. Councilor Rodriguez moved to come out of executive session in accordance with the State of New Mexico Open Meetings Act, Section 10- 15- 1- H( 7). Seconded by Councilor Hagelstein and upon roll call vote with the following votes recorded: Aye: Mariscal, Hagelstein, Rodriguez, Moreau, Mullen, Youtsey, Townley, Nelson Nay: None The motion passed. Mayor Henry reported no action was take for item A the purchase/ sale of real property. Councilor Rodriguez reported it will be discussed in committee at a later date. Councilor Rodriguez moved to uphold the employee' s suspension in the infrastructure 11 department. Seconded by Councilor Hagelstein and upon roll vote, with the following votes recorded:  Minutes, September 12, 2023 Page 6 Aye: Nelson, Townley, Youtsey, Mullen, Moreau, Rodriguez, Hageistein, Mariscal Nay: None The motion passed. New or other business from Councilors Councilor Moreau commented on Jaycee Park— how well it is looking. Adjournment There being no further business, the meeting was adjourned at 6: 06 P.M. on September 12, 2023. Mayor A ATTEST: Summer Valverde - ity Clerk/ Treasurer r CNN •••••• R••• •-. ,, m s 09 • I Ye y t1111ttt '•