City Council

THE CITY OF ARTESIA NEW MEXICO 511 W. Texas Avenue (575) 746-3593 Mayor PO Box 1310 (575) 746-2122 City Clerk Artesia, NM 88211-1310 (575) 746-3886 Fax AGENDA CITY COUNCIL MEETING October 24, 2023 5:00 p.m. 1. Determination as to whether quorum present 2. Invocation and pledge of allegiance 3. New Requests for City Facilities: A. Artesia High School Cross Country request to hold their District 4-4A Cross Country Championships event on November 3, 2023, at Jaycee Park from 2:00 pm to 5:00 pm. B. Loving Elementary-Kindergarten School requests the use of restrooms at Martin Luther Park on October 25, 2023, from 10:30 to 12:00 pm. 4. City Departments and Employees 5. Special Reports 6. Approval of Consent Agenda 7. Public Hearings – including consideration of final passage of any ordinance as to which proper notice has been published. Mayor Henry A. *Consideration and approval of an ordinance for Case No. 23-05: Zone Change from Single-family district “R-1B” to Special use zone “SU- 1”. Request to change the zoning district from Single-family district “R-1B” to Special use zone “SU-1”; Location: 409 W. Centre Avenue; Legal: Lot 2 of Block 4 of the Roselawn Subdivision; Owner: City of Artesia a. Staff comments b. Public comments c. City Attorney comments/questions. d. Council comments/questions e. Entertain a motion and second from Council. f. Council action i. Approve/Disapprove Case No. 23-05. B. *Consideration and approval of an ordinance for Case No. 23-06: Final Plat for Johnson Estate Land Division Tract R Replat. Request to subdivide 10.38 acres into three (3) tracts; Location: North of 3401 Johnson Road; Legal: Tract R, Johnson Estate Land Division; Owner: Robert H. Johnson Estate a. Staff comments b. Public comments c. City Attorney comments/questions d. Council comments/questions e. Entertain a motion and second from Council. f. Council action i. Approve/Disapprove Case No. 23-06. C. *Consideration and approval of an ordinance for Case No. 23-07: Final Plat for Johnson Land Division #2 Tract 2 Replat. Request to subdivide 10.06 acres into three (3) tracts;  City Council Agenda October 24, 2023 Page | 2 Location: West of 512 E. Castleberry Road; Legal: Tract 2, Johnson Land Division #2; Owner: Robert H. Johnson Estate a. Staff comments b. Public comments c. City Attorney comments/questions d. Council comments/questions e. Entertain a motion and second from Council. f. Council action i. Approve/Disapprove Case No. 23-07. D. *Consideration and approval of an ordinance for Case No. 23-08: Final Plat for Johnson Family Land Division 3 Line Adjustment Tract F2-1 Replat. Request to subdivide 17.29 acres into three (3) tracts; Location: East of 3103 Johnson Road; Legal: Tract F2-1 of Johnson Family Land Division 3 Line Adjustment; Owner: Robert H. Johnson Estate a. Staff comments b. Public comments c. City Attorney comments/questions d. Council comments/questions e. Entertain a motion and second from Council. f. Council action i. Approve/Disapprove Case No. 23-08. E. *Consideration and approval of an ordinance for Case No. 23-09: Final Plat for Tract 4 Johnson Tracts Line Adjustment Replat 2. Request to subdivide 8.34 acres into three (3) tracts; Location: Northeast of 3401 Johnson Road; Legal: Tract 4B, Tract 4 Johnson Tracts Line Adjustment; Owner: Robert H. Johnson Estate a. Staff comments b. Public comments c. City Attorney comments/questions d. Council comments/questions e. Entertain a motion and second from Council. f. Council action i. Approve/Disapprove Case No. 23-09. F. Adjourn Public Hearings – Mayor Henry 8. Period for Hearing Visitors (3-minute time limit) 9. Comments from Public Officials and Contracted Services 10. Committee Reports: A. Budget and Finance B. Personnel C. Police and Fire D. Planning (Project Management, Code Enforcement, Permits and Inspections) E. Recreation F. Infrastructure (Streets, Garage, Cemetery, Parks, Water, Wastewater, Solid Waste, Facility Maintenance) G. Government 11. Personnel: A. *Consideration and approval to update the job description for the Benefits/Payroll Tech II.  City Council Agenda June 27, 2023 Page | 3 12. Public Safety: A. Police Department: 1) B. Fire Department: 1) 13. Community Development: 14. Infrastructure: 15. City Attorney: 16. City Clerk: A. *Approval of ratification upon mayor’s approval Hotel Artesia, LLC – request a Special Dispenser Permit Application for an outdoor event on November 3, 2023, from 5:00 to 9:00 pm coinciding with Balloons and Tunes. B. *Consideration and approval of a Budget Adjustment Resolution C. *Discussion and approval of ICIP items to apply for at the legislative session D. *Approval of the Records Destruction Certificate 17. Mayor: 18. New or other business from Councilors: 19. Adjournment *Denotes material included in Council Packets or previously received material  CONSENT AGENDA October 24, 2023 1. Approval of Minutes *October 10, 2023 2. Consideration of Bids: 3. Contracts, Leases and Agreements: 4. Appointments: 5. Personnel Resignations, Hirings, Promotions, and Transfers: Upon recommendation of the Mayor, subject to successful completion of required pre- employment testing, permission to: A. *Hire: Name Department Position Rate of Pay 1. Fernando Valdez Safety Safety Coordinator $5150.08 p/mo CA22 Step 3 2. Zane Brown Police Certified Police $28.90 p/hr Detective CAP5 Step 1 B. Promotions: 1. Jarod Acosta Police Police Officer Cadet $22.36 p/hr CAP5 Step 1 C. *Resignation: 1. Accept the resignation of James McGuire, Community Development Director, Community Development, effective October 1, 2023. 2. Accept the resignation of Matthew Martinez, Certified Police Officer, Police, effective October 31, 2023. 6. Dates of Hearing: 7. *Travel and Training: A. *Police – Permission for one (1) employee to attend New Mexico Safe School Summit in Albuquerque, NM. 8. Routine Requests for City Facilities: 9. Routine Resolutions (to be assigned a number by staff): 10. Budgeted Items: 11. Quarterly Journal Entries: 12. Non-budgeted Items: 13. *Payment of Bills  City of Artesia Position Hiring Process Review Position: Safety Coordinator Posting: Internal External Newspaper Advertising Artesia Daily Press Roswell Daily Record Carlsbad Current Argus Albuquerque Journal New Mexico Press Other (please list) Other Recruiting City Website Other (please list) Indeed.com Applications: Total Applicants: 3 Internal Applicants: 0 External Applicants: 3 Interview: Total Interviews: 1 Internal Applicants: 0 External Applicants: 1 Pay Scale: Requested Starting Salary $5,150.08 per month CA22 Yes No Within Current Pay Scale? (if no please explain) Yes No Above Entry Step: Due to years of experience in Safety & OSHA Training.  City of Artesia Position Hiring Process Review Position: Detective Posting: Internal External Newspaper Advertising Artesia Daily Press Roswell Daily Record Carlsbad Current Argus Albuquerque Journal New Mexico Press Other (please list) Other Recruiting City Website Other (please list) Indeed.com Applications: Total Applicants: 3 Internal Applicants: 1 External Applicants: 2 Interview: Total Interviews: N/A Internal Applicants: 0 External Applicants: 0 Pay Scale: Requested Starting Salary $28.90 per hour CAP8 Step 3 Yes No Within Current Pay Scale? (if no please explain) Yes No Above Entry Step: Due to having over 8 ½ year’s experience 10-23-2023 09:17 AM C O U N C I L R E P O R T PAGE: 1 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ Municipal Court General Fund SANDERS BRUIN COLL & WORLEY PUBLIC DEFENDER GENERAL 2,695.83 CENTURYLINK CENTURYLINK 73.75_ TOTAL: 2,769.58 Finance & Admin General Fund CHAVES COUNTY CASA 1ST QTR BILLING 6,250.00 NEW MEXICO GAS COMPANY GAS BILL / 611 W. MISSOURI 16.05 NM COMMISION OF PUBLIC RECORDS STORAGE FEES FOR SEPTEMBER 13.50 TABOR LAW FIRM, LLC GENERAL LEGAL SERVICES 4,186.05 CENTURYLINK CITY HALL FAX 233.29 XCEL ENERGY Electric/611 W. Missouri 76.89_ TOTAL: 10,775.78 Street Dep General Fund NEW MEXICO GAS COMPANY 15 E COMPRESS RD 50.20 JESS HOLMES, FAIA, LLC AQUATIC CTR ROOM ADDITION 4,391.95 TERRA HAVEN LANDSCAPING & MAINTENANCE 3RD ST CURB CITY RIGHT OF 15,000.00 W JACOBS DRAINAGE CLEANUP 1,500.00 BOOKER/16TH CLEAN UP CITY 750.00 450 S 2ND ST CLEANUP/CITY 750.00 IHOP DRAINAGE CLEANUP CITY 500.00 TATE BRANCH CLEANUP/CITY P 3,520.00 1ST STREET WEEKLY OCTOBER 10,560.00 CITY HALL WEEKLY OCTOBER 5,120.00 JAMAICA PARK WEEKLY OCTOBE 3,040.00 MENS SOFTBALL FIELDS 7,200.00 TEXAS INDUSTRIAL SERVICES UNIFORMS 147.92 UNIFORMS 142.74 UNIFORMS 136.13 UNIFORMS 136.13 XCEL ENERGY JC PARK GURAD LIGHTS 521.88 JC PARK GURAD LIGHTS 0.00 ALLEY GUARD LIGHTS YUCCA 0.00_ TOTAL: 53,466.95 Police General Fund FIREFIGHTER SELECTION, INC. ONLINE PACT TEST 20.00 PAWS & CLAWS HUMANE SOCIETY, INC. SHELTER CARE FOR NOVEMBER 15,756.30 EDDY COUNTY CENTRAL COMMUNINCATIONS AU REIMBURSABLE EXPENSES 72,070.60 AXON ENTERPRISE, INC. VIDEO EQUIPMENT 43,287.35 ARTESIA DAILY PRESS ARTESIA DAILY PRESS 64.74 PEGGY HARELSON BLS INSTRUCTOR COURSE 200.00 BREWER OIL CO FUEL 5,858.30 FUEL 4,942.49 NM JUNIOR COLLEGE EMPLOYEE DPS PROGRAMS 12,090.62 EMPLOYEE DPS PROGRAMS 164.38 PECOS VALLEY BROADCASTING PECOS VALLEY BROADCASTING 321.86 CENTURYLINK ANIMAL SHELTER 89.27 NO EDDY CRIME STOPPERS 60.66 WALLACE, BARBARA SEWING ALTERATIONS 110.00_ TOTAL: 155,036.57 Fire General Fund THE TRIZETTO GROUP, INC. ELECTRONIC CLAIMS 163.30 CELLCO PARTNERSHIP DBA VERIZON WIRELES CELLCO PARTNERSHIP DBA VER 1,380.85 CENTRALSQUARE TECHNOLOGIES TRITECH BILLING BASIC BASE 635.28 BREWER OIL CO FUEL 1,645.04 FUEL 1,628.86_ TOTAL: 5,453.33 10-23-2023 09:17 AM C O U N C I L R E P O R T PAGE: 2 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ Artesia Center General Fund ELITE SPORTSWEAR, L.P. POM POMS 1,174.32 CHEER SUPPLIES 3,621.04 CRM DISCOUNT AWARDS CHEER UNIFORMS 427.50 FOOTBALL TSHIRTS 915.00 CENTURYLINK ARTESIA CENTER 76.40_ TOTAL: 6,214.26 Commission on Aging General Fund BREWER OIL CO FUEL 201.68 FUEL 277.58 CENTURYLINK COMM ON AGING 77.41_ TOTAL: 556.67 Library General Fund BLACKSTONE PUBLISHING LIBRARY BOOKS (ADULT) 280.00 LIBRARY BOOKS (ADULT) 113.43 LIBRARY BOOKS (ADULT) 80.00 CENTER POINT LARGE PRINT, INC. LIBRARY BOOKS (ADULT) 575.28 NEW MEXICO GAS COMPANY 205 W. QUAY 31.26 AMIGOS LIBRARY SERVICES MEMBERSHIP FEE 1,000.00 MICHAEL FREDERICK LIBRARY BOOKS (ADULT) 50.00 BIBLIOTHECA, LLC RFID WORKSTATION 788.53 MIDWEST TAPE LLC MIDWEST TAPE LLC 2,143.73 FLASHBAY INC. RONDO CUP (SILVER) 511.50 CENTRAL PROGRAMS INC. DBA GUMDROP BOOK LIBRARY BOOKS (CHILDREN) 750.90 BAKER & TAYLOR BOOKS LIBRARY BOOKS (ADULT) 48.12 LIBRARY BOOKS (ADULT) 33.30 LIBRARY BOOKS (ADULT) 15.32 LIBRARY BOOKS (ADULT) 15.86 LIBRARY BOOKS (ADULT) 44.46 LIBRARY BOOKS (ADULT) 16.40 LIBRARY BOOKS (ADULT) 14.75 LIBRARY BOOKS (ADULT) 16.93 LIBRARY BOOKS (ADULT) 29.55 LIBRARY BOOKS (ADULT) 16.39 LIBRARY BOOKS (ADULT) 56.27 LIBRARY BOOKS (ADULT) 14.78 LIBRARY BOOKS (ADULT) 4.79 LIBRARY BOOKS (ADULT) 32.24 LIBRARY BOOKS (ADULT) 14.77 LIBRARY BOOKS (ADULT) 14.37 LIBRARY BOOKS (ADULT) 16.91 LIBRARY BOOKS (ADULT) 15.86 LIBRARY BOOKS (ADULT) 15.57 GALE/CENGAGE LEARNING LIBRARY BOOKS (ADULT) 41.23 CENTURYLINK LIBRARY ALARM LINE 75.46 ARTESIA PUBLIC LIBRARY 309.80 TEXAS INDUSTRIAL SERVICES MATS 87.86 MATS 48.51_ TOTAL: 7,324.13 Museum General Fund NEW MEXICO GAS COMPANY GAS BILL/503 RICHARDSON MU 30.28 CENTURYLINK MUSEUM ANNEX 167.25 HISTORICAL MUSEUM 82.67_ TOTAL: 280.20 Garage General Fund TEXAS INDUSTRIAL SERVICES UNIFORMS 106.95 UNIFORMS 103.72 10-23-2023 09:17 AM C O U N C I L R E P O R T PAGE: 3 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ _______________ TOTAL: 210.67 Planning General Fund G.W.C. CONSTRUCTION, INC. LEAD & ASBESTOS RMVL 901 W 18,299.79 CUSTOM CONSTRUCTION & ROOFING, LLC DEBRIS HAUL OFF W/EXCAVATO 11,886.07 ARTESIA SOFT WATER BOTTLED WATER DELIVERED 61.74 BOTTLED WATER DELIVERED 49.74 BREWER OIL CO FUEL 187.53 FUEL 128.35_ TOTAL: 30,613.22 Personnel General Fund TABOR LAW FIRM, LLC PROSECUTION 3,581.20 BREWER OIL CO FUEL 337.17 FUEL 272.88_ TOTAL: 4,191.25 Facility Maintenance General Fund ULINE, INC. STEEL DOME LIDS, GRAFFITI 399.94 TRI GEN WEEDICATORS LLC DAILY RENTAL LIGHT TOWERS 322.94 WEED SPRAY SAFETY COMPLEX 3,078.67 WEED SPRAY CEMETERY, JC PA 3,078.67 ADVANTAGE HEATING & COOLING LLC ANIMAL SHELTER REPAIR 107.64 TERRA HAVEN LANDSCAPING & MAINTENANCE 26TH ST CLEAN UP 750.00 PSC WEEKLY OCTOBER 6,560.00 LIBRARY OCTOBER WEEKLY 5,280.00 EAGLE DRAW BRDG/DRAINAGE C 5,200.00 EAGLE DRAW CLEAN UP 5,520.00 ARTESIA PLUMBING HEATING & COOLING CLEANED URINAL DRAIN LINE 155.46 A/C UNIT LEAK REPAIR 134.56 REPAIRS @ CHISUM & 8TH 257.70 DUCTWORK & LABOR 61.44 COATS PLUMBING AND HVAC LLC WATER LEAK REPAIR 280.80 MNTHLY SALT DLVRY EQPMNT C 38.48 MNTHLY SALT DLVRY EQPMNT C 50.06 MNTHLY SALT DLVRY EQPMNT C 38.48 MNTHLY SALT DLVRY EQPMNT C 107.91 MNTHLY SALT DLVRY EQPMNT C 73.20 MNTHLY SALT DLVRY EQPMNT C 26.91 MNTHLY SALT DLVRY EQPMNT C 135.63 MNTHLY SALT DLVRY EQPMNT C 26.91 CONSOLIDATED ELECTRICAL D SUPPLIES 518.77 WIRE 596.00 100A 600V TD FUSE 150.00 WALLPACK, SELECTABLE 3,500.00 WESSON ELECTRIC ELCTRCL & LIGTING VARIOUS 9,400.00_ TOTAL: 45,850.17 NON-DEPARTMENTAL Municipal Court Fe NM ADMINISTRATIVE OFFICE COURT AUTOMATION FEE 264.00 JUDICIAL EDUCATION 141.00_ TOTAL: 405.00 Fire Protection Dept Fire Fund NM FIRE LLC HYDRO TEST 6000 PSI CASCAD 405.15_ TOTAL: 405.15 Recreation Dept Recreation Fund TERRA HAVEN LANDSCAPING & MAINTENANCE AQUATIC CTR WEEKLY OCTOBER 8,000.00 VALLEY DAIRY PRODUCTS, INC CHEMICALS 2,240.00_ TOTAL: 10,240.00 10-23-2023 09:17 AM C O U N C I L R E P O R T PAGE: 4 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ INVALID DEPARTMENT SPECIAL PARKS PROJ ULINE, INC. METAL PICNIC TABLES 8,624.94 METAL PICNIC TABLES 3,774.28 ADA MEDICAL PICNIC TABLES 2,665.88 TERRA HAVEN LANDSCAPING & MAINTENANCE MLK SHELTER CONCRETE 16,000.00_ TOTAL: 31,065.10 Capital Improvements D Capital Improvemen ULINE, INC. ECONOMY FOLDING TABLE 3,194.12 MILLER ENGINEERS, INC. COA WATER CUPPLY WELL 91,715.28 JESS HOLMES, FAIA, LLC FIRE STATION #2 REMODEL 13,615.04 J & H SERVICES, INC. 20TH ST RECON 256,295.39 INDUSTRIAL PARK PH III 1,102,849.41 SPARKS OFFICE SOLUTIONS, INC TASK CHAIRS 2,193.55_ TOTAL: 1,469,862.79 Wastewater Dept Waste Water Fund BREWER OIL CO FUEL 800.04 FUEL 368.45 CENTURYLINK WASTE WATER PLANT 242.90_ TOTAL: 1,411.39 Solid Waste Dept Solid Waste Fund PILOT THOMAS LOGISTICS, LLC (BULK FUEL FUEL 3,269.67 BREWER OIL CO FUEL 166.43 FUEL 231.85 CENTURYLINK TRANSFER STATION 73.75 SHERWIN WILLIAMS CO PAINT & SUPPLIES 305.41 TEXAS INDUSTRIAL SERVICES UNIFORMS 405.85_ TOTAL: 4,452.96 Water Dept Water Fund SOUTHEAST READI-MIX PRODUCTS INC. LEAN FILL 1,088.50 LEAN FILL 558.50 LEAN FILL 247.50 BAKER UTILITY SUPPLY NR BADGER HR-E LCD IR READ 12.00 SUPPLIES 5,265.00 TEE - GRIP JNT, CTS, NL 691.77 NCH CORPORATION CHEMICALS 538.70 JESS HOLMES, FAIA, LLC OFFICE BUILDING STUDY 869.78 COOPERATIVE GEOGRAPHIC INFO SYSTEM ARTESIA SHARE OF PICTOMETR 5,697.00 BADGER METER BEACON MBL HOSTING SERV 302.49 BEACON MBL HOSTING SERV 281.97 BEN MARK SUPPLY CO. INC. FULL CIRCLE CLAMPS 1,695.21 FLANGE ADAPTER, GATE VALVE 1,672.61 JAMES DOYLE DBA J & K SERVICES REPLACED PRESSURE TRANSDUC 879.40 BREWER OIL CO FUEL 1,387.26 FUEL 233.31 FUEL 1,228.46 FUEL 163.54 FUEL 51.03 DEANS INC FRESH WATER SYSTEM 538.23 INSTALL SAFETY LIGHTS TO V 1,551.44 LONESOME WELL REPAIR 1,666.05 CENTURYLINK CITY HALL FAX 87.39 TEXAS INDUSTRIAL SERVICES UNIFORMS 172.10 UNIFORMS 172.10 US POSTMASTER UTILITY BILLING POSTAGE 1,300.00_ TOTAL: 28,351.34 Airport Dept Airport Fund YORK TECHNICAL RESOURCES FAA TRI ANNUAL INSPECTION 1,873.42 10-23-2023 09:17 AM C O U N C I L R E P O R T PAGE: 5 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ ASCENT AVIATION GROUP, INC. JET FUEL 27,266.35 BREWER OIL CO FUEL 61.23 FUEL 52.99_ TOTAL: 29,253.99 Cemetery Dept Cemetery Fund TERRA HAVEN LANDSCAPING & MAINTENANCE CEMETERY SEPTEMBER 7,440.00 QWEST CORPORATION DBA CENTURYLINK QWEST CORPORATION DBA CENT 79.05 BREWER OIL CO FUEL 132.93 FUEL 90.42_ TOTAL: 7,742.40 NON-DEPARTMENTAL Court Test Fund NM ADMINISTRATIVE OFFICE DWI LAB FEE 109.00 DWI PREVENTION FEE 0.00_ TOTAL: 109.00 Court Test Dept Court Test Fund NM ADMINISTRATIVE OFFICE SUBSTANCE ABUSE FEE 0.00_ TOTAL: 0.00 =============== FUND TOTALS ================ 101 General Fund 322,742.78 201 Municipal Court Fees Fund 405.00 209 Fire Fund 405.15 217 Recreation Fund 10,240.00 227 SPECIAL PARKS PROJECTS 31,065.10 300 Capital Improvement Fund 1,469,862.79 503 Waste Water Fund 1,411.39 504 Solid Waste Fund 4,452.96 505 Water Fund 28,351.34 507 Airport Fund 29,253.99 510 Cemetery Fund 7,742.40 704 Court Test Fund 109.00 -------------------------------------------- GRAND TOTAL: 1,906,041.90 -------------------------------------------- TOTAL PAGES: 5 10-23-2023 09:17 AM C O U N C I L R E P O R T PAGE: 6 SELECTION CRITERIA ------------------------------------------------------------------------------------------------------------------------------------ SELECTION OPTIONS VENDOR SET: 01-City of Artesia VENDOR: All CLASSIFICATION: All BANK CODE: All ITEM DATE: 0/00/0000 THRU 99/99/9999 ITEM AMOUNT: 99,999,999.00CR THRU 99,999,999.00 GL POST DATE: 10/24/2023 THRU 10/24/2023 CHECK DATE: 0/00/0000 THRU 99/99/9999 ------------------------------------------------------------------------------------------------------------------------------------ PAYROLL SELECTION PAYROLL EXPENSES: NO EXPENSE TYPE: N/A CHECK DATE: 0/00/0000 THRU 99/99/9999 ------------------------------------------------------------------------------------------------------------------------------------ PRINT OPTIONS PRINT DATE: None SEQUENCE: By Department DESCRIPTION: Distribution GL ACCTS: NO REPORT TITLE: C O U N C I L R E P O R T SIGNATURE LINES: 0 ------------------------------------------------------------------------------------------------------------------------------------ PACKET OPTIONS INCLUDE REFUNDS: YES INCLUDE OPEN ITEM:NO ------------------------------------------------------------------------------------------------------------------------------------  CITY OF ARTESIA POSITION DESCRIPTION Position Title: Payroll Administrator Department: Finance and Administration Division: Finance and Administration Reports To: City Clerk/Treasurer Classification: FLSA/Non-Exempt Compensation Classification: CA18 Job Analysis Completed: 09/28/2023 Approval Date: 10/24/2023 Definition: Under basic supervision, performs experienced specialized accounting duties in creating and maintaining City payroll records, and performing other clerical payroll functions; assists employees with payroll questions, and generates government agency reports within scope of authority and training. Essential Functions: (Essential functions, as defined under the Americans with Disabilities Act, may vary among positions, but may include the following tasks, knowledge, abilities, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and not intended to be a comprehensive listing of tasks performed by all positions in the classification.) Tasks: ▪ Enters information on City employees into the payroll accounting system, generates reports, and performs other clerical payroll functions, according to Finance Department policies and procedures. ▪ Maintains and updates payroll and attendance files, and records changes in employee pay and tax status. ▪ Provides payroll information to employees and government agencies as authorized; responds to requests for information, and attempts to resolve them by researching files and records within the scope of authority and training; refers confidential and policy issues to supervisor for resolution. ▪ Supports the relationship between the City of Artesia and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned. ▪ Coordinates with the HR Generalist for verification of benefit deductions and plan selections. Knowledge, Abilities, Skills and Other Characteristics: ▪ City policies and procedures. ▪ Public sector accounting, records management, and payroll principles, policies, rules, and procedures. Payroll Administrator 1  ▪ Business and personal computers, MS Office, and financial spreadsheet software applications. Qualifications: ▪ High School Diploma or GED equivalent; AND three years of public sector payroll accounting experience; OR an equivalent combination of education, training, and experience. Physical Functions: ▪ Work is performed in a standard office environment. Working Conditions: ▪ Indoor temperature is controlled to maintain comfortable work environment year round. ▪ Floor has short pile carpet over concrete without padding. Equipment, Tools, and Materials: ▪ Telephone ▪ Computer terminal ▪ Computer keyboard ▪ Computer printer ▪ Typewriter ▪ Photocopy machine ▪ Fax machine ▪ Calculator/adding machine. ▪ Various forms ▪ Wide variety of paperwork ▪ Writing utensils ▪ Various office supplies. Employee Declaration: I have read the above Position Specifications. I understand the demands and expectations of the position described and to the best of my knowledge, believe I can perform these duties. Name: __________________________________________ Date: _______________________ Payroll Administrator 2  SPECIAL DISPENSER PERMIT APPLICATION (§ 6O- 6A- 12 NMSA) FEE PER DAY: 111$ 25. 00 Private Event ( Catered) g$50. 00 Public Event, ( DONOTSUBMITCASH) Application Must Include: 1. Payment of Fees, per day ( listed on top of page) 2. Detailed Floor Plan ( on 8 %2 x 11 sheet) must be submitted showing exactly where the event is to be held. Total Square Footage for the proposed service area. Must show the location of Bars, Security, Serving Areas, Entrances, and Exits. Enclosed or barricaded serving areas must also be clearly marked. Describe type and height of enclosure; Must be three ( 3) feet or higher/ No rope and No caution tape as a barrier 3. Accurate List of Servers at the Event, including the Full Name of Employee, Server Permit Number and Expiration Date. LICENSE HOLDER INFORMATION: n 1 Liquor License# 2 34 Local Option District( LOD): 1414e.Si C II Business Name ( DBA): I- 161L RTLS1 a, LLC_.. Owner Name: 1- 1 aA` eS?. ( ,.- Q 1, Mailing Address: Z10,3 k - Hi 20 54ree_ - 01- 1-2S) aC NV\ F, B2. 1O Phone No.: 5 5' 146- L Person to ask for eaRit Fax No.:j45 -7 Si; 2U(,t, 1_ , Email Address: J0) 1 bar I- oI' w-I et-Axles v . CC i EVENT INFORMATION: j Description or Explanation of Event: 5O//Q6/ l/ i l 123, 4w7 j J ,d6- Physical Address of Event: 4T / PV- ./ G S Ike- EIZ 514, Aim482/ Q SDP will not be issued for more than three ( 3) consecutive days Check all that apply: Indoor Event Only , Outdoor Event Only Both Date of event ( Day 1) PA/Dg; AkYlleiv 4 eI 3 . 7023 Time Event Begins: SQDpN( Time Event Ends: q DOpM Time of Alcohol Service: Begins at: 5DOpitif Ends at: / : DOpM Total No. of Attendees Expected at Event: L p/} D Total No. of Attendees Expected to Consume Alcohol: 252) Date of event ( Day 2) Al.M Time Event Begins: Time Event Ends: Time of Alcohol Service: Begins at: Ends at: Total No. of Attendees Expected at Event: Total No. of Attendees Expected to Consume Alcohol: Date of event ( Day 3) A/// 4 Time Event Begins: Time Event Ends: Time of Alcohol Service: Begins at: Ends at: Total No. of Attendees Expected at Event: Total No. of Attendees Expected to Consume Alcohol: Page 1 Alcoholic Beverage Control Division 12550 Cerrillos Road I P. O. Box 25101 A! Santa Fe, NM 87504 I( 505) 476- 4875 I rld. state. nm. us I_ Security: No. of Security: 2 Alcohol Server certified employed by licensee Server Permit# Expiration Date Alcohol Server certified employed by licensee Server Permit# Expiration Date n Licensed Security Company rJ' 4._ eeU,( Phone No. 6'19i( 03/ 5ZB2 Describe up I Security Type NOTE: LICENSEE' S EMPLOYEE( S) ASSIGNED TO WORK SECURITY, MUST WORK THIS EXCLUSIVELY AND MAY NOT SERVE AT THE EVENT. A copy of all approved permits are sent to the Special Investigations Division of the Department of Public Safety, and DPS will request additional information, if needed. SPONSOR INFORMATION: l/ / 4,( COV' e Sponsor of Event: , Name of Contact: ( Z 5// a, 1 5 , jam gyj//, A1Z NnC,I,/,,,, 9 M1 Phone No.: 576. 9f 0. d ece, g 4 1 , 41Att " APPROVAL OF PROPERTY OWNER: 2 Print Name: C/ i / V r. t { I3ftt' Phone No.: J i 253, D` Signature: f') Date: OGI.+/ J? p- 20.2. 3 f Name of Your Business and Location of Property: V/ FC4A.1 f 401 w. ax4-6 esi• / gill,N 0r 24 LICENSE HOLDER & SERVER CERTIFICATION: I, s say,- Licensee) hereby certify that this application is signed by Licensee or authorized person under this License. I further certify that all persons providing the service of alcoholic beverages at the Event are currently Server Certified, that they are all my employees, and that ALL the information in this Application and the Attachments, is true and correct. Licensee Agrees that if any statements or representations herein are found to be false, the Director may refuse to issue additional permits. I understand that all fees submitted are non- refundable. an Licensee Name• i rin Par w Signature: 1 ar Date: I il- LOCAL GOVERNING B• DY APPROVAL: Print Name: 30 y- Title: C- y, Signature: Date: / 0/ 1" 7/ 7.v2,3 PhoneNo.: 515- (s- 2122 Fax: 5i5- 7'- Ib - 35.8( 32 ABC USE ONLY: Application Must Include: Payment of Fees, per day( listed on top of page), Floor Plan—( w/ photos)& Detailed Server List Financed Application Fee $ Received on: Receipt No. Clear of Citations/ Holds: Yes No, Liquor License No. LApproved I 1 Disapproved Processed By: Assigned Permit Number: Approved Permit Sent on: 60- 8A- 12 NN1SA) SPECIAL DISPENSER PERMIT APPLICATION(§ Page 2 Alcoholic Beverage Control Division 12550 Cerrillos Road I P. O. Box 25101 Welom Santa Fe, NM 87504 I( 505) 476- 4875 I rld. state. nm. us  STATE OF NEW MEXICO Sam MICHELLE LUJAN GRISHAM, GOVERNOR NIKARLG Linda M. Trujillo, Superintendent ig NEW MEXICO REGULATION& LICENSING DEPARTMENT Andrew Vallejos, Director SPECIAL DISPENSER PERMIT APPLICATION INSTRUCTIONS- PLEASE READ CAREFULLY Eligibility: Only New Mexico Licensees that hold a Dispenser, Inter- Local, Rural Dispenser, Lottery, or Canopy License may apply for a Special Dispenser Permit( SDP). The Liquor License must not be in suspension. If the license holder will be serving alcoholic beverages from any place other than the approved liquor licensed premises, a Permit is required. The local governing body of the local option district( LOD) must grant approval for the issuance of the permit. The local governing body includes the city council, county clerk, mayor, etc. If the event is to be held on a Sunday, the LOD must have held an election to allow Sunday Sales by the drink and the license holder must have a valid Sunday Sales Permit issued by the Alcoholic Beverage Control or must have a special concession issued from the local governing body pursuant to§ 60- 6A- 12( F) NMSA, 1978. The Event must be held within the SAME Local Option District that the Dispenser' s License is issued in. Event must not exceed a three( 3) day maximum unless permission is granted by the Division Director prior to the event. The Permit shall be valid for no more than 12 hours per day and the Director may reduce the number of hours allowed. Only server certified employees of the Liquor License Holder seeking the SDP, may sell, dispense, or serve alcoholic beverages at the Event. Reminder: No Sales to Minors or Intoxicated Persons; No Sale, Service or Consumption before or after the times listed on Permit; Licensee and Employees are restricted from consuming alcoholic beverages at the Event; No more than 2 unconsumed drinks may be sold or served to one person at any given time, Must Post Special Dispenser Permit at event: After the SDP is issued, the Licensee is required to post the Permit along with the required signage ( i. e., pregnancy, firearms, minors, posters). The Permit must be prominently posted at the locations where the alcohol will be dispensed, as indicated by the Approved Floor Plan for the Event. Permits are subject to the same requirements and restrictions contained in the Liquor Control Act and are subject to citation for any violation. Licensee Please Note: Merely submitting an application does not constitute approval. If the Licensee does not have an Approved Permit for the Event, then the sale, service and/ or delivery of alcoholic beverages is prohibited. A complete application, with required attachments must be received by ABC at least 10 days prior to the event. All fees submitted are non- refundable, even when the Permit is issued and the Event is postponed and/ or cancelled due to unforeseen circumstances. Application Process: A complete Application must be received by ABC at least 10 days prior to the Event, Applications must be signed by the Licensee. Faxed Application not accepted and incomplete applications will be returned. Licensee must obtain the Building/ Property Owner' s permission to allow an Event serving alcohol in their facility. The following are also required and must be attached: A) Fees: Private Event$ 25 per day, only open to those with an invitation or known to sponsor, or Public Event$ 50 per day, open to public. Applicable daily fees, must be submitted by business check, Money Order or Cashier' s Check B) Floor Plan: Detailed Floor Plan, include Pictures, designating restricted and unrestricted areas Detailed Floor Plan( on 8' A x 11 sheet) must be submitted showing exactly where the event is to be held Total Square Footage for the proposed service area Must show the location of Bars, Security, Serving Areas, Entrances, Exits Enclosed or barricaded serving areas must also be clearly marked If there are any patios or outside areas, indicate how they are enclosed to prevent alcohol from leaving the premises; Describe type and height of enclosure; Must be three( 3) feet or higher Placement and Location of Security Personnel; If Security is deemed insufficient, the Director may require additional Security Personnel or may deny permit. The average is 1 security personnel per 100 people, but may be increased depending upon the type of event requested. C) List of Servers: Accurate List of Servers at the Event, including the Full Name of Employee, Server Permit Number and Expiration Date. Alcoholic Beverage Control Division 12550 Cerrillos Road I P. O. Box 25101 Santa Fe, NM 87504 I ( 505) 476- 4875 I rld. state. n m . us  RESOLUTION A RESOLUTION PROVIDING FOR BUDGET ADJUSTMENTS TO THE 2023-2024 BUDGET WHEREAS, the Governing Body wishes to adjust the 23-24 budget, and WHEREAS, there are sufficient reserves, NOW THEREFORE BE IT RESOLVED BY THE GOVERNING BODY of the City of Artesia that there are adjustments to the 2023-2024 budget that need to be made as listed below. Line Item Description Budget Adjustment New Budget 300-00-48070 Executive 45,000 15,000 60,000 Vehicle 300-00-48612 Vactor Truck 300,000 93,000 393,000 300-00-40345 Finance Server 0 5,000 5,000 300-00-40346 Truff Sweeper 0 15,000 15,000 300-00-40347 Museum 0 88,870 88,870 Shelving NOW BE IT ALSO RESOLVED to submit the budget adjustments to DFA for inclusion in the 2023-2024 budget. PASSED, ADOPTED, and APPROVED this 24th day of October, 2023. Jonathon Henry, Mayor ATTEST: Summer Valverde, City Clerk/Treasurer  Infrastructure Capital Improvement Plan FY 2025-2029 Artesia Project Summary Total Amount Funded Project Not Yet ID Year Rank Project Title Category to date 2025 2026 2027 2028 2029 Cost Funded Phases? 41355 2025 001 New Utility Billing/Finance Building Facilities - Administrative Facilities 0 1,150,000 0 0 0 0 1,150,000 1,150,000 No 41356 2025 002 Backup Generator for water wells Water - Other 0 500,000 0 0 0 0 500,000 500,000 No 37467 2025 003 Rescue Engine Vehicles - Public Safety Vehicle 0 1,000,000 0 0 0 0 1,000,000 1,000,000 No 37465 2025 004 5 Police Patrol Vehicles Vehicles - Public Safety Vehicle 0 500,000 0 0 0 0 500,000 500,000 No 36476 2025 005 Infrastructure Program-26th St. (Hermosa Transportation - 1,500,000 4,500,000 0 0 0 0 6,000,000 4,500,000 No to Main) Highways/Roads/Bridges 37482 2025 006 East Hermosa Dr. (13th to 1st) Transportation - 1,300,000 3,700,000 0 0 0 0 5,000,000 3,700,000 No Highways/Roads/Bridges 37554 2025 007 JJ Clarke Dr. Phase 1 (1st to 10th) Transportation - 0 1,000,000 0 0 0 0 1,000,000 1,000,000 No Highways/Roads/Bridges 37558 2025 008 Mahone Dr. Phase 1 (1st to 10th) Transportation - 0 1,000,000 0 0 0 0 1,000,000 1,000,000 No Highways/Roads/Bridges 41358 2025 009 Rehab Wellness/Community Center Facilities - Other 0 550,000 0 0 0 0 550,000 550,000 No 38561 2025 010 Bulldog Water Well Water - Water Supply 1,500,000 750,000 0 0 0 0 2,250,000 750,000 No 41362 2025 011 Fire Station 3 Facilities - Fire Facilities 7,500 4,192,500 0 0 0 0 4,200,000 4,192,500 No 41361 2025 012 Remodel City Hall Facilities - Administrative Facilities 0 500,000 0 0 0 0 500,000 500,000 No Number of projects: 12 Funded to date: Year 1: Year 2: Year 3: Year 4: Year 5: Total Project Cost: Total Not Yet Funded: Grand Totals 4,307,500 19,342,500 0 0 0 0 23,650,000 19,342,500 Monday, October 23, 2023 Artesia/ICIP 03001