City Council

511 W. Texas Ave. (575) 746-3593 Mayor P.O. Box 1310 (575) 746-2122 City Clerk Artesia, NM 88211-1310 (575) 746-3886 Fax AGENDA CITY COUNCIL MEETING February 27, 2024 5:00 p.m. 1. Determination as to whether quorum present 2. Invocation and pledge of allegiance 3. New Requests for City Facilities: A. *The Artesia Arts Council request approval to hold March for the Arts Battle of the Food Trucks, March 2, 2024, in the Heritage Plaza Parking Lot from 11:00 am to 5:00 pm. Request Road closure from the alleyway of Roselawn up to the corner of Roselawn and Texas. (Contingent upon proof of insurance) 4. City Departments and Employees 5. Special Reports 6. Period for Hearing Visitors (3-minute time limit) 7. Approval of Consent Agenda 8. Public Hearings – including consideration of final passage of any ordinance as to which proper notice has been published. 9. Comments from Public Officials and Contracted Services 10. Committee Reports: A. Budget and Finance B. Personnel C. Police and Fire D. Planning (Project Management, Code Enforcement, Permits and Inspections) E. Recreation F. Infrastructure (Streets, Garage, Cemetery, Parks, Water, Wastewater, Solid Waste, Facility Maintenance) G. Government 11. Personnel: 12. Public Safety: A. Police Department: 1) B. Fire Department: 1)  City Council Agenda February 27, 2024 Page | 2 13. Infrastructure: A. Community Development: 1) B. Infrastructure: 1) 14. City Attorney: 15. City Clerk: A. *Discussion of Senior Center potluck policy 16. Mayor: A. Executive Session: In accordance with the State of New Mexico Open Meetings Act, Section 10-15-1-(H)(7): a. Limited Personnel Matters – Infrastructure Department i. Action as a result of executive session 17. New or other business from Councilors: 18. Adjournment  CONSENT AGENDA February 27, 2024 1. Approval of Minutes *February 13, 2024 2. Consideration of Bids: A. Award of bid to White Sands Construction, Inc. for fire station 2 remodel. 3. Contracts, Leases and Agreements: 4. Appointments: 5. Personnel Resignations, Hirings, Promotions, and Transfers: Upon recommendation of the Mayor, subject to successful completion of required pre- employment testing, permission to: A. *Hire: Name Department Position Rate of Pay B. Ratification to Hire: 1. Jacob Roberson Facilities Maintenance Community $2921.36 p/mo Improvement Tech CA13 2. Jerrod Yandell Garage Apprentice Mechanic I $2756.00 CA12 C. Resignation: 1. Accept the resignation of Jordan Barwick, Firefighter AEMT, Fire, effective March 2, 2024. 6. Dates of Hearing: 7. *Travel and Training: A. Police – Ratification of Mayor’s approval for two (2) to attend the Funeral of Fallen Officer/Las Cruces Police Dept. in El Paso, TX. B. Police – Permission for one (1) employee to attend the NACA ACO1 online course. 8. Routine Requests for City Facilities: 9. Routine Resolutions (to be assigned a number by staff): 10. Budgeted Items: 11. Quarterly Journal Entries: 12. Non-budgeted Items: 13. *Payment of Bills  MINUTES OF CITY COUNCIL MEETING ARTESIA, NEW MEXICO February 13, 2024 The City Council of the City of Artesia, New Mexico met in the City Council Chambers at City Hall on Tuesday, February 13, 2024, at 5:00 p.m. in regular session with Mayor Pro tem Youtey presiding, and the following present to wit: Richard Townley Jarrod Moreau Ignacio Mariscal Raul Rodriguez Sam Hagelstein George Mullen Also, present: Summer Valverde, City Clerk/Treasurer Cass Tabor, City Attorney Absent: Mayor Henry Wade Nelson It was determined that a quorum was present. The invocation was given by Councilor Rodriguez, and all joined in the Pledge of Allegiance. Consent Agenda Councilor Rodriguez moved to approve the consent agenda as written. Seconded by Councilor Hagelstein and upon vote, the motion passed. The Consent Agenda includes: CONSENT AGENDA February 13, 2024 1. Approval of Minutes *January 23, 2024 2. Consideration of Bids: 3. Contracts, Leases and Agreements: A. *Ratification of Mayor Henry’s approval for the 2024 LERF Grant for disbursement of funds to the City of Artesia from New Mexico Department of Public Safety 4. Appointments: A. *Approval to appoint Trinidad Malone to the Planning and Zoning Commission (term to expire February 2026) 5. Personnel Resignations, Hirings, Promotions, and Transfers: Upon recommendation of the Mayor, subject to successful completion of required pre- employment testing, permission to: A. *Hire: Name Department Position Rate of Pay B. Resignation: 1. Accept the resignation of Heather Navarrette, Executive Administrative Assistant, Executive, effective February 23, 2024. 6. Dates of Hearing: A. *Approval to set a public hearing on March 12, 2024, to consider and approve an ordinance for Case No. 23-103: Final Plat for Johnson Family Land Division 3 Line Adjustment Tract F1- 1 Summary Plat. Request to subdivide 21.74 acres into three (3) tracts; Location: North of  City Council Agenda February 13, 2024 Page |2 2877 Johnson Rd: Legal: Tract F1-1, Family Land Division 3 Line Adjustment Section 28, Township 17 South, Range 26 East, N.M.P.M.; Owner: Georgie E Johnson B. *Approval to set a public hearing on March 12, 2024, to consider and approve an ordinance for Case No. 23-104: Final Plat for Hocker & Sons Commercial Park. Request to subdivide 40.319 acres into eight (8) tracts: Location: Champion Street Legal: Section 32, Township 16 South, Range 26 East; Owner: Roy Glenn Hocker & Adia Hocker 7. *Travel and Training: A. Police – Ratification of Mayor Henry’s approval for one (1) to attend the Legislative Municipal Day in Santa Fe, NM. B. Police – Permission for three (3) employees to attend the Sig Sauer P320 Armorer-Armed Professionals in Odessa, TX. C. Police – Permission for one (1) employee to attend the FBI-LEEDA ELI in Lubbock, TX. D. Streets – Permission for five (5) employees to attend the Pavement Preservation Workshop in Ruidoso, NM. E. Clerk – Ratification of Mayor Henry’s approval for one (1) to attend 35th Annual Municipal Day in Santa Fe, NM. F. Fire - Ratification of Mayor Henry’s approval for one (1) to attend 35th Annual Municipal Day in Santa Fe, NM. 8. Routine Requests for City Facilities: 9. Routine Resolutions (to be assigned a number by staff): 10. Budgeted Items: 11. Quarterly Journal Entries: 12. Non-budgeted Items: 13. *Payment of Bills Committee Reports Budget & Finance – Councilor Moreau reported meeting on February 1, 2024, discussion was over continuation of Budget 101 classes, related issues with Animal Shelter, and some Budget Adjustments. Personnel – Councilor Mullen’s reported discussion was over reclassification of positions and adding of a position. Police & Fire – None. Planning – Councilor Rodriguez reported meeting was on January 25 at 4:00 pm. Discussion was over electrical inspector job description and fees for the Artesia Center. Recreation – Councilor Rodriguez reported basketball has kicked off again for the youth. Infrastructure – Mayor Pro tem Youtsey reported meeting set for next Thursday at 4:30 pm. Government – Mayor Pro tem Youtsey reported they met last night. They met with the Senior Center Advisory Board on having potluck dinners. A list should be in place for next council agenda; they also discussed an accidental gasoline spill at the Airport as well as hiring a third party to do the cleanup; they also discussed necessary changes of the replacement of the cement pad and the extension of the access ramps. Lastly, they discussed how well the Library and Museum are doing. Personnel HR Director Jerry Conde reported on stats. Discussion took place over safety reporting, trainings, and accidents reported. Discussion took place over the added and reclassified positions.  City Council Agenda February 13, 2024 Page |3 Councilor Rodriguez moved to approve Resolution 1848. A Resolution Amending the Classification Plan to Add Positions and Reclassify and Existing Position. Seconded by Councilor Moreau and upon vote, the motion passed. RESOLUTION 1848 Councilor Rodriguez moved to approve for an over-hire of a Building Inspector II(Electrical Inspector) in the Planning & Zoning. Seconded by Councilor Hagelstein and upon vote, the motion passed. Public Safety Police Police Chief Kirk Roberts reported on stats. Stood for questions. There were none. Fire Police Chief Roberts reports stats on behalf of Chief Hope. Stood for questions. There were none. Community Development/Infrastructure Community Development Infrastructure Director, Byron Landfair reported on stats. Stood for questions. There were none. Infrastructure Councilor Rodriguez moved to approve Resolution 1849. A Commitment to Implement an Asset Management Plan with said corrections. Seconded by Councilor Hagelstein. Upon vote, the motion passed. Discussion took place on the renewal of the resolution 1849. RESOLUTION 1849 Infrastructure Director, Byron Landfair reported on current projects. Discussion took place over the current projects. City Clerk City Clerk Valverde briefly reported over the budget adjustment resolution. Councilor Rodriguez moved to approve Resolution 1850 Budget Adjustment. Seconded by Councilor Mullen, upon vote, the motion passed. RESOLUTION 1850 Councilor Moreau moved to approve Resolution 1851 Providing for the Creation of a New Fund. Seconded by Councilor Rodriguez, upon vote, the motion passed. RESOLUTION 1851  City Council Agenda February 13, 2024 Page |4 City Clerk Summer Valverde reported to council on early voting election. She stated there are currently 51 votes. Mayor Mayor Pro tem reminded the citizens to go online to the website artesiacomprehensiveplan.com, it lists several information. He also stressed to take a survey. New or other business from Councilors Councilor Moreau stated he had an opportunity to step in for Coffee with the Mayor and was able to take in some concerns from citizens. He urges the community to come out and utilize that time with the mayor. Adjournment There being no further business, the meeting was adjourned at 6:02 P.M. on February 13, 2024. ____________________________________ Mayor OR Mayor Pro tem ATTEST: ______________________________________ Summer Valverde, City Clerk/Treasurer  City of Artesia Position Hiring Process Review Position: Community Improvement Tech Posting: Internal External Newspaper Advertising Artesia Daily Press Roswell Daily Record Carlsbad Current Argus Albuquerque Journal New Mexico Press Other (please list) Other Recruiting City Website Other (please list) Indeed.com Applications: Total Applicants: 1 Internal Applicants: 0 External Applicants: 1 Interview: Total Interviews: 1 Internal Applicants: 0 External Applicants: Pay Scale: Requested Starting Salary $2921.36 per month CA13 Yes No Within Current Pay Scale? (if no please explain) Yes No Above Entry Step: (if yes please explain)  City of Artesia Position Hiring Process Review Position: Apprentice Mechanic I Posting: Internal External Newspaper Advertising Artesia Daily Press Roswell Daily Record Carlsbad Current Argus Albuquerque Journal New Mexico Press Other (please list) Other Recruiting City Website Other (please list) Indeed.com Applications: Total Applicants: 6 Internal Applicants: 0 External Applicants: 6 Interview: Total Interviews: 4 Internal Applicants: 0 External Applicants: 4 Pay Scale: Requested Starting Salary $2756.00 per month CA12 Yes No Within Current Pay Scale? (if no please explain) Yes No Above Entry Step: (if yes please explain)  SENIOR CENTER- ADVISORY BOARD/GOVERNMENT COMMITTEE 2-12-24 Committee/Advisory Board Food Safety Recommendations • Post food safety wall posters in the kitchen/dining area • Display food safety pamphlets in the center for patrons to read and take home if they choose • City will provide disposable PPE (personal protective equipment) for use by servers; gloves, aprons, hair nets, pocket thermometers • The city will provide the NM food safety course for those willing to participate • Evaluate the kitchen/dining area for any necessary modifications, if any • Recommend designating a food safety monitor at each event These safety steps would be over and above any requirements of the NM Environmental Dept. These steps would help raise awareness to food borne illnesses and offer a layer of protection to Senior Center patrons and guests Notes: • The NM Environmental Department has no implied jurisdiction over Potluck Dinners, Sec. 7, 25-2-21 • This exemption is listed again in the Homemade Food Act, 25-2-6 • The information published in the December senior calendar was a “recommendation” Enforcement: Recommend a simple rule- “Leave it as you found it or better”. Clean up after yourselves or risk that group’s denial of a future event. The Government Committee and the Advisory Board requests that the full City Council and Mayor direct staff to put these safety measures in place and resume potluck dinners as soon as practical.