City Council

MINUTES OF CITY COUNCIL MEETING ARTESIA, NEW MEXICO OCTOBER 22, 2024 The City Council of the City of Artesia, New Mexico met in the City Council Chambers at City Hall on Tuesday, October 22, 2024 at 5: 00 p. m. in regular session with Mayor Jonathan Henry presiding, and the following present to wit: Mayor Pro Tern: City Council Members: Jeff Youtsey Ignacio Mariscal Richard" Dickie" Townley Wade Nelson Raul Rodriguez Michael Bunt Also present: City Clerk/ Treasurer Summer Valverde City Attorney Cas Tabor HR Director Jerry Conde Absent: George Mullen Jarrod Moreau It was determined that a quorum was present. The invocation was given by Councilor Rodriguez and all joining in the Pledge of Allegiance. New Requests for City Facilities: A. * Ratification of Mayor Henry' s approval for Quinlee Weatherford to hold a Birthday Party at Jaycee Park North Shelter on October 12, 2024, from 2pm- 4pm. A motion to approve was made by Councilor Rodriguez and seconded by Councilor Nelson. After a vote the motion was approved 6- 0. City Departments and Employees None Special Reports None Period for Hearing Visitors None  Minutes, October 22, 2024 Page 2 Consent Agenda A request was made by Councilor Rodriguez to pull item 5F for discussion. Item was pulled and Councilor Rodriguez motioned to approve the consent agenda without item 5F. The motion was seconded by Mayor Pro Tern Youtsey and passed by a vote of 6- 0. Returning to the discussion of item 5F Councilor Rodriguez asked if the employee resigning from the Museum was the director. After clearing up that it was not the director he then made a motion to approve the item. The motion had multiple seconds and passed by a vote of 6- 0. CONSENT AGENDA October 22, 2024 1. Approval of Minutes October 08, 2024 2. Consideration of Bids: A. * Approval of award of bid to J& H Services for the Grand Avenue Waterline Replacement project. 3. Contracts, Leases and Agreements: 4. Appointments: 5. Personnel Resignations, Hirings, Promotions, and Transfers: Upon recommendation of the Mayor, subject to successful completion of required pre- employment testing, permission to: A. * Hire: Name Department Position Rate of Pay 1. Donald Dolan Solid Waste Equipment Operator II $ 3282. 93 p/ mo CA15 2. June Fisk Solid Waste Equipment Operator II $ 3282. 93 p/ mo CA15 3. Robert Lewis Police Detention Officer I 3241. 33 p/ mo CA15 4. Jose De la Paz Police Police Corporal 6964. 53 p/ mo CAPS 5. Richard Lindberg Fire Battalion Chief 6845. 35 B. Ratification: C. Promotion: D. Demotion: E. Transfer: F. Resignation: 1. Accept the resignation of Jeni Waters, Museum Clerk, Museum. Effective October 18, 2024. 6. Dates of Hearing: 7. Travel and Training: A. Finance— Permission for one( 1) employee to attend online Notary Class. B. Police— Permission for one ( 1) employee to attend the Basic School Resource Officer Course in Albuquerque, NM. C. Finance— Permission for one( 1) employee to attend a Notary Class online.  Minutes, October 22, 2024 Page 3 8. Routine Requests for City Facilities: 9. Routine Resolutions( to be assigned a number by staff): 10. Budgeted Items: 11. Quarterly Journal Entries: 12. Non- budgeted Items: 13. * Payment of Bills PUb PublicC Hearings- ¢ QS includingconsideration of final ppassage of anyordinance as to which pproper notice has been published. None Comments from Public Officials and Contracted Services None Committee Reports I A. B. C. Budget and Finance— None Personnel— None Police and Fire- None D. Safety- None E. Planning( Project Management, Code Enforcement, Permits and Inspections)— None F. Recreation— Councilor Rodriguez spoke briefly about the kid' s sports programs that have been going on and thanked the Police department for their presence at the games. G. Infrastructure( Streets, Garage, Cemetery, Parks, Water, Wastewater, Solid Waste, Facility Maintenance)— Per Mayor Pro Tem Youtsey meeting is to be held the following Thursday. H. Government— None Personnel None Public Safety A. Police Department: Commander Jeff Letcher, filling in for Chief Roberts, introduced two new hires to the department and updated the Council on special projects the department has been working on. I  Minutes, October 22, 2024 Page 4 B. Fire Department: Fire Chief Hope had nothing on the agenda but did fill the Council in on their hiring progress. Infrastructure Infrastructure Director Byron Landfair introduced plans for remodeling the 702 4 U building to be used for new offices in order to accommodate growth in the city. After some discussion among the Council, it was decided to allow up to $30, 000 in spending to explore what will need to be done in order to convert the building and have it brought up to code. A motion was made by Councilor Bunt for the approval of the funds and was seconded by Councilor Nelson. Motion passed 6- 0. Mr. Landfair then presented Resolution 1886 executing a loan grant agreement between the NM Finance Authority and the City of Artesia. After explaining the details of the agreement, a motion to approve was made by Mayor Pro Tern Youtsey and was seconded by Councilor Rodriguez. A vote was taken, and the motion passed 6- 0. City Attorney None City Clerk City Clerk/ Treasurer Summer Valverde presented Resolution 1887, a grant agreement between the State Environmental Depaituient and the City of Artesia. After going over the details of the resolution a motion to approve was made by Councilor Rodriguez and seconded by Councilor Mariscal. Motion did pass 6- 0. RESOLUTION 1887 City Clerk Valverde presented Resolution 1888 approving the sales and consumption of alcohol on city property during the Balloons, Bands, and Brews Festival. A motion to approve was made by Councilor Rodriguez and seconded by Councilor Mariscal. The motion passed by a vote of 6- 0. RESOLUTION 1888 Mrs. Valverde then asked for the consideration and approval to add the inclusive park project to the ICIP. A motion to approve was made by Councilor Rodriguez and was seconded by Councilor Bunt. A vote was taken, and the motion passed 6- 0. The next item brought by Ms. Valverde was the upcoming application and hearing for Capital Outlay money and the top projects the City wishes to use the money for if awarded.  Minutes, October 22, 2024 Page 5 Last was Resolution 1889 providing for budget adjustments to the 2024- 2025 fiscal year. A motion to approve the Resolution was made by Councilor Rodriguez and seconded by Councilor Mariscal and passed 6- 0. RESOLUTION 1889 Mayor The planned speaker from Sen. Ben Lujan' s office was unable to attend and was removed from the agenda. New or other business from Councilors Mayor Pro Tern Youtsey expressed sympathy for and a willingness to help the people affected by the flooding in Roswell and the surrounding area. Councilor Rodriguez reminded everyone of the upcoming ground breaking for the new Recreation Center and offered prayers to those affected by the flooding. Adjournment There being no further business, the meeting was adjourned at 6: 23pm October 22, 2024. Mt Jonathan •' e 6, Mayor ATTEST: aummer Valve e - City Clerk/ Treasurer ram . O> SEAL