City Council

September 11, 2017 STATE OF ALABAMA, LIMESTONE COUNTY, CITY OF ATHENS. The City Council of the City of Athens, Alabama met in regular session at the Athens Municipal Building, 200 Hobbs Street West in the said City on September 11, 2017, at 5:30 p.m. The meeting was called to order by Councilman Joseph Cannon, President of the Council. Upon roll call, the following were found to be present: Councilmembers Frank Travis, Wayne Harper, Joseph Cannon, Chris Seibert and Harold Wales. Mayor Marks led the Pledge of Allegiance. Annette Barnes, City Clerk, was present and recorded the minutes of the meeting. Joseph Cannon offered the invocation. The Chairperson stated that a quorum was present and that the meeting was open for transaction of business. The Chairperson stated that the Minutes of August 28, 2017 City Council Meeting had been submitted for approval. Councilman Seibert moved that the reading of the Minutes be suspended and that the Minutes be approved as recorded. The motion was seconded by Councilman Travis and was unanimously carried. The Chairperson stated that the Minutes of the August 28, 2017 City Council Work Session Meeting had been submitted for approval. Councilman Seibert moved that the reading of the Minutes be suspended and that the Minutes be approved as recorded. The motion was seconded by Councilman Travis and was unanimously carried. Mayor Marks read a proclamation declaring the week of September 17, 2017 through September 23, 2017 as Constitution Week in commemoration of the 230th anniversary of the drafting of the United States Constitution. Greg Skipworth, 903 Sunset Street, Athens, voiced his support for the request made during the work session for a year round swimming facility. He encouraged the Council to give serious consideration to incorporating this request into plans for the proposed new recreation center. Councilman Travis introduced the following resolution: RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ATHENS, ALABAMA, to re-appoint Wanda Fry to the Athens-Limestone Public Library Board for a four year term that will expire September 30, 2021. The motion was seconded by Councilman Harper and was unanimously carried. Councilman Travis introduced the following resolution: RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ATHENS, ALABAMA, to re-appoint Maria Taylor to the Athens-Limestone Public Library Board for a four year term that will expire September 30, 2021. The motion was seconded by Councilman Seibert and was unanimously carried. Councilman Seibert introduced the following resolution: RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ATHENS, ALABAMA, to appoint Dr. Ron Wray to the Athens Historic Preservation Commission with the term expiring May 31, 2019. The motion was seconded by Councilman Travis and was unanimously carried. Councilman Harper introduced the following resolution:  RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ATHENS, ALABAMA, to authorize the Mayor or the City Clerk/Treasurer to accept the bid from ADP, to provide payroll processing and reporting services for the City’s General Fund for a three year period at an annual cost not to exceed $27,000/year. The motion was seconded by Councilman Seibert and was unanimously carried. Councilman Wales introduced the following resolution: RESOLUTION NUMBER 2017-1534 WHEREAS, the National Association of County and City Health Officials supports community water fluoridation and has awarded a grant to the Athens Utilities Water Services Department for this purpose, and WHEREAS, the Athens Water Department has a fluoridation feed system with equipment as much as 49 years old with a diminishing life expectancy; and WHEREAS, the grant does not require a local match but reimburses the individual water system up to $25,000; and WHEREAS, the grant application included a cost estimate of $19,000 for new fluoride equipment for the Athens Water Treatment Plant which will be reimbursed 100% by grant funds; and WHEREAS, the Athens City Council serves as the governing body for Athens Utilities and council support is required as part of the grant application; Now, therefore, be it resolved, by the City Council of the City of Athens, Alabama, to authorize the Mayor’s Office to accept the grant to replace the Athens Water Department’s aging fluoridation equipment and authorize the Athens Utilities Water Services Manager to proceed with replacing the existing fluoride equipment covered by this grant. ADOPTED and APPROVED this, the 11th day of September, 2017. /s/ Joseph Cannon PRESIDENT, CITY COUNCIL, CITY OF ATHENS, ALABAMA /s/ William R. Marks MAYOR, CITY OF ATHENS, ALABAMA ATTEST: /s/ Annette Barnes CITY CLERK, CITY OF ATHENS, ALABAMA The motion was seconded by Councilman Travis and was unanimously carried. Councilman Seibert introduced the following resolution: RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ATHENS, ALABAMA, to approve the proposal from Crews, Inc. to build a shed to the existing maintenance building in the amount, not to exceed, $28,000.00 and to be funded from the existing CPR capital account. The motion was seconded by Councilman Harper and was unanimously carried. Councilman Seibert introduced the following resolution: RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ATHENS, ALABAMA, to authorize the Mayor to enter into an agreement with Morell Engineering for the Construction, Engineering and Inspection services of ATRIP Project # ACOAA63306-ATRP(017) Washington Street Paving. The budget for these services is $89,685 and is funded by Alabama Department of Transportation as an 80/20 match. This project is funded from the City of Athens ATRIP project line item. The motion was seconded by Councilman Travis and was unanimously carried. Councilman Wales introduced the following resolution: RESOLUTION NUMBER 2017-1535 To Award the Bid for Bituminous Paving within the City of Athens WHEREAS, the City of Athens solicited bids for the Paving and Striping Operations, with said bids being received and opened on Wednesday, August 30th, 2017 at 2:00 p.m. at Athens Alabama City Hall, and WHEREAS, the low bidder was Reed Contracting, WHEREAS, the City of Athens Public Works Department recommends that the bid should be awarded to Reed Contracting as the lowest responsible bidder in the amount of $677,744.83. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ATHENS, ALABAMA, that: Section 1. The bid for Paving and Striping of the attached resolution voted on by the City of Athens City Council on September 11th, 2017 be awarded to Reed Contracting, in the amount of $677,744.83 and funded from the City of Athens Capital Project and Gas Tax fund. Section 2. Ronnie Marks, in his capacity as Mayor, is authorized to sign all bid award contracts and any pertinent documents pertaining to the award and execution of this bid project. Section 3. This resolution shall become effective immediately upon its adoption. ADOPTED and APPROVED this, the 11th day of September, 2017. /s/ William R. Marks MAYOR, CITY OF ATHENS, ALABAMA ATTEST: /s/ Annette Barnes CITY CLERK, CITY OF ATHENS, ALABAMA The motion was seconded by Councilman Seibert and was unanimously carried. Councilman Travis introduced the following resolution:  RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ATHENS, ALABAMA, to approve travel expenses for the following Electric Department personnel. Joseph Cannon $240.07 Electric Cities Annual Conference-Perdido Beach, AL Kelvin Snyder $105.51 TVPPA-Modeling & Analysis of Distribution Systems-Nashville, TN The motion was seconded by Councilman Harper and was unanimously carried. * * * There being no further business to come before the meeting, the same was, upon motion by Councilman Harper and second by Councilman Wales, duly and properly adjourned. /s/ Joseph Cannon PRESIDENT, CITY COUNCIL ATTEST: /s/ Annette Barnes CITY CLERK