City Council

September 28, 2020 STATE OF ALABAMA, LIMESTONE COUNTY, CITY OF ATHENS. The City Council of the City of Athens, Alabama met in regular session at the Athens Municipal Building, 200 Hobbs Street West, Athens, Alabama, on September 28, 2020 at 5:30 p.m. The meeting was called to order by Councilman Frank Travis, President of the Council. Upon roll call, the following were found to be present: Councilmembers Harold Wales, Wayne Harper, Frank Travis, Dana Henry and Chris Seibert. Mayor Marks led the Pledge of Allegiance. Annette Barnes, City Clerk, was present and recorded the minutes of the meeting. Harold Wales offered the invocation. The Chairperson stated that a quorum was present and that the meeting was open for transaction of business. The Chairperson stated that the Minutes of the September 14, 2020 City Council Meeting had been submitted for approval. Councilman Wales moved that the reading of the Minutes be suspended and that the Minutes be approved as recorded. The motion was seconded by Councilman Harper and was unanimously carried. The Chairperson stated that the Minutes of the September 14, 2020 City Council Work Session Meeting had been submitted for approval. Councilman Wales moved that the reading of the Minutes be suspended and that the Minutes be approved as recorded. The motion was seconded by Councilman Harper and was unanimously carried. The Chairperson stated that the Minutes of the September 24, 2020 Special Work Session had been submitted for approval. Councilman Harper moved that the reading of the Minutes be suspended and that the Minutes be approved as recorded. The motion was seconded by Councilman Seibert and was unanimously carried. Mayor Marks read a Family Day Proclamation, designating September 28th, 2020 through October 3rd , 2020 as Family Day and Family Week. Mayor Marks then encouraged the City Council to set a special work session as soon as possible to address the Public Safety Pay Plan, Tier 1 and Tier 2 and insurance issues. A public hearing was held concerning annexation of property for Anik Patel at 23040 Nick Davis Road and zone property into the B-1 Neighborhood Business District. Mr. Anik Patel, 16805 Georgia Edith Lane, Athens, spoke in favor of the annexation. Councilman Seibert introduced the following ordinance: AN ORDINANCE TO ANNEX PROPERTY FOR ANIK PATEL AT 23040 NICK DAVIS ROAD AND ZONE PROPERTY INTO THE B-1 NEIGHBORHOOD BUSINESS DISTRICT. STATE OF ALABAMA LIMESTONE COUNTY CITY OF ATHENS ORDINANCE NUMBER 2020 - 2131 WHEREAS, on the 26th day of JUNE, 2020, ANIK PATEL, being the owner of all of the real property hereinafter described, did file with City of Athens a petition asking that the said tracts or parcels of land be annexed to and become a part of the City of Athens; and WHEREAS, said petitions did contain the signatures of all of the owners of the described territory and a map of said property showing its relationship to the corporate limits of the City of Athens, Alabama; and WHEREAS, the governing body did determine that it is in the public interest that said property be annexed into the City of Athens, and it did further determine that all legal requirements for annexing said real property have been met pursuant to Section 11-42-20 through 11-42-24, Code of Ala. 1975; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ATHENS, ALABAMA, AS FOLLOWS: SECTION 1. The City Council of the City of Athens, Alabama, finds and declares as the legislative body of the City that it is in the best interest of the citizens of the City, and the citizens of the affected area, to bring the territory in Section 2 of this ordinance into the City of Athens.  SECTION 2. The boundary lines of the City of Athens, Alabama are hereby altered or rearranged so as to include all of the territory heretofore encompassed by the corporate limits of the City of Athens, Alabama, and in addition thereto the following described territory, to wit: A tract of land lying in the Northwest Quarter of Section 12, Township 3 South, Range 4 West, Limestone County, Alabama and being more particularly described as follows: Commence at an existing railroad spike at the Northwest corner of said Section 12, thence South 00 degrees 04 minutes 01 seconds East (Alabama State Plane Coordinate System West Zone NAD83) along the west boundary of said Section 12 a distance of 1417.57 feet to a point on the south right-of-way of Nick Davis Road, thence North 77 degrees 44 minutes 04 seconds East along the south right-of-way of said Nick Davis Road a distance of 159.83 feet to an existing 5/8” rebar with cap stamped “Ronnie G Coffman RLS 15455,” said 5/8” rebar being the Point of True Beginning of the tract herein described, Thence from the Point of True Beginning continue along the north right-of-way of said Nick Davis Road North 77 degrees 44 minutes 04 seconds East a distance of 100.28 to an existing 5/8” rebar, Thence South 00 degrees 05 minutes 50 seconds West a distance of 115.00 feet to a set 5/8” rebar with cap stamped “Dunivant Engr. Co. CA-0044-LS,” Thence South 77 degrees 32 minutes 11 seconds West a distance of 100.00 feet an existing 5/8” rebar with cap stamped “Ronnie G Coffman RLS15455,” Thence North 00 degrees 04 minutes 40 seconds West a distance of 115.28 feet to the Point of True Beginning and containing 0.26 acres, more or less. SECTION 3. This ordinance shall be published as provided by law, and a certified copy of same, together with certified copies of the petitions of the property owners, shall be filed with the Probate Judge of Limestone County, Alabama. SECTION 4. The territory described in this ordinance shall become a part of the corporate limits of Athens, Alabama, upon publication of this ordinance as set forth in Section 3, above. SECTION 5. The Planning Commission of the City of Athens, Alabama, has made a recommendation to the City Council of the City of Athens, Alabama, that the hereinafter described area should be zoned as B-1 Neighborhood Business District. NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ATHENS, ALABAMA, as follows: That all of the described area or real estate in Section 2, above, is hereby zoned as B-1 Neighborhood Business District, in accordance with and defined by “The Zoning Ordinance of the City of Athens, Alabama,” and the areas which are zoned as aforesaid are situated in Athens, Limestone County Alabama. ADOPTED this the 28th day of September, 2020. /s/ Frank Travis PRESIDENT, CITY COUNCIL, CITY OF ATHENS, ALABAMA /s/ William R. Marks MAYOR, CITY OF ATHENS, ALABAMA ATTEST: /s/ Annette Barnes CITY CLERK, CITY OF ATHENS, ALABAMA Councilmember Harper moved that unanimous consent be given for immediate consideration of and action on said ordinance, which motion was seconded by Councilmember Seibert, and upon the said motion being put to vote the following vote was recorded: YEAS: Councilmembers Seibert, Wales, Travis, Henry and Harper; NAYS: None. The President thereupon declared that the motion for unanimous consent for immediate consideration of and action on the said ordinance had been unanimously carried. Councilmember Seibert thereupon moved that the ordinance be finally adopted, which motion was seconded by Councilmember Wales and upon the said motion being put to vote the following vote was recorded: YEAS: Councilmembers Seibert, Wales, Travis, Henry and Harper; NAYS: None. The President thereupon announced that the motion for the adoption of the said ordinance had been unanimously carried. A public hearing was held concerning annexation of property for Sarah J. Smith at 17685 Quinn Road and zone property into the R-1-2 Medium Density Single Family Residential District. No one spoke in favor of or against. Councilwoman Henry introduced the following ordinance: AN ORDINANCE TO ANNEX PROPERTY FOR SARAH J. SMITH AT 17685 QUINN ROAD AND ZONE PROPERTY INTO THE R-1-2 MEDIUM DENSITY SINGLE FAMILY RESIDENTIAL DISTRICT. STATE OF ALABAMA LIMESTONE COUNTY, CITY OF ATHENS ORDINANCE NUMBER 2020 - 2132 WHEREAS, on the 10th day of JUNE, 2020, SARAH J. SMITH, being the owner of all of the real property hereinafter described, did file with City of Athens a petition asking that the said tracts or parcels of land be annexed to and become a part of the City of Athens; and WHEREAS, said petitions did contain the signatures of all of the owners of the described territory and a map of said property showing its relationship to the corporate limits of the City of Athens, Alabama; and WHEREAS, the governing body did determine that it is in the public interest that said property be annexed into the City of Athens, and it did further determine that all legal requirements for annexing said real property have been met pursuant to Section 11-42-20 through 11-42-24, Code of Ala. 1975; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ATHENS, ALABAMA, AS FOLLOWS: SECTION 1. The City Council of the City of Athens, Alabama, finds and declares as the legislative body of the City that it is in the best interest of the citizens of the City, and the citizens of the affected area, to bring the territory in Section 2 of this ordinance into the City of Athens. SECTION 2. The boundary lines of the City of Athens, Alabama are hereby altered or rearranged so as to include all of the territory heretofore encompassed by the corporate limits of the City of Athens, Alabama, and in addition thereto the following described territory, to wit: Tract 1 of F.U.P. Church of Athens, a minor subdivision, as recorded in Plat Book "J", Page 344 in the Probate Judges Office of Limestone County, Alabama, which contains +/- 0.55 acres. SECTION 3. This ordinance shall be published as provided by law, and a certified copy of same, together with certified copies of the petitions of the property owners, shall be filed with the Probate Judge of Limestone County, Alabama. SECTION 4. The territory described in this ordinance shall become a part of the corporate limits of Athens, Alabama, upon publication of this ordinance as set forth in Section 3, above. SECTION 5. The Planning Commission of the City of Athens, Alabama, has made a recommendation to the City Council of the City of Athens, Alabama, that the hereinafter described area should be zoned as R-1-2 Medium Density Single Family Residential District.  NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ATHENS, ALABAMA, as follows: That all of the described area or real estate in Section 2, above, is hereby zoned as R-1-2 Medium Density Single Family Residential District, in accordance with and defined by “The Zoning Ordinance of the City of Athens, Alabama,” and the areas which are zoned as aforesaid are situated in Athens, Limestone County Alabama. ADOPTED this the 28th day of September, 2020. /s/ Frank Travis PRESIDENT, CITY COUNCIL, CITY OF ATHENS, ALABAMA /s/ William R. Marks MAYOR, CITY OF ATHENS, ALABAMA ATTEST: /s/ Annette Barnes CITY CLERK, CITY OF ATHENS, ALABAMA Councilmember Wales moved that unanimous consent be given for immediate consideration of and action on said ordinance, which motion was seconded by Councilmember Harper, and upon the said motion being put to vote the following vote was recorded: YEAS: Councilmembers Seibert, Wales, Travis, Henry and Harper; NAYS: None. The President thereupon declared that the motion for unanimous consent for immediate consideration of and action on the said ordinance had been unanimously carried. Councilmember Henry thereupon moved that the ordinance be finally adopted, which motion was seconded by Councilmember Seibert and upon the said motion being put to vote the following vote was recorded: YEAS: Councilmembers Seibert, Wales, Travis, Henry and Harper; NAYS: None. The President thereupon announced that the motion for the adoption of the said ordinance had been unanimously carried. A public hearing was held concerning rezoning of property for Mark Wilson from a TB Traditional Business District to a B-2 General Business District. Property consists of 4 tracts of property totaling +/-2.249 acres located at 18042 N. Jefferson Street, directly north of 108 Elm Street West, and directly north of 100 Elm Street West. No one spoke in favor of or against. Councilman Harper introduced the following ordinance: AN ORDINANCE TO REZONE PROPERTY FOR MARK WILSON FROM A TB TRADITIONAL BUSINESS DISTRICT TO A B-2 GENERAL BUSINESS DISTRICT. PROPERTY CONSISTS OF 4 TRACTS OF PROPERTY TOTALING +/- 2.249 ACRES LOCATED AT 18042 N. JEFFERSON STREET, DIRECTLY NORTH OF 108 ELM STREET WEST, AND DIRECTLY NORTH OF 100 ELM STREET WEST, WITHIN THE CORPORATE LIMITS OF THE CITY OF ATHENS. STATE OF ALABAMA LIMESTONE COUNTY, CITY OF ATHENS ORDINANCE NUMBER 2020 - 2133 WHEREAS, the Planning Commission of the City of Athens, Alabama, has made a recommendation to the City Council of the City of Athens, Alabama, that hereinafter described areas should be rezoned from a TB Traditional Business District to a B-2 General Business District. The City Council of the City of Athens, Alabama, finds that “The Zoning Ordinance of the City of Athens, Alabama,” should be amended so as to rezone the hereinafter described area as “Traditional Business”. NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ATHENS, ALABAMA, as follows: That all of the hereinafter described area or real estate is hereby zoned B-2 General Business District in accordance with and defined by “The Zoning Ordinance of the City of Athens, Alabama,” and that the area which is zoned as aforesaid is situated in Athens, Limestone County, Alabama, and is more particularly described as follows: Property is a portion of Blocks 2 and 3 of Free Canada, which is shown on the 1897 Henderson & Carter Map of Athens. This property is also is located in Section 32 of Township 2 South, Range 4 West, of the Huntsville Meridian in Limestone County, Alabama. More particularly described as: Beginning at the intersection of Jefferson Street (Alabama Highway 127) and Elm Street (Alabama Highway 99), this point’s coordinate is at Easting 2,127,038.0 feet Northing 1,753,780.3 feet on the Alabama State Plain West NAD83 Datum. Thence North 02 degrees 46 minutes 12 seconds West along the centerline of Jefferson Street (Alabama Highway 127) a distance of 117.0 feet to the Point of Beginning: Continue thence North 02 degrees 46 minutes 12 seconds West continuing along the centerline of Jefferson Street (Alabama Highway 127) a distance of 205.7 feet to a point; thence South 89 degrees 10 minutes 33 seconds East a distance of 383.2 feet to a point on an undeveloped alley; thence South 01 degree 33 minutes 43 seconds West along the centerline of the undeveloped alley a distance of 51.9 feet to a point; thence South 87 degrees 29 minutes 38 seconds East a distance of 74.2 feet to a point; thence South 01 degree 21 minutes 17 seconds West a distance of 142.2 feet to a point; thence North 88 degrees 36 minutes 11 seconds West a distance of 71.1 feet to a point on an undeveloped alley; thence North 01 degree 03 minutes 40 seconds East along the centerline of the undeveloped alley a distance of 93.6 feet to a point; thence North 89 degrees 26 minutes 18 seconds West a distance of 176.8 feet to a point; thence South 00 degrees 40 minutes 13 seconds West a distance of 97.7 feet to a point; thence South 89 degrees 23 minutes 36 seconds West a distance of 195.3 feet returning to the Point of Beginning, containing 1.589 acres, more or less. AND ALSO, property that is a portion of Lot 2 of Block 2 of Free Canada, which is shown on the 1897 Henderson & Carter Map of Athens, shown as parcel 34 on the map and more particularly described as: Commencing at an existing railroad spike at the Southeast Corner of said Section 32; Thence North 90 degrees 00 minutes 00 seconds West along the South boundary of said Section 32 for a distance of 1227.84 feet to a point on the West Right-of-Way Margin of the CSX Railroad; Thence North 03 degrees 04 minutes 01 seconds West along the West Right-of-Way Margin of said CSX Railroad, being 50 foot West of and parallel with the centerline of track, for a distance of 127.0 feet to the POINT OF BEGINNING of the herein described property; Thence from Point-of-Beginning, continue North 03 degrees 04 minutes 01 seconds West along the West Right- of-Way Margin of the CSX Railroad and the West Right-of-Way Margin of an unnamed city street, being 50 foot West of and parallel with the centerline of track, for a distance of 150.0 feet to a point; Thence North 90 degrees 00 minutes 00 seconds West for a distance of 192.0 feet to a point; Thence South 03 degrees 04 minutes 01 seconds East for a distance of 150.0 feet to a point; Thence South 90 degrees 00 minutes 00 seconds East for a distance of 192.0 feet returning to the Point-of-Beginning, containing 0.66 acres, more or less. ADOPTED this the 28th day of September, 2020. /s/ Frank Travis PRESIDENT, CITY COUNCIL, CITY OF ATHENS, ALABAMA /s/ William R. Marks MAYOR, CITY OF ATHENS, ALABAMA ATTEST: /s/ Annette Barnes CITY CLERK, CITY OF ATHENS, ALABAMA Councilmember Henry moved that unanimous consent be given for immediate consideration of and action on said ordinance, which motion was seconded by Councilmember Seibert, and upon the said motion being put to vote the following vote was recorded: YEAS: Councilmembers Seibert, Wales, Travis, Henry and Harper; NAYS: None. The President thereupon declared that the motion for unanimous consent for immediate consideration of and action on the said ordinance had been unanimously carried. Councilmember Harper thereupon moved that the ordinance be finally adopted, which motion was seconded by Councilmember Wales and upon the said motion being put to vote the following vote was recorded: YEAS: Councilmembers Seibert, Wales, Travis, Henry and Harper; NAYS: None. The President thereupon announced that the motion for the adoption of the said ordinance had been unanimously carried. Councilman Wales introduced the following resolution: RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ATHENS, AL, to authorize the Street Department to purchase less than $15,000 of concrete forms for use of construction of curb and gutter and sidewalk construction. This purchase shall be funded from the Gas Tax. Councilmember Seibert moved that unanimous consent be given for immediate consideration of and action on said resolution, which motion was seconded by Councilmember Henry, and upon the said motion being put to vote the following vote was recorded: YEAS: Councilmembers Seibert, Wales, Travis, Henry and Harper; NAYS: None. The President thereupon declared that the motion for unanimous consent for immediate consideration of and action on the said resolution had been unanimously carried. Councilmember Wales thereupon moved that the resolution be finally adopted, which motion was seconded by Councilmember Seibert and upon the said motion being put to vote the following vote was recorded: YEAS: Councilmembers Seibert, Wales, Travis, Henry and Harper; NAYS: None. The President thereupon announced that the motion for the adoption of the said resolution had been unanimously carried. Councilman Harper introduced the following resolution: RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ATHENS, ALABAMA, to approve the FY 2021 General Fund Operating Budget as follows: Operating Expenditures General and Administrative $ 1,707,100 Municipal Court 393,365 Human Resources 357,795 Fire Department 4,180,535 Police Department 6,138,700 Parks/Recreation/Cemetery 3,096,200 Street Department 2,455,775 Sanitation Department 3,751,850 ES, CD & Building Inspection 880,850 Public Works 327,085 Total Operating Expenditures 23,289,255 Appropriations - Nondiscretionary 5,033,000  Transfers Out 3,695,288 Total Expenditures 32,017,543 Total Expected Revenues 32,503,027 Operating Budget Surplus Before Appropriations $ 485,484 The motion was seconded by Councilman Seibert and was unanimously carried. Councilman Wales introduced the following resolution: RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ATHENS, ALABAMA, to approve the FY 2021 Special Revenue Operating Budgets as follows: ALCOHOL FUND GASOLINE TAXES .04/05/.07 Revenues Revenues Taxes $ 800,000 State Appropriation $ 250,000 Licenses and Permits 30,000 Interest Income 5,000 Total Revenue 250,000 Total Revenue 835,000 Expenditures Expenditures City Board of Education 380,000 Audit Fees 2,500 Administrative Expense 40,000 Bridge Inspection 5,000 Debt Service-GO Debt 400,000 Road Repair 230,000 Road Signs 10,000 Total Operating Expenditures 820,000 Total Operating Expenditures 247,500 Revenues Over (Under) $ 15,000 Revenues Over (Under) $ 2,500 DRUG TASK FORCE REBUILD ALABAMA ACT GAS TAX FUND Revenues Revenues Confiscations Revenue $ 5,000 State Appropriation $ 100,000 Expenditures Total Revenue 100,000 Supplies 3,000 Expenditures Revenues Over (Under) $ 2,000 Road Repair 100,000 COURT SYSTEM Revenues Over (Under) $ - Revenues Court Education $ 3,000 Solicitors Admin Fee 1,700  Court Operations 18,000 ANIMAL CONTROL Interest Income 500 Revenues Total Revenue 23,200 Interest Income $ 100 Expenditures Expenditures Supplies - Supplies 5,000 Revenues Over (Under) $ 100 Revenues Over (Under) $ 18,200 The motion was seconded by Councilman Harper and was unanimously carried. Councilman Seibert introduced the following resolution: RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ATHENS, ALABAMA, to approve the FY 2021 Special School Fund Operating Budget as follows: Revenues Sales Tax Revenue (20% of One Cent Sales Tax) $ 998,000 Expenditures Appropriation to School Board for Debt Service 998,000 Revenues Over (Under) Expenditures $ - The motion was seconded by Councilman Wales and was unanimously carried. Councilwoman Henry introduced the following resolution: RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ATHENS, ALABAMA, to approve the FY 2021 Water Services Department budget as follows: CITY OF ATHENS UTILITIES WATER DEPARTMENT FY 2020 BUDGET FY2020 Proposed Increase/ BUDGET FY2021 Budget (Decrease) REVENUE Metered Sales $ 6,000,000 $ 6,444,960 444,960.41 Miscellaneous Revenue $ 305,000 $ 931,958 626,958.00 Aid to Construction $ 10,000 $ 25,000 15,000.00 TOTAL OPERATING REVENUE $ 6,315,000 $ 7,401,918 EXPENSES Employee Expense - Salaries and Benefits $ 1,802,897 $ 2,037,612 234,714.74 Water Production Expenses $ 791,000 $ 767,300 (23,700.00) Transmission and Distribution Expense $ 720,000 $ 456,000 (264,000.00) Customer Service Expense $ 328,770 $ 347,180 18,409.52 Administrative and General Expense $ 426,126 $ 1,152,744 726,618.00 Vehicle & Equipment Operations & Maintenance $ 120,000 $ 75,000 (45,000.00) Appropriation to General Fund $ 300,000 $ 322,248 22,248.02 Debt Service Expenses $ 875,477 $ 830,915 (44,561.67) General Fund Salaries & Expenses $ 107,774 $ 100,938 (6,835.76) Transfer to Wastewater $ 600,000 $ 600,000 0.00 Construction in Progress $ 250,000 $ - (250,000.00) TOTAL OPERATING EXPENSES $ 6,322,044 $ 6,689,936 NET OPERATING BUDGET $ (7,044) $ 711,982 719,025.55 CAPITAL RESERVE Allocation Carryover $ 300,000 $ 68,400 (231,600.00) Reserves/Tank Maintenance Fund $ 100,000 $ - (100,000.00) CAPITAL EXPENDITURES Replace High Service Pump #2 actuator Carryover Water System Risk & Resilience Assessment Carryover Aerial Flyover Carryover Replace Truck #69 Carryover SCADA Upgrades $ 70,000 WTP Intake Cable Car $ 75,000 Replace Filter-Settled Water Turbidimeters $ 35,000 Additional Seat of ESRI ArcGIS (3 for new staff) $ 2,250 Strategic Asset Management Software $ 80,000 Plotter $ 2,500 Office Furniture $ 4,000 New Pickup $ 12,500 PC and Anciliary (3New staff) $ 3,893 Phones (iPhone and Desk Set for 3 New staff) $ 4,165 WTP Plant Chemcial Optimization $ 10,000 $ 287,500 $ 299,308 11,807.50 TOTAL BUDGET $ (194,544) $ 481,075 CITY OF ATHENS UTILITIES SEWER DEPARTMENT FY2021 BUDGET Proposed Increase/ FY2020 Budget FY2021 Budget (Decrease) REVENUE Metered Sales $ 5,400,000 $ 5,766,692 $366,692 Miscellaneous Revenue $ 509,600 $ 1,086,348 $576,748 Transfer from Water $ 600,000 $ 600,000 $0 Aid to Construction $ 15,000 $ 700,000 $685,000 TOTAL OPERATING REVENUE $ 6,524,600 $ 8,153,040 EXPENSES Employee Expense - Salaries and Benefits $ 2,201,551 $ 2,424,844 $223,293 Treatment Plant Operations & Maintenance $ 561,000 $ 524,000 ($37,000) Collection System Operation & Maintenance $ 390,000 $ 597,600 $207,600 Customer Service Expense $ 216,711 $ 233,843 $17,132 Administrative and General Expense $ 372,524 $ 1,065,479 $692,955 Vehicle & Equipment Operations & Maintenance $ 112,500 $ 72,000 ($40,500) Appropriation to General Fund $ 135,000 $ 144,167 $9,167 Debt Service Expenses $ 2,078,980 $ 2,043,120 ($35,860) General Fund Salaries & Expenses $ 107,774 $ 104,095 ($3,679) Construction in Progress $ 105,000 $ 700,000 $595,000 TOTAL OPERATING EXPENSES $ 6,281,039 $ 7,909,148 NET OPERATING BUDGET $ 243,561 $ 243,892 $331 CAPITAL RESERVE Allocation Carry Over $ 250,000 $ 96,000 ($154,000) CAPITAL EXPENDITURES Braly Lift Station VFD drive Carryover Bushhog Carryover Aerial Flyover Carryover Jetter Body for Collection System Carryover SCADA Upgrades $ 70,000 Additional Seat of ESRI ArcGIS (3 for new staff) $ 2,250 Strategic Asset Management Software $ 40,000 Plotter $ 2,500  Office Furniture $ 4,000 New Pickup $ 12,500 PC and Anciliary (3New staff) $ 3,893 Phones (iPhone and Desk Set for 3 New staff) $ 4,165 WTP Raw Sewage Wetwell Pump $ 100,000 TOTAL $ 438,500 $ 239,308 ($199,193) TOTAL BUDGET $ 55,061 $ 100,584 $45,523 The motion was seconded by Councilman Wales and was unanimously carried. Councilman Harper introduced the following resolution: CITY OF ATHENS UTILITIES GAS DEPARTMENT FY 2021 BUDGET FY 2020 FY 2021 BUDGET Budget Budget VARIANCE REVENUE Metered Sales $14,890,000.00 $14,065,000.00 $(625,000.00) Miscellaneous Revenue 147,591.00 152,591.00 5,000.00 Training Facility 120,000.00 70,000.00 (50,000.00) Aid to Construction 200,000.00 750,000.00 550,000.00 TOTAL OPERATING REVENUE $15,357,591.00 $15,037,591.00 $(120,000.00) EXPENSES Employee Expense – Salaries and Benefits $ 2,944,611.88 $ 3,196,598.75 $ 251,986.87 Purchased Gas 5,352,000.00 4,375,000.00 (977,000.00) Distribution System Operation & Maintenance 625,000.00 725,000.00 100,000.00 Customer Service Expense 264,668.00 318,210.00 53,542.00 Advertising and Promotion 255,000.00 325,000.00 70,000.00 Administrative and General Expense 811,406.00 881,406.00 70,000.00 Vehicle & Equipment Operations & Maint 155,000.00 155,000.00 - Appropriation - General Fund/Ardmore/Elkmont 1,065,000.00 1,065,000.00 - Debt Service Expenses 813,826.00 810,601.00 (3,225.00) General Fund Salaries & Expenses 153,728.00 163,669.06 9,941.06 Construction in Progress 1,500,000.00 1,500,000.00 -______ TOTAL OPERATING EXPENSES $13,940,239.88 $13,515,484.81 $ (424,755.07) NET OPERATING BUDGET $ 1,417,351.12 $ 1,522,106.19 $ 104,755.07 CAPITAL RESERVE Allocation CarryOver $ - $ 140,000.00 $ 140,000.00 CAPITAL EXPENDITURES Generator Replacement $ 10,000.00 $ 10,000.00 $ - Technical Equipment (CGI, Locator, etc.) 40,000.00 60,000.00 20,000.00 Equipment for HP Line & Leak Detection Work 60,000.00 60,000.00 - CNG Compressor Station Equip/Misc. 25,000.00 25,000.00 - Dump Truck Tandum Axel Carry Over 140,000.00 140,000.00 - Back Hoe 125,000.00 125,000.00 (125,000.00) Bobcat, Compact Track Loader - 85,000.00 85,000.00 Boring Machine Replacement/Equipment 80,000.00 300,000.00 220,000.00 Track Hoe Loader Yanmar 55 - 90,000.00 90,000.00 Leak City Paving around new bld/Misc supplies 25,000.00 40,000.00 15,000.00 Misc Equipment (Office equip, furniture) 40,000.00 40,000.00 - Upgrades to South Jefferson building 62,000.00 62,000.00 - Replace Truck #71 140,000.00 - (140,000.00) Replace Truck #73 46,000.00 - (46,000.00) Veermeer POT Holler Replacement 35,000.00 - (35,000.00) Replace Truck 384 46,000.00 46,000.00 - Replace Truck 374 - 46,000.00 46,000.00 New Truck For Locator - 46,000.00 46,000.00 $ 874,000.00 $ 1,050,000.00 $ 176,000.00 TOTAL BUDGET $ 543,351.12 $ 612,106.19 $ 68,755.07 The motion was seconded by Councilman Seibert and was unanimously carried. Councilwoman Henry introduced the following resolution: RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ATHENS, ALABAMA, to set a Public Hearing for the regular meeting of October 26, 2020 to review the request of James & Cheryl Smith to rezone +/- 16 acres of property located on the north side of West Hobbs Street, immediately east of Theressa Private Drive, and also known as parcel no. 44-10-03-06-3-000-015.000, from the R-1-2 Medium Density Single-Family Residential District to the R-2 Multiple Family Residential District. The motion was seconded by Councilman Seibert and was unanimously carried. Councilman Wales introduced the following resolution: RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF ATHENS, ALABAMA to designate the following date as an additional holiday for calendar year 2020.  Friday, November 27, 2020, Day after Thanksgiving The motion was seconded by Councilman Seibert and was unanimously carried. Councilman Seibert introduced the following resolution: RESOLUTION NUMBER 2020 - 1712 WHEREAS, the City of Athens has received a grant from the Alabama Department of Economic and Community Affairs for a Recreational Trails Program (RTP) Project in the amount of $200,000, and WHEREAS, the project will be referred to as the City of Athens Swan Creek Greenway Expansion and Trailhead Project, also known as Project #: 17-RT-54-01, and WHEREAS, the scope and purpose of this project is for the expansion of the Swan Creek Greenway and constructing a Trailhead on the southside of US Highway 72, and THEREFORE, in accordance with RTP regulations the City of Athens has advertised and received bids from qualified contractors to construct the above referenced improvements to the Swan Creek Greenway. NOW, THEREFORE, be it resolved that the City of Athens has received bids on this project but only received one bid from interested contractors which exceeded the construction budget for this project and as a result Grayson Carter and Son Construction, Incorporated and the City of Athens are agreeable to certain negotiated reductions in the project scope of work that will reduce the contract amount to within the city’s project budget; THAT, the City of Athens desires to perform the remaining portions of the project scope of work by force account, through the use of its own forces at the Public Works Department, and THAT, William R. Marks, Mayor, is hereby authorized to enter into a contract on behalf of the City of Athens with Grayson Carter and Son Construction, Incorporated in the amount of $160,000.00 to construct the negotiated improvements to the Swan Creek Greenway. READ AND ADOPTED this the 28th day of September 2020. /s/ William R. Marks MAYOR, CITY OF ATHENS, ALABAMA ATTEST: /s/ Annette Barnes CITY CLERK, CITY OF ATHENS, ALABAMA The motion was seconded by Councilman Wales and was unanimously carried. Councilman Harper introduced the following resolution: RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ATHENS, ALABAMA, to approve a 3% cost of living (COLA) salary increase for all classified and unclassified employees, effective the 2nd pay period of October, 2020 and to approve revising the City’s official classified and unclassified pay scales to reflect the change in pay rates. The motion was seconded by Councilman Seibert and was unanimously carried. * * * There being no further business to come before the meeting, the same was, upon motion by Councilman Harper and seconded by Councilman Seibert, duly and properly adjourned. T /s/Frank Travis PRESIDENT, CITY COUNCIL ATTEST: /s/ Annette Barnes CITY CLERK