Airport Authority

Athens Airport Authority Meeting June 26, 2018 3:00 p.m. Athens Flight Center - Conference Room Authority: Lester Shindelman, Chair Beth Higgins, Michael Pierce, David Asman, Bayne Smith, Allen Seymour Airport: David Fluck, Interim Airport Director Angela Dalton, Airport Billing Coordinator Robert Hiss, ACC Assistant Manager Public Comments: N/A Approval April 24, 2018 and May 22, 2018 Authority Minutes: Approved as submitted. Zoning - Planned Development: 250 Dublin Street: Bob Smith, Developer: The Operations Committee will review and report at the July meeting. Airport Manager Reports a. Financial Report: Mr. Fluck reviewed the monthly report provided by the ACC Finance Department as of May 31, 2018. b. Operations Report: The operations report compiled with data received from the Control Tower Chief has been updated and was reviewed. c. Runway Project Update: Mr. Fluck reported that the bid has been awarded and a pre- construction meeting has been held with CW Matthews. Still awaiting on all contracts and grants to be executed. Anticipated start date is now July 9th. He also noted that schedule C was chosen which will reconstruct a portion of the runway and allow halting construction and reopening of the runway during the fall and will begin again in late November. d. On-Call ASD Consultant RFP Update: Mr. Fluck noted that two proposals were received and the review team met and scored the proposals. He is still working on forwarding necessary documentation to ACC Purchasing to proceed with reviewing pricing. Chairman Update: Mr. Shindelman noted that committee meetings require an agenda and posting of meeting times/dates. Discussion was held concerning the Open Meetings Act. He also noted that him and Mr. Hiss met with UGA representatives and had a good dialogue about what kind of information UGA could provide if the Airport began to communicate with a commercial air carrier and their possible assistance in that area. During that meeting they also discussed which destinations/areas were traveled to the most by UGA employees. Old Business a. Airport Director Search/New Director: Mr. Hiss thanked Mr. Fluck for all of his assistance as interim Director and then introduced Mike Mathews as the new Director. Mr. Mathews gave a brief overview of his background and noted that he will begin on July 9th and is looking forward to coming to Athens and working with everyone. b. Incentive Plan: Mr. Hiss updated that this process has been put on hold for Mr. Mathews to provide input and review and also have assistance from the chosen ASD consultant. He further noted that this it is a priority item for the current Mayor & Commission to approve prior to the end of the year. c. Governance Study: Mr. Hiss noted met with Commissioners Dickerson and Nesmith, and the goal of the governance study has shifted to focus on adopting and clarification of general roles and responsibilities of the Authority. At this time, how to proceed in that process is still being reviewed. d. Bylaws Changes: Mr. Shindelman distributed proposed changes from comments received through google drive. Discussion was held concerning these changes. He will place the document back on google drive for review during the month and will plan to vote on the updated bylaws at the July meeting. Air Service Development Committee a. SCASD Grant Update: Ms. Higgins noted that she sent an email to the Director of the program to inquire about award of the current grant or release of the 2018 grant. She indicated there was still no update on either of these at this time and noted that all applications are still under review. b. Report on Office Visit with Airline: Ms. Higgins reported that she met with the Vice President of a possible airline that the Airport has been in contact with in the past. They indicated they are still interested in discussing servicing Athens. She will pass along the contact information to staff for them to follow up on this conversation. c. Report on GA Dept of Econ Product Development Team - Music Tourism Report Presentation: Ms. Higgins noted that she attended a briefing of the completed report and she noted that it was discussed how the Airport can be part of the comprehensive marketing plan for Athens. Business, Finance & Planning Committee a. Strategic Planning Process Overview: Mr. Smith noted that the Committee is focusing on what is the future of the Airport, including air service along with other possibilities and working toward a longer term strategic plan. He noted that the chosen ASD consultant could possibly help work through this process if needed. b. SWOT Analysis: Mr. Smith reported that he, Mr. Shindelman and Ms. Dalton met with Catherine Bennett, Director of Organization Development to discuss the process and her role. It was determined that she will assist in facilitating this process as a first step in the overall strategic planning process. Mr. Hiss distributed a copy of Ms. Bennett’s proposed schedule and outline for the SWOT analysis and a facilitated retreat for a visioning session. c. Research Briefing: Ms. Higgins presented an update and flash drive of materials/documents that she has compiled for Airport Strategy Development on Airports. Operations Committee a. Work Order Request Info/Forms for the Airport Stakeholders: Mr. Asman distributed copies of a draft hangar maintenance survey to be sent to tenants to address potential problems that they may be experiencing with the facilities they lease from the Airport. Staff can work to resolve these issues while the runway is closed. In addition, he distributed a draft customer service satisfaction survey that could be left at the front counter that transient or other customers can complete on their visit. The hangar maintenance survey will be distributed to tenants soon, but the customer survey will be held until the runway project is complete and reopen. New Business Mr. Hiss noted that all interaction with the Authority and other members of ACC, consultants or any other Airport related business contacts should be coordinated through Airport staff. The Authority presented Mr. Fluck with a token of their appreciation for his interim service. Adjourn: 5:00 p.m. Respectfully Submitted ____________________________ Angela Dalton, Secretary