Audit Committee

AUDIT COMMITTEE MEETING MINUTES Wednesday, June 12, 2019 Committee Members Present: Visiting: Commissioner Melissa Link, Committee Chair Deborah Lonon, Assistant County Commissioner Patrick Davenport Manager Commissioner Russell Edwards Glenn Coleman, Assistant Director, Commissioner Ovita Thornton Public Utilities David Fluck, Director, Central Services Michael Smith, Community Citizen Lee Shearer, Athens Banner Herald Blake Aued, Flagpole Foster Steinbeck, Red and Black Staff: Member(s) Absent: Stephanie Maddox, Internal Auditor Commissioner Allison Wright Jill Arquette, Management Analyst Deborah Allen, Recorder Committee Chair Link called the meeting to order at 6:04 pm. A. Approval of Minutes: The Committee unanimously approved the Minutes of both the April 10, 2019 and the May 1, 2019 meetings. B. 2018 Work Plan Update: Internal Auditor Maddox provided a brief status update on the annual work plan:  Public Utilities Department – Water Business Office  Central Services Department – Fleet Management Program  Sheriff’s Office The Committee reviewed and discussed the submittal of additional information provided by the Sheriff’s Office related to follow-up questions from the Audit Committee. • The Committee requested staff update the audit report highlights in the Sheriff’s Office Operational Audit to include additional activity and discussions that have been held. • The Committee requested staff submit the Operational Audit of the Clarke County Sheriff’s Office to the full Commission and to submit the report to the Clerk of Commission for acceptance on the official record at the August voting meeting. • Staff will contact the Sheriff’s Office to initiate the last phase of the audit, a review of the Medical Services Contract. • The Committee requested staff conduct a follow-up review of the progress of the Sheriff’s Office on implementing recommendations in 12 months. Page 1 of 2 C. General Discussion: The Committee discussed revising the current audit selection process and asked staff to prepare alternative approaches for discussion at the next committee meeting. D. Items for Discussion at August 14, 2019 meeting: Alternative approaches to select audits for the Office of Operational Analysis’ Annual Work Plan. The August 14, 2019 meeting is scheduled for 6 p.m. – 7 p.m. at City Hall. The meeting adjourned at 7:00 pm. The above summation is an interpretation of the items discussed and decisions reached at the above-referenced meeting, not a transcript of the meeting. A digital recording of the meeting is available upon request. Page 2 of 2