Board of Elections

GA' ARkz, C. OFORGA Final Agenda Athens-Clarke County Board of Elections& Voter Registration Tuesday, June 4, 2019 3: 00 PM City Hall, Conference Room 103 301 g a Avenue, At h e n s, Georgia A. Approve Minutes of Prior Meetings: May 7, 2018( Regularly Scheduled Meeting) May 8, 2018( Special Called Meeting- Work Session) B. Adopt Agenda C. Director Update 1. Activity Report for May, 2019 2. 2nd Quarter Goals (April-June) a. Recommendations for Polling Location Changes& Additional Advance Voting Sites i. Unmerging of 1C/ 1D Polling Location a) Assigning the voters of 1C to Barnett Shoals School, previous location ii. Unmerging of 5A/ 5B Polling Location a) Assigning the voters of 5A to Oglethorpe School, previous location iii. Unmerging of 8A/ 1B Polling Location a) Assigning the voters of 1B to ACCUG Tennis Center, new location iv. Timeline of Polling Location Changes a) Schedule Public Hearing— 2 weeks from June 4 meeting date, evening b) Schedule another Public Hearing— July 2 c) July 2— Voting Meeting for Polling Location Changes Page 1 of 2  v. Recommendations for Advance Voting Sites for 2019 a) East Athens Community Center— Merriam Moore Community Center b) ACCGUG Cooperative Extension Office c) City Hall d) ACC Library e) Elections Office b. Continuation of processing daily registration and audit process 3. Open Records Request(s), if any 4. Address any comments or remarks from previous meeting, if any D. Public Comment Citizens wishing to address the Board of Elections should please state their name and address for the record. A citizen may speak once for up to three minutes with a 30- second reminder at two-and-one-half minutes. E. New Business 1. Public Hearings- Unmerge/ Merge of Voting Precincts F. Announcements Next Scheduled Meeting: July 2, 2019 G. Adjourn Page 2 of 2  GyARk SCG cFORG1t BOARD OF ELECTIONS & VOTER REGISTRATION Office Update June 4, 2019 1) Activity Report for May2019* 2) 2nd Quarter Goals (April-June) A. Recommendations for Polling Location Changes & Additional Advance Voting Sites a. Unmerging of 1C/ 1D Polling Location i. Assigning the voters of 1C to Barnett Shoals School, previous location b. Unmerging of 5A/ 5B Polling Location i. Assigning the voters of 5A to Oglethorpe School, previous location c. Unmerging of 8N1 B Polling Location i. Assigning the voters of 1B to ACCGov Tennis Center, new location d. Timeline of Polling Location Changes i. Schedule Public Hearing —2 weeks from June 4 meeting date, evening ii. Schedule another Public Hearing —July 2 iii. July 2 — Voting Meeting for Polling Location Changes e. Recommendations for Advance Voting Sites for 2019 i. East Athens Community Center— Merriam Moore Community Center ii. ACCGov Cooperative Extension Office iii. City Hall iv. ACC Library v. Elections Office B. Continuation of processing daily registration and audit process 3) Open Records Request( s), if any 4) Address any comments or remarks from previous meeting, if any Attachment included Final Posted: Friday, May 31 2019  UNAPPROVED Athens-Clarke County Board of Elections Meeting Minutes May 7, 2019 The monthly meeting of the Athens- Clarke County Board of Elections was held on Tuesday, May 7, 2019, at ACC City Hall Room 103, Athens, Georgia. Charles Knapper, Chairman, called the meeting to order at 3: 10 PM. Board Members Present: Alison McCullick, Board Member; Jesse Evans, Board Member; Walter Wilson, Secretary; Mokah-Jasmine Johnson, Board Member Board Members Absent: None Others Present: Charlotte Sosebee, Director; Wanda Raley, Recording Clerk; John Hawkins, ACCUG Assistant County Attorney; Deborah Lonon, ACCUG Assistant Manager; Pamela Long, Observer; Aletha Perkins, Observer A. APPROVE MINUTES OF PRIOR MEETINGS 1. April 2, 2019 Minutes—Alison McCullick made a motion to approve the April 2, 2019 minutes with a correction to close parenthesis. Walter Wilson seconded the motion. The motion passed unanimously. 2. May 6, 2019 Minutes— Alison McCullick made a motion to approve the May 6, 2019 minutes. Walter Wilson second the motion. The motion passed unanimously. B. ADOPT AGENDA Alison McCullick made a motion to accept the agenda for this meeting as printed. Walter Wilson seconded the motion. The motion passed unanimously. C. PUBLIC COMMENT 1. Ross Watson expressed concerns as ACC voter. 2. Greg Davis expressed concerns as ACC voter. D. DIRECTOR UPDATE The following items were discussed: 1. Activity Report 2. 2nd Quarter Goals( April—June) a. Continuation of precinct study& location of additional voting sites b. Continuation of daily registration and audit processes 3. Open Records Request 4. HB 316— Passage in 2019 General Assembly Page 1 of 2 E. NEW BUSINESS 1. Additional polling locations for the Eastside and the Westside were discussed. 2. Alison stated that she would like a spreadsheet from Charlotte with recommendations for precincts to be merged as well as those to be unmerged. Any decisions will be tabled until Board receives this information. 3. Alison asked that" Public Hearings" be placed on the agenda under NEW BUSINESS for the Board' s next regularly scheduled meeting on June 3. F. ANNOUNCEMENTS Next Scheduled Meeting: June 3, 2019 G. ADJOURN Chairman Charles Knapper adjourned meeting at 4:06 PM. Board Secretary Date Board Chairman Date Page 2 of 2  UNAPPROVED Athens-Clarke County Board of Elections Special Called Meeting Minutes May 8, 2019 A Special Called Meeting of the Athens- Clarke County Board of Elections was held on Monday, May 8, 2019, at BOE Training Room, Facilities Management Bldg., 2555 Lexington Road, Athens, Georgia. Walter Wilson, Secretary, called the meeting to order at 4: 25 PM. Other Board Members Present: Charles Knapper, Chairman; Alison McCullick, Board Member; Jesse Evans, Board Member; Mokah-Jasmine Johnson, Board Member Board Members Absent: None Others Present: Charlotte Sosebee, Director; Pam Long, Observer; Aletha Perkins, Observer; Deborah Lonon, Assistant County Manager; Catherine Bennett, ACC Organizational Development Administrator Minutes recorded by Wanda Raley from audio. THE FOLLOWING DISCUSSIONS WERE FACILITATED BY CATHERINE BENNETT A. Superintendent Responsibilities; Who Can Hire/ Fire; Board Member Oath of Office a. Charlotte provided handout to all present: Ga. Code Ann. 21- 2- 70. Powers and Duties of Superintendents, Effective July 2, 2011. b. John Hawkins will provide further information at a later date. B. Each member and Charlotte Sosebee discussed individual perspectives regarding where the Board is today and how it arrived at its current state. C. Board decided to change monthly meeting agenda by moving" Public Comments" to immediately follow" Director Update." Charlotte will: a. Respond at a later date to public commenter based on contact information provided ( preferably by email). b. Copy all Board Members on her response. c. Provide feedback during following month' s Director Update. D. Board agreed to have a third work session ( date and time to be determined) to: a. Provide further clarity on roles and responsibilities. b. Determine common core values. c. Develop strategic priorities looking forward to 2020 elections. d. Develop goals. e. Develop by- laws. Page 1 of 2 E. ADJOURN Board unanimously agreed to adjourn. Chairman Charles Knapper adjourned meeting at 7: 55 PM. Board Secretary Date Board Chairman Date Page 2 of 2