Community Tree Council

1 02/15/2020 COMMUNITY TREE COUNCIL COMMITTEE MEETINGS MINUTES: Meetings were viewable by the public on You Tube at: https://youtu.be/ks87jf-ob_I 12:00 - 12:10 PM - CTC Executive Committee meeting 12:10 - 12:40 PM - CTC Steering Committee meeting 12:40 – 12:50 PM - Interview Work Group check in 12:50 – 1:00 PM - Trees for Tomorrow Work Group check in 1:00 - 2:00 PM - CTC Promotions Committee meeting 2:00 - 3:00 PM - CTC Policy Committee meeting 3:00 – 4:00 PM - CTC Education Committee meeting ◆ Executive Committee Meeting Minutes (02/15/2021, 12:00 – 12:10 PM): Members: Joe, (chair), Mary Attaway (president elect), Pam (treasurer), Rodney (secretary) Attendance: Joe, Mary, Rodney 1. 2020 Annual Treasurer’s and President’s Reports have been submitted to ACC. Adjourn: ◆ CTC Steering Committee Meeting Minutes (02/15/2021, 12:10 – 12:40 PM): Members: Joe (Chair), Mary Attaway, Pam, Rodney, and Committee Chairs Attendance: 1. The Steering Committee discussed ways to optimize the newly formed Champion & Landmark Trees work group. 2. Edith continues to work on searching out grants. 3. A new slot for the Grants Work Group will be added to the next general Council meeting agenda. Adjourn: ◆ CTC Interview Workgroup check in (02/15/2021, 12:40 – 12:50 PM): Members: Joe (Leader), Pam, Edith, Rodney Attendance: Shawn, Joe, Pam, Edith, Rodney Adjourn:  2 ◆ CTC Trees for Tomorrow Workgroup check in (02/15/2021, 12:50 – 1:00PM) Members: Phil Hale (Leader), Mary Attaway, Joe, Rodney, Pam 1. Arbor Day Plans were finalized Attendance: Phil Hale, Mary Attaway, Joe, Rodney, Pam Adjourn: ◆ Promotions Committee Meeting Minutes (02/15/2021, 1:00 – 2:00 PM): Members: Mary Attaway (chair), Jessie, Joe, Phil Hale, Tori Attendance: - Discussion of selling of the Tree that owns itself: it would technically be a gift in exchange for a donation. “Price”? $40? - “Selling” Stickers on the website- price? $5? - “Selling” T-shirts on the website- price depending on what it costs Mary investigated shirts. 48-59 shirts is $13.46 each, 60-71 cost $12.71 each This is for the Soft Shirt brand, with our oak leaf logo on the front corner and our cityscape logo on the back. -We still need to flush out the “Tree Benefits” page- including iTree tools link, carbon offset info, social/ societal benefits of trees * Mary will send out the bio form for new members Tori has agreed to consolidate the answers from the form onto a document to make it easier for Jessie to upload a paragraph about each council member on the website. Mary stated a goal of 2 social media posts per month, one of these being a bio of a member. For fundraising we have discussed getting the word out to funeral homes that an option for “in lieu of flowers'' to memorialize loved ones could be a gift to the Tree Council. We discussed the need for new brochures, and Jessie is going to research the cost of this. Mary and Jessie are setting up a work session to layout a draft of this. Adjourn: ◆ Policy Committee Meeting Minutes (02/15/2021, 1:00 – 2:00 PM): Members: Mary Songster (chair), Joseph Bates, Lea Clark, Rodney Walters Discussed formalizing advisory positions from CTC to Planning, not to make the whole plan not to necessarily even get all of the language exact for code or policy but give as much information and reason for what we are thinking as far as tree policy goes. To advise on issues that we think need looking at. not something where we garner all the public input- that would be the job of  3 planning we’d be more like the Greeenway Steering committee’s advisory capacity to the ACC master plan. where we are a non professional advisory body on the master plan. For the beginning; to develop positions based on the issues that Joseph Bates and Lea Clarke has brought forth and the planning commission change to the planting waiver that Mary has been researching. Bruce has encouraged us to add as much as possible to a “List” and for this next year - while I’m here it will probably be focused on where trees intersect the built environment because that is what I’m most familiar with, but in the upcoming years with new people on the committee it might be that someone has much better ideas about parks, or easements, or where the city can grow it’s own Christmas tree instead of asking from general public In addition - begin some at least annual advocacy for funding to M&C for areas that we see are in need. Starting with the downtown tree funding letter to be submitted to the CTC body for review and edits in the March meeting. The letter will be tied to when Andrew Saunders makes a request for funds for downtown trees from the Hotel Motel tax funding that he has been approved for. Adjourn: ◆ Education Committee Minutes (02/15/2021 -3:00 – 4:00 PM): Members – (Edith Jackson, Chair), Stacee Farrell, Lea Clark, Seth Hawkins, Holly Campbell Present: Edith Jackson, Lea Clark, Holly Campbell Absent: Stacee Farrell, Seth Hawkins (excused due to work conflict) 1. Spring Project - unable to identify on-site school project so Webinar planned to share with Clarke County K-12; other virtual resources will be provided 2. Fall Event- “Tree ID on the Greenway'' trail section near Sandy Creek Nature Center. Online pre registration for possible 70-100 participants. Oct. 30th @ 10 AM with 1 to several guides dependent upon registration numbers. Nominal registration donation to be charged to CTC PayPal account. NO rain date. Winterville Tree Council will partner with CTC on this. Other organizational partnerships to be considered. Will need 7-10 volunteers dependent upon registration numbers. 3. Virtual Scavenger hunt - could be combined with Champion Trees Project 4. Education outreach via social media; members to continue to identify resource links Adjourn: END COMMUNITY TREE COUNCIL COMMITTEE MEETINGS YOU TUBE SESSION