Human Relations Commission

MINUTES Human Relations Committee Wednesday, November 15, 2023 6:00 PM – 7:00 PM City Hall 301B ACCGov Staff in Attendance: 1. Dr. Remy Epps – Inclusion Officer 2. Annesia Crew – Data & Policy Coordinator, Inclusion Office HRC Members in attendance: 1. Cameron Jay Harrelson 2. Myung Cogan 3. Danielle Gillmer 4. Sharon McDaniel-Miller 5. Brandon Baker 6. Ed Moore 7. Tucker Duval 8. Simone Moonsammy 9. Alejandra Villegas Lopez Minutes Inclusion Office THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY, GEORGIA P. O. Box 1868 ∙ Athens, Georgia 30603 (706) 613-3015 ∙ Email: inclusionoffice@accgov.com www.accgov.com   Meeting called to order at 6:00 P.M.  Committee accepted the October 2023 minutes Chairperson’s Update and Report  Chair acknowledged the job that the subcommittees did to coordinate the committee’s upcoming town hall.  Dr. Epps shared updates from the Inclusion Office: o She shared her appreciation for the effort members have put into the work and communication of the committee. o She expressed the community’s excitement for the upcoming HRC Town Hall. o She provided an update on the current planning of MLK Day of Service and invited the committee to attend and participate in the volunteer opportunity. o She asked committee members to fill out the nametag request form at their earliest convenience.  The committee voted to set December 7, 2023 at 6pm as their next meeting.  No public comment on old business. Old Business  The subcommittee’s updated the group about their work on planning the HRC Town Hall. o Chairman shared the importance of choosing the correct name for the event. Inclusion Office THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY, GEORGIA P. O. Box 1868 ∙ Athens, Georgia 30603 (706) 613-3015 ∙ Email: inclusionoffice@accgov.com www.accgov.com   The group shared their ideas on choice of names and came up with Community Education Session.  The outreach subcommittee provided updates on the education session location, date, and time. o The subcommittee decided on the ACC Library as the best place to have the community education session. o The group discussed a time that would be ideal for community members to attend. They also discussed the best time to coordinate speakers as well as the event schedule. o The group discussed the potential of having light refreshments at the event. o The group voted to schedule the community education session on January 25, 2024 from 5:30 – 7:00 p.m. at the ACC Library.  The Unlawful subcommittee provided updates on the format and content of the event. o The subcommittee discussed their idea about breaking the meeting into sections. The sections would include; pre-meeting, meeting, and post-meeting. This would provide community members the opportunity to ask questions throughout the education session. o Dr. Epps updated the group on the process of translating the NDO. She expressed that she is working to learn what that process looks like. Inclusion Office THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY, GEORGIA P. O. Box 1868 ∙ Athens, Georgia 30603 (706) 613-3015 ∙ Email: inclusionoffice@accgov.com www.accgov.com  o The subcommittee discussed the potential of gathering community feedback before, during, and after the education session. o The subcommittee discussed the potential of having interpreters at the event and what it would look like compensating those individuals.  The group provided feedback on who would be good at presenting the information in the NDO, ideally someone who knows the correct process and has the knowledge. The person could potentially be someone from the ACC Attorney’s Office. Dr. Epps expressed that she would reach out to the attorney to see if they have some availability for the January event.  No comment on new business New Business  Chairman mentioned the next steps regarding the Juneteenth RFP.  The group shared the importance of educating community members on the RFP process prior to its release. The group further discussed what it would look like educating the community on the RFP process, as well as the steps the group would take by moving forward with the release of the Juneteenth RFP.  Meeting adjourned at 7:03 P.M. Inclusion Office THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY, GEORGIA P. O. Box 1868 ∙ Athens, Georgia 30603 (706) 613-3015 ∙ Email: inclusionoffice@accgov.com www.accgov.com