Public Safety Civilian Oversight Board

Athens-Clarke County Unified Government Public Safety Civilian Oversight Board Meeting Minutes Meeting Name: _Public Safety Oversight Board Meeting_______________________________ Meeting Date: _August 24, 2022______________ Meeting Called to Order: _5:35_ ☐ a.m. / ☒ p.m. Location: _Webex Videoconference________________________________________________ Virtual? ☒ Yes / ☐ No Public Input Requested or Received? ☐ Yes / ☐ No Voting Member Attendees: ☒ Cassie Evans ☒ Felix Bell ☒ Omar Reid ☒ Sarah Halstead ☒ Jocelyn Crumpton ☐__________________ ☒ Devante Jones ☒ Timothy Pierce-Tomlin ☐__________________ ☒ Kiana Sims ☒ Lane Pratt Voting Members Leaving Before End of Meeting & Time of Departure (if applicable): Omar_Reid____________________________________________________________________ Staff / Ex-Officio Attendees: ☒ Commissioner Patrick ☐ Sheriff Williams ☒ Sherrie Hines Davenport ☐ Warden Covington ☒ Josh Edwards ☒ Chief Jerry Saulters ☒ Chief Mark Pulliam Motion to Adopt Agenda (if applicable) made by: ____________________________. Seconded by: ____________________________. Result: ____ Unanimous or ____ Yes Votes (list names): ____ No Votes (list names): Items Discussed: 1. Chair called meeting to order________________________________________________ 2. Introductions_____________________________________________________________ 3. Josh Edwards highlighted section 3-18-1.2 of the Ordinance created by the Government Operations Committee. The ordinance tasks the Board with the following duties upon its creation: preparing and submitting a recommendation back to the GOC for their review and approval detailing recommended staffing levels that the Board deems necessary to complete its work, the duties, qualifications and responsibilities of the Board’s auditor/monitor, and policies and procedures that shall apply to the operations of the Board. __________________________________________________________________ 4. Cameron McEllhiney, Director of Training and Education for the National Association for Civilian Oversight of Law Enforcement (NACOLE) described NACOLE’s role with the Board and gave an overview of the basics of civilian oversight of law enforcement._____ 5. Cameron McEllhiney announced that in the next meeting she will discuss staffing levels and job descriptions. She will also send information between meetings for the Board to read and come prepared to discuss.___________________________________________ 6. Sherrie Hines clarified that according to Robert’s Rules of Order, there is no need for a motion or a second in a nomination. The correct order is to get nominations for a position first and then call a voice or roll call vote for each of those nominations in the order they were nominated. Sherrie also reminded the board that they can nominate themselves.____ 7. Board orientation: Sherrie Hines and Josh Edwards announced that the Board members will be receiving ACCGov email addresses toward the end of this week from Cynthia  Lambright. Sherrie Hines recommends to forward the emails that they’ve received for these meetings to their personal email to their new ACCGov email, so that they don’t have any government records on their accounts. Sherrie Hines recommends not to engage in decision-making processes via email. Sherrie hopes to have the Boards, Authorities and Commissions’ training available for the board in the coming weeks. _____________ 8. Sherrie Hines recommends the Board not to send texts to one another. She stated that sending an email to the entire Board does not violate the Open Meetings Act, but sending a text does. ______________________________________________________________ 9. Sherrie stated that the Local Declaration of Emergency Ordinance has not been extended, but that the Board may vote on holding next meeting virtual or in-person, and change the meeting to in-person if the Ordinance is not extended or keep it virtual if the ordinance is extended.________________________________________________________________ 10. Sherrie Hines will provide the board with a guide on parliamentary procedures that details how to debate and take motions.________________________________________ Votes Taken with Motion / Second / Results (Unanimous or Number of Yes / No Votes and names) (if applicable): Lane Pratt made a motion to approve August 3, 2022 meeting minutes. Devante Jones seconded the motion. Motion approved unanimously.__________________________________________ _____________________________________________________________________________ Timothy Pierce-Tomlin nominated Cassie Evans for Board Chair. Felix Bell nominated Timothy Pierce-Tomlin for Chair and Timothy Pierce-Tomlin declined the nomination. Cassie Evans accepted the nomination for Board Chair. Jocelyn Crumpton made a motion to accept Cassie Evans’ nomination as the Board Chair. Kiana Sims seconded the motion. Motion approved unanimously.___________________________________________________________________ ______________________________________________________________________________ Cassie Evans nominated Jocelyn Crumpton for the Board’s Vice Chair. Kiana Sims nominated herself for the Board’s Vice Chair. Jocelyn Crumpton declined the nomination for the Board’s Vice Chair. Kiana Sims accepted the nomination for the Board’s Vice Chair. Cassie Evans made a motion for Kiana Sims as Vice Chair. Felix Bell seconded the motion. Commissioner Davenport called for a vote to accept Kiana Sims’ nomination as the Board’s Vice Chair. The nomination was approved unanimously._____________________________________________ _____________________________________________________________________________ Kiana Sims nominated Jocelyn Crumpton for the Board’s Secretary. Jocelyn Crumpton accepted the nomination. Commissioner Davenport called for a vote to accept Jocelyn Crumpton’s nomination as the Board’s Secretary. The nomination was approved unanimously.___________ _____________________________________________________________________________ Lane Pratt made a motion to hold Board meetings on the 4th Wednesday of each month. Devante Jones seconded the motion. Motion approved unanimously._____________________________ _____________________________________________________________________________ Lane Pratt made a motion to hold September 28, 2022 meeting virtually. Timothy Pierce-Tomlin seconded the motion. Motion approved unanimously.__________________________________ _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ Motion to Adjourn made by: ___Cassie Evans_____________. Seconded by: __Devante Jones_____________. Result: __X__ Unanimous or ____ Yes Votes (list names): __________________________________________ ____ No Votes (list names): __________________________________________ Meeting Adjourned at: _7:30 ___ ☐ a.m. / ☒ p.m. Minutes Drafted By: _________________________________ (signature required)