Administrative Services Committee Meeting

Administrative Services Committee Committee Room- 9/25/2006- 1:00 PM Meeting ADMINISTRATIVE SERVICES 1. Presentation by Reliable Demolition to discuss delays Attachments being encountered in the demolition of buildings on judicial center site due to unknown citizens calling EPD directly complaining that Reliable Demolition is not following EPD guidelines as it relates to proper disposition of asbestos containing material in the project site. 2. Approve a request by the Augusta Neighborhood Attachments Improvement Corporation (ANIC) to amend its CDBG contract with the City of Augusta. 3. Approve a request by the East Augusta Community Attachments Development Corporation (EACDC) to amend the 2003 HOME contract with the City of Augusta. 4. Discuss annual federal funds to be used in buildings. Attachments Identify buildings and allocate up to one half (1/2) of funds received. (Requested by Commissioner Grantham) 5. Approve Retirement of Mr. Andrew Howard under the Attachments 1949 Pension Plan. www.augustaga.gov  Administrative Services Committee Meeting 9/25/2006 1:00 PM 06-141 Demolition of Judicial Center Site- Reliable Demolition Department: Procurement Department Caption: Presentation by Reliable Demolition to discuss delays being encountered in the demolition of buildings on judicial center site due to unknown citizens calling EPD directly complaining that Reliable Demolition is not following EPD guidelines as it relates to proper disposition of asbestos containing material in the project site. Background: Reliable Demolition was awarded Bid Item 06-141 demolition of buildings on Judicial Center Site. Notice to proceed was given to the vendor on July 25, 2006. Reliable Demolition has been interrupted on two occasions as noted in their notices to the City. These complaints are unfounded per documentation provided by Reliable Demolition. Analysis: Complaints are unfounded per documentation provided by the vendor and we are requesting that the Board of Commission approve that the City does not assess any liquidated damages for these delays. Financial Impact: N/A Alternatives: N/A Recommendation: That the Board of Commission approve not to assess liquidated damages for interruptions caused by these unfounded complaints. Funds are Available in the N/A Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission  Administrative Services Committee Meeting 9/25/2006 1:00 PM Amend Contract with ANIC Department: Housing & Economic Development Department Caption: Approve a request by the Augusta Neighborhood Improvement Corporation (ANIC) to amend its CDBG contract with the City of Augusta. Background: ANIC has a contract with the City to spend CDBG funds on housing rehabilitation and downpayment assistance activities in the Laney Walker target area. Currently, the contract stipulates that the maximum amount of downpayment assistance that ANIC can provide to a low income, first-time homebuyer is $7,500. Due to the recent rise in construction costs, and the resulting increase in home prices, ANIC is requesting that the contract be amended to increase the maximum amount of downpayment assistance to $15,000.00. Analysis: The contract amendment will make it possible for ANIC to assist more eligible first time home buyers and help the department to meet critical needs and spend CDBG funds in an expeditious manner. Financial Impact: This item involves the amendment of existing grant funds. No new funds are required. Alternatives: None recommended Recommendation: Approve an amendment to the contract to allow ANIC to provide up to $15,000 in downpayment assistance to eligible low income, first-time homebuyers purchasing homes in the Laney Walker target area. Funds are Available in the CDBG Project Numbers: #98144, #99144 and #02185 Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission  ~ . L' "--,, ;-:-\ .]t:t.i(7' ~-., June 13, 2006 r t. . . :;-c:::-,.:c-.." [". ...'10\ -, !):j;,"' i \ \V. ,~.."' "'.'1~'/'""!"'" ./~.e;':' jn~ ;. . I"'~.' !!~ .'!!;C.:~ '1: .. " fIE"!." .. -.'. ,,)vC,; .,. / Ipl Augusta Housing.& Economic Development Department 925 Laney Walker Blvd, 3rd Floor Augusta, GA 30901 Re: CDBG Amended Contract To Whom It May Concern: The Augusta Neighborhood Improvement Corporation (ANIe) would like to amend our current CDBGcontract in order to help expedite the spend.down of funds. Attached please find the current CDBGAmended Agreement with referenced highlighted paragraph. The change would come in ARTICLE I (C) (4) (d) to say "Provide up to $15,000.00 for down payment assistance for income eligible home buyerslll1der the HUD income requirements." We look forward to the upcoming meeting and than1( you for your. consid( eration in this matter. Si.llcerely, f;:< /2!:S?/ Robirt A. Cooks, President & CEO Cc: File 925 Laney Walker Blvd., Third Floor. Augusta, Georgia 30901 . Telephone (706) 724-5565. FAX (706) 724-7233 ~ , "" . '"" ~". IOrrell11bursement or aClIDlIllSlIanve. expenses llleSt a~strative expenses wil1be reimbursed at 'ten per cent (100/0) of the CDBG funded portion of the total project cost for each completed unit of rehabilitated or reconstructed housing and sold with appropriate supporting documents (i.e. closing documents). 2. The provisions of ARTICLE I (C)(3)(b) are hereby deleted in fueiT enfuety, and in lieu thereof the following is substituted, to-wit:: (b) "$800,000.00 forreimbursernent of expenses related to provision of services and activities, subject to approval by Grantor, in accordance with 24 CPR 570 SubpartC. Subrecipient shall receive a reimbursement amount not to exceed $25,000.00 for each reconstructed or rehabilitated house. Reimbursements will begranted upon completion of the reconstruction or rehabilitation project and upon sale of said completed residential unit and upon submission of proper request for reimbursement with appropriate supporting documentation (see Article IV). Grantor will morutor the progress of proj eat with regard to the production of housing units by Subrecipient. II The provisions of ARTICLE I (C)(4)(d) are hereby-deleted in their entirety, and in lieu thereofthe following is substituted, to Vlit: (c) (c)Provide up to fIfty, per cent (50%) of my down payment of assistance required per unit, up to $10,000.00, or such other limits as approved by HND or HUD. A-NIC's down payment assisra.1J.ce vlill be presented in the form of a second or third retiring loan. The retiring will be equal to one-fifth per yearfor five years. R~ayment of the prorated amounts will be due upon the death, sale, transfer Qrte~ancing prior to such second or third retiring loan . matunty, f. Tneprovisions.of ARTICLE r.(E) are hereby amended by deleted in their entirety and the following is substituted, to-wit: Subrecipient shall bepaid a total consideration of $ 1,000,000.00 Dr f..lllpeLJ~o:rmance of the serlices specified under this .. ~greement. Any cost" above tbis amount shall be the sole "-", ~,,~,., T.' . ",.,.~. responsibility of me Subrecipient. It is understood by both Parties in this contTac~ tha~ the fu:n diD Z provided UDd~T thi~ cnDtr3.C~ fo~ this specific project, shall be the only funds provided by Granror in ~ " " the geographic area described in i\RTICLE 1 (C)(1) for boliSmg rehabilirationand dOWD payment assisTance programs duplicaTed by the CiTY'S Housing and Neighborhood Development Department. 5. lillTICLE I (D) is hertby amended to provide as follows, to wit: "Subrecipient shall obligate the designated CDBG funds withm 18 months of the execution of tills AlIlendment to the original Agreement. Subrecipient shall eA.]Jend the designated CDBG funds within 24 months of the date of this Amendment and in accordance with ARTICLE vlII herein. 6. AD other teIIIls and provisions of the original Agreement shan r~main in frjllf('1r~E'.;md effecT IN WITNESS WHEREOF, the undersi2TIed have caused this Agreement to be execut::;d by the proper officials, this :3,;;J. day of VV", clA.-tL - ..? 001. .. AUGUSTA NEIGfffiOR.BOOD ~ROVE11E}'TT CORPORA. TION SUB-RECIPIENT ~ ~c!~ As itS President ... ~~r.~ By. .-0 '.-" . By: " " . -' '' ' -- ' ~~', As itS CO1'porate Secretarj  Administrative Services Committee Meeting 9/25/2006 1:00 PM Amend Contract with East Augusta CDC Department: Housing & Economic Development Department Caption: Approve a request by the East Augusta Community Development Corporation (EACDC) to amend the 2003 HOME contract with the City of Augusta. Background: Under the 2003 HOME contract with the City of Augusta, the EACDC was obligated to rehabilitate and / or construct two homes in east Augusta. By October 1, 2006 EACDC will have fulfilled the terms of the contract with the rehabilitation of a house at 312 Sterling Street and the construction of a house at 804 East Boundary Avenue. With the completion of the units, there will be approximately $13,000 remaining in the project account. EACDC would like to amend the contract so that the reamaining funds can be used for the cleanup and demolition of properties located on Japonica (which EACDC owns) and Magnolia Avenues (property that EACDC will purchase from the City of Augusta). This will allow EACDC to spend the entire 2003 HOME allocation. Analysis: The contract amendment will enable EACDC to use up the remaining funds in the project account and prepare two lots for the construction of single family homes. Financial Impact: The contract amendment would allow for the expenditure of funds already in the project account. No new funds are required. Alternatives: None recommended. Recommendation: Approve an amendment to the 2003 HOME contract to allow EACDC to use approximately $13,000 for cleanup and demolition of properties. Funds are Available in the 2003 HOME Program Account #945 Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission  East Augusta Community Development Corporation, Inc. 1011 12tb Street Augusta, Georgia 30901 Tel: 706-722-79691706-823-1972; Fax: 706-823-9766; e-mail: eastaugcdc@aol.com September 8, 2006 Mrs. LaSandra Corley Augusta Housing & Economic Department 925 Laney Walker Blvd. Augusta, Georgia 30901 Re: 2003 HOME Funds Dear Mrs. Corley: East Augusta CDC will have completed its goal to construct/rehab two homes with our 2003 allocation of funds with the completion of 804 East Boundary September, 2006. The other home completed was 312 Sterling Street. With the completion of these units, there will be approximately $13,000 of funds left over to be utilized by East Augusta CDC. We are requesting to utilize these funds for the cleanup/demolition of properties located on Japonica(which EACDC owns) and Magnolia (property that EACDC will purchase from the City of Augusta) Avenues. Utilizing these funds in this manner will allow us to totally expend the 2003 HOME Funds allocation and not be subjected to recapture. Thank you in advance for your consideration. Sincerely, Charlene Watkins Executive Director  Administrative Services Committee Meeting 9/25/2006 1:00 PM Federal Funds for Buildings Department: Clerk of Commission Caption: Discuss annual federal funds to be used in buildings. Identify buildings and allocate up to one half (1/2) of funds received. (Requested by Commissioner Grantham) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission  Administrative Services Committee Meeting 9/25/2006 1:00 PM Petition for Retirement of Mr. Andrew Howard Department: Human Resources Caption: Approve Retirement of Mr. Andrew Howard under the 1949 Pension Plan. Background: Under the 1949 Pension Plan, Sheriff and Fire Department Employees can voluntarily retire at the age of 55 at the completion 25 years of service. Other employees can voluntarily retire at the age of 60 at the completion of 25 years of service. Amount of Retirement Benefit: The participant is to receive a monthly retirement benefit of an amount equal to (a) 2.15% of the participants average earnings multiplied by the number of months of such credited service (up to a limit of 360 months), plus (b) 1.5% of the participants average earnings multiplied by the number of months of such credited service in excess of the 360 month limit. Payment of Retirement Benefit: The retirement benefit payable in the event of normal retirement shall be payable on the first day of each month. Analysis: Mr. Andrew Howard (age 55) is currently a Sergeant with the Fire Department. Mr. Howard was hired on March 24, 1980; he joined the 49 Pension Plan on March 24, 1980. Mr. Howard meets both the age and years of service requirements of the 49 Plan. His proposed retirement date is October 1, 2006. The normal retirement benefit payable to Mr. Howard will be $1,865 per month (100 % Joint Survivor). Financial Impact: Funds are available in the 49 Pension Plan. Employee has contributed 5% of his salary towards his retirement since March 24, 1980. Alternatives: Do not approve Retirement of Mr. Andrew Howard under the 1949 Pension Plan. Recommendation: Approve Retirement of Mr. Andrew Howard under the 1949 Pension Plan. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission