Administrative Services Committee Meeting

Administrative Services Committee Committee Room- 10/30/2006- 1:00 PM Meeting ADMINISTRATIVE SERVICES 1. Approve Final Version of Year 2007 Annual Action Plan Attachments for Community Development Block Grant (CDBG), Emergency Shelter Grant (ESG), HOME Investment Partnership and Housing for Persons with AIDS (HOPWA) Funds 2. Approve Amendment to 2006 CDBG Contract with Attachments Georgia Legal Services 3. Approve the reprogramming of $10,000 from the Aragon Attachments Park Housing Project and Award to Care Management Consultants, Inc. 4. Approve an Ordinance providing for the demolition of Attachments certain unsafe and uninhabitable structures in the Bethlehem Neighborhood:1539 Twelfth Street, 1613 Twelfth Street, (District 2, Super District 9); South Augusta Neighborhood: 3232 Milledgeville Road, (District 5, Super District 9); AND WAIVE 2ND READING. 5. Report from HED staff on CDBG, UDAG, etc. loan Attachments repayments. (Requested by Commissioner Williams) (Referred from October 9 Administrative Services) 6. Approve the use of $4,000 in R-UDAG funds for one 12- Attachments week session of Micro Loan Business Development Training. 7. Approve Retirement of Mr. Ronnie Joyner under the Attachments 1949 Pension Plan.  8. Approve Work Related Disability Retirement of Mr. Attachments David Pugh under the 1977 Pension Plan. 9. Approve Resolution Authorizing Submission Year 2007 Attachments Annual Action Plan for Community Development Block Grant (CDBG), Emergency Shelter Grant (ESG), HOME Investment Partnerships and Housing Opportunities for Persons with AIDS Funds 10. Consider request from the South Augusta Attachments Redevelopmnet, Inc. regarding funding for the Lyman/Dover Project. 11. Update on outstanding loans administered by the Housing Attachments and Ccmmunity Development Department 12. Update on the former Transition Center properties located Attachments at 1835 – 37 Wrightsboro Road and 1328 – 1330 Baker Avenue, Augusta, GA 30904 13. Update from HND staff regarding the Wrightrsboro Attachments Road/Mill Streets Projects. (Requested by Mayor Pro Tem Williams) 14. Discuss evaluation process for Administartor and Attachments Department Directors. (Requested by Commissioner Calvin Holland) www.augustaga.gov  Administrative Services Committee Meeting 10/30/2006 1:00 PM 2007 Annual Action Plan Department: Housing & Community Development Department Caption: Approve Final Version of Year 2007 Annual Action Plan for Community Development Block Grant (CDBG), Emergency Shelter Grant (ESG), HOME Investment Partnership and Housing for Persons with AIDS (HOPWA) Funds Background: The City of Augusta, being an entitlement city, receives entitlement grants annually for CDBG, ESG and HOME funds from the U.S. Department of Housing and Urban Development (HUD). For receipt of these federal funds, they must develop and follow an approved Consolidated Plan (CP). On March 29, 2005, the Commission approved the City’s 5-year CP for years 2005-2009. This plan contains the City’s housing and community development needs and strategies for addressing those needs over the 5-year period. Each year, the City must develop a one-year plan of action (Action Plan) indicating what the City intends to do to carry out the goals and objectives in its 5-year CP. The Action Plan is also the City’s application for CDBG, ESG and HOME funds for which funds are applied for and received. On September 5, 2006, the Commission approved the Proposed Year 2007 Annual Action Plan. As required by HUD, the Action Plan was presented to the public for a 30-day review period commencing September 9, 2006 with the deadline for comments being October 9, 2006. Public notices were published in the Augusta Chronicle and Metro Courier. In addition, a public hearing was held September 7, 2006. We are required to submit the citizens’ comments to the Commission for consideration and a summary of the comments to HUD after approval of the final Action Plan. The Commission may accept the comments as information or revise the Action Plan based on the comments received. The citizen comments received are indicated on Attachment #2. Analysis: Approval and submittal of the Action Plan will enable the  City to receive CDBG, ESG, HOME and HOPWA entitlement funds for Year 2007 to carry out much needed projects for benefit of low income persons and low income areas of the City. Financial Impact: : It is anticipated the City will receive and have available the following funds for Year 2007: Program Estimated Entitlement Allocation $’s Program Income $’s Total $’s CDBG 2,333,406 222,000 2,555,406 ESG 100,177 0 100,177 HOME 1,279,749 234,000 1,513,749 ADDI 23,154 0 23,154 HOPWA 376,000 0 376,000 Total $4,112,486 $456,000 $4,568,486 Alternatives: 1. Approve Year 2007 budgets as recommended and accept citizen’s comments as information [Attachment #1 – 2007 Budgets and Attachment #2 – Citizens comments). 2. Revise budgets taking into consideration the citizen’s comments. Recommendation: Staff recommends that the attached Year 2007 CDBG, ESG, HOME & HOPWA be approved and submitted to HUD as the City’s Year 2007 Annual Action Plan. Funds are Available in the Funds to be received from the U.S. Department of Housing Following and Urban Development in 2007. Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Attachment #1: 2007 Annual Action Plan Budgets 2007 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM B-07-MC-13-0004 Estimate $ Actual $ Entitlement Grant 2,333,406 Program Income 222,000 Total Funds Available 2,555,406 PROPOSED ACTUAL PROJECT BUDGET $ BUDGET Public Facilities & Improvements Antioch Ministries “LW Enterprise Initiative” 100,000 Apple Valley – Phase III 60,000 th Augusta Canal Authority Park (9 & Walton Way) 155,000 Golden Harvest Food Bank (kitchen equipment) 100,000 Henry Brigham Center Improvements “Tennis Courts” 60,000 McDuffie Woods Center Improvements “Walking Track” 25,000 MACH Academy Improvements (tennis courts) 125,000 Clearance & Demolition Clearance & Demolition (License & Inspection) 100,000 Public Services Art Factory 7,525 Augusta Mini Theatre 20,000 Augusta Task Force for the Homeless 15,809.01 Augusta Urban Ministries 15,000 Boys & Girls Club 10,000 CSRA Economic Opportunity Authority 13,000 Care Management Consultants 20,000 Child Enrichment 10,000 Communities In Schools 8,000 Coordinated Health Services 20,000 Georgia Legal Services 6,500 Golden Harvest Food Bank “Brown Bag” 25,000 Hope House 15,000 JWC Helping Hands 12,800 Kids Restart 10,000 Light of the World Neighborhood & ED 5,665.99 Little World of Learning – Housing Authority 20,000 MACH Academy 15,000 Miracle Making Ministries “Clinic” 12,000 Neighborhood Improvement Project 3,700 New Bethlehem Center 10,000 Safe Homes 10,000 Salvation Army 15,000 Rehabilitation Housing Rehabilitation Program 744,325 Code Enforcement Code Enforcement – License & Inspection 100,000 Economic Development Antioch Ministries Micro-Loan Program 25,000 Economic Development Loan Program 100,000 Program Administration & Planning (20% cap $511,081) ARC Planning Commission 40,000 General Administration 471,081 Unprogrammed Funds Contingency (for project overruns) 50,000 TOTAL $2,555,406  2007 EMERGENCY SHELTER GRANT PROGRAM S-07-MC-13-0004 Proposed Actual Entitlement Grant 100,177 PROPOSED ACTUAL Project # PROJECT BUDGET $ BUDGET $ Augusta Task Force for the Homeless 6,000 Augusta Urban Ministries 5,000 Beulah Grove Resource Center 4,000 Coordinated Health Center “Respite Center” 8,000 CSRA EOA 11,000 Georgia Legal Services 5,000 Golden Harvest Food Bank 11,000 Hope House 11,000 Interfaith Hospitality Network 6,000 St. Stephens Ministry 7,000 Safe Homes 9,000 Salvation Army (Homeless Prevention) 7,000 Salvation Army (Employment training) 7,000 ESG Administration 3,177 TOTAL $ 100,177 2007 HOME INVESTMENT PARTNERSHIP PROGRAM M-07-MC-13-0206 Estimate Actual Entitlement Grant 1,279,749 Program Income (estimate) 234,000 Sub-Total 1,513,749 ADDI 23,154 Total $ 1,536,903 PROJECT Proposed Budget Antioch Ministries 200,000 ANIC 150,000 Promise Land CDC 150,000 Sand Hills Urban Development 135,837 Homeownership Program 246,596 - Citywide ($156,596) - CHDO ($90,000) ADDI 23,154 Demolition/Rebuild Program 160,000 CHDO set aside (20%) 255,950 CHDO Operating Funds (5%) 63,987 Administration (10%) 151,379 TOTAL $1,536,903 2007 HOUSING OPPORTUNITIES FOR PERSONS WITH HIV/AIDS GAH-07-F002 Proposed Actual Entitlement Grant 376,000 PROJECT PROPOSED BUDGET ACTUAL $ BUDGET $ St. Stephens Ministry 244,720 Hope Health 100,000 Resource Identification 20,000 HOPWA Administration (3%) 11,280 TOTAL $ 376,000 Attachment #2: 2007 Citizen’s Comments CITIZEN’S COMMENTS ON THE 2007 ANNUAL ACTION PLAN # Comments/Questions/Concerns Staff Response/Recommendations 1. Agency: Augusta Mini Theatre Staff’s primary concern has been the agency Requests reconsideration of its 2007 CDBG delays in getting this project underway. Staff has application for $278,200 received the plans and specifications and a list of Use: Demolition/Asbestos Removal, paving & committed funding resources. It appears that the fencing of structure next to planned agency is ready to bid the school portion of the Community Arts Theatre – 2546 Deans Bridge project pending a bid date from Procurement. Road. If the Commission deems it necessary to fund this new project, $50,000 from contingency can be allocated. Also, funds from any of the other projects listed in the 2007 Action Plan can be reduced and redistributed to this project. 2. Agency: ARC Health Department Accept comment as information. Comment: A Case Manager observed that most of the non-working clients they serve are dependent on subsidized housing, believe working clients should not be dependent on subsidized housing and services. 3. Hope House, Inc. Concerns: i) Lack of Permanent Housing for the i) Housing projects require an enormous amount Homeless individuals with disabilities. When of funds that the City and local agencies do not does the City plan to provide the 142 units to have available. Local agencies depend on the the homeless as indicated in the 5-year City to fully fund development projects which is Consolidated Plan not feasible. Each year the City solicits for Homeless Permanent Housing applications as part of its Continuum of Care process. The City has been unsuccessful in its efforts in getting viable projects. Currently, the City has $210,000 in 2005 HOME funds allocated. The City will be soliciting for Proposals in the next six (6) months. ii) Explain why approximately $256,000 in ii) It is a statutory requirement of the HOME HOME funds were set aside for CHDOs regulations [24CFR90.300 (a)(1)] that the City (PJ) must reserve not less than 15% of its HOME allocation for investment only in housing to be developed, sponsored or owned by community housing development organizations (CHDOs). iii) What process is used to distribute the funds iii) The set-aside funds are allocated on a to the seven CHDOs? competitive basis to the CHDOs. Only those certified by the City are eligible for the set aside. There are six CHDOs in the city, they consist of 30901 Development Corporation, Antioch Ministries, Inc., East Augusta CDC, Promise Land CDC, Laney Walker Development Corp., and Sand Hills Urban Development. iv) Why were HOME funds offered through the iv) The City decided to make the process for competitive basis to non-CHDOs this year and HOME funds more competitive by allowing other not earlier? non profits and for profit organizations to apply  for funding. In the past the funds have been considered as an entitlement only to CHDOs, which is not true. By allowing other organizations an opportunity to receive HOME funding, the city feels that the citizens of Augusta will benefit more. v) Why doesn’t the City recognize state- v) State and local governments (Participating designated CHDOs. Jurisdictions) are governed by separate provisions of the HOME regulations in administering the funds that are allocated by HUD. 24 CFR § 92.2001 discusses the Distribution of Assistance. This section distinguishes between local participating jurisdiction and state participating jurisdiction in the distribution of funds. As it relates to the local participating jurisdiction, § 92.201 A (1) states each local participating jurisdiction must, insofar as is feasible, distribute HOME funds geographically within its boundaries and among different categories of housing need, according to the priorities of housing need identified in its approved consolidated plan. In section § 92.201 (A) 2, it states that the PJ may only invest its HOME funds in eligible projects within its boundaries, or in joint projects within the boundaries of contiguous local jurisdictions which serve residents from both jurisdictions. As it relates to the state participating jurisdiction, § 92.201 B (1) states that each state participating jurisdiction is responsible for distributing HOME funds throughout the State according to the State’s Assessment of the geographical distribution of the housing needs within the State, as identified in the State’s approved consolidated plan. In section § 92.201 (B) 2, states that a state may carry out its own HOME program without active participation of units of general local government or may distribute HOME funds to units of general local government to carry out HOME programs in which both the State and all or some of the units of general local government perform specified program functions. States are required to designate CHDOs to fulfill their obligations with HUD. This also includes the distribution of set aside funds for their designated CHDOs. Designations by Participating Jurisdictions are separate from designations by states. Participating Jurisdiction such as Augusta, are required to designate CHDOs in their local areas. CHDOs are required to have a clearly defined geographical service area. The State of Georgia does not recognize a local CHDO. One must be certified by the state.  vi) $31,280 was set aside in the Action Plan to vi) Because the City is the recipient of the administer and coordinate the HOPWA HOPWA funds, it is responsible for the Program, why weren’t these funds distributed administration of the grant. Staff is required, to agencies that provide supportive services to therefore, payment of staff and administrative persons suffering from AIDS? expenses related to the HOPWA Program are eligible costs that the City is justified in utilizing. vii) For HOPWA funds, why are the same two vii) St. Stephen’s Ministry and Hope Health are (2) agencies awarded funds consistently when the only two (2) agencies that responds to the there are other agencies whose programs are Request for Proposals (RFP). They have agreed nationally accredited? to take on the responsibility of providing services to clients residing in the counties indicated below: - Hope Health: Edgefield and Aiken Counties - St. Stephens Ministry: Burke, Columbia, McDuffie and Richmond Counties viii) What does the City require to recognize viii) At this time, the City does not offer any other highly eligible and licensed agencies? special recognition for highly eligible and licensed agencies. Agencies responding to the City’s RFP must respond and address all requirements of the RFP. 4. Promise Land CDC Housing Counseling is not included in the City’s 5- Requests reconsideration of its 2007 CDBG year Consolidated Plan as a priority housing need. application for $5,500 Use: Housing Counseling Program 5. Southside Outreach Community Program Agency application did not meet the minimum Requests reconsideration of its 2007 CDBG score of 60 to be considered for an award. application for $25,000 Use: After-school Tutoring Program  Administrative Services Committee Meeting 10/30/2006 1:00 PM Amendment to 2006 CDBG Agreement with Georgia Legal Services Department: Housing and Community Development Department Caption: Approve Amendment to 2006 CDBG Contract with Georgia Legal Services Background: Georgia Legal Services is requesting an amendment to its 2006 year CDBG contract with the City of Augusta. Under the contract, Georgia Legal Services is to be reimbursed for providing legal services to the homeless. Georgia Legal services is requesting that the contract be amended to extend the contract period until June 30, 2007, and to accommodate changes to the project budget. The total project budget remains unchanged. Analysis: The requested time extension will enable Georgia Legal Services to expend all the funds awarded to the agency under the 2006 contract. The proposed changes to the project budget would enable the staff attorney assigned to the homeless to receive needed training. Financial Impact: Funds are available in the 2006 account established for this project Alternatives: None recommended Recommendation: Approve an amendment to 2006 CDBG Contract with Georgia Legal Services to extend the contract period until June 30, 2007 and to make the requested changes to the project budget. Funds are Available in the CDBG Project #0605B Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission  W'._I-..::q-..::t:Jt:Ji:J 1'-1"<::':::> n::.IO(.:o.l.'-IO::> ( r . """'/ "'-' I'.~I'L.:U"'IVI, .'ENNE,TII J. JONES lJIIWrT(>I! "_\ NA(dN(i A'I'r(>~NE\' AUGUSTA, REGIONAL OFFICE nOARO 01' DIP.UCTORS C'iNTI/I" L McDOWELL 209 SEVENTH STREET, SUITE 400 JAMI:~ W. IIC'SWIII..I.. III CMU. G, SCHLUTER ~'()Yc, !c. SIMS P.O. BOX 2 J 85 I'RSSIDENT -,"'NIIl 1elIVIN £TA rr ,\ TTORNEYS AUGUSTA, GEORGIA 30903 VICE I'RESIDENT MI'.l.fJln M. COOPER (706) 721-2327 FAX (706) 72 1-4897 I.I!'.\CHM<!; VICE I'HSIDENT L.III' ASSISTANT 1-800-248-6697 (for clients only) MAnK 5CIIM;FF.R INO"J."'I.ln~NI'.VI TI<~ASUIU,R TDD J -800-255-0056 SABIUN,\ UIlQWN-CLA' NON-A TTORi'lr;V Sl'MT JUANITA G, ~ItNNItR http://www.gisp.org SeCRETARY TK11II1/\ A, ,H;I'<KINS TERI'.NCI( .~. DICKS 1,[lClI.L~."'.WRI'alT I\T I..AI'WI P""AI.HiAI.., J.~!l:li M "'II,CO ATL/\RG[ CHIIY L, J,\CKSON OFf/,ll: MANAGER I'ION-A l"J'ONl'lft¥ MAI'I"'(;f:~IKN'I ~T" Ii, TII OM !\S J. ANTI10NY l)m~t.'1'OI! 01' PI(O(iRAi'1 ()PHRATH)NSI October 24,2006 ASSOCIATE DJR!:CTOR JACKM, Wf.JI,C DIRnC:'rol< ,11' FIN"N(:~ Rose White Housing & Economic Development 925 Laney Walker Blvd, 2nd Floor Augusta, GA 30901 RE: 2006 Contract Documents Dear Ms. White: Pursuant to our meeting on this date, attached you will find the budget amendment and the listing of fund codes for the GLSP-Augusta office. As discussed, the budget amendment is not executed by Phyllis Holmen, GLSP Executive Director. However,] am submitting the aforementioned document to Ms. Holmen and will provide the original upon receipt. Additionally, I have requested a copy of the insurance document from Atlanta and will provide same upon receipt Should you have questions and/or concerns regarding the documents enclosed, please feel free to contact me at the address or telephone number listed above. Sine ::11 IS.' 11=. -- lj St:rvc:~ Burke. Columbiil, Gl;u;clJok, Jcfll:rson. Jenkins, Lincu\t1, McDuffie. Richmond, Scrc:vcn. TaJiafen'o, Warre.n, Washington and Wilkes Cuuntic$ AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMP1,OYER MlFIV/H ;. . Subrecipient: Georgia Legal Services Program, Inc. (Augusta Regional Office) TO BE COMPLETED BYAGENCY: 1. Type of Revision (check below): X Budget Amendment. ..0 Performance Measures X Duration of Agreement 2. Explain Need, for Amending Agreement: Reallocation of funds to accommodate change in insurance rate and extension of contract period until June 30, 2007. The current contract expires on December 31, 2006. The time extension will enable the agency to spend the fuds and assist as many clients as possible. 3. For Budget Amendments, provide a Specific and Detailed Explanation for the Budget Amendment. Generic and Broad Statements will not be accepted. Georgia Legal Services Program, Inc. malpractice insurance. rate changed effective January 1, 2006 on a statewide basis. The current rate per attorney is $400.00. Initially $500 was allocated in this line item. Funds in the amount of $100 are requested to be reallocated to personnel. 1  I '-"-' I '-' -' I [-"OJ I -~'-t-~t:.Jt:.JCJ J.'-t..::;o , . ,-,,~.' '-',~ (Signature of Agel1CY 's Director Required) Date ~ AHEDD DIRECTOR TO BE COMPLETED BY 0 Approved 0 Denied Staff Recommendation: (Signature of AHCD Director Date Completed ... . -COMMISSION ACTION - Commission Recommendation:
Approved Denied Date: Conditions: ..-- 2 TOTAL P.05  Administrative Services Committee Meeting 10/30/2006 1:00 PM Care Management Consultants, Inc. Department: Housing and Community Development Department Caption: Approve the reprogramming of $10,000 from the Aragon Park Housing Project and Award to Care Management Consultants, Inc. Background: Care Management Consultants is a non-profit agency that has been serving the elderly and disabled population for the past 14 years throughout the Central Savannah River Area. Services provided include transportation, emergency food, home care, access to benefits, etc. A survey conducted by the CSRA Partnership for Community Health has identied transportation for the elderly, frail elderly and disabled as one of the highest priority needs for this population. This agency has an existing 2006 CDBG grant in the amount of $14,000. All funds for this grant will be expended by October 31, 2006. On October 17, 2006, the Commission approved a request from Juanita Benjamin for $10,000 to continue its transportation program. At that time, the source of funds was not identified. Staff is proposing that the $10,000 be reprogrammed from the Aragon Park Housing Project. The Aragon Housing Project was approved by Commission on July 5, 2005 for $200,000. Since approval of this project, $180,000 has been either used or reprogrammed from this project as outlined below: Plans & studies for Aragon Park $ 52,070.65 Reprogrammed to McDuffie Woods (6/20/06) $ 39,220.00 Reprogrammed to New Savannah Police Substation (6/20/06) $ 12,000.00 Reprogrammed to Housing Rehab Program (6/20/06) $ 46,709.35 TOTAL used or reprogrammed $180,000.00 Analysis: Because all CDBG funds for Care Management will be expended by October 2006, transportation for the elderly, frail elderly and the disabled may not be available during November and December 2006. To continue the program, more funds should be awarded for this service. Financial Impact: $10,000 will be taken from the Aragon Park Housing project and Care Management will be awarded the funds. This will leave a balance of $10,000 in the Aragon Park Housing project. Alternatives: None recommended. Recommendation: Approve the reprogramming of $10,000 from the Aragon Park Housing Project and Award to Care Management Consultants, Inc. Funds are Available in the Aragon Park Housing Project CDBG #04121 Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission  Administrative Services Committee Meeting 10/30/2006 1:00 PM Demolition of Unsafe Structures Department: License & Inspection Caption: Approve an Ordinance providing for the demolition of certain unsafe and uninhabitable structures in the Bethlehem Neighborhood:1539 Twelfth Street, 1613 Twelfth Street, (District 2, Super District 9); South Augusta Neighborhood: 3232 Milledgeville Road, (District 5, Super District 9); AND WAIVE 2ND READING. Background: The approval of this ordinance will provide for the demolition of certain structures that have been determined to be dilapidated beyond repair and a public nuisance. The owners of the above referenced properties have been requested to correct the property maintenance violations. The violations were not corrected. By approving this ordinance the City will have the structures demolished, record a lien against the property in the amount of the costs incurred, and send the property owners a bill for payment that is due within 30 days of receipt. Analysis: Continuing the removal of dilapidated structures will signal to the public that neglected, unsafe and uninhabitable structures will not be allowed and that property owners will be held responsible for their properties. Financial Impact: The average total cost associated with the demolition of each property will be approximately $5,200.00. This includes the title search, asbestos survey, and demolition. Alternatives: Allow the unsafe structures to remain and continue to have a negative impact on the neighborhoods and City. Recommendation: Approval Funds are Available in the Account # 101072910 - 5212999 Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission ORDINANCE N0. ________ ORDINANCE TO PROCEED WITH DEMOLITION AND REMOVAL OF THE STRUCTURES ON PROPERTY LOCATED AT 1539 TWELFTH STREET, 1613 TWELFTH STREET, AND 3232 MILLEDGEVILLE ROAD. TO REPEAL CONFLICTING ORDINANCES; AND FOR OTHER PURPOSES. BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSION AND IT IS HEREBY ORDAINED BY THE AUTHORITY OF SAME AS FOLLOWS: Section I. That the following residential properties have been identified by the Director of the Augusta – Richmond County License and Inspection Department as unfit for human habitation (or unfit for its current commercial or business use) and the cost of repair, alteration or improvement of said properties exceeds one-half the value of property and that the said Director shall cause the structures located on hereinafter described property to be demolished and removed as ordered by Augusta-Richmond County Magistrate Court; and that said Director shall cause the costs of such removal and demolition for said property be entered upon the lien docket maintained in the office of Clerk of Augusta - Richmond County Commission and said Director shall otherwise proceed to effectuate the purpose of O.C.G.A. SS 41-2-7 through 41-2- 17 with respect to said property, to-wit: • 1539 TWELFTH STREET, Augusta – Richmond County, Georgia, identified on Augusta- Richmond County Tax Map 59-3 as Parcel 67. • 1613 TWELFTH STREET, Augusta – Richmond County, Georgia, identified on Augusta- Richmond County Tax Map 59-3 as Parcel 153. • 3232 MILLEDGEVILLE ROAD, Augusta – Richmond County, Georgia, identified on Augusta-Richmond County Tax Map 69-2 as Parcel 86. Section II. This Ordinance shall become effective upon adoption. Section III. That all Ordinances and parts of Ordinances in conflict herewith are hereby repealed. Duly adopted this _________ day of ____________________, 2006. MAYOR________________________________ ATTEST:_______________________________ CLERK OF COMMISSION  Administrative Services Committee Meeting 10/30/2006 1:00 PM Loan Repayments Department: Clerk of Commission Caption: Report from HED staff on CDBG, UDAG, etc. loan repayments. (Requested by Commissioner Williams) (Referred from October 9 Administrative Services) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission  Administrative Services Committee Meeting 10/30/2006 1:00 PM Micro Loan Business Development Training Department: Housing & Community Development Department Caption: Approve the use of $4,000 in R-UDAG funds for one 12- week session of Micro Loan Business Development Training. Background: The Micro Loan Fund is available to all residents in Augusta, Georgia who are at least 18 years of age. The focus is on low to moderate- income individuals seeking to start or expand a micro business. A micro business is defined as an owner- operated business with five (5) or fewer employees, needing less than $35,000 in start- up capital. The Micro Loan Fund helps micro entrepreneurs strengthen their businesses, stabilize their incomes, create additional employment and contribute to the economic revitalization of their communities. The business development training is design to introduce tools and techniques necessary for micro entrepreneurs to successfully start and, or expand their business. Analysis: Completing the Micro Loan Business Development Training course is a prerequisite to qualifying for a Micro Loan of up to $5,000. Currently there are 15-25 people requesting the micro loan business development training. The training provides entrepreneurs with essential tools necessary to develop successful businesses. 51 percent of applicants participating in the training will be required to meet HUD low- to-moderate income guidelines. Antioch Ministries has provided the training in the past and is prepared to conduct the proposed 12-week session. The Micro Loan Fund itself has a balance of $81,781, so the additional training will increase the pool of potential applicants for these loan funds. Financial Impact: $4,000 in R-UDAG funds would pay for the training session. Alternatives: None recommended Recommendation: Approve use of $4,000 in R-UDAG funds for Antioch Ministries to provide one 12-week session of Micro Loan Business Development Training. Funds are Available in the R-UDAG Account Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission  Administrative Services Committee Meeting 10/30/2006 1:00 PM Petition for Retirement of Mr. Ronnie Joyner Department: Human Resources Caption: Approve Retirement of Mr. Ronnie Joyner under the 1949 Pension Plan. Background: Under the 1949 Pension Plan, Sheriff and Fire Department Employees can voluntarily retire at the age of 55 at the completion 25 years of service. Other employees can voluntarily retire at the age of 60 at the completion of 25 years of service. Amount of Retirement Benefit: The participant is to receive a monthly retirement benefit of an amount equal to (a) 2.15% of the participants average earnings multiplied by the number of months of such credited service (up to a limit of 360 months), plus (b) 1.5% of the participants average earnings multiplied by the number of months of such credited service in excess of the 360 month limit. Payment of Retirement Benefit: The retirement benefit payable in the event of normal retirement shall be payable on the first day of each month. Analysis: Mr. Ronnie Joyner (age 55) was a Sergeant with the Fire Department. Mr. Joyner was hired on October 28, 1982; he joined the 49 Pension Plan on October 28, 1982. His proposed retirement date is November 1, 2006. The normal retirement benefit payable to Mr. Joyner will be $780.39 per month (life only). Mr. Joyner received documentation from the Pension Plan Administrators in 2001 stating “since he is over 45 years of age and had completed at least 10 years of service when he terminated his employment, he has a deferred vested monthly benefit in the amount of $780.39 that is payable at age 55”. Financial Impact: Funds are available in the 49 Pension Plan. Employee has contributed 8% of his salary towards his retirement since October 28, 1982. Alternatives: Do not approve Retirement of Mr. Ronnie Joyner under the 1949 Pension Plan. Recommendation: Approve Retirement of Mr. Ronnie Joyner under the 1949 Pension Plan. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission  Administrative Services Committee Meeting 10/30/2006 1:00 PM Petition for Work Related Disability Retirement of Mr. David Pugh Department: Human Resources Caption: Approve Work Related Disability Retirement of Mr. David Pugh under the 1977 Pension Plan. Background: If an employee is totally and permanently disabled after five years of Credited Service, said employee may receive a monthly benefit equal to 1% of Average Earnings multiplied by years of Credited Service, reduced by any Workers' Compensation payments. This benefits are payable upon Commission approval of the petition of retirement. Analysis: Mr. David Pugh (age 58) is currently a Working Foreman Skilled with the Utilities Department. Mr. David Pugh was hired on June 1, 1969; he joined the 1977 Pension Plan on May 15, 1993. Mr. Pugh meets all requirements of Work Related Disability Retirement for the 1977 Pension Plan. His proposed retirement date is October 1, 2006. The disability retirement benefit payable to Mr. Pugh will be $1,853.56 per month (Life only). Financial Impact: Funds are available in the 1977 Pension Plan. Mr. Pugh has contributed 4% of his salary towards his retirement since May 15, 1993. Alternatives: Do not approve Work Related Disability Retirement of Mr. David Pugh under the 1977 Pension Plan. Recommendation: Approve Work Related Disability Retirement of Mr. David Pugh under the 1977 Pension Plan. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission  Administrative Services Committee Meeting 10/30/2006 1:00 PM Resolution Authorizing Submission of Year 2007 Annual Action Plan Department: Housing & Community Development Department Caption: Approve Resolution Authorizing Submission Year 2007 Annual Action Plan for Community Development Block Grant (CDBG), Emergency Shelter Grant (ESG), HOME Investment Partnerships and Housing Opportunities for Persons with AIDS Funds Background: As a prerequisite for receipt of federal entitlement funds, the City must submit its Annual Action Plan to the U.S. Department of Housing and Urban Development (HUD) for approval. This resolution authorizes the submission of the plan. Analysis: Approval of this resolution will enable the City to submit the Plan and receive its Year 2007 entitlement allocations for CDBG, ESG, HOME and HOPWA funds. Financial Impact: It is anticipated that the City will receive and have available a total of $4,568,486 for use in Year 2007. This amount includes CDBG, ESG, HOME, HOPWA entitlement funds and program income. Alternatives: None recommended Recommendation: Approve attached resolution for submission of the City’s Year 2007 Annual Action Plan to HUD. Funds are Available in the Not applicable Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission A RESOLUTION AUTHORIZING THE SUBMISSION OF THE ANNUAL ACTION PLAN FOR YEAR 2007 AND GRANTING THE AUTHORITY TO GIVE ASSURANCES AND CERTIFICATIONS AS REQUIRED BY THE SECRETARY OF THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT AND GRANTING THE AUTHORITY TO EXECUTE THE CONSOLIDATED PLAN AND ACTION PLAN AS APPROVED. WHEREAS, Augusta-Richmond County has availed itself of the provisions of the Housing and Community Development Act of 1974, as amended and the Housing and Community Development Act of 1987; and WHEREAS, it is necessary to submit a Year 2007 Action Plan as a prerequisite to receiving Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME), Emergency Shelter Grants (ESG), and Housing Opportunities for Persons with AIDS (HOPWA) funds after public hearings have been held and projects suggested by citizens have been given careful and serious consideration; and WHEREAS, it order to expedite the orderly execution of the assurances, certifications and Grant Agreement, the Mayor is hereby given authority to provide such assurances, certifications and execute the Grant Agreement as required by the Secretary; and WHEREAS, in order to expedite the federal programs included in the plan, the Housing and Community Development Department is given authority to carry out the programs as approved by Augusta-Richmond County Commission. NOW, THEREFORE, BE IT RESOLVED: That the Mayor and the Housing and Community Development Department be authorized to prepare and submit the Year 2007 Action Plan and amendments thereto as well as provide the required assurances, certifications, and execution of the Grant Agreement; and BE IT FURTHER RESOLVED: That the Housing and Community Development Department be authorized to carry out the orderly execution of the Year 2007 Action Plan as approved by the Augusta-Richmond County Commission in compliance with all applicable law, rules, and regulations. ATTEST: AUGUSTA, GEORGIA BY: ___________________________________ David S. Copenhaver Mayor __________________________________ Lena J. Bonner Clerk of Commission CERTIFICATION I, Lena J. Bonner , Clerk of Commission, hereby certify that the above is a true and correct copy of a Resolution as adopted by said AUGUSTA-RICHMOND COUNTY COMMISSION in meeting held on November 7, 2006. SEAL ____________________________________ Lena J. Bonner Clerk of Commission  Administrative Services Committee Meeting 10/30/2006 1:00 PM South Augusta Redevelopment, Inc. Department: Caption: Consider request from the South Augusta Redevelopmnet, Inc. regarding funding for the Lyman/Dover Project. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission  Administrative Services Committee Meeting 10/30/2006 1:00 PM Update on Outstanding Loans - Housing and Community Development Department: Housing and Community Development Department Caption: Update on outstanding loans administered by the Housing and Ccmmunity Development Department Background: The Housing and Community Development Department routinely enters into loan agreements with property and business owners to facilitate housing rehabilitation, downpayment assistance and business development projects. Loans funds come from the various HUD programs that the department administers, including the CDBG, HOME, UDAG and the Section 108 Loan Guarantee Program. Analysis: The attached spreadsheet summarizes the status of the department's loan portfolio as of September 30, 2006 Financial Impact: Loan payments are counted as program income and credited to the applicable program (e.g. CDBG, HOME). Program income is factored into the budget for the Annual Action Plan. Alternatives: None recommended Recommendation: Receive as information Funds are Available in the Not applicable Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission  10/20/2006 Augusta Richmond County Housing & Community Development Department Outstanding Loans Summary As Of: Sept 30,2006 Balance of # Mortgages Loans HOME Mortgages 120 $ 1,514,018 CDBG Mortgages 90 1,868,314 Total Mortgages 210 3,382,332 UDAG 19 301,669 Section 108 1 2,500,000 Current ED Micro Loans: 2 10,000 Current Total 232 $ 6,194,001 # Days Past Due Total Number Of Outstanding Loans Current 30 60 90 120+ UDAG 19 14 5 See Notes Below CDBG/HOME 210 160 4 3 1 42 Section 108 1 1 ED Micro Loan 2 2 Total Loans 232 177 4 3 1 47 % 100% 76.3% 1.7% 1.3% 0.4% 20.3% Notes: UDAG Loans 120+ days: Riverwatch Printing; suit filed in Superior Court wk of 10/13/2006 $35K Dents Funeral Home past due $1,436 contacted, will be making pmt this week Two Accounts to be written off as uncollectible, leaving one which is being worked S Kain C:\Program Files\Neevia.Com\Document Converter\temp\Agenda.PDFConvert.3311.xls  Administrative Services Committee Meeting 10/30/2006 1:00 PM Update on Transition Center Department: Housing and Community Development Department Caption: Update on the former Transition Center properties located at 1835 – 37 Wrightsboro Road and 1328 – 1330 Baker Avenue, Augusta, GA 30904 Background: This property is currently owned by the City of Augusta. In 2001, the City loaned a sub-recipient $285,000 to purchase the property and operate certain programs/services to the homeless. The City foreclosed on the property in January 2005 because the sub-recipient failed to make loan payments to the City. Analysis: 1. OPTIONS – The City has three basic options regarding the property (see below). Any funds generated by the lease or sale of the property would be considered program income under the Community Development Block Grant (CDBG) program. The options are: a. Re-issuing the RFP for use of the property to provide housing and services for the homeless. The property could either be leased or sold for such use. There is $210,000 in 2005 HOME funds earmarked for permanent housing for the homeless that could be used as an incentive for reuse of the property. In a recent phone conversation, Stella Taylor and Russell Douglas reiterated a recommendation to use the property for an activity benefiting the homeless. b. Selling the property outright for some other use allowed by the local zoning regulations. Financial Impact: Housing & Community Development initially invested $285,000 of CDBG funds to purchase the property and operate programs and services on the property. In April 2006 the property was appraised at $210,000. If the City is successful in selling the property, the proceeds would be program income to the CDBG program. Alternatives: Reissue RFP for the third time in hopes of receiving a suitable proposal to carryout the original intent of the program Recommendation: Sell the property on the open market and use proceeds to fund a housing and services program for the homeless. Funds are Available in the No funds involved until the property is sold. Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission UPDATE REPORT ON CITY OWNED PROPERTY LOCATED AT 1835-37 WRIGHTSBORO ROAD & 1328-1330 BAKER AVENUE AUGUSTA,GA 30904 DATE: OCTOBER 11, 2006 BACKGROUND: The subject property is currently owned by the City of Augusta. The property is not under contract to anyone, nor is it listed for sale. In 2001, the City loaned Transition Center, Inc. $285,000 in CDBG funds to purchase the property and operate certain programs and services on the property. The City foreclosed on the property in January 2005 when Transition Center, Inc. failed to make loan payments to the City. In the fall of 2005, the Augusta Housing and Economic Development Department issued an RFP on behalf of the City asking for proposals to lease or buy the property for use as housing for the homeless. A second RFP was issued in September 2006 - the table below summarizes the main actions affecting the property over the last five years. DATE ACTION 01/16/01 Augusta Commission awards $285,000 loan in CDBG funds to Transition Center, Inc. to be used to purchase the property. 04/02/01 Morgan and Morgan appraised the properties at $295,000 04/24/01 Loan closing on the property. Transition Center, Inc. purchases the property for $285,000. 30-year loan with payments of $916.07 per month. 09/07/04 Augusta Commission approves foreclosure on the property and repayment of $7,615.39 to HUD for ineligible use of ESG funds by Transition Center, Inc. 01/04/05 City forecloses on property for non-payment of debt (13 months delinquent). 09/28/05 City solicits proposals for lease or purchase of the facility for use as transitional or permanent housing for the homeless 10/17/05 Five-member committee reviews the two proposals submitted in response to the RFP; One from Word of Faith Christian Fellowship Church, Inc. and a second one from Hope House, Inc. The Word of Faith proposal did not meet the criteria because it was not a bonafide non-profit organization. The committee has further negotiations with Hope House but cannot recommend the organization’s proposal because Hope House would require approximately $300,000 per year from the city to operate and maintain the facility. 02/06 AHEDD engages the Perdue Appraisal firm to complete an updated appraisal of the property. This follows several unsolicited inquiries into whether or not the property is for sale. 04/21/06 Perdue Appraisal Services, Inc. appraised the properties at $210,000 09/08/06 Second City solicitation for proposals to lease or purchase the facility for use as housing and service programs to the homeless. 09/20/06 One proposal was submitted in response to the RFP. Procurement Dept. determined that Avery Enterprises, LLC was non-compliant for not acknowledging receipt of an addendum issued on 09/05/06. 10/05/06 Staff of HCD met to discuss alternative methods to dispose of property – whether to re-bid or sell on open market and prepare update to Administrative Services Committee and Commission 1  1. OPTIONS – The City has three basic options regarding the property (see below). Any funds generated by the lease or sale of the property would be considered program income under the Community Development Block Grant (CDBG) program. The options are: a. Re-issuing the RFP for use of the property to provide housing and services for the homeless. The property could either be leased or sold for such use. There is $210,000 in 2005 HOME funds earmarked for permanent housing for the homeless that could be used as an incentive for reuse of the property. In a recent phone conversation, Stella Taylor and Russell Douglas reiterated a recommendation to use the property for an activity benefiting the homeless. b. Selling the property outright for some other use allowed by the local zoning regulations. 2. INQUIRIES ABOUT THE PROPERTY – The department has had three (3) inquiries about the property since the last RFP. There is interest from a local realtor (for a private buyer), a for-profit developer and a new non-profit organization. The department does not have any written proposals from the interested parties but we have had conversations. The parties have been told that we will make contact with them once Commission and the department determine what course of action will be taken to depose of the property. Source: Paul DeCamp, Interim Director, Augusta Housing and Community Development Department 2  Administrative Services Committee Meeting 10/30/2006 1:00 PM Wrightsboro Road/Mill Streets Project Department: Caption: Update from HND staff regarding the Wrightrsboro Road/Mill Streets Projects. (Requested by Mayor Pro Tem Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission  Administrative Services Committee Meeting 10/30/2006 1:00 PM Evaluations Department: Caption: Discuss evaluation process for Administartor and Department Directors. (Requested by Commissioner Calvin Holland) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission