Administrative Services Committee Meeting

Administrative Services Committee Committee Room- 11/13/2006- 12:45 PM Meeting ADMINISTRATIVE SERVICES 1. Consider Amendments to New Savannah Road Social Attachments Services, Inc. Community Development Block Grant. 2. Recommendation from the Historic Preservation Attachments Commission to designate Olde Town as a Local Historic District. 3. Approve Retirement of Mr. William Manecke under the Attachments 1949 Pension Plan. www.augustaga.gov  Administrative Services Committee Meeting 11/13/2006 12:45 PM New Savannah Road Social Services Department: Housing & Community Development Department Caption: Consider Amendments to New Savannah Road Social Services, Inc. Community Development Block Grant. Background: On August 16, 2005, the Commission awarded a $25,000 CDBG grant to New Savannah Road Social Services, Inc. This agency is located in the Bethlehem neighborhood and provides several programs for youth and seniors that include tutoring, computer classes, and recreational activities. This is a first-time award to this agency and they have not been successful in expending their funds within the 12-month period as designated in the agreement with the City. The agreement expired July 17, 2006, and the status of funds are a follows: Grant $25,000.00 Funds Expended-to-Date $ 2,789.72 Balance $22,210.28 Because this is a first-time award, staff has been working with the agency and advised them to request an extension of their agreement and relinquish any funds that could not be used by December 31, 2006. As a result, the department and the agency have mutually agreed to following revisions to the existing agreement: 1. Extend the agreement to December 31, 2006. 2. Delete the First-time Offenders Program with a budget of $5,000 from the agreement. 3. Add the above $5,000 to the Computer budget line item resulting in a total of $7,000 being available for computers. 4. Decrease the Salaries/Stipends budget line item from $12,000 to $2,609.12. 5. Allow the agency to forfeit $9,390.88 of the grant. This will leave a reduced grant of $15,609.12. (SEE ATTACHMENT FOR BUDGET AMENDMENT) Analysis: Extending the agreement and revising the budget will enable the agency to expend the funds. Financial Impact: The original grant to the agency was $25,000. They are  requesting that this grant be reduced to $15,609.12. This will leave a balance of $9,390.88, which the City can use for other projects. Alternatives: None recommended Recommendation: Approve the Amendments to the New Savannah Road Social Services which will cover 1) reducing the grant to $15,609.12, 2) extending the agreement to December 31, 2006 and 3) change the budget line items for the First Offenders Program, salary and computers. Funds are Available in the CDBG Project #04068 Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission  NEW SAVANNAH ROAD SOCIAL SERVICES BUDGET AMENDMENT Budget Changes New Proposed Budget Budget Categories Current Amount + or - Amounts Salaries & Stipends 12,000 -9,390.88 2,609.12 Computers 2,000 +5,000 7,000 Office Supplies 1,000 0 1,000 Scholarships 2,000 0 2,000 Education Supplies 1,000 0 1,000 Educational Field Trips 2,000 0 2,000 (admission fees & gas) First Time Offenders Program 5,000 -5,000 0.00 TOTAL $25,000.00 $9,390.88 $15,609.12 Housing and Community Development 925 Laney-Walker Boulevard, Augusta, GA 30901 (706) 821-1797 – Fax (706) 821-1784 www.augustaga.gov  Administrative Services Committee Meeting 11/13/2006 12:45 PM Olde Town Historic Preservation Designation Department: Augusta-Richmond County Planning Commission Caption: Recommendation from the Historic Preservation Commission to designate Olde Town as a Local Historic District. Background: The Augusta Code at 7-4-12 through 7-4-15 provides a process for designation of local historic districts. The Olde Town Neighborhood Association requested that the Historic Preservarion Commission (HPC) consider such designation for the Olde Town Neighborhood in July 2006. That process was initiated by the HPC in August when a moratorium was declared by the Augusta Commission. Surveys were then conducted and the notification process began in October. A Public Hearing was held on October 26 at which time many residents voiced the opinion that Augusta's oldest neighborhood needs the protection provided by Historic status. The HPC passed the enclosed resolution in favor of the designation and offers the enclosed Ordinance for your consideration. Analysis: The neighborhood, which is currently a National Register district, certainly qualifies for protection, and it has strong neighborhood support. Assurance have been given by the HPC and the leaders of the Neighborhood Association that they would not be over zealous in their approach to the portions of the neighborhood where property owners may not be able to afford repairs or improvements that strictly conform to the Guidelines. Designation would prevent demolitions or developments that would change the character of Olde Town, and sustain the improvements made in that neighborhood in the last 20 years. Financial Impact: No significant expenditures would be required. Tax revenue would probably increase as a result of the protection. It could  result in a hardship in isolated situations for residents. Alternatives: Approve, deny, or remand back to the HPC to resolve differences. Recommendation: Approve. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission  ORDINANCE AN ORDINANCE TO DESIGNATE CERTAIN PROPERTY IN THE CITY OF AUGUSTA AS A HISTORIC PROPERTY, TO DESCRIBE THE HISTORIC PROPERTY, TO SET FORTH THE NAMES OF THE OWNERS OF THE HISTORIC PROPERTY, TO REQUIRE THAT A CERTIFICATE OF APPROPIATENESS BE OBTAINED BEFORE THE CITY OF AUGUSTA HISTORIC PRESEREVATION COMMISSION PRIOR TO ANY MATERIAL CHANGE IN THE APPEARANCE OF THE DESIGNATED PROPERTY, TO REQUIRE THAT THE PROPERTY BE IDENTIFIED AS A HISTORIC PROPERTY ON THE OFFICIAL ZONING MAP OF AUGUSTA-RICHMOND COUNTY, GEORGIA PURSUANT TO THE CITY OF AUGUSTA HISTORIC PRESERVATION ORDINANCE, ORDINANCE NO. 5648 ADOPTED FEBRUARY 3, 1992 BY THE CITY COUNCIL OF AUGUSTA, GEORGIA. THE AUGUSTA COMMISSION OF AUGUSTA GEORGIA HEREBY ORDAINS: SECTION I. That the following described property be designated a historic district pursuant to the City of Augusta Historic Preservation Ordinance, Ordinance 5648: Beginning at a point being at the intersection of the Savannah River with the Gordon Highway, being the point of beginning; running generally south along the right-of-way of the Gordon Highway, approximately 2900 feet to a point at the intersection of Gordon Highway and Watkins Street; running generally south along the right-of-way of the Gordon Highway approximately 740 feet to a point at the intersection of the Gordon Highway and Walton Way; turning and running east approximately 1260 feet to the intersection of Walton Way and Lincoln (3rd) Street; turning and running south approximately 2140 feet to the intersection of Lincoln (3rd) Street and Laney-Walker Boulevard; turning and running east approximately 1660 feet to a point on Houston Street adjacent to the rear of a city cemetery which fronts on Watkins Street; turning and running east approximately 1040 feet to a point at the intersection of East Boundary adjacent to the rear line of the property known as # 1 Taylor Street; turning and running north approximately 3900 feet to a point at the Savannah River and the intersection of an imaginary line which is a northward extension of East Boundary; turning and running west along the Savannah River approximately 2800 feet to the point of beginning. SECTION II. That the following is the list of the owners of the designated properties as shown on the official tax records: SECTION III. That compliance with Code Section 7-4 entitled “Historic Preservation” shall be required within the area described in Section I of this Ordinance. SECTION IV. That the properties described herein be identified as a local historic district on the official zoning maps of Augusta-Richmond County, Georgia. SECTION V. That all Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Done in Open Meeting under the Common Seal thereof this ____ day of ______________, 2006. ATTEST: __________________________________ ____________________________________ Clerk of Commission Mayor, City of Augusta Richmond County  RESOLUTION A RESOLUTON TO THE AUGUSTA-RICHMOND COUNTY COMMISSION THAT OLDE TOWN (AKA PINCHED GUT) BE DESIGNATED A LOCAL HISTORIC DISTRIUCT PURSUANT TO THE HISTORIC PRESERVATION ORDINANCE, ORDINANCE NUMBER 5648 ADOPTED FEBRUARY 3, 1993. WHEREAS, the Historic Preservation Commission initiated the designation process for a proposed Olde Town Local Historic District on September 28, 2006. WHEREAS, the Historic Preservation Commission has prepared a report including a physical description, statement of significance, location map, and representative photographs of the proposed downtown historic district. WHEREAS, on October 26, 2006, at 6:30 P.M. in the Augusta-Richmond County Municipal Building, the Historic Preservation Commission held a public hearing on the proposed historic district designation. WHEREAS, during the public hearing information was presented on the proposed historic district and the impact of such a designation, questions were answered regarding the Preservation Commission and the designation, and comments were received both for and against the designation. WHEREAS, at its regular meeting on October 26, 2006 the Historic Preservation Commission, a quorum being present, evaluated the information and comments received at the public hearing and through the mail regarding the designation, debated the merits of the designation, and concluded by voting to recommend that Olde Town be designated as a local historic district under the Augusta-Richmond County Historic Preservation Ordinance.  NOW, THEREFORE BE IT RESOLVED that the Historic Preservation Commission hereby recommends that Olde Town, the boundaries of which are more fully described in the attached draft ordinance, be established as a local historic district pursuant to the Augusta-Richmond County Historic Preservation Ordinance, Ordinance Number 5648 adopted February 3, 1993. This 26th day of October, 2006. ___________________________________________ CHAIRMAN, CITY OF AUGUSTA HISTORIC PRESERVATION COMMISSION ATTEST: ______________________________________ SECRETARY, CITY OF AUGUSTA HISTORIC PRESERVATION COMMISSION  Administrative Services Committee Meeting 11/13/2006 12:45 PM Petition for Retirement of Mr. William Manecke Department: Human Resources Caption: Approve Retirement of Mr. William Manecke under the 1949 Pension Plan. Background: Under the 1949 Pension Plan, Sheriff and Fire Department Employees can voluntarily retire at the age of 55 at the completion 25 years of service. Other employees can voluntarily retire at the age of 60 at the completion of 25 years of service. Amount of Retirement Benefit: The participant is to receive a monthly retirement benefit of an amount equal to (a) 2.15% of the participants average earnings multiplied by the number of months of such credited service (up to a limit of 360 months), plus (b) 1.5% of the participants average earnings multiplied by the number of months of such credited service in excess of the 360 month limit. Payment of Retirement Benefit: The retirement benefit payable in the event of normal retirement shall be payable on the first day of each month. Analysis: Mr. William Manecke (age 57) is currently a Lieutenant with the Sheriff’s Office. Mr. Manecke was hired on November 23, 1970; he joined the 49 Pension Plan on November 23, 1970. Mr. Manecke meets both the age and years of service requirements of the 49 Plan. His proposed retirement date is January 1, 2007. The normal retirement benefit payable to Mr. Manecke will be $3,456 per month (Life Only). Financial Impact: Funds are available in the 49 Pension Plan. Employee has contributed 5% of his salary towards his retirement since November 23, 1970. Alternatives: Do not approve Retirement of Mr. William Manecke under the 1949 Pension Plan. Recommendation: Approve Retirement of Mr. William Manecke under the 1949 Pension Plan. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission