Administrative Services Committee Meeting

Administrative Services Committee Committee Room- 1/8/2007- 1:00 PM Meeting ADMINISTRATIVE SERVICES 1. Consider adopting recommendations to increase Attachments Disadvantaged Business Enterprise opportunities for minorities, women owned and local small businesses in accordance with Augusta Richmond County's policy. 2. Rescind designation of the Olde Town Neighborhood as a Attachments Local Historic District. 3. Declare a moratorium on demoliton of structures in the Attachments Olde Town Neighborhood until April 15, 2007, except for those specifically approved by the Augusta Commission. 4. Approve retirement of Mr. Charles R. Teasley under the Attachments 1949 Pension Plan. 5. Approve retirement of Mr. John W. Baxley under the Attachments 1949 Pension Plan. www.augustaga.gov  Administrative Services Committee Meeting 1/8/2007 1:00 PM DBE Recommendations Department: Clerk of Commission Caption: Consider adopting recommendations to increase Disadvantaged Business Enterprise opportunities for minorities, women owned and local small businesses in accordance with Augusta Richmond County's policy. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission  Administrative Services Committee Meeting 1/8/2007 1:00 PM Olde Town Historic Designation Department: Planning Commission Caption: Rescind designation of the Olde Town Neighborhood as a Local Historic District. Background: The Designation of Olde Town as an Historic District was initiated by the Olde Town Neighborhood and approved by the Historic Presevation Commission. The designation was finalized on December 19, 2006. A telephone call received on December 20, 2006 revealed that the notices of the public hearing required at 7-4-15 (c) were improperly mailed by the company that did the mail out. Owners and occupants were required by law to receive the notices, but the mail out went only to the occupants. As a result, the procedure requirements were violated and the whole process must be redone. The company that did the original mail out has agreed to cover all costs,. Correct notices are being sent out and a public hearing will be held by the Historic Preservation Commission at their January 25, 2007 meetring. The issue will be on the February 12, 2007 committee agenda and it will go back to the Augusta Commission on February 20, 2007. Analysis: The designation was done improperly and it must be undone and redone properly. The proposed action is to rescind the designation so that this process can start over. Financial Impact: None Alternatives: Really none Recommendation: Rescind the Designation of the Olde Town Neighborhood as a Local Historic District. Funds are Available in the n/a Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission  Administrative Services Committee Meeting 1/8/2007 1:00 PM Olde Town Moratorium Department: Caption: Declare a moratorium on demoliton of structures in the Olde Town Neighborhood until April 15, 2007, except for those specifically approved by the Augusta Commission. Background: The Commission declared a similar moratorium in August when the Olde Town Neighborhood designation process began. That moratorium expired on November 30, 2006. Because of the problem with the legal notice, the designation process was invalid and must be done over. The proposed moratorium would assure that no important structures are demolished until the designtiaon of Olde Town as a local historic district can be completed. Analysis: Since the proposed moratorium has a safety valve in that anyone who needs to demolish a structure can go before the Commission there are no hardships and therefore no legal issues. Financial Impact: None Alternatives: No moratorium Recommendation: Approve the moratorium through April 15, 2007. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission  Administrative Services Committee Meeting 1/8/2007 1:00 PM Petition for Retirement of Mr. Charles R. Teasley Department: Human Resources Caption: Approve retirement of Mr. Charles R. Teasley under the 1949 Pension Plan. Background: Under the 1949 Pension Plan, Sheriff and Fire Department Employees can voluntarily retire at the age of 55 at the completion 25 years of service. Other employees can voluntarily retire at the age of 60 at the completion of 25 years of service. Early Retirement Date is the first day of any month within five years of the Normal Retirement Date and after the completion of 20 years of service. Analysis: Mr. Teasley (age 58) is currently the Director of Augusta Animal Services. Mr. Teasley was hired on January 4, 1982; he joined the 49 Pension Plan on January 4, 1982. Mr. Teasley meets both the age and years of service requirements for early retirement in the 49 Pension Plan. His proposed retirement date is February 1, 2007. The normal retirement benefit payable to Mr. Teasley will be $2,414 per month (Life Only). Financial Impact: Funds are available in the 49 Pension Plan. Employee has contributed 8% of his salary towards his retirement since January 4, 1982. Alternatives: Do not approve Retirement of Mr. Teasley under the 1949 Pension Plan. Recommendation: Approve Retirement of Mr. Teasley under the 1949 Pension Plan. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission  Administrative Services Committee Meeting 1/8/2007 1:00 PM Petition for Retirement of Mr. John W. Baxley Department: Human Resources Caption: Approve retirement of Mr. John W. Baxley under the 1949 Pension Plan. Background: Under the 1949 Pension Plan, Sheriff and Fire Department Employees can voluntarily retire at the age of 55 at the completion 25 years of service. Other employees can voluntarily retire at the age of 60 at the completion of 25 years of service. Amount of Retirement Benefit: The participant is to receive a monthly retirement benefit of an amount equal to (a) 2.15% of the participants average earnings multiplied by the number of months of such credited service (up to a limit of 360 months), plus (b) 1.5% of the participants average earnings multiplied by the number of months of such credited service in excess of the 360 month limit. Payment of Retirement Benefit: The retirement benefit payable in the event of normal retirement shall be payable on the first day of each month. Analysis: Mr. John W. Baxley (age 55) is currently a Lieutenant with the Fire Department. Mr. Baxley was hired on October 11, 1971; he joined the 49 Pension Plan on October 11, 1971. Mr. Baxley meets both the age and years of service requirements of the 49 Plan. His proposed retirement date is January 2, 2007. The normal retirement benefit payable to Mr. Baxley will be $3,279 per month (Life Only). Financial Impact: Funds are available in the 49 Pension Plan. Employee has contributed 5% of his salary towards his retirement since October 11, 1971. Alternatives: Do not approve Retirement of Mr. John W. Baxley under the 1949 Pension Plan. Recommendation: Approve Retirement of Mr. John W. Baxley under the 1949 Pension Plan. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission