Administrative Services Committee Meeting

Administrative Services Committee Committee Room- 1/29/2007- 1:00 PM Meeting ADMINISTRATIVE SERVICES 1. Approve award of a consulting contract for Phase I of the Attachments City Center/South Augusta Initiative Project to F. A. Johnson Consulting Group under RFQ 06-166 which opened on August 31, 2006 @ 3:00 p.m. after a careful evaluation by the Evaluation Committee conformed for this purpose. 2. Consider adopting recommendations to increase Attachments Disadvantaged Business Enterprise opportunities for minorities, women owned and local small businesses in accordance with Augusta Richmond County's policy. (Referred from January 8 Administrative Services) 3. Update on the Economic Development Ombudsman Attachments Program by Janie Peel of Prime Commercial Properties, Inc. 4. Discuss the evaluation process for employees reporting Attachments directly to the Mayor and Commission. (Requested by Commissioner Williams) 5. Discuss the hiring practices of the Augusta Fire Attachments Department. (Requested by Commissioner Williams) 6. Approve the modification to the Housing & Community Attachments Development (HCD) Action Plan, the reassignment of current staff, and the Intergovernmental Agreement between the Augusta Land Bank Authority and Augusta. 7. Approve Ordinance designating the Olde Town Attachments neighborhood as a local historic district. 8. Set the Qualifying Fee for Augusta Commission Districts Attachments 2, 4, 6, 8, and 10. 9. Executive Session to discuss personnel and authorize the Attachments Chairman to execute the affidavit of compliance with Georgia's Open Meeting Act. (Requested by Recreation Department Study Sub-Committee) www.augustaga.gov  Administrative Services Committee Meeting 1/29/2007 1:00 PM City Center/South Augusta Initiative Department: Procurement Caption: Approve award of a consulting contract for Phase I of the City Center/South Augusta Initiative Project to F. A. Johnson Consulting Group under RFQ 06-166 which opened on August 31, 2006 @ 3:00 p.m. after a careful evaluation by the Evaluation Committee conformed for this purpose. Background: In August 2006 a Request for Qualifications (RFQ) was issued for development of the City Center/South Augusta Initiative. The selected consultant would help the city establish a private, community-based non-profit organization that would guide and manage redevelopment activities in a target area in the City Center/South Augusta area. In addition to establishing the non-profit corporation, the consultant would also help create a financing pool for use on redevelopment projects and develop and implement “catalyst” projects in the target area. Analysis: The city received one complete qualifications statement in response to RFQ 06-166, which was submitted by the F.A. Johnson Consulting Group. The consultant selection committee evaluated the qualifications of the firm and the firm’s proposed approach to the project. Given the scope of the initiative, city staff negotiated an agreement with the firm to limit the initial contract to Phase I tasks. Phase I tasks will include establishing the non-profit organization that will guide the initiative and execution of a preliminary partnership agreement among the non-profit , the city of Augusta and the owners of property encompassing the former Regency Mall site. The former Regency Mall site is considered a key to redevelopment efforts that are part of the initiative. Should additional phases of the initiative be authorized and funded, they would include the following activities by the consultant: • Phase II – Develop a pre- development/construction work program for the former  Regency Mall site • Phase III – Identify catalyst projects for the neighborhoods surrounding Rocky Creek • Phase IV – Provide recommendations and coordination regarding project financing, government affairs, property title examinations and the use of restrictive covenants an zoning overlays in the target area. Financial Impact: The contract amount for Phase I activities is $75,000 Alternatives: None recommended Recommendation: RECOMMENDATION: Approve the award of a consulting contract for Phase I of the City Center / South Augusta Initiative Project Funds are Available in the R-UDAG Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission  RFQ #06-166 City Center/South Augusta Development Initiative Housing Economic Development RFQ Due: Thursday, August 31, 2006 @ 3:00 p.m. Five (5) Vendor Original Copies F. A. Johnson 1520 Senate Street Suite 177 Columbia, SC 29201 Yes Yes Cranston Robertson 452 Ellis Street Augusta, GA 30901 Johnson Laschober 1296 Broad Street Augusta, GA 30901 W. R. Toole 349 Greene Street Augusta, GA 30901 Mr. Skip Smith 3214 Montpeller Dr. Augusta, GA 30909 Janie Peel 753 Broad St. Suite 504 Augusta, GA 30901 Helen Blocker-Adams 3140 Augusta Tech Dr. Augusta, GA 30906  Request for Qualifications RFQ’s will be received at this office until Thursday, August 31, 2006 @ 3:00 p.m. RFQ Item #06-166 City Center/South Augusta Development Initiative for Housing Economic Development RFQ’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30911 706-821-2422 The proposed City Center/South Augusta Development Initiative, Inc. (hereinafter “CCSA”) will be a private community based non-profit corporation. The CITY OF AUGUSTA is requesting qualifications from professional individuals/firms who are experienced in administrative and management/Development services for non-profit community development corporations. The City of Augusta is specifically looking for a single source of responsibility for all disciplines related to the administrative operation of the CCSA. This includes the creation of a Private/Public Partnership through a Community Development Corporation, as well as the Master Planning and/or Pre-Development of A Catalyst Project. Services to be provided include the development of a funding mechanism, financing pool, a creative financing methodology for implementing specific redevelopment projects, and implementation/development of initial catalyst project(s). The consulting services will begin August 2006. Geri A. Sams with the Augusta-Richmond County Procurement Department at 630 Greene Street Augusta, Georgia 30911 shall accept sealed Qualifications with six -(6) copies clearly marked “Response To Request For Qualifications” until 3:00 p.m. Eastern Standard Time, Thursday August 31, 2006. Qualifications shall not be accepted after the above date and time. Qualification information packages may be obtained by contacting the procurement official at the above address. The last day to submit questions is Friday, August 25, 2006 @ 4:00 p.m. in the Procurement Department @ 706-821-2811. The selected qualifier is required to make a good faith effort to aid the CITY OF AUGUSTA in accomplishing its goals of thirty (30%) percent by entering into subcontracts or joint ventures with Local and Minority businesses. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide RFQ package. No RFQ may be withdrawn for a period of 120 days after time has been called on the date of opening. Bidders will please note that the number of copies requested; all supporting documents including financial statements and references and such other attachments that may be required by the bid invitation are material conditions of the bid. Any package found incomplete or submitted late shall be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been improperly disqualified from bidding due to an incomplete RFQ submission shall have the right to appeal to the appropriate committee of the Augusta Commission. Please mark RFQ number on the outside of the envelope. Bidders are cautioned that sequestration of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Augusta has a Link Deposit program designed to provide loans to eligible local Small, Minority and Women Owned Businesses. For more information about this program contact the Office of Disadvantage Business Enterprise at 706-821-2406. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle Sunday, August 13 and August 17, 22, 24, 2006 Augusta Focus August 24, 2006 cc: Tameka Allen Interim Deputy Administrator Paul DeCamp Housing Economic Development Calvin Holland Commissioner Yvonne Gentry DBE Coordinator  Administrative Services Committee Meeting 1/29/2007 1:00 PM DBE Recommendations Department: Clerk of Commission Caption: Consider adopting recommendations to increase Disadvantaged Business Enterprise opportunities for minorities, women owned and local small businesses in accordance with Augusta Richmond County's policy. (Referred from January 8 Administrative Services) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission  Administrative Services Committee Meeting 1/29/2007 1:00 PM Economic Development Ombudsman Initiative Department: Augusta Housing & Community Development Department Caption: Update on the Economic Development Ombudsman Program by Janie Peel of Prime Commercial Properties, Inc. Background: The Economic Development Ombudsman Program was established in 2004. Project consultants performed a variety of services to identify and assist existing and new businesses in the city. Examples of services provided include collaborating with existing economic development organizations, meeting one-on-one with business owners and developers, and conducting Economic Development Workshops, Roundtables and Forums. Initially separate contracts were awarded to Prime Commercial Properties, Inc. and the HBA Group, Inc. to provide services under the program. The principal objective of this "planning phase" of the program was to improve collaboration among economic development organizations and develop a coordinated economic development strategy. On June 21, 2005 the Augusta Commission approved a second contract with Prime Commercial PropertiesPrperties, Inc. for the implementation phase of the program. A third contract with Prime Commercial Properties was approved on February 22, 2006. The consultant continued with implementation activities until the contract expired in October 2006. Analysis: Ms. Peel will provide information regarding the effectiveness of the Economic Development Ombudsman Program. Financial Impact: None Alternatives: None recommended Recommendation: This is a discussion item to be received as information. Funds are Available in the Not applicable Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission  Administrative Services Committee Meeting 1/29/2007 1:00 PM Employee Evaluation Process Department: Clerk of Commission Caption: Discuss the evaluation process for employees reporting directly to the Mayor and Commission. (Requested by Commissioner Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission  Administrative Services Committee Meeting 1/29/2007 1:00 PM Fire Department Hiring Practices Department: Clerk of Commission Caption: Discuss the hiring practices of the Augusta Fire Department. (Requested by Commissioner Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission  Administrative Services Committee Meeting 1/29/2007 1:00 PM Modification to the Housing & Community Development (HCD) Action Plan Department: Administrator's Office Caption: Approve the modification to the Housing & Community Development (HCD) Action Plan, the reassignment of current staff, and the Intergovernmental Agreement between the Augusta Land Bank Authority and Augusta. Background: On August 15, 2006, the Commission approved the Housing & Community Development Action Team to proceed with their agenda. As part of the Action Plan, during the review process, the action team received resumes from all staff members and conducted interviews. Based on these meetings and our assessment, the action team is ready to proceed with reassigning the current staff. As stated in the plan, each employee will receive a letter assigning them to their respective position. The reassignment will also include one HCD employee being transferred to the Land Bank Authority in the Executive Director’s position. On August 16, 2005, the Commission approved two positions for the Land Bank Authority. The position of Executive Director of the Land Bank Authority will be funded 50 % by CDBG funding and the remaining 50% by Land Bank property sales. We would like to evaluate the progress of the land sales and provide the Executive Director the opportunity to establish some procedures and guidelines prior to filling the other position. Administrative assistance will still be provided by the Law Department as it is currently. Attached is the Intergovernmental Agreement between the Augusta Land Bank Authority and Augusta for approval. During this process the team also made note that the position of Senior Housing Inspector (Grade 49) should be reclassified to a Housing Inspector I (Grade 47) position and the previous Housing Inspector I positions will be Housing Inspector II’s (Grade 45). There are also some positions in which the exemption status will need to be modified. Please find attached a new organization plan and the list of positions  outlining their exemption status for approval. (Please see attached documentation) Analysis: The overall goal is to develop a department that is conducive to the local government and the citizens of Augusta; a department that provides citizens with the means to enhance the community. The need to take a close look at HCD grew out of concerns about the department’s activities and performance over the past 2 – 3 years. The Action Team was asked to thoroughly review this department and present recommendations. An assessment was performed by the team and this should be the last action item to be addressed. Financial Impact: N/A Alternatives: None recommended. Recommendation: Approve the agenda item. Funds are Available in the N/A Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Augusta-Richmond County Job Description Approved Title: Housing Inspector I Job Code: Title: Housing Inspector I Overtime: Non - Exempt Department: Augusta Housing and Community Development Date Prepared: August 2006 Reports to: Housing Manager Job Grade: 47 GENERAL SUMMARY: Develops and implements programs, projects, and special affordable housing initiatives that comply with HUD regulations. Reports to and assists the Housing Manager and works with County staff, homeowners, bankers, and community agencies and other external partners to develop and expand public-private partnerships in the implementation of the affordable housing programs in the Augusta-Richmond County area. PRINCIPAL DUTIES AND RESPONSIBILITIES 1. Coordinates construction projects as assigned. 2. Trains and supervises subordinate inspectors. Sets work schedules and project priorities 3. Assists with the procurement of design professionals and contractors needed to implement housing programs. 4. Establishes construction specifications and standards, quality control procedures, and inspection criteria. 5. Performs project quality control inspections and ensures compliance with all federal, state, and city codes and ordinances. 6. Coordinates and prepares required reports, write-ups, and cost estimates for eligible projects. 7. Coordinates the Lead-Based Paint testing, hazard reduction, and clearance activities for all Department and sub-recipient rehabilitation projects. 8. Other duties as assigned. REQUIREMENTS Education: Associate’s Degree, Technical School, or equivalent level of education. Experience: 5+ years in similar position or sufficient experience to perform principal duties and responsibilities. Knowledge/Skills/Abilities: • Considerable knowledge of housing and development programs and corresponding affordable housing programs. • Proficiency in interpreting and comprehending complex local, state, and federal regulations. • Considerable knowledge of construction and general contracting. • Excellent verbal and written communication skills. • Proficiency in computer software programs. Other: • Possess or have the ability to obtain state certifications for required inspections. • May supervise and/or train designated subordinate personnel. PHYSICAL DEMANDS Intermittent sitting, standing, stooping, crouching, walking, and occasional lifting of light objects. Work is performed in an office. DISCLAIMER The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. REVIEW/APPROVALS ______________________________________________________ ______________________ Human Resources Date ______________________________________________________ ______________________ Line or Staff Management Date File Name Augusta-Richmond County Job Description Approved Title: Housing Inspector II Job Code: Title: Housing Inspector II Overtime: Non-exempt Department: Augusta Housing and Community Development Date Prepared: August 2006 Reports to: Housing Manager Job Grade: 45 GENERAL SUMMARY: Conducts on-site inspections of residential and commercial properties within the guidelines of local, state, and federal regulations. Determines what repairs to the property are needed and prepares work write-ups and specifications to be used in bidding and construction. Reports to the Senior Housing Inspector or other designated personnel and works with homeowners, contractors, engineers, fire officials, attorneys, zoning officials, insurance adjusters architects, and the public to ensure quality and safety in construction. PRINCIPAL DUTIES AND RESPONSIBILITIES 1. Performs initial inspections of residential and commercial property for code violations and other needed work. 2. Performs project inspections to ensure local, state, and federal compliance. 3. Coordinates reports, walk-throughs, write-ups, costs, and cost estimates for eligible projects. 4. Receives sealed bids and oversees bid process, pre-construction conference, and contract signing. 5. Oversees construction projects while ensuring adherence to contractual provisions. 6. Performs final inspections and executes final project documents. 7. Maintains records, including project folders, licensing and insurance documents, and warranties. 8. Other duties as assigned. REQUIREMENTS Education: High School diploma or GED. Experience: 3-5 years in similar position or sufficient experience to perform principal duties and responsibilities. Knowledge/Skills/Abilities: • Considerable knowledge of construction and general contracting principles. • Familiarity with local, state, and federal hosing and building codes. • Proficiency in construction cost estimating, specification writing, and inspection techniques. • Excellent oral and written communication skills. • Demonstrated ability to work independently. Other: • Possess or have the ability to obtain state certification for required inspections. • May supervise and/or train designated subordinate personnel. PHYSICAL DEMANDS Intermittent sitting, standing, stooping, crouching, walking, and occasional lifting of light objects. Work is performed in an office and outdoors on construction sites with exposure to cold/inclement weather, dust, dirt, construction machinery, and noise. DISCLAIMER The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. REVIEW/APPROVALS ______________________________________________________ ______________________ Human Resources Date ______________________________________________________ ______________________ Line or Staff Management Date File Name  INTERGOVERNMENTAL AGREEMENT BETWEEN THE AUGUSTA LAND BANK AUTHORITY AND AUGUSTA THIS INTERGOVERNMENTAL AGREEMENT entered into this day of January , 2007 between the LAND BANK AUTHORITY ("LBA"), a public body corporate and politic under the laws of the State of Georgia and AUGUSTA, GEORGIA , (Augusta") a political subdivision of the State of Georgia. WHEREAS, the Authority is hiring an Executive Director (the "Director") and an Acquisition Coordinator and desires for the Augusta to pay the Director and Acquisition Coordinator and provide the fringe benefits therefor as well as paying withholding tax, FICA taxes and other similar items; and WHEREAS, the Augusta is willing to undertake these obligations on behalf of LBA; and NOW THEREFORE, in consideration of the premise and the mutual covenants herein contained, the adequacy of which is acknowledged by each party, it is agreed as follows: 1. Payment of Director: Augusta shall pay to the Director all salary, automobile allowance, expense reimbursement, and other amounts due to the Director as approved by LBA. LBA will provide written detail of the compensation for the Director. On behalf of LBA, Augusta will provide the Director with all fringe benefits provided to employees of Augusta in positions comparable to the Director's position. LBA shall reimburse Augusta for all amounts paid by Augusta to or on behalf of the Director under the terms of the employment whether through direct payment, indemnification, employer's contribution to FICA, retirement, health coverage, worker's compensation coverage or otherwise. 2. Payment of Land Acquisition Coordinator: Augusta shall pay to the Land Acquisition Coordinator all salary and other amounts due as a full- time employee. On behalf of LBA, Augusta will provide the Land Acquisition Coordinator with all fringe benefits provided to employees of Augusta in comparable positions. LBA shall reimburse Augusta for all amounts paid by Augusta to or on behalf of the Acquisition Coordinator under the terms of employment whether through direct payment, indemnification, employer's contribution to FICA, retirement, health coverage, worker's compensation coverage or otherwise. 3. To the extent allowed by law, the Authority shall indemnify and hold Augusta harmless against all expenses (including attorney's fees), damages, judgments, fines and amounts paid in settlement actually or reasonable incurred by Augusta as a result of acts or omissions of the said Employees. 4. No Joint Venture: This Agreement shall not constitute the parties hereto as joint ventures or partners and neither party shall be deemed to be an agent of the other. 5. Term: This Agreement shall be for a term of one year and shall be automatically renewed for additional one (1) year periods unless either party shall at least 180 days prior to the termination of this Agreement or the current term give notice that it will not renew the term upon its expiration. There may be three such one year extensions.  IN WITNESS WHEREOF, the parties hereto have caused their duly authorized officers to execute this Intergovernmental Agreement. Augusta, Georgia By: _____________________________ Its Mayor Attest: ___________________________ Its Clerk [SEAL] Augusta Land Bank Authority By: ________________________________ Its Chairman Attest: ______________________________ Its Secretary [AUTHORITY SEAL]  ORGANIZATIONAL CHART HOUSING & COMMUNITY DEVELOPMENT DEPARTMENT Director Assistant Director / Compliance Officer Finance Officer Administrative Assistant Secretary / Receptionist Program Planning Housing Production Community Development & Real Estate And Assistance & Special Projects (3 positions) (5 positions) (4 positions)  Administrative Division Director Finance Officer Assistant Director Secretary / Administrative Assistant Receptionist  Administrative Division • Management of day-to-day operations • Administrative and clerical support to other divisions • Financial management for the department • Payroll and related employee matters • Answer routine inquiries and direct public to appropriate staff members • Assure compliance with applicable laws and regulations. Housing Production and Assistance Division HOUSING MANAGER Housing Coordinator I Housing Inspector I Housing Inspector II Housing Inspector II  Housing Production and Assistance Division • Staff includes a manager, a housing coordinator and three inspectors • Programs / Activities – CHDO Projects – Other Housing Production Projects – Housing Rehabilitation Program – Façade Rehabilitation Program – Paint Program – Downpayment Assistance Program – Demolition / Rebuild Program – Sewer Connection Program – HOPWA Program Community Development & Special Projects Division Community Development Manager Community Community Community Development Development Development Coordinator I Coordinator II Coordinator II Community Development and Special Projects Division • Staff includes a manager and three coordinators • Programs / Activities – Public Service Subrecipients / Projects – Public Facility Subrecipients / Projects – Homeless Assistance Program (ESG Subrecipients) – Economic Development Loan Programs – Section 108 Loans – Citizens Advisory Committee Program Planning and Real Estate Division Program Planning Manager Program Coordinator I Program Coordinator II  Program Planning and Real Estate Division • Staff includes a manager and two coordinators • Programs / Activities – Neighborhood Plans / Special Studies – Consolidated Plan / Action Plan – Consolidated Annual Performance and Evaluation Report – Acquisition and Relocation Activities – Housing Trust Fund – Project Delivery Team – Land Bank Authority – Environmental Review for all department projects – Work with any subcommittees appointed by the City Commission AUGUSTA HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT DEPARTMENT REORGANIZATION POSITION, SALARY GRADE AND EXEMPTION STATUS AS UPDATED JANUARY 19, 2007 POSITION SALARY GRADE Director 59 Assistant Director 57 Program Planning Manager 53 Community Development Manager 53 Housing Manager 53 Finance Officer 53 Community Development Coordinator I 47 Program Coordinator I 47 Community Development Coordinator II 45 Housing Coordinator I 47 Housing Inspector I 47 Housing Inspector II 45 Housing Inspector II 45 Program Coordinator II 45 Community Development Coordinator II 45 Administrative Assistant II 44 Secretary / Receptionist 39 ENT DEPARTMENT EXEMPTION STATUS / CLASS EXEMPT EXEMPT EXEMPT EXEMPT EXEMPT EXEMPT NON-EXEMPT NON-EXEMPT NON-EXEMPT NON-EXEMPT NON-EXEMPT NON-EXEMPT NON-EXEMPT NON-EXEMPT NON-EXEMPT NON-EXEMPT NON-EXEMPT  Administrative Services Committee Meeting 1/29/2007 1:00 PM Olde Town Ordinance Department: Planning Commission Caption: Approve Ordinance designating the Olde Town neighborhood as a local historic district. Background: The proposed designation was finalized on December 19, 2006 but it had to be rescinded on January 18, 2007 because of an error made by a mailing company regarding notice required at 7-4-15(c). Correct notice has since been given and a public hearing was held by the Historic Preservation Commission at their January 25 meeting. Based on the results of the public hearing, the HPC recommends that the Olde Town neighborhood be designated as a Local Historic District with the same boundaries as the Pinched Gut (a.k.a. Olde Town) National Register District. See attached Resolution from the HPC and Ordinance. Analysis: The HPC recognizes the concerns of some citizens and Commissioners and recommends Approval, but recognizes that strict adherence to the Guidelines cannot be expected in certain parts of the District. Financial Impact: None. Alternatives: Approve or Deny. Recommendation: Approve the designation. Funds are Available in the N/A Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission  RESOLUTION A RESOLUTON TO THE AUGUSTA-RICHMOND COUNTY COMMISSION THAT OLDE TOWN (AKA PINCHED GUT) BE DESIGNATED A LOCAL HISTORIC DISTRICT PURSUANT TO THE CITY OF AUGUSTA HISTORIC PRESERVATION ORDINANCE FOUND AT TITLE 7-4 OF THE AUGUSTA CODE. WHEREAS, the Historic Preservation Commission initiated the designation process for a proposed Olde Town Local Historic District on September 28, 2006. WHEREAS, the Historic Preservation Commission has prepared a report including a physical description, statement of significance, location map, and representative photographs of the proposed downtown historic district. WHEREAS, on January 25, 2007, at 6:30 P.M. in the Augusta-Richmond County Municipal Building, the Historic Preservation Commission held a public hearing on the proposed historic district designation. WHEREAS, during the public hearing information was presented on the proposed historic district and the impact of such a designation, questions were answered regarding the Preservation Commission and the designation, and comments were received both for and against the designation. WHEREAS, at its regular meeting on January 25, 2007 the Historic Preservation Commission, a quorum being present, evaluated the information and comments received at the public hearing and through the mail regarding the designation, debated the merits of the designation, and concluded by voting to recommend that Olde Town be designated as a local historic district under the Augusta-Richmond County Historic Preservation Ordinance.  NOW, THEREFORE BE IT RESOLVED that the Historic Preservation Commission hereby recommends that Olde Town, the boundaries of which are more fully described in the attached draft ordinance, be established as a local historic district pursuant to Title 7-4 of the Augusta Code. This 25th day of January, 2007. ___________________________________________ CHAIRMAN, CITY OF AUGUSTA HISTORIC PRESERVATION COMMISSION ATTEST: ______________________________________ SECRETARY, CITY OF AUGUSTA HISTORIC PRESERVATION COMMISSION  Administrative Services Committee Meeting 1/29/2007 1:00 PM Set Qualifying Fees Department: Board of Elections Caption: Set the Qualifying Fee for Augusta Commission Districts 2, 4, 6, 8, and 10. Background: These offices will appear on the November 6, 2007 General Election Ballot. It is required by law (O.C.G.A. 21-2-131(a) (1) that the local governing authority set the qualifying fee prior to February 1 of the year of the election. Analysis: Once approved by the Augusta Commission the Board of Elections will publish ad advertisement pursuant to law. Financial Impact: $20.00 to publish advertisement Alternatives: None Recommendation: Approval Funds are Available in the 101-01-4110-52.33111 Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission  NOVEMBER 6, 2007 GENERAL MUNICIPAL ELECTION INFORMATION Offices to Appear on Ballot • Augusta Commission– Districts 2, 4, 6, 8, and 10 (District 10 is a Super District composed of districts 3, 6, 7, and 8) Qualifying Period • Opens: Monday, August 27, 2007 at 8:30 AM • Closes: Friday, August 31, 2007 at 4:30 PM Qualifying Fee: The qualifying fees are listed below for offices to appear on the November 6, 2007 General Municipal Election and are based on 3% of the base salary of the office: • Augusta Commission: District 2 - $360.00 District 4 - $360.00 District 6 - $360.00 District 8 - $360.00 *District 10 - $360.00 *District 10 is a Super District made up of single member districts 3, 6, 7, and 8.  Administrative Services Committee Meeting 1/29/2007 1:00 PM Executive Session Department: Clerk of Commission Caption: Executive Session to discuss personnel and authorize the Chairman to execute the affidavit of compliance with Georgia's Open Meeting Act. (Requested by Recreation Department Study Sub-Committee) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission