Administrative Services Committee Meeting

Administrative Services Committee Committee Room- 9/24/2007- 1:00 PM Meeting ADMINISTRATIVE SERVICES 1. Approve an Ordinance providing for the demolition of Attachments certain unsafe and uninhabitable structures in the Hyde Park Neighborhood: 2008 Willow Street, (District 2, Super District 9); South Augusta Neighborhood: 2532 Miles Street, (District 6, Super District 10); South Augusta Neighborhood: 2030 Martin Luther King Blvd., (District 2, Super District 9); Laney-Walker Neighborhood: 1238 Florence Street, 1215 Pine Street, 1255 Pine Street, (District 1, Super District 9); AND WAIVE 2ND READING . 2. Motion to approve EEO Policy and Procedures (Final Attachments Updates). 3. Approve renewing the contract with BlueCross BlueShield Attachments of Georgia as Augusta's Health & Dental Insurance Provider. 4. Consider a request from St. Stephen's Ministry of Augusta Attachments Inc. regarding reconsideration of 2008 allocation of funds. 5. Consider a request from Melinda Rider regarding the Attachments allocation/rebudgeting of funds for the Neighborhood Improvement Project, Inc.'s after school program Building Exceptional Students Today (BEST). (Referred from September 10 Administrative Services) 6. Approve retirement of Mr. Frank Glover under the 1949 Attachments Pension Plan. www.augustaga.gov  Administrative Services Committee Meeting 9/24/2007 1:00 PM Demolition of Unsafe Structures Department: License & Inspection Caption: Approve an Ordinance providing for the demolition of certain unsafe and uninhabitable structures in the Hyde Park Neighborhood: 2008 Willow Street, (District 2, Super District 9); South Augusta Neighborhood: 2532 Miles Street, (District 6, Super District 10); South Augusta Neighborhood: 2030 Martin Luther King Blvd., (District 2, Super District 9); Laney-Walker Neighborhood: 1238 Florence Street, 1215 Pine Street, 1255 Pine Street, (District 1, Super District 9); AND WAIVE 2ND READING . Background: The approval of this ordinance will provide for the demolition of certain structures that have been determined to be dilapidated beyond repair and a public nuisance. The owners of the above referenced properties have been requested to correct the property maintenance violations. The violations were not corrected. By approving this ordinance the City will have the structures demolished, record a lien against the property in the amount of the costs incurred, and send the property owners a bill for payment that is due within 30 days of receipt. Analysis: Continuing the removal of dilapidated structures will signal to the public that neglected, unsafe and uninhabitable structures will not be allowed and that property owners will be held responsible for their properties. Financial Impact: The average total cost associated with the demolition of each property will be approximately $5,200.00. This includes the title search, asbestos survey, and demolition. Alternatives: Allow the unsafe structures to remain and continue to have a negative impact on the neighborhoods and City. Cover Memo Item # 1 Recommendation: Approval Funds are Available in the Account # 220072913 - 5211119 Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 1  Attachment number 1 Page 1 of 1 ORDINANCE N0. ________ ORDINANCE TO PROCEED WITH DEMOLITION AND REMOVAL OF THE STRUCTURE ON PROPERTY LOCATED AT 2008 WILLOW STREET, 2532 MILES STREET, 2030 MARTIN LUTHER KING BLVD., 1238 FLORENCE STREET, 1215 PINE STREET, AND 1255 PINE STREET. TO REPEAL CONFLICTING ORDINANCES; AND FOR OTHER PURPOSES. BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSION AND IT IS HEREBY ORDAINED BY THE AUTHORITY OF SAME AS FOLLOWS: Section I. That the following residential properties have been identified by the Director of the Augusta – Richmond County License and Inspection Department as unfit for human habitation (or unfit for its current commercial or business use) and the cost of repair, alteration or improvement of said properties exceeds one-half the value of property and that the said Director shall cause the structures located on hereinafter described property to be demolished and removed as ordered by Augusta-Richmond County Magistrate Court; and that said Director shall cause the costs of such removal and demolition for said property be entered upon the lien docket maintained in the office of Clerk of Augusta - Richmond County Commission and said Director shall otherwise proceed to effectuate the purpose of O.C.G.A. SS 41-2-7 through 41-2- 17 with respect to said property, to-wit: • 2008 WILLOW STREET, Augusta – Richmond County, Georgia, identified on Augusta- Richmond County Tax Map 87-2 as Parcel 220. • 2532 MILES STREET, Augusta – Richmond County, Georgia, identified on Augusta- Richmond County Tax Map 97-3 as Parcel 16. • 2030 MARTIN LUTHER KING BLVD., Augusta – Richmond County, Georgia, identified on Augusta-Richmond County Tax Map 72-2 as Parcel 15. • 1238 FLORENCE STREET, Augusta – Richmond County, Georgia, identified on Augusta- Richmond County Tax Map 59-1 as Parcel 40. • 1215 PINE STREET, Augusta – Richmond County, Georgia, identified on Augusta- Richmond County Tax Map 46-4 as Parcel 749. • 1255 PINE STREET, Augusta – Richmond County, Georgia, identified on Augusta- Richmond County Tax Map 59-2 as Parcel 11. Section II. This Ordinance shall become effective upon adoption. Section III. That all Ordinances and parts of Ordinances in conflict herewith are hereby repealed. Duly adopted this _________ day of ____________________, 2007 MAYOR________________________________ ATTEST:_______________________________ CLERK OF COMMISSION Item # 1  Administrative Services Committee Meeting 9/24/2007 1:00 PM EEO Policy and Procedures (Final Updates) Department: Clerk of Commission Caption: Motion to approve EEO Policy and Procedures (Final Updates). Background: Analysis: This policy outlines the guidelines for the operation of the internal Augusta Richmond County EEO Office. Financial Impact: N/A Alternatives: None Recommendation: Approve and forward to full Commission. Funds are Available in the None required. Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 2 Attachment number 1 Page 1 of 11 Item # 2 Attachment number 1 Page 2 of 11 Item # 2 Attachment number 1 Page 3 of 11 Item # 2 Attachment number 1 Page 4 of 11 Item # 2 Attachment number 1 Page 5 of 11 Item # 2 Attachment number 1 Page 6 of 11 Item # 2 Attachment number 1 Page 7 of 11 Item # 2 Attachment number 1 Page 8 of 11 Item # 2 Attachment number 1 Page 9 of 11 Item # 2 Attachment number 1 Page 10 of 11 Item # 2 Attachment number 1 Page 11 of 11 Item # 2  Administrative Services Committee Meeting 9/24/2007 1:00 PM Health and Dental Insurance Renewal for 2008 Department: Clerk of Commission Caption: Approve renewing the contract with BlueCross BlueShield of Georgia as Augusta's Health & Dental Insurance Provider. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 3 Attachment number 1 Page 1 of 3 Item # 3 Attachment number 1 Page 2 of 3 Item # 3 Attachment number 1 Page 3 of 3 Item # 3  Administrative Services Committee Meeting 9/24/2007 1:00 PM Hope Campbell Department: Clerk of Commission Caption: Consider a request from St. Stephen's Ministry of Augusta Inc. regarding reconsideration of 2008 allocation of funds. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 4 Attachment number 1 Page 1 of 1 Item # 4  Administrative Services Committee Meeting 9/24/2007 1:00 PM Melinda Rider Department: Clerk of Commission Caption: Consider a request from Melinda Rider regarding the allocation/rebudgeting of funds for the Neighborhood Improvement Project, Inc.'s after school program Building Exceptional Students Today (BEST). (Referred from September 10 Administrative Services) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 5 Attachment number 1 Page 1 of 1 Item # 5  Administrative Services Committee Meeting 9/24/2007 1:00 PM Petition for Retirement of Mr. Frank Glover Department: Human Resources Caption: Approve retirement of Mr. Frank Glover under the 1949 Pension Plan. Background: Under the 1949 Pension Plan, Sheriff and Fire Department Employees can voluntarily retire at the age of 55 at the completion 25 years of service. Other employees can voluntarily retire at the age of 60 at the completion of 25 years of service. Early Retirement Date is the first day of any month within five years of the Normal Retirement Date and after the completion of 20 years of service. Analysis: Mr. Glover (age 57) is currently a Jailer with the Sheriff’s Office. Mr. Glover was hired on October 18, 1982. Mr. Glover meets both the age and years of service requirements for retirement in the 1949 Pension Plan. His proposed retirement date is November 1, 2007. The normal retirement benefit payable to Mr. Glover will be $1,386 per month (50% Joint & Survivor). Financial Impact: Funds are available in the 49 Pension Plan. Mr. Glover has contributed 8% of his salary towards his retirement since October 18, 1982. Alternatives: Do not approve Retirement of Mr. Frank Glover in the 1949 Pension Plan. Recommendation: Approve Retirement of Mr. Frank Glover in the 1949 Pension Plan. Funds are Available in the Following Cover Memo Item # 6 Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 6 Attachment number 1 Page 1 of 1 Item # 6