Administrative Services Committee Meeting

Administrative Services Committee Committee Room- 5/27/2008- 12:45 PM Meeting ADMINISTRATIVE SERVICES 1. Discuss attendance to RFP meeting on May 20 regarding Attachments ECP Benefit Insurance Co. (Requested by Commissioner Grantham) 2. Motion to approve a Managed Pharmacy Benefit Services Attachments Agreement with CaremarkPCS Health, L.P. for the NACo Prescription Drug Discount Card Program. 3. Discussion of reprogramming of $852,591.59 in Attachments Community Development Block Grant (CDBG) and HOME Investment Partnerships Funds. 4. Approve a lease agreement with ANIC for the Augusta- Attachments Richmond County Tag Office to rent office space at 925 Laney Walker Blvd. www.augustaga.gov  Administrative Services Committee Meeting 5/27/2008 12:45 PM ECP Benefit Insurance Company Department: Clerk of Commission Caption: Discuss attendance to RFP meeting on May 20 regarding ECP Benefit Insurance Co. (Requested by Commissioner Grantham) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 1  Administrative Services Committee Meeting 5/27/2008 12:45 PM Managed Pharmacy Benefit Services Agreement Department: Clerk of Commission Caption: Motion to approve a Managed Pharmacy Benefit Services Agreement with CaremarkPCS Health, L.P. for the NACo Prescription Drug Discount Card Program. Background: The resolution regarding the City's participation in this program was previously approved by the Augusta Commission in meeting August 2, 2005. Analysis: Financial Impact: Alternatives: Recommendation: Approve the agreement. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 2 Attachment number 1 Page 1 of 4 Item # 2 Attachment number 1 Page 2 of 4 Item # 2 Attachment number 1 Page 3 of 4 Item # 2 Attachment number 1 Page 4 of 4 Item # 2  Administrative Services Committee Meeting 5/27/2008 12:45 PM Reprogram CDBG & HOME 2008 Department: Housing & Community Development Department Caption: Discussion of reprogramming of $852,591.59 in Community Development Block Grant (CDBG) and HOME Investment Partnerships Funds. Background: During the year, staff reviews each program budget to determine if there is a need to reprogram funds from inactive projects to projects that can readily be carried out to expend funds. As a result of staff review, it has been determined that there is a need to reprogram $200,000 in CDBG funds and $652,591.59 in HOME funds. We are proposing that funds be reprogrammed FROM the following projects: 1. CDBG Program Income – $200,000 - Justification: The City/AHCDD owns the former Transition Center properties located on Wrightsboro Road and Baker Avenue which were originally purchased with CDBG funds. The properties were appraised at $200,000 and are a part of the land transaction for the new library. Because the properties were purchased with federal CDBG funds, the proceeds from the sale will be Program Income to the CDBG program which will be used for eligible CDBG projects. 2. HOME FY 2004 Demolition Rebuild Program - $163,133.60 - Justification: Funds have not been committed due to lack of applications. 3. HOME FY 2005 Demolition Rebuild Program - $131,239.10 - Justification: Funds have not been committed due to lack of applications. 4. HOME FY 2006 Demolition Rebuild Program - $200,000 - Justification: Funds have not been committed due to lack of applications. - $120,000 will remain in this project for future applications. 5. HOME FY 2007 Housing Rehabilitation - $153,358 - Justification: Using HOME funds for Housing Rehabilitation is very restrictive and requires funds to be matched (by City) and the project must be monitored for 10 years. 6. FY 2000 HOME uncommitted funds - $1,218.10 - Justification: Residual unused project funds 7. FY2001 HOME Cover Memo Item # 3  uncommitted funds - $95.70 - Justification: Residual unused project funds 8. FY2002 HOME uncommitted funds - $2,280.18 - Justification: Residual unused project funds 9. FY2003 HOME uncommitted funds - $1,154.73 - Justification: Residual unused project funds 10. FY2006 HOME uncommitted funds - $112.18 - Justification: Residual unused project funds Projects that the funds will be reprogrammed TO: 1. Homeless Permanent Housing Project – CDBG $200,000 2. Antioch Ministries, Inc. – HOME $163,133.60 - Use: For development of affordable housing 3. Promise Land Community Development Corporation – HOME $131,239.10 - Use for development of affordable housing 4. Neighborhood Development – HOME $358,218.89 - Use: For development of affordable housing. In accordance with HUD requirements and the City's Citizen Participation Policy, any substantial changes to the Consolidated Plan must be presented to the public for a 30- day comment period. If comments are received, they must be presented to the Commission for action. On May 29, 2008, a Public Notice will be published in the newspaper soliciting comments from the public. The deadline for comments will be June 30, 2008. Analysis: Reprogramming of these funds will allow the department to proceed with active projects and expend the funds in a timely manner. Financial Impact: This reprogramming of funds is a reallocation of existing funds. Alternatives: None recommended. Recommendation: Accept the Proposed Reprogramming of $852,591.59 in CDBG and HOME Funds as Information and Allow Staff to Solicit Public Comments for a 30-day period. After the 30- day comment period (June 30, 2008), staff will return and present to Committee and Commission for action the Proposed List of Reprogramming and any public comments received. Funds are Available in the Existing CDBG and HOME funds. Following Accounts: Cover Memo Item # 3 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 3  Attachment number 1 Page 1 of 1 CDBG & HOME REPROGRAM FUND LIST $852,591.59 Administrative Services Committee May 27, 2008 Commission July 15, 2008 CDBG – $200,000 FROM: AMOUNT $’s BALANCE FY PROJECT (-) $’s 2008 CDBG Program Income $ 200,000 0 TO: AMOUNT $’s BALANCE FY PROJECT (+) $’s 2008 CDBG Homeless Permanent Housing $ 200,000 $200,000 HOME - $652,591.59 FROM: AMOUNT $’s BALANCE FY PROJECT (-) $’s 2004 Demolition Rebuild Program 163,133.60 0 2005 Demolition Rebuild Program 131,239.10 0 2006 Demolition Rebuild Program 200,000.00 120,000 2007 Housing Rehabilitation 153,358 0 2000 Uncommitted Funds 1,218.10 0 2001 Uncommitted Funds 95.70 0 2002 Uncommitted Funds 2,280.18 0 2003 Uncommitted Funds 1,154.73 0 2006 Uncommitted Funds 112.18 0 TOTAL $ 652,591.59 TO: AMOUNT $’s BALANCE FY PROJECT (+) $’s 2008R Antioch Ministries, Inc. 163,133.60 163,133.60 2008R Promise Land CDC 131,239.10 131,239.10 2008 Neighborhood Development 358,218.89 1,041,006.89 TOTAL $ 652,591.59 NOTE: The balance column represents the budgeted amount and does not take into consideration any commitments. Item # 3  Administrative Services Committee Meeting 5/27/2008 12:45 PM Tag Office Lease Department: Administrator Caption: Approve a lease agreement with ANIC for the Augusta- Richmond County Tag Office to rent office space at 925 Laney Walker Blvd. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 4 Attachment number 1 Page 1 of 13 Item # 4 Attachment number 1 Page 2 of 13 Item # 4 Attachment number 1 Page 3 of 13 Item # 4 Attachment number 1 Page 4 of 13 Item # 4 Attachment number 1 Page 5 of 13 Item # 4 Attachment number 1 Page 6 of 13 Item # 4 Attachment number 1 Page 7 of 13 Item # 4 Attachment number 1 Page 8 of 13 Item # 4 Attachment number 1 Page 9 of 13 Item # 4 Attachment number 1 Page 10 of 13 Item # 4 Attachment number 1 Page 11 of 13 Item # 4 Attachment number 1 Page 12 of 13 Item # 4 Attachment number 1 Page 13 of 13 Item # 4