Administrative Services Committee Meeting

Administrative Services Committee Committee Room- 7/7/2008- 12:50 PM Meeting ADMINISTRATIVE SERVICES 1. Approve an Ordinance providing for the demolition of Attachments certain unsafe and uninhabitable structures in the Turpin Hill Neighborhood: 1624/1626 Carpenter Street, 1121 Kent Street, 1105 Kent Street, (District 2, Super District 9); Laney-Walker Neighborhood: 946/948 Cedar Street, 1109 ½ Cedar Street, (District 1, Super District 9); East Augusta Neighborhood: 2441 Danville Street, 705 Macon Avenue, 111 Courtland Drive, (District 1, Super District 9); South Augusta Neighborhood: 2015 Barnes Road, (District 2, Super District 9); Meadowbrook Neighborhood: 3629 North Madrid Drive, (District 4, Super District 9); South Richmond Neighborhood: 3910 Elk Street, (District 6, Super District 10); West Augusta Neighborhood: 3137 Bransford Drive, (District 5, Super District 10); AND WAIVE 2ND READING. 2. Evaluation of Relocation Options for Juvenile Court. Attachments 3. Approve hiring Supervisor I and Assistant Manager Attachments positions for Ft. Gordon near salary mid-point. 4. Motion to approve mandatory Office of Federal Contract Attachments Compliance Programs (OFCCP) Training (including contract record keeping requirements, the contract compliance review process and federally required Affirmative Action) for the City Administrator, Deputy City Administrators, Interim Director of Utilities, all Utilities Department management connected with the administration of the Ft. Gordon Federal Contract, the Law Department and the EEO Office. This training is intended to support the proper administration of the Federal Department of Defense Ft. Gordon contract which  was received by the Augusta Utilities Department. Identified staff must complete training and submit verification to the Clerk of Commission's Office within a 60 day period from the approval date of this motion. (Requested by Commissioner Johnson) 5. Motion to approve an Ordinance to amend the County of Attachments Augusta, Georgia Code to add a new Article 5 entitled Pedicab Service; to provide for the operation and regulation of pedicabs in the Augusta-Richmond County Downtown Business District, to repeal all Ordinances in conflict herewith, to provide an effective date, and for other purposes. (Requested by Commissioner Brigham) 6. Motion to approve upgrading one part time position to full Attachments time at Augusta Municipal Golf Course and downgrading one existing full time vacancy from Recreation Specialist II to Corrections Officer in the Recreation and Parks Department. www.augustaga.gov  Administrative Services Committee Meeting 7/7/2008 12:50 PM Demolition of unsafe structures Department: License & Inspection Caption: Approve an Ordinance providing for the demolition of certain unsafe and uninhabitable structures in the Turpin Hill Neighborhood: 1624/1626 Carpenter Street, 1121 Kent Street, 1105 Kent Street, (District 2, Super District 9); Laney-Walker Neighborhood: 946/948 Cedar Street, 1109 ½ Cedar Street, (District 1, Super District 9); East Augusta Neighborhood: 2441 Danville Street, 705 Macon Avenue, 111 Courtland Drive, (District 1, Super District 9); South Augusta Neighborhood: 2015 Barnes Road, (District 2, Super District 9); Meadowbrook Neighborhood: 3629 North Madrid Drive, (District 4, Super District 9); South Richmond Neighborhood: 3910 Elk Street, (District 6, Super District 10); West Augusta Neighborhood: 3137 Bransford Drive, (District 5, Super District 10); AND WAIVE 2ND READING. Background: The approval of this ordinance will provide for the demolition of certain structures that have been determined to be dilapidated beyond repair and a public nuisance. The owners of the above referenced properties have been requested to correct the property maintenance violations. The violations were not corrected. By approving this ordinance the City will have the structures demolished, record a lien against the property in the amount of the costs incurred, and send the property owners a bill for payment that is due within 30 days of receipt. Analysis: Continuing the removal of dilapidated structures will signal to the public that neglected, unsafe and uninhabitable structures will not be allowed and that property owners will be held responsible for their properties. Financial Impact: The average total cost associated with the demolition of each Cover Memo Item # 1  property will be approximately $5,200.00. This includes the title search, asbestos survey, and demolition. Alternatives: Allow the unsafe structures to remain and continue to have a negative impact on the neighborhoods and City. Recommendation: Approval Funds are FUNDS ARE AVAILABLE IN THE FOLLOWING Available in the ACCOUNT: Account # 220072913/ 5211119 In conjunction Following with this, there is a Budget Amendment in front of the Accounts: Finance Committee to increase this budget to $342,000. The funds requested in this agenda item will be fully reimbursed by the CDBG Grant. REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 1 Attachment number 1 Page 1 of 2 Item # 1 Attachment number 1 Page 2 of 2 Item # 1  Administrative Services Committee Meeting 7/7/2008 12:50 PM Evaluation of Relocation Options for Juvenile Court Department: Juvenile Court Caption: Evaluation of Relocation Options for Juvenile Court. Background: Juvenile Court is seeking to maintian a location seperate from the Judicial Center to ensure the seperation of juvenile and adult offenders. Analysis: There are several options available, to include: Leasing space with a specialty build-out to accomodate the court's needs. Purchasing an existing building and modifying it for the court. Building a new structure for the Juvenile Court. Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 2  Administrative Services Committee Meeting 7/7/2008 12:50 PM Hiring Employees for Fort Gordon Staff Department: Utilities Department Caption: Approve hiring Supervisor I and Assistant Manager positions for Ft. Gordon near salary mid-point. Background: A selection committee recently interviewed candidates for the staff positions at Ft.Gordon. The candidates for two positions; Supervisor I and Assistant Manager possessed skills or experience which would warrant offering these candidates salaries which require Commission approval. Mr. James Young, candidate for the Assistant Manager position, is a previous employee of the privatization contractor at Ft. Gordon with 22 years experience. Mr. Ronnie Lee, candidate for the Supervisor I position, is a previous employee of the privatization contractor at Ft. Gordon with 17 years experience. Both candidates have extensive training and experience required to perform their respective jobs. Analysis: Mr. James Young’s recommended salary is $45,000; the mid-point for Job Grade 47 is $47,872. Mr. Ronnie Lee’s recommended salary is $38,000; the mid-point for Job Grade 43 is $38,992. Financial Impact: Funds are available in the Ft. Gordon staffing budget 506043430-5111110 to cover this agenda item request. Alternatives: No alternatives are recommended. Recommendation: We recommend Mr. Ronnie Lee be offered the position of Supervisor I at Ft. Gordon at a salary of $38,000 and Mr. James Young be offered the position of Assistant Manager at Ft. Gordon at a salary of $45,000. Cover Memo Item # 3 Funds are Available in the 506043430-5111110 Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 3  Administrative Services Committee Meeting 7/7/2008 12:50 PM Mandatory Training Department: Clerk of Commission Caption: Motion to approve mandatory Office of Federal Contract Compliance Programs (OFCCP) Training (including contract record keeping requirements, the contract compliance review process and federally required Affirmative Action) for the City Administrator, Deputy City Administrators, Interim Director of Utilities, all Utilities Department management connected with the administration of the Ft. Gordon Federal Contract, the Law Department and the EEO Office. This training is intended to support the proper administration of the Federal Department of Defense Ft. Gordon contract which was received by the Augusta Utilities Department. Identified staff must complete training and submit verification to the Clerk of Commission's Office within a 60 day period from the approval date of this motion. (Requested by Commissioner Johnson) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: Cover Memo Item # 4 REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 4  Administrative Services Committee Meeting 7/7/2008 12:50 PM Ordinance for Operation of Pedicabs Department: Clerk of Commission Caption: Motion to approve an Ordinance to amend the County of Augusta, Georgia Code to add a new Article 5 entitled Pedicab Service; to provide for the operation and regulation of pedicabs in the Augusta-Richmond County Downtown Business District, to repeal all Ordinances in conflict herewith, to provide an effective date, and for other purposes. (Requested by Commissioner Brigham) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 5 Attachment number 1 Page 1 of 9 Item # 5 Attachment number 1 Page 2 of 9 Item # 5 Attachment number 1 Page 3 of 9 Item # 5 Attachment number 1 Page 4 of 9 Item # 5 Attachment number 1 Page 5 of 9 Item # 5 Attachment number 1 Page 6 of 9 Item # 5 Attachment number 1 Page 7 of 9 Item # 5 Attachment number 1 Page 8 of 9 Item # 5 Attachment number 1 Page 9 of 9 Item # 5  Administrative Services Committee Meeting 7/7/2008 12:50 PM Personnel changes - Recreation and Parks Department: Recreation and Parks Caption: Motion to approve upgrading one part time position to full time at Augusta Municipal Golf Course and downgrading one existing full time vacancy from Recreation Specialist II to Corrections Officer in the Recreation and Parks Department. Background: The request is to upgrade an existing part time position at the golf course from part time to full time as an Office Manager, pay grade 39. This position would handle accounting/financial duties and coordinate the staffing and operation of the snack bar. This position is needed to continue improving business accountability at the golf course. This position would be advertised thru Human Resources. Also, the request is to change a vacant, authorized and funded position of Recreation Specialist II, pay grade 45, to Corrections Officer, pay grade 43. This position change would enable another inmate crew to be assigned to handle additional maintenance responsibilities given to Recreation and Parks, including the Botanical Gardens, Aquaduct Park, Apple Valley Park, Utley Center in Hyde Park,Highland (Wood Park) Splash Park(opening August, 2008) new Baurle Tournament Boating Facility(opening in 2009), Diamond Lakes Tennis Center(opening in 2009) and Hephzibah Athletic Complex(opening in September). The vacant Recreation Specialist II position was previously assigned to Carroll Community Center, which is now being managed by the Diamond Lakes C.C. staff as a rental facility The position will be advertised thru Human Resources. Analysis: Financial impact will be as follows: Golf Course will be cost neutral, with other adjustments made to offset additional personnel costs within golf course budget. Downgrading Rec. Cover Memo Item # 6  Spec. II(45) to Corrections Officer(43) will produce a savings of @$6000.00 annually, while increasing maintenance of parks in the system. Financial Impact: Golf Course:(566061451) Delete: Part time wages: $12,000 (5111210) Water charges: $16,000(5312110 - new rate has resulted in savings) Add: Office /Concessions Manager(39) : $28,000 with benefits(5111110) Corrections Officer: Delete: Rec. Spec. II(45) $40,500 with benefits(1010612225111110) Add: Corr. Officer(43) $34,600 with benefits (1010611225111110) Alternatives: 1. To deny, keeping the department in a difficult position to provide necessary services. 2. To approve Recommendation: #2 - to approve Funds are Available in the see above Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 6  Attachment number 1 Page 1 of 2 Augusta-Richmond County Job Description Approved Title: Golf Course Office Manager Job Code: Title: Golf Course Office Manager Overtime: Non-exempt Department: Parks and Recreation Date Prepared: January 8, 2008 Reports to: Golf Course Manager Job Grade: 39 GENERAL SUMMARY: Provides administrative and clerical support within the guidelines of supervisory instructions and County and departmental policies, regulations, and procedures. Reports to the Golf Course Manager or other designated person and works with co-workers, employees, elected officials, vendors, and the public to provide support. PRINCIPAL DUTIES AND RESPONSIBILITIES 1. Assists with divisional payroll for all full time, seasonal and part time employees. 2. Works front counter in Pro Shop. 3. Assists with all personnel records, schedules, schedule physicals and drug screening. 4. Monitors expenditures and processes requisitions purchase orders and invoices. 5. Maintains accounting system for expenditures, receipts and petty cash and make daily deposits. 6. Establishes and maintains a priority system for typing and filing. 7. Process with the return check program. 8. Process requisitions and purchase orders and route these forms to Accounting Department. 9. Assist in answering calls and providing general program and event information. 10. Assist with preparing department budget preparation. 11. Serves as resource to subordinate personnel. 12. Coordinates ordering process for concession sold at golf course. 13. Assists with inventory; entering and monitoring. REQUIREMENTS Education: High School diploma, trade school, or equivalent level of education. Experience: 3+ years in similar position or sufficient experience to perform principal duties and responsibilities, usually associated with completion of apprenticeship/internship. Knowledge/Skills/Abilities: • Considerable knowledge of modern office procedures and clerical and bookkeeping techniques. • Familiarity with relevant County and departmental policies and procedures and program, policies, and procedures of the Recreation Department. • Proficiency in planning and organizing, typing accurately with moderate speed, record-keeping, and filing. • Mastery of operating modern office equipment and telephone. • Good communication skills, both oral and written. • Demonstrated ability to work independently. Other: • May supervise and/or train designated subordinate personnel. • Possess or have ability to obtain a valid state operator/driver’s license for the type vehicle or equipment operated. PHYSICAL DEMANDS Intermittent sitting, standing, stooping, crouching, walking, lifting of light objects, and using equipment requiring high degree of dexterity. Work is performed in an office. DISCLAIMER The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. REVIEW/APPROVALS ______________________________________________________ ______________________ Human Resources Date ______________________________________________________ ______________________ Line or Staff Management Date REC/89 Item # 6  Attachment number 1 Page 2 of 2 REC/89 Item # 6