Administrative Services Committee Meeting

Administrative Services Committee Meeting Committee Room- 10/27/2008- 1:00 PM ADMINISTRATIVE SERVICES 1. Motion to approve a Resolution of support for the name change of 15th Attachments Street. 2. Approve Final Version of Year 2009 Annual Action Plan for Community Attachments Development Block Grant (CDBG), Emergency Shelter Grant (ESG), HOME Investment Partnership and Housing for Persons with AIDS (HOPWA) funds and the Neighborhood Strategy Plan for Laney Walker and Bethlehem Neighborhoods. 3. Approve Resolution Authorizing Submission of the Year 2009 Annual Attachments Action Plan for Community Development Block Grant (CDBG), Emergency Shelter Grant (ESG), HOME Investment Partnerships and Housing Opportunities for Persons with AIDS (HOPWA) Funds to HUD 4. Discuss the existence and City support of organization/business OOPS! or Attachments Ounce of Prevention Services, sponsors, an at risk program/business to assist youth delinquents and non-delinquents in the Augusta area. 5. Motion to approve a Resolution authorizing submission of Neighborhood Attachments Stabilization Program Grant Application to HUD & Amend 2008 Annual Action Plan. 6. Motion to approve a Resolution of support for CSRA Wounded Warrior Attachments Care Project, Inc. and Augusta's unique qualifications to care for America's heroes. www.augustaga.gov  Administrative Services Committee Meeting 10/27/2008 1:00 PM 15th Street Name change Request Department: Clerk of Commission Caption: Motion to approve a Resolution of support for the name change of 15th Street. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 1 Attachment number 1 Page 1 of 2 Item # 1 Attachment number 1 Page 2 of 2 Item # 1  Administrative Services Committee Meeting 10/27/2008 1:00 PM 2009 Annual Action Plan Department: Housing and Community Development Department Caption: Approve Final Version of Year 2009 Annual Action Plan for Community Development Block Grant (CDBG), Emergency Shelter Grant (ESG), HOME Investment Partnership and Housing for Persons with AIDS (HOPWA) funds and the Neighborhood Strategy Plan for Laney Walker and Bethlehem Neighborhoods. Background: The City of Augusta, being an entitlement city, receives entitlement grants annually for CDBG, ESG and HOME funds from the U.S. Department of Housing and Urban Development (HUD). For receipt of these federal funds, the City must develop and follow an approved Consolidated Plan (CP). On March 29, 2005, the Commission approved the City’s 5-year CP for years 2005-2009. This plan contains the City’s housing and community development needs and strategies for addressing those needs over the 5-year period. Each year, the City must develop a one-year plan of action (Action Plan) indicating what the City intends to do to carry out the goals and objectives in its 5-year CP. The Action Plan is also the City’s application for CDBG, ESG and HOME funds for which funds are applied for and received. On August 11, 2008, the Proposed Year 2009 Annual Action Plan was presented to the Administrative Services Committee for informational purposes. As required by HUD, the Action Plan was presented to the public for a 30-day review period commencing August 21, 2008 with the deadline for comments being September 22, 2008. Public notices were published in the Augusta Chronicle and Metro Courier and a public hearing was held August 21, 2008. We are required to submit the citizens’ comments to the Commission for consideration and a summary of the comments to HUD after approval of the final Action Plan. The Commission may accept the comments as information or revise the Action Plan based on the comments received. Staff received comments from one citizen requesting more detailed information on programs being funded during Year 2009, the use of funds for administration, use of unspent funds and whether the HCD Department could function without federal assistance (Attachment #1). Staff responded to the citizen’s request which is herein enclosed as Attachment #2. The comments and the responses are also included in the Action Plan which is required by HUD. Additionally, a Neighborhood Revitalization Strategy (NRS) is being submitted along with the 2009 Annual Action Plan. This NRS targets Bethlehem and Laney-Walker neighborhoods. HUD encourages grantees to develop comprehensive neighborhood revitalization strategies. To stimulate the development of revitalization strategies, HUD offers certain incentives for entitlement Cover Memo cities. Those incentives are: 1. Job Creation/Retention as Low/Moderate Income AREA benefit: Job creation/retention activitiesItem # 2 undertaken pursuant to the strategy may be qualified as meet area benefit  requirements, thus eliminating the need for a business to track the income of persons that take, or are considered for, such jobs. 2. Aggregation of Housing Units: Housing units assisted pursuant to the strategy may be considered to be part of a single structure for purposes of applying the low and moderate income national objective criteria, thus providing greater flexibility to carry out housing programs that revitalize a neighborhood. 3. Aggregate Public Benefit Standard Exemption: Economic development activities carried out under the strategy may, at the grantee’s option, be exempt from the aggregate public benefit standards, thus increasing a grantee’s flexibility for program design as well as reducing its record-keeping requirements. 4. Public Service Cap Exemption: Public services carried out pursuant to the strategy by a Community-Based Development Organization will be exempt from the public service cap. This NRS was prepared by Asset Property Disposition, Inc. Three (3) public meetings were held at Beulah Grove Baptist Church to obtain residents of the neighborhoods’ input. The NRS is being submitted along with the Year 2009 Annual Action Plan budget (Attachments #3 & #4). Each report must be approved by HUD. However, approval of the Action Plan is not dependent upon approval of the NRS. Analysis: Approval and submittal of the Action Plan will enable the City to receive CDBG, ESG, HOME and HOPWA entitlement funds for Year 2009 to carry out much needed projects for benefit of low income persons and low income areas of the City. Financial Impact: It is anticipated the City will receive and have available a total of $5,114,515 in CDBG, ESG, HOME, HOPWA and program income for Year 2009. Alternatives: 1. Approve Year 2009 Annual Action Plan and NRS as recommended. 2. Do not approve and prevent the City from receiving $5,114,515 in federal funds. Recommendation: HCD recommends that the attached Year 2009 CDBG, ESG, HOME & HOPWA and NRS be approved and submitted to HUD as the City’s Year 2009 Annual Action Plan. Funds are Available in the Following 2009 HUD funds - CDBG, ESG, HOME and HOPWA Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Cover Memo Item # 2  ATTACHMENT #1 Attachment number 1 Page 1 of 1 September 22, 2008 To whom it may concern; First of all, let me apologize for any lack of understanding which these comments may reveal. It seems that this is the fifth (and last) of a series of such "Action Plans", yet this is the first we've had the privilege to review. The (single) newspaper advertisement is quite easily overlooked. However, the sums of money being requested are quite substantial, and not very well substantiated. There are a few items on the proposed 2009 Plan which could be better defined. These are the relatively well-funded yet amorphous "programs" labeled "Department Acquisition/Relocation" and "Housing Rehabilitation", as well as the equally ambiguous request for funds for "Housing Counseling". $400,000 to "create decent housing" via the acquisition of dilapidated structures and (apparent) subsequent reconstruction of housing on these properties; $650,000 (again, to "create decent housing") for repairs on substandard residences, "emergency grants", and lead paint tests; Ø $250,000 to "create decent housing" through "counseling on home ownership". The first two items are supposed to be capable of providing access to 20 and 31 housing units, respectively; this would appear that $20,000 per unit is being allocated toward these ends ("acquisition" and "rehabilitation") yet nowhere is the actual cost for anything detailed. Are these merely "ballpark" figures? They seem awfully rounded. What happens to money that is not spent? Is it diverted to other "programs"? The third item seems just wasteful. Why are potential homebuyers not able to assess their own potential? And, if they can't, what kind of homeowners would they become? At $2500 per person it appears there is some unspecified, and highly qualified, third party involved; or is HCD the source of said "counseling"? Again, this amount also looks estimated. Finally we'd like to address the costs of "administration" of these programs; $469,561 for the CDBG and $224,728 for HOME. Both of these sums are directed to the lead agency on Laney- Walker, and both represent percentages of the total program costs. With a staff of seventeen (p9 of the plan) this would imply that over $40,000 per staff member is required to "administer" these programs. It is our understanding that the Laney-Walker facility is part of the City (Augusta Richmond County) government. Could HCD continue to function without this level of Federal funding? There is something essentially skewed in a system that requires as much money to operate as it spends to "create decent housing". Please don't mistake these comments as anything more than requests for clarification of a process long underway. We applaud your efforts to re-vitalize the rundown and abandoned areas of Augusta, and we wish you success. Sincerely, GEORGE L. RANSOM Item # 2  Attachment number 2 Page 1 of 3 ATTACHMENT #2 HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT Chester A. Wheeler, III Director October 7, 2008 Mr. George L. Ransom 2711 Margate Drive Augusta, GA 30909 RE: Response to Comments on 2009 Annual Action Plan Dear Mr. Ransom: Thank you for submitting comments on the City of Augusta’s 2009 Annual Action Plan. For a better understanding of the Action Plan process and programs that are being funded, I will attempt to explain in this letter. The City of Augusta is an entitlement city, whereas it can apply for Federal Community Development Block Grant (CDBG), Emergency Shelter Grant (ESG), HOME Investment Partnerships (HOME) and Housing Opportunities for Persons with HIV/AIDS (HOPWA) funds from the U.S. Department of Housing and Urban Development. To receive the aforementioned funds, the City must develop a 5-year long range plan, which must be approved by HUD. We are currently working under the 5-year plan for years 2005 – 2009. The 5-year plan is known as a Consolidated Plan (CP). The CP identifies all of the City’s housing and community development needs and describes the strategies and goals that the City intend to meet during the 5-years. Each year of the CP, the City must develop an Action Plan, describing what projects it intends to carry out to meet the goals established in the CP. This Action Plan is also the City’s application for CDBG, ESG, HOME and HOPWA funds. During development of the Action Plan, the City solicits needs from the citizens and applications from non-profits, businesses, etc. From this solicitation, we determine what projects will be funded and the goals we plan to meet for the specified year. This is the Annual Action Plan. Enclosed is a booklet that will give you a detailed explanation of the Consolidated Plan and Action Plan process. Housing and Community Development 925 Laney-Walker Boulevard, 2nd Floor, Augusta, GA 30901 (706) 821-1797 – Fax (706) 821-1784 www.augustaga.gov Item # 2  Attachment number 2 Page 2 of 3 Mr. George L. Ransom October 9, 2008 Page 2 Below I will proceed to respond to your questions in more detail: 1. Requests more detail description of CDBG HCD Acquisition/Relocation - $400,000, CDBG Housing Rehabilitation Program - $650,000 and HOME Housing Counseling Program - $250,000. • HCD Acquisition/Relocation - $400,000 Response: The City is in the process of doing revitalization in certain targeted low and moderate income neighborhoods. Currently, the neighborhoods are Bethlehem and Laney-Walker neighborhoods. The City will be acquiring property, relocating the residents and constructing new and rehabbing existing houses in these neighborhoods. The Housing and Community Development Department, in collaboration with the Land Bank will be the lead agencies. The costs of the acquisition of properties will be determined once an appraisal and review appraisal are performed. Because federal funds are being used, the City must adhere to the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA), as amended. If households or individuals must be relocated, they must be made whole. Therefore, the City must provide to the family advisory services, counseling, assistance in locating replacement housing, payment of moving expenses, and adequate replacement housing payments, normally for 42 months. These costs are unknown at this time, that’s why we could not list them in the newspaper. Revitalizing neighborhoods are very costly projects. Each year, the City will be designating funds for the revitalization. • Housing Rehabilitation Program - $650,000 Response: Through this program, low and moderate income persons apply for funds to get their house rehabilitated. The maximum amount a person can apply for is $35,000. The enclosed Housing Rehabilitation Manual provides more detailed descriptions on the Paint, Emergency Repair, Rental Rehabilitation and Demolition/Rebuild programs. Item # 2  Attachment number 2 Page 3 of 3 Mr. George L. Ransom October 9, 2008 Page 3 • Housing Counseling Program - $250,000 Response: The City will contract with a non-profit to administer a Housing Counseling Program. The purpose of the program is to provide counseling for all aspects of homeownership to first-time homebuyers that include homeownership education, individualized housing counseling/credit counseling, pre and post counseling, loss mitigation and financial literacy. 2. What happens to money that is unspent? Response: Any funds that are not expended are reprogrammed to other projects. 3. Could the Housing and Community Development Department continue to function without the use of the administration funds under CDBG and HOME? Response: For the CDBG program, the City is allowed to use 20% of the total program budget for administrative costs and 10% of the HOME program budget. Administrative costs include payment of staff salaries, rent, office equipment, supplies, etc. The City does not own the facility where HCD is located. Without the federal assistance, the City could not operate this department, provide services to low income persons or improve housing in low income neighborhoods. I hope this information answers your questions. However, if you should have any more, please call me at (706) 821-1797. Sincerely, Rose L. White Assistant Director-Programs /rlw Enclosures: 1) HUD’s Consolidated Plan Booklet 2) Housing Rehabilitation Programs’ Manual cc: Chester A. Wheeler, III, Director of HCD Item # 2  Attachment number 3 Page 1 of 1 ATTACHMENT #4 NEIGHBORHOOD STRATEGY PLAN FOR LANEY-WALKER/BETHLEHEM NEIGHBORHOODS THIS PLAN IS TOO LARGE TO ATTACH THROUGH THE MUNI-SYSTEM. IT WILL BE HAND DELIVERED TO THE CLERK’S OFFICE Item # 2  Attachment number 4 Page 1 of 2 ATTACHMENT #3 2009 Community Development Block Grant (CDBG) Program Estimated Allocation $2,232,805 Program Income $ 140,000 Total Funds Available $2,372,805 Activity Amount Acquisition • Bethlehem Community Center Acquisition 78,500 • HCD Acquisition/Relocation 400,000 Public Facility • Dyess Park 205,000 • Augusta Mini Theatre (fence) 42,772 Public Services ($261,500) • Augusta Mini Theatre 25,000 • Augusta Youth Center 20,000 • Boys & Girls Club 15,000 • CSRA EOA 25,000 • Communities In Schools 4,500 • Coordinated Health Services “Clinic” 25,000 • Coordinated health Services “Samaritan Center” 17,500 • East Augusta CDC 21,500 • Family “Y” 20,000 • Hope House 25,000 • JWC Helping Hands 10,000 • Kids Restart 18,000 • MACH Academy 25,000 • Neighborhood Improvement Project 10,000 Privately Owned Utilities • Utility Connection Hardship Fund 50,000 Housing Rehabilitation Program 650,000 • Housing Administration - $125,000 • Housing Rehab – projects - $400,000 • Emergency Grant - $50,000 • Paint Program - $5,000 • World Changers - $50,000 • Lead Based Paint - $20,000 Economic Development • Antioch Ministries 12,000 • Façade Rehabilitation Program 123,472 • Economic Development Revolving Loan Fund 75,000 Admin & Planning (20%-$474,561) 474,561 • Administration - 469,561 • Fair Housing - 5,000 TOTAL 2,372,805 1 Item # 2  Attachment number 4 Page 2 of 2 2009 Emergency Shelter Grant (ESG) Program Activity Amount Available Augusta Urban Ministries 11,000 CSRA EOA 10,804 Coordinated Health Services 4,323 Georgia Legal Services 5,023 Hope House 10,000 St. Stephen’s Ministries 15,000 Safe Homes 20,000 Salvation Army – Emergency Financial Assistance 9,700 Salvation Army – Employment Training 9,224 Admin (5%) 5,003 Total 100,077 2009 HOME Investment Partnerships (HOME) Program Estimated Allocation $1,240,698 Program Income $1,006,580 Sub-Total $2,247,278 ADDI $ 9,355 TOTAL $2,256,633 Activity Amount Available Housing Redevelopment Initiative 1,586,445 Housing Counseling Program 250,000 ADMINISTRATION (10% maximum) 224,728 CHDO SET-ASIDE (15%) 186,105 ADDI 9,355 TOTAL 2,256,633 2009 Housing Opportunities for Persons with AIDS (HOPWA) Program Activity Amount Available Projects - $373,450 Hope Health 100,000 St. Stephens 273,450 Administration (3%) 11,550 TOTAL $ 385,000 TOTAL $5,114,515 2 Item # 2  Administrative Services Committee Meeting 10/27/2008 1:00 PM 2009 AP Resolution Department: Housing and Community Development Department Caption: Approve Resolution Authorizing Submission of the Year 2009 Annual Action Plan for Community Development Block Grant (CDBG), Emergency Shelter Grant (ESG), HOME Investment Partnerships and Housing Opportunities for Persons with AIDS (HOPWA) Funds to HUD Background: As a prerequisite for receipt of federal entitlement funds, the City must submit and Action Plan for each year of the City’s approved 5-year Consolidated Plan (CP) to HUD for approval. The City’s current 5-year CP covers years 2005 through 2009. The 2009 Action Plan is the last year of this 5-year plan. This resolution authorizes the submission of the plan. Analysis: Approval of this resolution will enable the City to submit its Year 2009 Annual Action Plan and receive its entitlement allocations for CDBG, ESG, HOME and HOPWA funds. Financial Impact: It is anticipated that the City will receive and have available a total of $5,114,515 for use in Year 2009. This amount includes CDBG, ESG, HOME, HOPWA entitlement funds and program income expected to be generated from Housing Rehabilitation, Economic Development Revolving Loan Fund and other loan repayments. Alternatives: None recommended. Recommendation: Approve attached resolution for submission of the City’s Year 2009 Annual Action Plan and the Neighborhood Revitalization Strategy for Laney Walker and Bethlehem neighborhoods to HUD. Funds are Available in For receipt of the City's 2009 allocations of CDBG, ESG, HOME and the Following HOPWA funds. Accounts: REVIEWED AND APPROVED BY: Finance. Law. Cover Memo Administrator. Item # 3 A RESOLUTION AUTHORIZING THE SUBMISSION OF THE ANNUAL ACTION PLAN FOR YEAR 2009 AND GRANTING THE AUTHORITY TO GIVE ASSURANCES AND CERTIFICATIONS AS REQUIRED BY THE SECRETARY OF THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT AND GRANTING THE AUTHORITY TO EXECUTE THE CONSOLIDATED PLAN AND ACTION PLAN AS APPROVED. WHEREAS, Augusta-Richmond County has availed itself of the provisions of the Housing and Community Development Act of 1974, as amended and the Housing and Community Development Act of 1987; and WHEREAS, it is necessary to submit a Year 2009 Action Plan as a prerequisite to receiving Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME), Attachment number 1 Page 1 of 1 Emergency Shelter Grants (ESG), and Housing Opportunities for Persons with AIDS (HOPWA) funds after public hearings have been held and projects suggested by citizens have been given careful and serious consideration; and WHEREAS, in order to expedite the orderly execution of the assurances, certifications and Grant Agreement, the Mayor is hereby given authority to provide such assurances, certifications and execute the Grant Agreement as required by the Secretary; and WHEREAS, in order to expedite the federal programs included in the plan, the Housing and Community Development Department is given authority to carry out the programs as approved by Augusta-Richmond County Commission. NOW, THEREFORE, BE IT RESOLVED: That the Mayor and the Housing and Community Development Department be authorized to prepare and submit the Year 2009 Action Plan and amendments thereto as well as provide the required assurances, certifications, and execution of the Grant Agreement; and BE IT FURTHER RESOLVED: That the Housing and Community Development Department be authorized to carry out the orderly execution of the Year 2009 Action Plan as approved by the Augusta-Richmond County Commission in compliance with all applicable law, rules, and regulations. ATTEST: AUGUSTA, GEORGIA BY: ___________________________________ David S. Copenhaver Mayor __________________________________ Lena J. Bonner Clerk of Commission CERTIFICATION I, Lena J. Bonner , Clerk of Commission, hereby certify that the above is a true and correct copy of a Resolution as adopted by said AUGUSTA-RICHMOND COUNTY COMMISSION in meeting held on November 5, 2008. SEAL ____________________________________ Lena J. Bonner Clerk of Commission Item # 3  Administrative Services Committee Meeting 10/27/2008 1:00 PM Henry T. Armstrong III Department: Clerk of Commission Caption: Discuss the existence and City support of organization/business OOPS! or Ounce of Prevention Services, sponsors, an at risk program/business to assist youth delinquents and non-delinquents in the Augusta area. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 4 Attachment number 1 Page 1 of 1 Item # 4  Administrative Services Committee Meeting 10/27/2008 1:00 PM Resolution - NSP Department: Housing and Community Development Department Caption: Motion to approve a Resolution authorizing submission of Neighborhood Stabilization Program Grant Application to HUD & Amend 2008 Annual Action Plan. Background: As a result of the Housing and Economic Recovery Act of 2008, HUD authorized the Neighborhood Stabilization Program. The City of Augusta is eligible to apply for grant funds in the amount of $2,473,064. The application must be submitted to HUD by December 1, 2008. The City has 18 months to commit the funds and 4 years to expend funds. These funds are to be used for redevelopment of abandoned and foreclosed homes in areas of greatest needs in Augusta. Analysis: These funds will be additional funds that will be administered the same as Community Development Block Grant funds. However, these funds can be used to assist families/households who do not exceed 120% of Augusta's median income. The Housing and Community Development Department will administer the funds to address redevelopment of abandoned and foreclosed homes in neighborhoods affected by foreclosures and mortgage crisis. Financial Impact: The $2,473,064 will additional grant funds for the City to use. Alternatives: None recommended. Recommendation: Approve Resolution Authorizing Submission of the Neighborhood Stabilization Program (NSP) Grant Application to HUD and amend the 2008 Annual Action Plan to include this program and use of funds. Funds are Available in the Following 2008 Neighborhood Stabilization Program (NSP) Funds Accounts: REVIEWED AND APPROVED BY: Finance. Cover Memo Law. Administrator. Item # 5 Cover Memo Item # 5 A RESOLUTION AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION UNDER TITLE III OF THE HOUSING AND ECONOMIC RECOVERY ACT OF 2008 AND GRANTING THE AUTHORITY TO GIVE ASSURANCES AND CERTIFICATIONS AS REQUIRED BY THE SECRETARY OF THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT AND GRANTING THE AUTHORITY TO EXECUTE THE GRANT AGREEMENT. WHEREAS, Title III of Division of the Housing and Economic Recovery Act, 2008 (HERA) appropriates $3.92 billion for emergency assistance for redevelopment of abandoned and foreclosed homes and residential properties; and WHEREAS, funds are to be used to address areas of greatest need within the city including those: (1) With the greatest percentage of foreclosures, Attachment number 1 Page 1 of 2 (2) With the highest percentage of homes financed by subprime mortgage related loans, and (3) Identified as likely to face a significant rise in the rate of home foreclosures. WHEREAS, the eligible uses of funds include but are not limited to: • Establishing financing mechanisms for purchase and redevelopment of foreclosed homes and residential properties in neighborhoods affected by foreclosures and mortgage crisis; • Purchasing and rehabilitating homes and residential properties abandoned or foreclosed; • Establishing land banks for foreclosed homes; • Demolishing blighted structures; or • Redeveloping demolished or vacant properties WHEREAS, Augusta-Richmond County has availed itself of the provisions of the Housing and Economic Recovery Act of 2008, commonly known as the Neighborhood Stabilization Program; and WHEREAS, it is necessary to amend the City of Augusta’s 2008 Annual Action Plan as a prerequisite to receiving Neighborhood Stabilization funds in the amount of $2,473,064 after the public have been given 15 days to comment on the application; and WHEREAS, the comment period will commence November 6, 2008, and expire November 20, 2008; and WHEREAS, the City is authorizing the Housing and Community Development Department to develop and submit an application for the Neighborhood Stabilization funds to HUD by December 1, 2008; and WHEREAS, the Neighborhood Stabilization Program funds must be obligated with 18 months and expended with four years from the date of the Grant Agreement; and WHEREAS, in order to expedite the orderly execution of the assurances, certifications and Grant Agreement, the Mayor is hereby given authority to provide such assurances, certifications and execute the Grant Agreement as required by the Secretary; and WHEREAS, in order to expedite the projects included in the application, the Housing and Community Development Department is given authority to carry out the projects in accordance with federal regulations; and WHEREAS, it is necessary to hire additional staff , which has been approved by Human Resources, with the capability to administer and manage the program which shall consist of four (4) positions; HERA Manager, Administrative Assistant –Housing, Housing Inspector I and Housing Programs Coordinator II; and NOW, THEREFORE, BE IT RESOLVED: That the Mayor and the Housing and Community Development Department be authorized to prepare and submit an application for Neighborhood Stabilization Program funds in the amount of $2,473,064 and amendments thereto as well as provide the required assurances, certifications, and execution of the Grant Agreement and hire additional workforce; and Item # 5  BE IT FURTHER RESOLVED: That the Housing and Community Development Department be authorized to carry out the orderly execution of the Neighborhood Stabilization Program in compliance with all applicable law, rules, and regulations. ATTEST: AUGUSTA, GEORGIA BY: ______________________________ David S. Copenhaver Mayor Attachment number 1 Page 2 of 2 _____________________________ Lena J. Bonner Clerk of Commission CERTIFICATION I, Lena J. Bonner , Clerk of Commission, hereby certify that the above is a true and correct copy of a Resolution as adopted by said AUGUSTA-RICHMOND COUNTY COMMISSION in meeting held on November 5, 2008. SEAL ____________________________________ Lena J. Bonner Clerk of Commission Item # 5  Attachment number 3 Page 1 of 2 Augusta-Richmond County Job Description Approved Title: Administrative Assistant - Housing Job Code: Title: Administrative Assistant - Housing Overtime: Non-exempt Department: Augusta Housing and Community Development Date Prepared: October 2008 Reports to: HERA Manager Job Grade: 42 GENERAL SUMMARY: Provides administrative, secretarial and clerical support within the guidelines of supervisory instructions, county and departmental regulations, ordinances, and policies and procedures. Reports to the Housing and Economic Recovery Act Manager or other designated person and works with co-workers, contractors, sub-recipients, and community agencies to achieve Housing and Community Development Department goals. PRINCIPAL HOUSING PROGRAM DUTIES AND RESPONSIBILITIES 1. Provides administrative duties and support including: maintaining calendars, maintaining departmental files, answering the phones, greeting and directing visitors, scheduling appointments, and responding to inquiries. 2. Composes and produces various legal, financial, or other critical documents. 3. Assembles, types, and maintains confidential and sensitive correspondence, files, records, and reports. 4. Works with staff to ensure that office operations are maintained. 5. Provides technical support and coordinates program information for staff members. 6. Provides and records program information on behalf of the department and disseminates the information to the appropriate parties. 7. Assists HERA Manager with various reports, presentations, special projects and all other aspects of the Neighborhood Stabilization Program (NSP). 8. Ensures proper operation of office equipment, and secures repairs and maintenance as necessary. 9. Set up and schedule meetings 10. Review reimbursement documentation for processing 11. Monitor reports and set up file. 12. Other duties as assigned REQUIREMENTS Education: High School Diploma, trade school, or equivalent level of education. Experience: 3-5 years in similar position or sufficient experience to perform principal duties and responsibilities. Knowledge/Skills/Abilities: • Considerable knowledge of documentation, office practices and procedures, payroll, procurement, and computer equipment and terminology. • Proficiency in acquiring and maintaining skill sets on new and evolving administrative support tools. • Ability to prepare accurate documentation to include reports, memos, etc. • Familiarity with division, department, and County policies and procedures, and interpersonal relations. • Proficiency in office automation programs and preparing reports for management. • Proficiency in analyzing reports and records for discrepancies. • Mastery of standard office equipment, and multi-line phone system. • Good communication skills, both oral and written. • Demonstrated ability to work with a team or independently. Other: • May supervise and/or train designated subordinate personnel. PHYSICAL DEMANDS Intermittent sitting, standing, stooping, crouching, walking, and occasional lifting of light objects. Work is performed in an office. DISCLAIMER The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. File Name Item # 5  Attachment number 3 Page 2 of 2 REVIEW/APPROVALS ______________________________________________________ ______________________ Human Resources Date ______________________________________________________ ______________________ Line or Staff Management Date File Name Item # 5  Attachment number 4 Page 1 of 2 Augusta-Richmond County Job Description Approved Title: Housing Inspector I Job Code: Title: Housing Inspector I Overtime: Non-exempt Department: Augusta Housing and Community Development Date Prepared: October 2008 Reports to: HERA Manager Job Grade: 47 GENERAL SUMMARY: Conducts on-site inspections of residential and commercial properties within the guidelines of local, state, and federal regulations. Determines what repairs to the property are needed and prepares work write-ups and specifications to be used in bidding and construction. Reports to the HERA Manager or other designated personnel and works with homeowners, contractors, engineers, fire officials, attorneys, zoning officials, insurance adjusters architects, and the public to ensure quality and safety in construction. The Housing Inspector I is primarily responsible for all duties and responsibilities associated with the Housing and Economic Recovery Act (HERA). PRINCIPAL DUTIES AND RESPONSIBILITIES 1. Performs initial inspections of residential and commercial property for code violations and other needed work. 2. Performs project inspections to ensure local, state, and federal compliance. 3. Coordinates reports, walk-throughs, write-ups, costs, and cost estimates for eligible projects. 4. Receives sealed bids and oversees bid process, pre-construction conference, and contract signing. 5. Oversees construction projects while ensuring adherence to contractual provisions. 6. Performs final inspections and executes final project documents. 7. Maintains records, including project folders, licensing and insurance documents, and warranties. 8. Other duties as assigned. REQUIREMENTS Education: High School diploma or GED. Experience: 3-5 years in similar position or sufficient experience to perform principal duties and responsibilities. Knowledge/Skills/Abilities: • Considerable knowledge of construction and general contracting principles. • Familiarity with local, state, and federal hosing and building codes. • Proficiency in construction cost estimating, specification writing, and inspection techniques. • Excellent oral and written communication skills. • Demonstrated ability to work independently. Other: • Possess or have the ability to obtain state certification for required inspections. • May supervise and/or train designated subordinate personnel. PHYSICAL DEMANDS Intermittent sitting, standing, stooping, crouching, walking, and occasional lifting of light objects. Work is performed in an office and outdoors on construction sites with exposure to cold/inclement weather, dust, dirt, construction machinery, and noise. DISCLAIMER The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. File Name Item # 5  Attachment number 4 Page 2 of 2 REVIEW/APPROVALS ______________________________________________________ ______________________ Human Resources Date ______________________________________________________ ______________________ Line or Staff Management Date File Name Item # 5  Administrative Services Committee Meeting 10/27/2008 1:00 PM RESOLUTION of Support of CSRA Wounded Warrior Care Project Inc. Department: Commissioners Grantham and Hatney Caption: Motion to approve a Resolution of support for CSRA Wounded Warrior Care Project, Inc. and Augusta's unique qualifications to care for America's heroes. Background: The CSRA Wounded Warrior Care Project is dedicated to ensuring that every service man and woman has the best outcome possible including physical, mental, spiritual and vocational healing and to providing the family and community support necessary to make that happen. CSRA Wounded Warrior Care Project aims to expand and fully use the resources of local hospitals and treatment facilities, including Eisenhower Army Medical Center, the Charlie Norwood VA Medical Center (and its one-of-a- kind Active Duty Rehab Unit), the Medical College of Georgia and the MCG School of Nursing, Walton Rehabilitation Hospital, and both the existing Fisher House at Fort Gordon and the one to be built at the VAMC Uptown Division. Analysis: N/A Financial Impact: This is a Resolution of non-financial support. Alternatives: Not approve resolution Recommendation: Consider Resolution of Support. Funds are Available in the Following None. Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Cover Memo Item # 6  Attachment number 1 Page 1 of 1 RESOLUTION RESOLUTION OF SUPPORT FOR CSRA WOUNDED WARRIOR CARE PROJECT, INC. AND AUGUSTA’S UNIQUE QUALIFICATIONS TO CARE FOR AMERICA’S HEROES A RESOLUTION BYCOMMISSIONERS DON GRANTHAM AND J.R. HATNEY WHEREAS, the CSRA Wounded Warrior Care Project is dedicated to ensuring that every service man and woman has the best outcome possible including physical, mental, spiritual and vocational healing and to providing the family and community support necessary to make that happen, WHEREAS, CSRA Wounded Warrior Care Project has determined that Augusta, Georgia is uniquely qualified to play an even larger role in caring for America’s heroes than it has in the past by capitalizing on the synergy of private and governmental entities working in concert to form partnerships, relationships and collaborations that do not exist elsewhere in America, by identifying transitional, vocational rehabilitation and research opportunities, and by matching community volunteers with local needs for wounded warriors and their families; WHEREAS, CSRA Wounded Warrior Care Project aims to expand and fully use the resources of local hospitals and treatment facilities, including Eisenhower Army Medical Center, the Charlie Norwood VA Medical Center (and its one-of-a-kind Active Duty Rehab Unit), the Medical College of Georgia and the MCG School of Nursing, Walton Rehabilitation Hospital, and both the existing Fisher House at Fort Gordon and the one to be built at the VAMC Uptown Division; WHEREAS, the Augusta-Richmond County Commission is in support of our military, our war veterans and their families and the Commission supports the programs benefiting wounded warriors in Augusta, Georgia; WHEREAS, Augusta-Richmond County Commission provides non-financial support of this project and its purpose and plan to benefit wounded warriors and their families; NOW, THEREFORE, BE IT RESOLVED by the Augusta-Richmond County Commission that the CSRA Wounded Warrior Care Project is strongly supported by the Augusta-Richmond County Commission. Adopted this _______ day of October, 2008. ___________________________ David S. Copenhaver As its Mayor Attest: ______________________________ Lena J. Bonner, Clerk of Commission Seal: Item # 6