Administrative Services Committee Meeting

Administrative Services Committee Meeting Commission Chamber- 1/11/2010- 12:35 PM ADMINISTRATIVE SERVICES 1. Consider the 09-139 Henry Brigham Community Center – Ammar Attachments Construction Bid Appeal. 2. Motion to consider bid protest of Tran Construction on ITB 09-155- Task Attachments Order for Water and Sewer System Repairs & Installation and to Award bid to lowest qualified bidder. 3. Approve setting Qualifying Fees for 2010 Local Offices. Attachments www.augustaga.gov  Administrative Services Committee Meeting 1/11/2010 12:35 PM Bid Protest Department: Procurement Caption: Consider the 09-139 Henry Brigham Community Center – Ammar Construction Bid Appeal. Background: John Garcia, Attorney at Law on behalf of Ammar Construction, has filed a formal protest and appeal regarding the 09-139 Henry Brigham Community Center bid by Ammar Construction and the letter rescinding his Notice of Award which was issued by the Housing and Community Development Department. Ammar Construction was deemed as non-compliant and was sent a letter on September 11, 2009. The submittal was non-compliant due to the Subcontractor’s Affidavit was not completed properly. The vendor also received an award letter from the Housing and Community Development Department on September 15, 2009. On September 29, 2009, the Housing and Community Development Department issued a notice to rescinding the Notice of Award. Analysis: On August 25, 2009, bid Item 09-139 was opened. Five (5) bid packages were received. At the bid opening three (3) bid amounts were read aloud with two (2) being deemed as non-compliant. Under future review by the Procurement Department, all bid packages were deemed as non-compliant. The non-compliant letter to Ammar was faxed and mailed on September 11, 2009 stating that the subcontractors Affidavit form was not properly dated and was therefore considered as non-compliant. On September 15, 2009, we received a protest from Ammar in reference to his non-compliance status. The Procurement Department responded on September 19, 2009 stating that a review of the files and stated that after a review of the submittal, the Procurement Department had no choice but to stand by the initial decision to deem his submittal as non-compliant. It was also noted in the letter that all submittals were deemed as non-compliant and that the item was be rebid by the Housing and Community Development Department at a later date and that his company would received notice of the rebid. He was also given the option to appeal to the Administrator. On October 1, 2009 Mr. Ammar submitted a request to pursue his protest further. On October 28, 2009 our office received a copy of a letter from John Garcia, legal representative for Ammar requesting an update on the protest status of Ammar. The Law Department responded to the letter on behalf of the Administrator. The Law Department stated that since none of the bidders on the project were deemed compliant and because it is often the best interest of Augusta-Richmond Count to readvertise bids where non or very few bidders are compliant, this project is being re-bid. It also stated that the Administrator agrees with Cover the Memo Procurement Department and finds that Ammar Constructions’ bid was properly rejected and non-compliant. On December 1, 2009, ourItem office# 1 received a letter dated November 24, 2009, from John Garcia, Attorney at  Law to submit a formal protest and appeal to the Augusta-Richmond County Board of Commissions on behalf of Ammar Construction. Financial Impact: None Alternatives: None Recommendation: None Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 1 Attachment number 1 Page 1 of 22 Item # 1 Attachment number 1 Page 2 of 22 Item # 1 Attachment number 1 Page 3 of 22 Item # 1 Attachment number 1 Page 4 of 22 Item # 1 Attachment number 1 Page 5 of 22 Item # 1 Attachment number 1 Page 6 of 22 Item # 1 Attachment number 1 Page 7 of 22 Item # 1 Attachment number 1 Page 8 of 22 Item # 1 Attachment number 1 Page 9 of 22 Item # 1 Attachment number 1 Page 10 of 22 Item # 1 Attachment number 1 Page 11 of 22 Item # 1 Attachment number 1 Page 12 of 22 Item # 1 Attachment number 1 Page 13 of 22 Item # 1 Attachment number 1 Page 14 of 22 Item # 1 Attachment number 1 Page 15 of 22 Item # 1 Attachment number 1 Page 16 of 22 Item # 1 Attachment number 1 Page 17 of 22 Item # 1 Attachment number 1 Page 18 of 22 Item # 1 Attachment number 1 Page 19 of 22 Item # 1 Attachment number 1 Page 20 of 22 Item # 1 Attachment number 1 Page 21 of 22 Item # 1 Attachment number 1 Page 22 of 22 Item # 1  Administrative Services Committee Meeting 1/11/2010 12:35 PM Motion to consider Bid Protest of Tran Construction on ITB 09-155 and to award Bid to to Lowest Qualified Bidder Department: Procurement Department Caption: Motion to consider bid protest of Tran Construction on ITB 09-155- Task Order for Water and Sewer System Repairs & Installation and to Award bid to lowest qualified bidder. Background: Sealed bids for this item were received on or about October 9, 2009. There were five (5) vendors which submitted a bid, but only three (3) were compliant. Blair Construction was the low bidder. Tran Construction’s bid was incomplete because of a failure to include a required notary seal on the Subcontractor Affidavit form. Tran Construction does not dispute the fact they failed to properly notarize the Subcontractor Affidavit; rather “Tran contends the Procurement Department rejected its bid arbitrarily and against precedent established by the department.” The Procurement Department and the Administrator have found no support for Tran Constructions claims and recommend that this protest is denied. Analysis: There are two separate and distinct classes of affidavits that the Procurement Department has occasion to review from time to time. The first class is Prime Contractors, such as Tran Construction in ITB 09-155. These contractors are the actual bidders on projects and the entities that enter into a contractual relationship with Augusta-Richmond County upon being awarded a project. The second class is comprised of Subcontractors to the Prime Contractors. The Subcontractors have a contractual relationship with the Prime Contractor, but have no direct contractual relationship with Augusta-Richmond County. The Prime Contractors are required to comply with every condition of a bid including properly notarizing their affidavits. The Procurement Department does not have a precedent of waiving any bid requirements for Prime Contractors especially in the context of the Subcontractor Affidavit form, like the one improperly notarized by Trans Construction. The Administrator agrees with the Procurement Department’s assessment that Tran Construction’s bid was properly rejected as non- compliant for failure to provide a notary seal on the Subcontractor Affidavit and failure to timely file a bid protest. This bid should be awarded to Blair Construction, the lowest responsive bidder. Financial Impact: The amount of the lowest responsive bid was $847,439.49. Alternatives: Re-bid this project or waive the material condition of properly notarizing the Subcontractor affidavit and award the bid to Tran Construction. Cover Memo Recommendation: Item # 2 Deny Tran Construction’s bid protest and award the bid to Blair  Construction, the lowest responsive bidder- Blair Construction. Funds are Available in Funding for this project has been identified in the Utilities Department the Following Budget. Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 2  Attachment number 1 Page 1 of 1 Invitation To Bid Sealed bids will be received at this office until 11:00 a.m., Friday, October 9, 2009 for furnishing: Bid Item #09-155 Task Order Contract for Water & Sewer System Repairs & Installation for Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Imaging Technology Print. The fees for the plans and specifications which are non-refundable is $25.00 Documents may also be examined during regular business hours at the Augusta Builders Exchange, 1262 Merry Street, Augusta, GA 30904; F. W. Dodge Plan Room, 1281 Broad Street, Augusta, GA 30901. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.itrepro.com) at no charge through Imaging Technology (706 724-7924) beginning Thursday, August 27, 2009. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that sequestration of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre-Bid Conference will be held on Friday, September 18, 2009 @ 2:00 p.m. in the Procurement Department – Room 605. All questions must be submitted in writing to the office of the Procurement Department by fax at 706-821-2811 or by mail. No bid will be accepted by fax, all must be received by mail or hand delivered. All questions are to be submitted in writing by Tuesday, September 22, 2009 by 3:00 p.m. No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid bond is required to be submitted in a separate envelope so marked along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark BID number on the outside of the envelope. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle August 27, September 3, 10, 17, 2009 Metro Courier September 2, 2009 cc: Tameka Allen Interim Deputy Administrator Drew Goins Utilities Department Jerry Delaughter Utilities Department Merrill Wilkie Utilities Department Item # 2  TASK ORDER FOR WATER & SEWER SYSTEM REPAIRS AND INSTALLATIONS 2009-155 Bid Tabulation Revised October 24, 2009 Blair Construction, Inc. D.S. Utilities, Inc. L-J Co., Inc. ITEM NO. DESCRIPTION QTY. UNIT UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE I. WATER MAIN 6" Dia. PVC Water Transmission Main C900, Class 200 150 LF $13.67 $2,050.50 $27.00 $4,050.00 $48.00 $7,200.00 8" Dia. PVC Water Transmission Main C900, Class 200 150 LF $18.05 $2,707.50 $33.00 $4,950.00 $50.00 $7,500.00 10" Dia. PVC Water Transmission Main C900, Class 200 150 LF $24.40 $3,660.00 $40.00 $6,000.00 $52.00 $7,800.00 12" Dia. PVC Water Transmission Main C900, Class 200 150 LF $32.31 $4,846.50 $49.00 $7,350.00 $54.00 $8,100.00 6" Dia. D.I.P Water Transmission Water Main, Class XXX, SJP 150 LF $20.54 $3,081.00 $36.00 $5,400.00 $60.00 $9,000.00 8" Dia. D.I.P Water Transmission Water Main, Class XXX, SJP 150 LF $24.88 $3,732.00 $42.00 $6,300.00 $62.00 $9,300.00 10" Dia. D.I.P Water Transmission Water Main, Class XXX, SJP 150 LF $31.12 $4,668.00 $50.00 $7,500.00 $64.00 $9,600.00 12" Dia. D.I.P Water Transmission Water Main, Class XXX, SJP 150 LF $39.22 $5,883.00 $58.00 $8,700.00 $66.00 $9,900.00 6" Dia. D.I.P Water Transmission Water Main, Class XXX, RJP 150 LF $25.17 $3,775.50 $47.00 $7,050.00 $52.00 $7,800.00 8" Dia. D.I.P Water Transmission Water Main, Class XXX, RJP 150 LF $29.20 $4,380.00 $55.00 $8,250.00 $54.00 $8,100.00 10" Dia. D.I.P Water Transmission Water Main, Class XXX, RJP 150 LF $37.34 $5,601.00 $65.00 $9,750.00 $56.00 $8,400.00 12" Dia. D.I.P Water Transmission Water Main, Class XXX, RJP 150 LF $46.12 $6,918.00 $77.00 $11,550.00 $58.00 $8,700.00 $7.50 $37,500.00 $10.00 $50,000.00 $21.00 $105,000.00 Select Backfill, GDOT Type I, Class I & II (Sand/Clay) 5,000 CY Miscellaneous Water Pipe Fittings and Connections 1,500 LB $3.50 $5,250.00 $9.00 $13,500.00 $2.50 $3,750.00 Fire Hydrant, Installed Complete with Valve, Pipe, and Blocking 24 EA $2,850.00 $68,400.00 $3,400.00 $81,600.00 $4,000.00 $96,000.00 6" In-Line Gate Valve, Including Vale Box, Installed Complete, Open 4 EA $749.52 $2,998.08 $1,050.00 $4,200.00 $2,000.00 $8,000.00 Right 8" In-Line Gate Valve, Including Vale Box, Installed Complete, Open 4 EA $1,061.91 $4,247.64 $1,420.00 $5,680.00 $2,500.00 $10,000.00 Right 10" In-Line Gate Valve, Including Vale Box, Installed Complete, Open 2 EA $1,563.30 $3,126.60 $1,975.00 $3,950.00 $3,000.00 $6,000.00 Right 12" In-Line Gate Valve, Including Vale Box, Installed Complete, Open 2 EA $1,907.28 $3,814.56 $2,395.00 $4,790.00 $3,500.00 $7,000.00 Right 6" Tapping Sleeve, Valve, Valve Box, Installed Complete 2 EA $2,403.54 $4,807.08 $3,600.00 $7,200.00 $2,500.00 $5,000.00 1" Long Side Water Service Installed Incl Re-Connection, Complete 2 EA $808.92 $1,617.84 $1,325.00 $2,650.00 $1,300.00 $2,600.00 1" Short Side Water Service Installed Incl Re-Connection, Complete 2 EA $402.30 $804.60 $935.00 $1,870.00 $600.00 $1,200.00 Tie-In to Existing Line 4 EA $1,135.35 $4,541.40 $1,325.00 $5,300.00 $2,500.00 $10,000.00 Cut and Plug Existing Line 2 EA $1,080.00 $2,160.00 $575.00 $1,150.00 $2,000.00 $4,000.00 Miscellaneous Class A Concrete (Thrust Blocks, Concrete 1,000 SY $28.00 $28,000.00 $55.00 $55,000.00 $54.00 $54,000.00 Encasement, Etc. ) Attachment number 2 Item # 2 Subtotal I $218,570.80 $323,740.00 $413,950.00 SANITARY SEWER Page 1 of 4 8" Dia PVC Sanitary Sewer Pipe SDR35, 0-6', incl. Type II (no. 67 200 LF $17.11 $3,422.00 $52.00 $10,400.00 $41.00 $8,200.00 Stone) Bedding Material 10" Dia PVC Sanitary Sewer Pipe SDR35, 0-6', incl. Type II (no. 67 200 LF $19.71 $3,942.00 $54.00 $10,800.00 $41.00 $8,200.00 Stone) Bedding Material 12" Dia PVC Sanitary Sewer Pipe SDR35, 0-6', incl. Type II (no. 67 200 LF $23.27 $4,654.00 $61.00 $12,200.00 $41.00 $8,200.00 Stone) Bedding Material 18" Dia PVC Sanitary Sewer Pipe SDR26, 0-6', incl. Type II (no. 67 100 LF $46.68 $4,668.00 $87.00 $8,700.00 $70.00 $7,000.00 Stone) Bedding Material 24" Dia PVC Sanitary Sewer Pipe SDR26, 0-6', incl. Type II (no. 67 100 LF $70.32 $7,032.00 $113.00 $11,300.00 $72.00 $7,200.00 Stone) Bedding Material 8" Dia PVC Sanitary Sewer Pipe SDR35, 6-8', incl. Type II (no. 67 200 LF $17.66 $3,532.00 $54.00 $10,800.00 $43.00 $8,600.00 Stone) Bedding Material 10" Dia PVC Sanitary Sewer Pipe SDR35, 6-8', incl. Type II (no. 67 200 LF $20.25 $4,050.00 $57.00 $11,400.00 $43.00 $8,600.00 Stone) Bedding Material 12" Dia PVC Sanitary Sewer Pipe SDR35, 6-8', incl. Type II (no. 67 200 LF $23.92 $4,784.00 $64.00 $12,800.00 $43.00 $8,600.00 Stone) Bedding Material  TASK ORDER FOR WATER & SEWER SYSTEM REPAIRS AND INSTALLATIONS 2009-155 Bid Tabulation Revised October 24, 2009 Blair Construction, Inc. D.S. Utilities, Inc. L-J Co., Inc. ITEM NO. DESCRIPTION QTY. UNIT UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE 18" Dia PVC Sanitary Sewer Pipe SDR26, 6-8', incl. Type II (no. 67 100 LF $47.49 $4,749.00 $91.00 $9,100.00 $72.00 $7,200.00 Stone) Bedding Material 24" Dia PVC Sanitary Sewer Pipe SDR26, 6-8', incl. Type II (no. 67 100 LF $71.62 $7,162.00 $118.00 $11,800.00 $74.00 $7,400.00 Stone) Bedding Material 8" Dia PVC Sanitary Sewer Pipe SDR35, 8-10', incl. Type II (no. 67 200 LF $18.20 $3,640.00 $58.00 $11,600.00 $45.00 $9,000.00 Stone) Bedding Material 10" Dia PVC Sanitary Sewer Pipe SDR35, 8-10', incl. Type II (no. 67 200 LF $19.22 $3,844.00 $60.00 $12,000.00 $45.00 $9,000.00 Stone) Bedding Material 12" Dia PVC Sanitary Sewer Pipe SDR35, 8-10', incl. Type II (no. 67 200 LF $24.62 $4,924.00 $67.00 $13,400.00 $45.00 $9,000.00 Stone) Bedding Material 18" Dia PVC Sanitary Sewer Pipe SDR26, 8-10', incl. Type II (no. 67 150 LF $48.52 $7,278.00 $97.00 $14,550.00 $74.00 $11,100.00 Stone) Bedding Material 24" Dia PVC Sanitary Sewer Pipe SDR26, 8-10', incl. Type II (no. 67 150 LF $72.98 $10,947.00 $123.00 $18,450.00 $76.00 $11,400.00 Stone) Bedding Material 8" Dia PVC Sanitary Sewer Pipe SDR35, 10-12', incl. Type II (no. 67 150 LF $18.83 $2,824.50 $66.00 $9,900.00 $47.00 $7,050.00 Stone) Bedding Material 10" Dia PVC Sanitary Sewer Pipe SDR35, 10-12', incl. Type II (no. 67 150 LF $21.53 $3,229.50 $68.00 $10,200.00 $47.00 $7,050.00 Stone) Bedding Material 12" Dia PVC Sanitary Sewer Pipe SDR35, 10-12', incl. Type II (no. 67 75 LF $25.50 $1,912.50 $75.00 $5,625.00 $47.00 $3,525.00 Stone) Bedding Material 18" Dia PVC Sanitary Sewer Pipe SDR26, 10-12', incl. Type II (no. 67 75 LF $49.60 $3,720.00 $106.00 $7,950.00 $76.00 $5,700.00 Stone) Bedding Material 24" Dia PVC Sanitary Sewer Pipe SDR26, 10-12', incl. Type II (no. 67 50 LF $74.84 $3,742.00 $133.00 $6,650.00 $78.00 $3,900.00 Stone) Bedding Material 8" Dia PVC Sanitary Sewer Pipe SDR35, 12-14', incl. Type II (no. 67 150 LF $19.80 $2,970.00 $76.00 $11,400.00 $49.00 $7,350.00 Stone) Bedding Material 10" Dia PVC Sanitary Sewer Pipe SDR35, 12-14', incl. Type II (no. 67 150 LF $22.61 $3,391.50 $79.00 $11,850.00 $49.00 $7,350.00 Stone) Bedding Material 12" Dia PVC Sanitary Sewer Pipe SDR35,12-14', incl. Type II (no. 67 100 LF $26.87 $2,687.00 $85.00 $8,500.00 $49.00 $4,900.00 Stone) Bedding Material 18" Dia PVC Sanitary Sewer Pipe SDR26, 12-14', incl. Type II (no. 67 75 LF $51.54 $3,865.50 $125.00 $9,375.00 $78.00 $5,850.00 Stone) Bedding Material 24" Dia PVC Sanitary Sewer Pipe SDR26, 12-14', incl. Type II (no. 67 75 LF $77.67 $5,825.25 $151.00 $11,325.00 $80.00 $6,000.00 Stone) Bedding Material 8" Dia PVC Sanitary Sewer Pipe SDR35, 14-16', incl. Type II (no. 67 150 LF $20.99 $3,148.50 $100.00 $15,000.00 $51.00 $7,650.00 Item # 2 Stone) Bedding Material Attachment number 2 10" Dia PVC Sanitary Sewer Pipe SDR35, 14-16', incl. Type II (no. 67 150 LF $23.91 $3,586.50 $103.00 $15,450.00 $51.00 $7,650.00 Stone) Bedding Material 12" Dia PVC Sanitary Sewer Pipe SDR35, 14-16', incl. Type II (no. 67 75 LF $28.49 $2,136.75 Page 2 of 4 $110.00 $8,250.00 $51.00 $3,825.00 Stone) Bedding Material 18" Dia PVC Sanitary Sewer Pipe SDR26, 14-16', incl. Type II (no. 67 75 LF $53.92 $4,044.00 $150.00 $11,250.00 $80.00 $6,000.00 Stone) Bedding Material 24" Dia PVC Sanitary Sewer Pipe SDR26, 14-16', incl. Type II (no. 67 150 LF $81.72 $12,258.00 $176.00 $26,400.00 $82.00 $12,300.00 Stone) Bedding Material 8" Dia PVC Sanitary Sewer Pipe SDR35, 16-18', incl. Type II (no. 67 150 LF $22.33 $3,349.50 $125.00 $18,750.00 $53.00 $7,950.00 Stone) Bedding Material 10" Dia PVC Sanitary Sewer Pipe SDR35, 16-18'', incl. Type II (no. 67 150 LF $27.30 $4,095.00 $127.00 $19,050.00 $53.00 $7,950.00 Stone) Bedding Material 12" Dia PVC Sanitary Sewer Pipe SDR35, 16-18'', incl. Type II (no. 67 75 LF $30.43 $2,282.25 $134.00 $10,050.00 $53.00 $3,975.00 Stone) Bedding Material 18" Dia PVC Sanitary Sewer Pipe SDR26, 16-18'', incl. Type II (no. 67 75 LF $56.99 $4,274.25 $175.00 $13,125.00 $82.00 $6,150.00 Stone) Bedding Material 24" Dia PVC Sanitary Sewer Pipe SDR26, 16-18'', incl. Type II (no. 67 75 LF $87.01 $6,525.75 $202.00 $15,150.00 $84.00 $6,300.00 Stone) Bedding Material  TASK ORDER FOR WATER & SEWER SYSTEM REPAIRS AND INSTALLATIONS 2009-155 Bid Tabulation Revised October 24, 2009 Blair Construction, Inc. D.S. Utilities, Inc. L-J Co., Inc. ITEM NO. DESCRIPTION QTY. UNIT UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE 8" Dia PVC Sanitary Sewer Pipe SDR35, 18-20', incl. Type II (no. 67 150 LF $23.95 $3,592.50 $149.00 $22,350.00 $55.00 $8,250.00 Stone) Bedding Material 10" Dia PVC Sanitary Sewer Pipe SDR35, 18-20', incl. Type II (no. 67 150 LF $29.52 $4,428.00 $151.00 $22,650.00 $55.00 $8,250.00 Stone) Bedding Material 12" Dia PVC Sanitary Sewer Pipe SDR35, 18-20', incl. Type II (no. 67 75 LF $32.85 $2,463.75 $158.00 $11,850.00 $55.00 $4,125.00 Stone) Bedding Material 18" Dia PVC Sanitary Sewer Pipe SDR26, 18-20', incl. Type II (no. 67 75 LF $60.93 $4,569.75 $200.00 $15,000.00 $84.00 $6,300.00 Stone) Bedding Material 24" Dia PVC Sanitary Sewer Pipe SDR26, 18-20', incl. Type II (no. 67 75 LF $94.57 $7,092.75 $227.00 $17,025.00 $86.00 $6,450.00 Stone) Bedding Material 8" Dia DIP Sanitary Sewer Pipe Class XXX, 16-18', incl. Type II (no. 67 150 LF $49.95 $7,492.50 $165.00 $24,750.00 $53.00 $7,950.00 Stone) Bedding Material 10" Dia DIP Sanitary Sewer Pipe Class XXX, 16-18', incl. Type II (no. 150 LF $61.00 $9,150.00 $174.00 $26,100.00 $53.00 $7,950.00 67 Stone) Bedding Material 12" Dia DIP Sanitary Sewer Pipe Class XXX, 16-18', incl. Type II (no. 100 LF $69.62 $6,962.00 $184.00 $18,400.00 $53.00 $5,300.00 67 Stone) Bedding Material 16" Dia DIP Sanitary Sewer Pipe Class XXX, 16-18', incl. Type II (no. 150 LF $95.94 $14,391.00 $205.00 $30,750.00 $82.00 $12,300.00 67 Stone) Bedding Material 20" Dia DIP Sanitary Sewer Pipe Class XXX, 16-18', incl. Type II (no. 150 LF $145.60 $21,840.00 $245.00 $36,750.00 $88.00 $13,200.00 67 Stone) Bedding Material Select Backfill, GDOT Type I, Class I & II (Sand/Clay), Measured In- 5,000 CY $7.50 $37,500.00 $10.00 $50,000.00 $21.00 $105,000.00 place Volume Miscellaneous Sewer Pipe Fittings and Connections 5,000 LB $1.50 $7,500.00 $14.00 $70,000.00 $2.50 $12,500.00 Pre-cast Sanitary Manhole, GDOT STD 1011A Type I, 0-6', 48-Dia 20 EA $1,347.30 $26,946.00 $2,990.00 $59,800.00 $3,000.00 $60,000.00 Pre-cast Sanitary Manhole, GDOT STD 1011A Type I, 0-6', 60-Dia 20 EA $1,859.49 $37,189.80 $4,830.00 $96,600.00 $3,400.00 $68,000.00 Additional Sanitary Manhole Depth, Type I, Class I, 48-Dia 20 VF $291.06 $5,821.20 $225.00 $4,500.00 $150.00 $3,000.00 Additional Sanitary Manhole Depth, Type I, Class I, 60-Dia 20 VF $375.84 $7,516.80 $340.00 $6,800.00 $170.00 $3,400.00 Doghouse/Connector Manhole, Incl Base, Cone, and Ring & Cover 2 EA $1,833.30 $3,666.60 $6,900.00 $13,800.00 $2,000.00 $4,000.00 6" Sanitary Sewer Service, Complete 20 EA $1,157.32 $23,146.40 $1,035.00 $20,700.00 $1,500.00 $30,000.00 Cut & Plug Existing Sanitary Sewer, Diameter Varies 1 EA $1,134.00 $1,134.00 $460.00 $460.00 $2,000.00 $2,000.00 Cut & Plug Existing Manhole, Diameter and Depth Varies 2 EA $1,242.00 $2,484.00 $805.00 $1,610.00 $2,000.00 $4,000.00 Tie New Sanitary Sewer to Existing Manholes, Diameter Varies 2 EA $1,458.00 $2,916.00 $1,495.00 $2,990.00 $2,000.00 $4,000.00 AC Water Main Crossing 5 EA $1,599.91 $7,999.55 $1,840.00 $9,200.00 $3,000.00 $15,000.00 Ductile Iron Pipe Polyethylene Encasement 100 LF $4.00 $400.00 $5.00 $500.00 $2.50 $250.00 Concrete Encasement of Sanitary Sewer (Creek Crossings, Etc.) 100 CY $129.60 $12,960.00 $290.00 $29,000.00 $54.00 $5,400.00 Attachment number 2 Item # 2 Subtotal II $417,658.85 $1,016,135.00 $653,750.00 II. PAVEMENT STRUCTURES Page 3 of 4 Asphalt Overlay, Type F, 1.5" Thick Minimum 1,750 SY $8.75 $15,312.50 $20.00 $35,000.00 $25.00 $43,750.00 Pavement Patch - Including Graded Aggregate Base, 10.5" Thick, 7" 1,000 SY $26.00 $26,000.00 $71.00 $71,000.00 $55.00 $55,000.00 Wide and Asphalt Patch 2.5" Thick, Including Removal of 2.5" GAB and Placement of Bituminous Prime Coat 24" Concrete Curb and Gutter Removal and Replacement, (As 100 LF $18.90 $1,890.00 $57.00 $5,700.00 $55.00 $5,500.00 Appropriate and Necessary) Subtotal II $43,202.50 $111,700.00 $104,250.00 III. MISCELLANEOUS Flowable Fill 245 CY $94.99 $23,272.55 $120.00 $29,400.00 $115.00 $28,175.00 Rock Excavation, Trench or Mass 150 CY $50.00 $7,500.00 $75.00 $11,250.00 $85.00 $12,750.00 Foundation Backfill, GA DOT Type II, for Additional Unclassified 150 CY $17.99 $2,698.50 $38.00 $5,700.00 $55.00 $8,250.00 Excavation Clearing and Grubbing 5 AC $4,500.14 $22,500.70 $7,000.00 $35,000.00 $3,000.00 $15,000.00  TASK ORDER FOR WATER & SEWER SYSTEM REPAIRS AND INSTALLATIONS 2009-155 Bid Tabulation Revised October 24, 2009 Blair Construction, Inc. D.S. Utilities, Inc. L-J Co., Inc. ITEM NO. DESCRIPTION QTY. UNIT UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE Fence Removal & Replacement, New, Replace in Kind 100 LF $15.00 $1,500.00 $9.00 $900.00 $20.00 $2,000.00 Subtotal III $57,471.75 $82,250.00 $66,175.00 III. MISCELLANOUS Lump Sum Construction (Includes but is not Limited to the Items 1 LS $110,535.59 $110,535.59 $150,000.00 $150,000.00 $25,000.00 $25,000.00 Listed in Bid Schedule) Subtotal IV $110,535.59 $150,000.00 $25,000.00 GRAND TOTAL $847,439.49 $1,683,825.00 $1,263,125.00 Attachment number 2 Item # 2 Page 4 of 4 Attachment number 3 Page 1 of 2 Item # 2 Attachment number 3 Page 2 of 2 Item # 2 Attachment number 4 Page 1 of 3 Item # 2 Attachment number 4 Page 2 of 3 Item # 2 Attachment number 4 Page 3 of 3 Item # 2 Attachment number 5 Page 1 of 2 Item # 2 Attachment number 5 Page 2 of 2 Item # 2 Attachment number 6 Page 1 of 2 Item # 2 Attachment number 6 Page 2 of 2 Item # 2 Attachment number 7 Page 1 of 1 Item # 2  Bid Item #09-155 Task Order for Water & Sewer System Repairs & Installation For the City of Augusta - Utilities Department Bid Opening Date: Friday, October 9, 2009 at 11:00 a.m. Blair Construction DS Utilities Harris Trucking Inc. L-J Inc Tran Construction Vendors: PO Box 770 1644 Holy Trinity Church 1736 Barton Chapel Rd 603 Pine Log Road 3855 Red Oak Court Evans, GA 30809 Little Mountain, SC 29075 Augusta, GA 30909 Beech Island, SC 29842 Martinez, GA 30907 Bid Form YES YES YES YES YES Statement of Non- YES YES YES YES YES Discrimination Conflict of Interest YES YES YES YES YES Contractor Affidavit & NON-COMPLIANT YES YES YES YES Agreement Invalid E-Verify Number NON-COMPLIANT Subcontractor Affidavit Tran did not properly YES YES YES YES & Agreement notarize form missing notary seal Non-Collusion Affidavit YES YES YES YES YES of Bidder Non-Collusion Affidavit YES YES YES YES YES Subcontractor Local Small Business YES YES YES YES YES Good Faith Efforts Local Small Business Subcontractor/Supplier YES YES YES YES YES Utilization Plan Addendum YES YES YES YES YES Bid Bond YES YES YES YES YES Lump Sum Pricing $847,439.49 $1,700,825.00 NON-COMPLIANT $1,323,125.00 NON-COMPLIANT Item # 2 Page 1 of 1 Attachment number 9 Page 1 of 3 Item # 2 Attachment number 9 Page 2 of 3 Item # 2 Attachment number 9 Page 3 of 3 Item # 2 Attachment number 10 Page 1 of 3 Item # 2 Attachment number 10 Page 2 of 3 Item # 2 Attachment number 10 Page 3 of 3 Item # 2 Attachment number 11 Page 1 of 2 Item # 2 Attachment number 11 Page 2 of 2 Item # 2 Attachment number 12 Page 1 of 2 Item # 2 Attachment number 12 Page 2 of 2 Item # 2  Administrative Services Committee Meeting 1/11/2010 12:35 PM Set Qualifying Fees for 2010 Department: Board of Elections Caption: Approve setting Qualifying Fees for 2010 Local Offices. Background: Pursuant to O.C.G.A. 21-2-131(a)(1), the governing authority of each local jurisdiction must set the qualifying fees for offices appearing on the next upcoming general election ballot. The qualifying fee is based on 3% of the annual salary of the office. Analysis: N/A Financial Impact: $20.00 Alternatives: N/A Recommendation: Approve the qualifying fees provided in legal advertisement that is attached. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 3  Attachment number 1 Page 1 of 1 NOTICE TO THE RESIDENTS OF AUGUSTA-RICHMOND COUNTY, GEORGIA Pursuant to O.C.G.A. 21-2-131 (a)(1), you are hereby notified that the qualifying fees for the various local offices appearing on the 2010 General Election ballot have been set by the Augusta-Richmond County Commission as follows: State Court Judge......................................................$4,165.61 Mayor of the City of Augusta...................................$1,950.00 Augusta Commission ……………………..…………$360.00 (Seats 2, 4, 6, 8, and 10) Board of Education………………………………..….$100.00 (Seats 2, 3, 6, 7, and 9) Qualifying for the above listed offices will commence on Monday, June 28, 2010 at 9:00 AM and will end on Friday, July 2, 2010 at 12:00 Noon. Qualify will be conducted in the Richmond County Board of Elections Office, 530 Greene Street, Room 104, Augusta, Georgia. This 28th day of January, 2010. _________________________________ Lynn M. Bailey, Executive Director Richmond County Board of Elections Item # 3