Administrative Services Committee Meeting

Administrative Services Committee Meeting Commission Chamber- 1/25/2010- 12:40 PM ADMINISTRATIVE SERVICES 1. Consider the 09-139 Henry Brigham Community Center – Ammar Attachments Construction Bid Appeal. (Referred from January 11 Administrative Services Committee) 2. Approve resolution authorizing the settlement of all Claims in a Personal Attachments Injury Claim of Aaron Easter. 3. Motion to approve transfer of portions of Augusta property located on Attachments Deans Bridge Road near the intersection of Wyevale Road and Windermere Drive to the Land Bank Authority for $5,000.00 for the purpose of selling same for redevelopment purposes and to authorize the Mayor and Clerk of Commission to execute such documents as necessary to consummate the transaction, all in form as approved by the General Counsel. www.augustaga.gov  Administrative Services Committee Meeting 1/25/2010 12:40 PM Bid Protest Department: Procurement Caption: Consider the 09-139 Henry Brigham Community Center – Ammar Construction Bid Appeal. (Referred from January 11 Administrative Services Committee) Background: John Garcia, Attorney at Law on behalf of Ammar Construction, has filed a formal protest and appeal regarding the 09-139 Henry Brigham Community Center bid by Ammar Construction and the letter rescinding his Notice of Award which was issued by the Housing and Community Development Department. Ammar Construction was deemed as non-compliant and was sent a letter on September 11, 2009. The submittal was non-compliant due to the Subcontractor’s Affidavit was not completed properly. The vendor also received an award letter from the Housing and Community Development Department on September 15, 2009. On September 29, 2009, the Housing and Community Development Department issued a notice to rescinding the Notice of Award. Analysis: On August 25, 2009, bid Item 09-139 was opened. Five (5) bid packages were received. At the bid opening three (3) bid amounts were read aloud with two (2) being deemed as non-compliant. Under future review by the Procurement Department, all bid packages were deemed as non-compliant. The non-compliant letter to Ammar was faxed and mailed on September 11, 2009 stating that the subcontractors Affidavit form was not properly dated and was therefore considered as non-compliant. On September 15, 2009, we received a protest from Ammar in reference to his non-compliance status. The Procurement Department responded on September 19, 2009 stating that a review of the files and stated that after a review of the submittal, the Procurement Department had no choice but to stand by the initial decision to deem his submittal as non-compliant. It was also noted in the letter that all submittals were deemed as non-compliant and that the item was be rebid by the Housing and Community Development Department at a later date and that his company would received notice of the rebid. He was also given the option to appeal to the Administrator. On October 1, 2009 Mr. Ammar submitted a request to pursue his protest further. On October 28, 2009 our office received a copy of a letter from John Garcia, legal representative for Ammar requesting an update on the protest status of Ammar. The Law Department responded to the letter on behalf of the Administrator. The Law Department stated that since none of the bidders on the project were deemed compliant and because it is often the best interest of Augusta-Richmond Count to readvertise bids where non or very few bidders are compliant, this Cover Memo project is being re-bid. It also stated that the Administrator agrees with the Procurement Department and finds that Ammar Constructions’ bid was properly rejected and non-compliant. On December 1, 2009, our office  received a letter dated November 24, 2009, from John Garcia, Attorney at Law to submit a formal protest and appeal to the Augusta-Richmond County Board of Commissions on behalf of Ammar Construction. Financial Impact: None Alternatives: None Recommendation: None Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1 Page 1 of 22 Attachment number 1 Page 2 of 22 Attachment number 1 Page 3 of 22 Attachment number 1 Page 4 of 22 Attachment number 1 Page 5 of 22 Attachment number 1 Page 6 of 22 Attachment number 1 Page 7 of 22 Attachment number 1 Page 8 of 22 Attachment number 1 Page 9 of 22 Attachment number 1 Page 10 of 22 Attachment number 1 Page 11 of 22 Attachment number 1 Page 12 of 22 Attachment number 1 Page 13 of 22 Attachment number 1 Page 14 of 22 Attachment number 1 Page 15 of 22 Attachment number 1 Page 16 of 22 Attachment number 1 Page 17 of 22 Attachment number 1 Page 18 of 22 Attachment number 1 Page 19 of 22 Attachment number 1 Page 20 of 22 Attachment number 1 Page 21 of 22 Attachment number 1 Page 22 of 22  Administrative Services Committee Meeting 1/25/2010 12:40 PM Resolution Authorizing the Settlement of Aaron Easter Department: Law Caption: Approve resolution authorizing the settlement of all Claims in a Personal Injury Claim of Aaron Easter. Background: See attached Resolution. Analysis: Interim General Counsel considers it to be in the best interests of Augusta- Richmond County to resolve this matter and recommends that pay the Claimant to settle all claims of Claimant against Augusta-Richmond County arising out of the alleged facts. Financial Impact: Alternatives: Deny Resolution Recommendation: Approve Resolution Funds are Available in the Following 611015213-5523506 Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1 Page 1 of 2 Attachment number 1 Page 2 of 2  Administrative Services Committee Meeting 1/25/2010 12:40 PM Transfer of Property to the Land Bank Authority Department: Administrator Caption: Motion to approve transfer of portions of Augusta property located on Deans Bridge Road near the intersection of Wyevale Road and Windermere Drive to the Land Bank Authority for $5,000.00 for the purpose of selling same for redevelopment purposes and to authorize the Mayor and Clerk of Commission to execute such documents as necessary to consummate the transaction, all in form as approved by the General Counsel. Background: The Commission authorized the Administrator to perform such due diligence as necessary to determine if there was any reason not to sell portions of the property of Augusta located on Deans Bridge Road near the intersection of Wyevale Road and Windermere. Such due diligence having been completed and any restrictions deemed necessary by the various departments of the County having been determined, there is no objection by the Administrator to the transfer and sale of the portions of the parcels to the Land Bank Authority for redevelopment purposes. The Commission previously approved the sale of the property for $10,000, but upon investigation of the property, the proposed purchaser determined that the property could be only used for the location of a sign due to road setback requirements and easements and has offered to purchase the property for $5,000.00. The parcel was appraised for $10,000, but the appraisal did not take into account the various limitations on the use of the property. The net proceeds from the sale would go to the general fund. Analysis: N/A Financial Impact: Any revenue would go to the general fund. Alternatives: Deny the motion to approve the transfer of portions of the property. Recommendation: Approve the transfer and sale of the portions of property to the Land Bank Authority for $5000.00 per acre. Funds are Available in the Following Accounts: Cover Memo REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo