Administrative Services Committee Meeting

Administrative Services Committee Meeting Commission Chamber- 8/30/2010- 1:00 PM ADMINISTRATIVE SERVICES 1. An Ordinance to amend the Augusta Richmond County Charter and Laws Attachments of Local Application, Section 1-30; to modify the term of Mayor Pro Tempore; to have the term of Mayor Pro Tempore coincide with the terms of Commission Committee Chairs and Commission Committee members; to repeal all Charter, Code Sections and Ordinances and parts of Charter, Code Sections and Ordinances in conflict herewith; to provide an effective date and for other purposes. www.augustaga.gov  Administrative Services Committee Meeting 8/30/2010 1:00 PM Ordinance to amend Section 1-30 of the Charter to modify the term of Mayor Pro Tempore Department: Law Department Caption: An Ordinance to amend the Augusta Richmond County Charter and Laws of Local Application, Section 1-30; to modify the term of Mayor Pro Tempore; to have the term of Mayor Pro Tempore coincide with the terms of Commission Committee Chairs and Commission Committee members; to repeal all Charter, Code Sections and Ordinances and parts of Charter, Code Sections and Ordinances in conflict herewith; to provide an effective date and for other purposes. Background: The Mayor Pro Tempore position is currently selected by members of the Commission annually. However, the terms of terms of the Chair and Members of the Administrative Services, Engineering Services, Finance, Public Safety and Public Services Committees are set biannually for two (2) year terms. Analysis: This amendment provides for the modification of the terms of the position of Mayor Pro Tempore to extend the term to a period of two (2) years to coincide with the Committee Member terms. Financial Impact: None. Alternatives: The terms of the Committee Members could be reduced from two (2) years to one (1) year. Recommendation: Approve. Funds are Available in the Following N/A. Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo  Attachment number 1 Page 1 of 5 ORDINANCE NO. ___________ AN ORDINANCE TO AMEND THE AUGUSTA-RICHMOND COUNTY CHARTER AND LAWS OF LOCAL APPLICATION, SECTION 1-30; TO MODIFY THE TERM OF MAYOR PRO TEMPORE; TO HAVE THE TERM OF MAYOR PRO TEMPORE COINCIDE WITH THE TERMS OF COMMISSION COMMITTEE CHAIRS AND COMMISSION COMMITTEE MEMBERS; TO REPEAL ALL CHARTER, CODE SECTIONS AND ORDINANCES AND PARTS OF CHARTER, CODE SECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES. WHEREAS, Augusta-Richmond County seeks to modify the term of service for the position of Mayor Pro Tempore from a period of one (1) year to a period of two (2) years, to begin on January 1, 2011, and to have the term of the position of Mayor Pro Tempore coincide with the terms of the Chair and Members of the Administrative Services, Engineering Services, Finance, Public Safety and Public Services Committees. WHEREAS, based on the foregoing, the Augusta-Richmond County Commission, recommends amending the Charter to provide for the modification of the terms of the position of Mayor Pro Tempore to extend the term to a period of two (2) years and to have the term of the Mayor Pro Tempore coincide with the Chair and Members of the Administrative Services, Engineering Services, Finance, Public Safety and Public Services Committees. THE AUGUSTA-RICHMOND COUNTY COMMISSION, ordains as follows: CHARTER AND LAWS OF LOCAL APPLICATION. Augusta-Richmond- County Charter and Laws of Local Application, Chapter 1, Article 5, Sections 1- 30(c) and 1-30(d), as set forth in the Augusta-Richmond County Charter, re- adopted July 10, 2007, is hereby amended by striking Sections 1-30(c) and 1-30(d) its entirety as set forth in “Exhibit A” hereto and inserting in lieu thereof new Sections 1-30(c) and 1-30(d), called “Powers of mayor; mayor pro-tem; committees” as set forth in “Exhibit B” hereto. SECTION 2. This ordinance shall become effective upon its adoption in accordance with applicable laws. SECTION 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed.  Attachment number 1 Page 2 of 5 Adopted this ______ day of _________________, 2010. ______________________________ David S. Copenhaver As its Mayor Attest: ______________________________ Lena J. Bonner, Clerk of Commission Seal:  Attachment number 1 Page 3 of 5 CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was duly adopted by the Augusta-Richmond County Commission on ______________________, 2010 and that such Ordinance has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission Published in the Augusta Chronicle. Date: ______________________  Attachment number 1 Page 4 of 5 EXHIBIT A STRIKE: Sec. 1-30(c). Powers of mayor; mayor pro-tem; committees. The members of the Commission shall elect a Mayor Pro Tempore at their first regular meeting in January, 1996, and as such meeting in each year thereafter. The Mayor Pro Tempore shall preside at Commission meetings in the absence of the Mayor and perform such other duties as may be entrusted to the office of the Mayor Pro Tempore by action of the Commission. The Mayor Pro Tempore shall continue to be a full voting member of the Commission when serving in the capacity of Mayor Pro Tempore. No person who has served two consecutive full one-year terms of office as Mayor Pro Tempore shall again be eligible to hold office as Mayor Pro Tempore until after the expiration of one year from the conclusion of that of that person’s last term of office as Mayor Pro Tempore. And: Sec. 1-30(d). At its first regular meeting in January of each even-numbered year, the Commission shall organize itself. The Mayor and the Mayor Pro Tempore shall recommend to the Commission the appointment of such committees as they deem appropriate and the proposed membership thereof. If the Mayor and the Mayor Pro Tempore disagree on proposed appointments, the Commission shall determine such appointments. All committees and the membership thereof shall be created, abolished, and appointed as directed by the Commission. The Mayor shall not have the right to vote on the appointment of any member to a committee. The Mayor shall not be a voting member of any committee established by the Commission and appointed by the Mayor Pro Tempore.  Attachment number 1 Page 5 of 5 EXHIBIT B REPLACE WITH: Sec. 1-30. Powers of mayor; mayor pro-tem; committees. (c) The members of the Commission shall elect a Mayor Pro Tempore at their first regular meeting in January, 2011, and at such meeting every two (2) years thereafter. The Mayor Pro Tempore shall preside at Commission meetings in the absence of the Mayor and perform such other duties as may be entrusted to the office of the Mayor Pro Tempore by action of the Commission. The Mayor Pro Tempore shall continue to be a full voting member of the Commission when serving in the capacity of Mayor Pro Tempore. No person who has served a full two-year term of office as Mayor Pro Tempore shall again be eligible to hold office as Mayor Pro Tempore until after the expiration two (2) years from the conclusion of that person’s last term of office as Mayor Pro Tempore. (d) At is first regular meeting in January of each odd-numbered year, the Commission shall organize itself. The Mayor and the Mayor Pro Tempore shall recommend to the Commission the appointment of such committees as they deem appropriate and the proposed membership thereof. If the Mayor and the Mayor Pro Tempore disagree on proposed appointments, the Commission shall determine such appointments. All committees and the membership thereof shall be created, abolished, and appointed as directed by the Commission. The Mayor shall not have the right to vote on the appointment of any member to a committee. The Mayor shall not be a voting member of any committee established by the Commission and appointed by the Mayor Pro Tempore.