Administrative Services Committee Meeting

Administrative Services Committee Meeting Commission Chamber- 9/13/2010- 1:00 PM ADMINISTRATIVE SERVICES 1. Discussion for Informational Purposes the City’s 2011 Action Plan and Attachments Proposed Budget for CDBG, ESG, HOME and HOPWA funds. 2. An Ordinance to amend the Augusta, Georgia Code, Article One, Section 1- Attachments 4-1 relating to Boards and Authorities so as to provide the Commission with discretion to determine whether a person may simultaneously serve on more than one Board or Authority; to establish that all individual Commission appointees shall serve at the pleasure of their appointing Commissioner; to repeal all Ordinances and parts of Ordinance in conflict herewith; to provide an effective date and for other purposes. www.augustaga.gov  Administrative Services Committee Meeting 9/13/2010 1:00 PM AHCDD 2011 Action Plan and Proposed Budget Department: Augusta Housing and Community Development Department Caption: Discussion for Informational Purposes the City’s 2011 Action Plan and Proposed Budget for CDBG, ESG, HOME and HOPWA funds. Background: The Action Plan merges into one process and one document for all the planning, application and performance reporting requirements of four HUD block grant programs: CDBG, ESG, HOME and HOPWA. The Action Plan requires a jurisdiction to identify all of its housing and community development needs and develop them into an annual action plan for meeting those needs. The Action Plan describes all the projects that will be funded during 2011 with CDBG, ESG, HOME and HOPWA funds to carry out the goals set forth in the 5-year plan. On January 20, 2010, the AHCDD staff held a public hearing to obtain citizens input and solicit for proposals. Additionally, a needs assessment was conducted. As a result, AHCDD received 36 applications for CDBG funds, 10 applications for ESG funds, 5 applications for HOME funds and 2 applications for HOPWA funds with requests totaling $5,219,926. Of the applications received, staff and the director met and recommend the attached Year 2011 Proposed Budget for the City’s 2011 Action Plan. If the proposed Action Plan and Budget are accepted as information by Committee, in accordance with federal requirements, the City must hold a second Public Hearing and publish the Action Plan Budget in the newspaper for a 30-day period to give citizens of Augusta an opportunity to comment. The public hearing will be held September 8, 2010, at 6:00 p.m. in Commission Chambers. At the end of the comment period (October 8, 2010), a summary of all comments received from the Public Meeting will be presented to the Committee on October 25, 2010. The Final Action Plan and Budget will be presented to the Commission on November 2, 2010 for final approval. Thereafter, the final Action Plan will be packaged and sent to HUD for receipt by November 15, 2010. A listing of the 2011 Action Plan Projects and Budget is attached to this agenda item. Analysis: Approval of the Proposed Action Plan and Budget as information will enable the City to carry out the activities necessary to complete the 2011 Action Plan by November 15, 2010. Financial Impact: It is anticipated the City will receive and have available the following funds for Year 2011: _________________________________________ Federal 2011 Program Total $ Program Entitlement Income $ Allocation$ Cover Memo _________________________________________ CDBG 2,448,329 150,000 2,598,329 ESG 99,387 0 99,387 HOME 1,373,547 1,000,000 Item # 1 2,373,547 HOPWA 429,729 0 429,729  _________________________________________ TOTAL $4,350,992 $1,150,000 $5,500,992 2011 _________________________________________ Alternatives: None Recommended. Recommendation: Accept the Proposed Year 2011 Action Plan and Budget as Information for CDBG, ESG, HOME and HOPWA funds. After the 30-day comment period, staff will return and present to Committee and Commission for action on the Final version of the Action Plan prior to submittal to HUD by November 15, 2010. Funds are Available in the Following Not Applicable. Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 1  Attachment number 1 Page 1 of 2 2011 PROPOSED ACTION PLAN 2011 Community Development Block Grant Program B-11-MC-13-0004 Proposed Entitlement Grant 2,448,329 Program Income 150,000 TOTAL 2,598,329 Proposed Projects Amount Acquisition 250,000 Public Facilities § Jessye Norman School of Arts Improvements 96,663 § Family “Y” Tubman Center Improvements 40,000 Public Services ($220,000) § Art Factory 20,000 § Augusta Urban Ministries 10,000 § Boys and Girls Club 10,000 § CSRA Business League 15,000 § CSRA EOA “Housing Counseling” 25,000 § East Augusta CDC 17,000 § Golden Harvest Food Bank 20,000 § Kids Restart 20,000 § Lucy Laney Museum 10,000 § MACH Academy 20,000 § Olde Town Outreach Community Center 10,000 § Promise Land CDC 15,000 § Salvation Army (Job Training) 15,000 § Shiloh Community Center 13,000 Housing Rehabilitation Program 800,000 Relocation 200,000 Down Payment Assistance 100,000 Economic Development § Antioch 10,000 Historic Preservation § Façade – Central Business District (4 units) 105,000 Rehabilitation – Publicly or Privately Owner C/I Façade – Central City Revitalization District (2 units) 55,000 Small Business Development/Recruitment 200,000 General Administration Administration- $516,666 521,666 Fair Housing - $5,000 Total $2,598,329 2011 Proposed Planning Budget Item # 1  Attachment number 1 Page 2 of 2 2011 EMERGENCY SOLUTIONS GRANTS PROGRAM S-11-13-0004 Proposed Proposed Projects Budget § CSRA EOA 14,000 § Hope House 17,000 § Interfaith Hospitality Network 19,939 § St. Stephens 15,000 § Safe Homes 4,419 § Salvation Army (shelter operations) 20,000 § United Way 4,060 § Admin 4,969 § TOTAL $99,387 2011 HOME INVESTMENT PARTNERSHIPS PROGRAM M-11-MC-13-0206 Proposed Entitlement Grant 1,373,547 Program Income 1,000,000 TOTAL $2,373,547 Proposed Projects Proposed Budget Neighborhood Revitalization 1,730,160 Downpayment Assistance Program 200,000 CHDO Set-aside (15% minimum) 206,032 Administration (10% maximum) 237,355 Total $2,373,547 2011 HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS PROGRAM (HOPWA) GA-H-11-F002 Proposed Entitlement Grant $429,729 Proposed Projects Proposed Budget Hope Health 100,000 St. Stephen’s Ministry 316,837 Administration (3%) 12,892 Total $429,729 2011 Proposed Planning Budget Item # 1  Administrative Services Committee Meeting 9/13/2010 1:00 PM An Ordinance to amend Article One, Section § 1-4-1 of the Code relating to Boards and Authorities to allow Commission appointees to simultaneously serve on more than one Board or Authority with Commission approval Department: Law Department Caption: An Ordinance to amend the Augusta, Georgia Code, Article One, Section 1- 4-1 relating to Boards and Authorities so as to provide the Commission with discretion to determine whether a person may simultaneously serve on more than one Board or Authority; to establish that all individual Commission appointees shall serve at the pleasure of their appointing Commissioner; to repeal all Ordinances and parts of Ordinance in conflict herewith; to provide an effective date and for other purposes. Background: Appointees to various Augusta Boards and Authorities are comprised of appointments by Augusta-Richmond County Commissioners as well as the Augusta Legislative Delegation. The Augusta Legislative Delegation makes appointments without regard to whether such persons are already serving on other Augusta boards or authorities. Analysis: The Honorable Matt Aiken, Commissioner, recommends amending AUGUSTA, GA CODE § 1-4-1 to authorize a person to serve on more than one Augusta board or authority provided the Augusta-Richmond County Commission approves such simultaneous appointment. In order to allow Commissioners to have flexibility regarding Commission appointments and to ensure all boards and authorities are efficient, productive and accountable, it is recommended that all individual Commission Apointees shall serve at the pleasure of their appointing Commissioner. Financial Impact: N/A. Alternatives: Decline to approve this Code amendment at this time. Recommendation: Approve. Funds are Available in the Following N/A. Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 2 Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 2