Administrative Services Committee Meeting

Administrative Services Committee Commission Chamber- 4/25/2011- 1:00 PM Meeting ADMINISTRATIVE SERVICES 1. Report from the Administrator regarding the pursuit of an Attachments agreement with the Richmond County School System (RCSS) to enter a contractual obligation with a sole vendor to purchase gasoline and diesel fuel for ARC and RCSS vehicles. (Referred from March 21 Administrative Services) 2. Consider a request a Letter of Support from the Excelsior Multi- Attachments Cultural Institute. 3. An Ordinance to Amend the Augusta, GA Code Title One Attachments Chapter Seven Article Three Sections 1-7-34 and 1-7-35 Relating to the Position Classification Plan; To Repeal All Code Sections and Ordinances and Part of Code Sections and Ordinances in Conflict Herewith; To Provide an Effective Date and for Other Purposes. 4. An Ordinance to Amend the Augusta, GA Code Relating to the Attachments Approved Reorganization Plan; To Repeal All Code Sections and Ordinances and Part of Code Sections and Ordinances in Conflict Herewith; To Provide an Effective Date and for Other Purposes. www.augustaga.gov  Administrative Services Committee Meeting 4/25/2011 1:00 PM Agreement with Richmond County School System Department: Clerk of Commission Caption: Report from the Administrator regarding the pursuit of an agreement with the Richmond County School System (RCSS) to enter a contractual obligation with a sole vendor to purchase gasoline and diesel fuel for ARC and RCSS vehicles. (Referred from March 21 Administrative Services) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 1 Attachment number 1 Page 1 of 1 Item # 1  Administrative Services Committee Meeting 4/25/2011 1:00 PM Excelsior Multi-Cultural Institute Department: Caption: Consider a request a Letter of Support from the Excelsior Multi- Cultural Institute. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 2 Attachment number 1 Page 1 of 2 Item # 2 Attachment number 1 Page 2 of 2 Item # 2  Administrative Services Committee Meeting 4/25/2011 1:00 PM Motion to Approve Amendments to Augusta, GA Code Sections 1-7-34 and 1-7-35 Department: Administrator Caption: An Ordinance to Amend the Augusta, GA Code Title One Chapter Seven Article Three Sections 1-7-34 and 1-7-35 Relating to the Position Classification Plan; To Repeal All Code Sections and Ordinances and Part of Code Sections and Ordinances in Conflict Herewith; To Provide an Effective Date and for Other Purposes. Background: On March 1, 2011, The Augusta, Georgia Commission approved revisions to the Personnel Policy and Procedures Manual and to the Personnel Boards power and duties. These Code amendments are consistent with the previous actions of the Commission. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 3  Attachment number 1 Page 1 of 5 ORDINANCE NO. ___________ An Ordinance to Amend the Augusta, GA Code Title One Chapter Seven Article Three Sections 1-7-34 and 1-7-35 Relating to the Position Classification Plan; To Repeal All Code Sections and Ordinances and Part of Code Sections and Ordinances in Conflict Herewith; To Provide an Effective Date and for Other Purposes. WHEREAS, on March 1, 2011, the Augusta Georgia Commission approved revisions to the Augusta, Georgia Personnel Policy and Procedures Manual; and WHEREAS, on March 1, 2011, the Augusta, Georgia Commission approved revisions to the purpose, duties, and powers of the Personnel Board as found in Augusta, GA Code Section 1-7-15; and WHEREAS, Augusta, Georgia desires to update and amend the Code as related to the duties of the Administrator and the Personnel Board to be consistent with the revisions to the Augusta, Georgia Personnel Policy and Procedures Manual and the revised Augusta, GA Code Section 1-7-15; THE AUGUSTA, GEORGIA COMMISSION, ordains as follows: SECTION 1. AUGUSTA, GA. CODE Sections 1-7-34 and 1-7-35 as set forth in the Augusta, Ga. Code, re-adopted July 10, 2007, is hereby amended by striking these sections in their entirety as set forth in “Exhibit A” hereto and inserting in lieu thereof new Code Sections 1-7-34 and 1-7-35, restated as set forth in “Exhibit B” hereto. SECTION 2. This ordinance shall become effective upon its adoption in accordance with applicable laws. SECTION 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Adopted this _____ day of , 2011. ___________________________ David S. Copenhaver As its Mayor Attest: Item # 3  Attachment number 1 Page 2 of 5 ______________________________ Lena J. Bonner, Clerk of Commission Seal: Item # 3  Attachment number 1 Page 3 of 5 CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was duly adopted by the Augusta, Georgia Commission on_________________, 2011 and that such Ordinance has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission Published in the Augusta Chronicle. Date: ______________________ First Reading ______________________ Second Reading ______________________ Item # 3  Attachment number 1 Page 4 of 5 Exhibit A Sec. 1-7-34. Administration and maintenance; reallocation, reclassification of positions. (a) The director of human resources shall be responsible for the administration and maintenance of the position classification plan. (b) Department heads shall be responsible for bringing to the attention of the director of human resources any material change in the nature of the duties, responsibilities, working conditions and other factors affecting the classification of any position. Following the receipt of such information concerning any position, the director of human resources shall then restudy the position to determine if the classification of the position should be changed. Authority to reallocate positions to classes on the basis of kind and level of duties and responsibilities is vested in the personnel board subject to the approval of the Augusta-Richmond County Commission. The Director of human resources shall report any recommended reclassifications from the personnel board to the Augusta-Richmond County Commission for their approval. Copies of the reclassification plan, as amended, will be furnished to the members of the Augusta-Richmond County Commission, to the personnel board, to the department heads, and shall be on file in the office of the Director of Human Resources. Sec. 1-7-35. Establishment, classification of new positions. The Commission has the authority to determine the need for new positions, and to create and establish any needed position. The Commission has the responsibility to review budget requirements based on their initiative or that of department heads. The Director of human resources shall, before filling any new position not excluded by the Commission under the coverage of this plan, prepare a job description, determine the recommended salary grade thereof, and report same to the personnel board, which shall allocate new positions to the existing classes or to new classes or positions in Augusta-Richmond County’s service, subject to the approval of the Commission. The Director of human resources shall report the recommended allocation of the new positions, recommended by the personnel board to the Commission for their approval. Item # 3  Attachment number 1 Page 5 of 5 Exhibit B Sec. 1-7-34. Administration and maintenance; reallocation, reclassification of positions. (a) The Director of Human Resources shall be responsible for the administration and maintenance of the position classification plan. (b) Department heads shall be responsible for bringing to the attention of the Director of Human Resources any material change in the nature of the duties, responsibilities, working conditions and other factors affecting the classification of any position. Following the receipt of such information concerning any position, the Director of Human Resources shall then restudy the position to determine if the classification of the position should be changed. Authority to reallocate positions to classes on the basis of kind and level of duties and responsibilities is vested in the Administrator. The Director of Human Resources shall report any recommended reclassifications to the Administrator for his/her approval. Copies of the reclassification plan, as amended, will be furnished to the members of the Augusta, Georgia Commission, to the department heads, and shall be on file in the Human Resources office. Sec. 1-7-35. Establishment, classification of new positions. The Administrator has the authority to determine the need for new positions, and to create and establish any needed position. The Administrator has the responsibility to review budget requirements based on his/her initiative or that of department heads. The Director of Human Resources shall, before filling any new position not excluded by the Commission under the coverage of this plan, prepare a job description, determine the recommended salary grade thereof, and report same to the Administrator, who shall allocate new positions to the existing classes or to new classes or positions in Augusta, Georgia’s service. The Director of Human Resources shall report the recommended allocation of the new positions to the Administrator for his/her approval. Copies of the reclassification plan, as amended by the new position(s), will be furnished to the members of the Augusta, Georgia Commission, to the department heads, and shall be on file in the Human Resources office. Item # 3  Administrative Services Committee Meeting 4/25/2011 1:00 PM Motion to Approve Augusta, GA Code Amendments Consistent with Plan of Reorganization Department: Administrator Caption: An Ordinance to Amend the Augusta, GA Code Relating to the Approved Reorganization Plan; To Repeal All Code Sections and Ordinances and Part of Code Sections and Ordinances in Conflict Herewith; To Provide an Effective Date and for Other Purposes. Background: Ordinances to be provided at Committee Meeting. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 4