Administrative Services Committee Meeting

Administrative Services Committee Commission Chamber- 10/10/2011- 1:00 PM Meeting ADMINISTRATIVE SERVICES 1. An Ordinance to amend the Augusta, GA Code Title Seven Attachments Chapters One through Three Sections 7-1-19, 7-1-19.2, 7-1-19.6 through 7-1-19.9, 7-1-26 through 7-1-33, 7-1-47 through 7-1-48, 7-1-86, 7-1-116-2, 7-1-116-4 through 7-1-116-5, 7-1-136, 7-2-3, 7-2-63, 7-2-76, and 7-3-73 relating to the powers and duties of the License and Inspection Department; to repeal all Code Sections and Ordinances in conflict herewith; to provide an effective date and for other purposes. 2. An Ordinance to amend the Augusta, GA Code Title Six Chapter Attachments Seven Sections 6-7-5, 6-7-42 through 6-7-43, 6-7-60, 6-7-69, 6- 7-90 through 6-7-91, 6-7-96 through 6-7-97, and 6-7-110 relating to the powers and duties of the License and Inspection Department; to repeal all Code Sections and Ordinances in conflict herewith; to provide an effective date and for other purposes. 3. An Ordinance to amend the Augusta, GA Code Title Six Chapter Attachments Six Sections 6-6-5 and 6-6-37 through 6-6-47 relating to the powers and duties of the License and Inspection Department; to repeal all Code Sections and Ordinances in conflict herewith; to provide an effective date and for other purposes. 4. An Ordinance to amend the Augusta, GA Code Title Six Chapter Attachments Two Sections 6-2-2, 6-2-5, 6-2-59 through 6-2-60, 6-2-70 through 6-2-72, 6-2-75 through 6-2-77, 6-2-103, 6-2-116, 6-2- 119 through 6-2-125, and 6-2-142 through 6-2-143 relating to the powers and duties of the License and Inspection Department; to repeal all Code Sections and Ordinances in conflict herewith; to provide an effective date and for other purposes. 5. An Ordinance to amend the Augusta, GA Code Title Six Attachments Chapters Four and Five Sections 6-4-1, 6-4-7, and 6-5-7 relating to the powers and duties of the License and Inspection  Department; to repeal all Code Sections and Ordinances in conflict herewith; to provide an effective date and for other purposes. 6. Discuss/approve the solicitation of a RFP from professional Attachments human resources firms for an independent audit and assessment/efficiency study of Augusta Richmond County Government in accordance with the Commission's action on August 2, 2011. (Referred from September 26 Administrative Services Committee meeting) 7. Approve the concept of hiring a consultant to identify and Attachments collect revenue that is currently not being captured by the License and Inspection Department. (Referred from September 26 Administrative Services Committee meeting) 8. Motion to approve a recommendation by the Board of Assessors Attachments Office to approve a resolution that's required by state law for next year to set the minimum acres on qualified parcels for conservation use in Augusta-Richmond County. 9. Presentation by Promise Land Community Development Attachments regarding Chester Wheeler/Augusta Housing and Community Development Procurement Policy. www.augustaga.gov  Administrative Services Committee Meeting 10/10/2011 1:00 PM An Ordinance to Amend the Augusta, GA Code Title Seven Chapters One through Three Sections 7-1- 19, 7-1-19.2, 7-1-19.6 through 7-1-19.9, 7-1-26 Through 7-1-33, 7-1-47 through 7-1-48, 7-1-86, 7-1-116-2, 7-1-116-4 through 7-1-116-5, 7-1-136, 7-2-3, 7-2-63, 7 Department: Administrator Caption: An Ordinance to amend the Augusta, GA Code Title Seven Chapters One through Three Sections 7-1-19, 7-1-19.2, 7-1-19.6 through 7-1-19.9, 7-1-26 through 7-1-33, 7-1-47 through 7-1-48, 7-1-86, 7-1-116-2, 7-1-116-4 through 7-1-116-5, 7-1-136, 7-2-3, 7-2-63, 7-2-76, and 7-3-73 relating to the powers and duties of the License and Inspection Department; to repeal all Code Sections and Ordinances in conflict herewith; to provide an effective date and for other purposes. Background: Analysis: Financial Impact: Alternatives: Deny Recommendation: Approve Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator Clerk of Commission Cover Memo Item # 1 Attachment number 1 \nPage 1 Item # 1 Attachment number 1 \nPage 2 Item # 1 Attachment number 1 \nPage 3 Item # 1 Attachment number 1 \nPage 4 Item # 1 Attachment number 1 \nPage 5 Item # 1 Attachment number 1 \nPage 6 Item # 1 Attachment number 1 \nPage 7 Item # 1 Attachment number 1 \nPage 8 Item # 1 Attachment number 1 \nPage 9 Item # 1 Attachment number 1 \nPage 10 Item # 1 Attachment number 1 \nPage 11 Item # 1 Attachment number 1 \nPage 12 Item # 1 Attachment number 1 \nPage 13 Item # 1 Attachment number 1 \nPage 14 Item # 1 Attachment number 1 \nPage 15 Item # 1 Attachment number 1 \nPage 16 Item # 1 Attachment number 1 \nPage 17 Item # 1 Attachment number 1 \nPage 18 Item # 1 Attachment number 1 \nPage 19 Item # 1 Attachment number 1 \nPage 20 Item # 1 Attachment number 1 \nPage 21 Item # 1 Attachment number 1 \nPage 22 Item # 1 Attachment number 1 \nPage 23 Item # 1 Attachment number 1 \nPage 24 Item # 1 Attachment number 1 \nPage 25 Item # 1 Attachment number 1 \nPage 26 Item # 1 Attachment number 1 \nPage 27 Item # 1 Attachment number 1 \nPage 28 Item # 1 Attachment number 1 \nPage 29 Item # 1 Attachment number 1 \nPage 30 Item # 1 Attachment number 1 \nPage 31 Item # 1 Attachment number 1 \nPage 32 Item # 1 Attachment number 1 \nPage 33 Item # 1 Attachment number 1 \nPage 34 Item # 1 Attachment number 1 \nPage 35 Item # 1 Attachment number 1 \nPage 36 Item # 1 Attachment number 1 \nPage 37 Item # 1 Attachment number 1 \nPage 38 Item # 1 Attachment number 1 \nPage 39 Item # 1 Attachment number 1 \nPage 40 Item # 1 Attachment number 1 \nPage 41 Item # 1 Attachment number 1 \nPage 42 Item # 1 Attachment number 1 \nPage 43 Item # 1 Attachment number 1 \nPage 44 Item # 1 Attachment number 1 \nPage 45 Item # 1 Attachment number 1 \nPage 46 Item # 1 Attachment number 1 \nPage 47 Item # 1 Attachment number 1 \nPage 48 Item # 1 Attachment number 1 \nPage 49 Item # 1 Attachment number 1 \nPage 50 Item # 1 Attachment number 1 \nPage 51 Item # 1 Attachment number 1 \nPage 52 Item # 1 Attachment number 1 \nPage 53 Item # 1 Attachment number 1 \nPage 54 Item # 1 Attachment number 1 \nPage 55 Item # 1 Attachment number 1 \nPage 56 Item # 1 Attachment number 1 \nPage 57 Item # 1 Attachment number 1 \nPage 58 Item # 1 Attachment number 1 \nPage 59 Item # 1 Attachment number 1 \nPage 60 Item # 1 Attachment number 1 \nPage 61 Item # 1 Attachment number 1 \nPage 62 Item # 1 Attachment number 1 \nPage 63 Item # 1 Attachment number 1 \nPage 64 Item # 1 Attachment number 1 \nPage 65 Item # 1 Attachment number 1 \nPage 66 Item # 1 Attachment number 1 \nPage 67 Item # 1 Attachment number 1 \nPage 68 Item # 1  Administrative Services Committee Meeting 10/10/2011 1:00 PM An Ordinance to Amend the Augusta, GA Code Title Six Chapter Seven Sections 6-7-5, 6-7-42 Through 6-7-43, 6-7-60, 6-7-69, 6-7-90 Through 6-7-91, 6-7-96 Through 6-7-97, and 6-7-110 Department: Administrator Caption: An Ordinance to amend the Augusta, GA Code Title Six Chapter Seven Sections 6-7-5, 6-7-42 through 6-7-43, 6-7-60, 6-7-69, 6-7- 90 through 6-7-91, 6-7-96 through 6-7-97, and 6-7-110 relating to the powers and duties of the License and Inspection Department; to repeal all Code Sections and Ordinances in conflict herewith; to provide an effective date and for other purposes. Background: Analysis: Financial Impact: Alternatives: Deny Recommendation: Approve Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator Clerk of Commission Cover Memo Item # 2 Attachment number 1 \nPage 1 Item # 2 Attachment number 1 \nPage 2 Item # 2 Attachment number 1 \nPage 3 Item # 2 Attachment number 1 \nPage 4 Item # 2 Attachment number 1 \nPage 5 Item # 2 Attachment number 1 \nPage 6 Item # 2 Attachment number 1 \nPage 7 Item # 2 Attachment number 1 \nPage 8 Item # 2 Attachment number 1 \nPage 9 Item # 2 Attachment number 1 \nPage 10 Item # 2 Attachment number 1 \nPage 11 Item # 2 Attachment number 1 \nPage 12 Item # 2 Attachment number 1 \nPage 13 Item # 2 Attachment number 1 \nPage 14 Item # 2 Attachment number 1 \nPage 15 Item # 2 Attachment number 1 \nPage 16 Item # 2 Attachment number 1 \nPage 17 Item # 2 Attachment number 1 \nPage 18 Item # 2 Attachment number 1 \nPage 19 Item # 2 Attachment number 1 \nPage 20 Item # 2  Administrative Services Committee Meeting 10/10/2011 1:00 PM An Ordinance to Amend the Augusta, GA Code Title Six Chapter Six Sections 6-6-5 and 6-6-37 through 6-6-47 Department: Administrator Caption: An Ordinance to amend the Augusta, GA Code Title Six Chapter Six Sections 6-6-5 and 6-6-37 through 6-6-47 relating to the powers and duties of the License and Inspection Department; to repeal all Code Sections and Ordinances in conflict herewith; to provide an effective date and for other purposes. Background: Analysis: Financial Impact: Alternatives: Deny Recommendation: Approve Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator Clerk of Commission Cover Memo Item # 3 Attachment number 1 \nPage 1 Item # 3 Attachment number 1 \nPage 2 Item # 3 Attachment number 1 \nPage 3 Item # 3 Attachment number 1 \nPage 4 Item # 3 Attachment number 1 \nPage 5 Item # 3 Attachment number 1 \nPage 6 Item # 3 Attachment number 1 \nPage 7 Item # 3 Attachment number 1 \nPage 8 Item # 3 Attachment number 1 \nPage 9 Item # 3 Attachment number 1 \nPage 10 Item # 3 Attachment number 1 \nPage 11 Item # 3 Attachment number 1 \nPage 12 Item # 3 Attachment number 1 \nPage 13 Item # 3 Attachment number 1 \nPage 14 Item # 3 Attachment number 1 \nPage 15 Item # 3 Attachment number 1 \nPage 16 Item # 3 Attachment number 1 \nPage 17 Item # 3 Attachment number 1 \nPage 18 Item # 3 Attachment number 1 \nPage 19 Item # 3 Attachment number 1 \nPage 20 Item # 3 Attachment number 1 \nPage 21 Item # 3 Attachment number 1 \nPage 22 Item # 3 Attachment number 1 \nPage 23 Item # 3 Attachment number 1 \nPage 24 Item # 3 Attachment number 1 \nPage 25 Item # 3 Attachment number 1 \nPage 26 Item # 3 Attachment number 1 \nPage 27 Item # 3 Attachment number 1 \nPage 28 Item # 3 Attachment number 1 \nPage 29 Item # 3 Attachment number 1 \nPage 30 Item # 3 Attachment number 1 \nPage 31 Item # 3 Attachment number 1 \nPage 32 Item # 3 Attachment number 1 \nPage 33 Item # 3 Attachment number 1 \nPage 34 Item # 3 Attachment number 1 \nPage 35 Item # 3 Attachment number 1 \nPage 36 Item # 3 Attachment number 1 \nPage 37 Item # 3 Attachment number 1 \nPage 38 Item # 3 Attachment number 1 \nPage 39 Item # 3 Attachment number 1 \nPage 40 Item # 3 Attachment number 1 \nPage 41 Item # 3 Attachment number 1 \nPage 42 Item # 3 Attachment number 1 \nPage 43 Item # 3 Attachment number 1 \nPage 44 Item # 3 Attachment number 1 \nPage 45 Item # 3 Attachment number 1 \nPage 46 Item # 3 Attachment number 1 \nPage 47 Item # 3 Attachment number 1 \nPage 48 Item # 3 Attachment number 1 \nPage 49 Item # 3 Attachment number 1 \nPage 50 Item # 3 Attachment number 1 \nPage 51 Item # 3 Attachment number 1 \nPage 52 Item # 3 Attachment number 1 \nPage 53 Item # 3 Attachment number 1 \nPage 54 Item # 3 Attachment number 1 \nPage 55 Item # 3 Attachment number 1 \nPage 56 Item # 3 Attachment number 1 \nPage 57 Item # 3 Attachment number 1 \nPage 58 Item # 3  Administrative Services Committee Meeting 10/10/2011 1:00 PM An Ordinance to Amend the Augusta, GA Code Title Six Chapter Two Sections 6-2-2, 6-2-5, 6-2-59 through 6-2-60, 6-2-70 through 6-2-72, 6-2-75 through 6-2-77, 6-2-103, 6-2-116, 6-2-119 through 6-2-125, and 6-2-142 through 6-2-143 Department: Administrator Caption: An Ordinance to amend the Augusta, GA Code Title Six Chapter Two Sections 6-2-2, 6-2-5, 6-2-59 through 6-2-60, 6-2-70 through 6-2-72, 6-2-75 through 6-2-77, 6-2-103, 6-2-116, 6-2-119 through 6-2-125, and 6-2-142 through 6-2-143 relating to the powers and duties of the License and Inspection Department; to repeal all Code Sections and Ordinances in conflict herewith; to provide an effective date and for other purposes. Background: Analysis: Financial Impact: Alternatives: Deny Recommendation: Approve Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator Clerk of Commission Cover Memo Item # 4 Attachment number 1 \nPage 1 Item # 4 Attachment number 1 \nPage 2 Item # 4 Attachment number 1 \nPage 3 Item # 4 Attachment number 1 \nPage 4 Item # 4 Attachment number 1 \nPage 5 Item # 4 Attachment number 1 \nPage 6 Item # 4 Attachment number 1 \nPage 7 Item # 4 Attachment number 1 \nPage 8 Item # 4 Attachment number 1 \nPage 9 Item # 4 Attachment number 1 \nPage 10 Item # 4 Attachment number 1 \nPage 11 Item # 4 Attachment number 1 \nPage 12 Item # 4 Attachment number 1 \nPage 13 Item # 4 Attachment number 1 \nPage 14 Item # 4 Attachment number 1 \nPage 15 Item # 4 Attachment number 1 \nPage 16 Item # 4 Attachment number 1 \nPage 17 Item # 4 Attachment number 1 \nPage 18 Item # 4 Attachment number 1 \nPage 19 Item # 4 Attachment number 1 \nPage 20 Item # 4 Attachment number 1 \nPage 21 Item # 4 Attachment number 1 \nPage 22 Item # 4 Attachment number 1 \nPage 23 Item # 4 Attachment number 1 \nPage 24 Item # 4 Attachment number 1 \nPage 25 Item # 4 Attachment number 1 \nPage 26 Item # 4 Attachment number 1 \nPage 27 Item # 4 Attachment number 1 \nPage 28 Item # 4 Attachment number 1 \nPage 29 Item # 4 Attachment number 1 \nPage 30 Item # 4 Attachment number 1 \nPage 31 Item # 4 Attachment number 1 \nPage 32 Item # 4 Attachment number 1 \nPage 33 Item # 4 Attachment number 1 \nPage 34 Item # 4 Attachment number 1 \nPage 35 Item # 4 Attachment number 1 \nPage 36 Item # 4 Attachment number 1 \nPage 37 Item # 4 Attachment number 1 \nPage 38 Item # 4 Attachment number 1 \nPage 39 Item # 4 Attachment number 1 \nPage 40 Item # 4 Attachment number 1 \nPage 41 Item # 4 Attachment number 1 \nPage 42 Item # 4 Attachment number 1 \nPage 43 Item # 4 Attachment number 1 \nPage 44 Item # 4 Attachment number 1 \nPage 45 Item # 4 Attachment number 1 \nPage 46 Item # 4 Attachment number 1 \nPage 47 Item # 4 Attachment number 1 \nPage 48 Item # 4 Attachment number 1 \nPage 49 Item # 4 Attachment number 1 \nPage 50 Item # 4 Attachment number 1 \nPage 51 Item # 4 Attachment number 1 \nPage 52 Item # 4 Attachment number 1 \nPage 53 Item # 4 Attachment number 1 \nPage 54 Item # 4 Attachment number 1 \nPage 55 Item # 4 Attachment number 1 \nPage 56 Item # 4 Attachment number 1 \nPage 57 Item # 4 Attachment number 1 \nPage 58 Item # 4 Attachment number 1 \nPage 59 Item # 4 Attachment number 1 \nPage 60 Item # 4 Attachment number 1 \nPage 61 Item # 4  Administrative Services Committee Meeting 10/10/2011 1:00 PM An Ordinance to Amend the Augusta, GA Code Title Six Chapters Four and Five Sections 6-4-1, 6-4-7, and 6-5-7 Department: Administrator Caption: An Ordinance to amend the Augusta, GA Code Title Six Chapters Four and Five Sections 6-4-1, 6-4-7, and 6-5-7 relating to the powers and duties of the License and Inspection Department; to repeal all Code Sections and Ordinances in conflict herewith; to provide an effective date and for other purposes. Background: Analysis: Financial Impact: Alternatives: Deny Recommendation: Approve Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator Clerk of Commission Cover Memo Item # 5 Attachment number 1 \nPage 1 Item # 5 Attachment number 1 \nPage 2 Item # 5 Attachment number 1 \nPage 3 Item # 5 Attachment number 1 \nPage 4 Item # 5 Attachment number 1 \nPage 5 Item # 5 Attachment number 1 \nPage 6 Item # 5 Attachment number 1 \nPage 7 Item # 5 Attachment number 1 \nPage 8 Item # 5 Attachment number 1 \nPage 9 Item # 5 Attachment number 1 \nPage 10 Item # 5  Administrative Services Committee Meeting 10/10/2011 1:00 PM Audit and Assessment/Efficiency Study Department: Clerk of Commission Caption: Discuss/approve the solicitation of a RFP from professional human resources firms for an independent audit and assessment/efficiency study of Augusta Richmond County Government in accordance with the Commission's action on August 2, 2011. (Referred from September 26 Administrative Services Committee meeting) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 6  Administrative Services Committee Meeting 10/10/2011 1:00 PM Consultant for identifying and collecting revenue not being captured by License and Inspection Department: Planning Commission Caption: Approve the concept of hiring a consultant to identify and collect revenue that is currently not being captured by the License and Inspection Department. (Referred from September 26 Administrative Services Committee meeting) Background: At the July 13, 2011 retreat I was asked to investigate how a “headhunter” might be used by the department to enhance revenue. After talking to several companies and thinking through their suggested approaches the attached scope of services seems to make the most sense. It is the department’s belief that there are not significant un-captured revenues, so the scope is written to provide for payment only on the basis of funds captured and deposited into the City’s accounts. Analysis: This sort of analysis has produced very significant results in other Georgia cities and it will cost only a percentage of newly identified and collected revenue. Financial Impact: The scope is written in a way that payment is made only for previously un-captured funds that are deposited into City accounts. Alternatives: Approve the Department selecting a consultant through procurement or disapprove. Recommendation: Approve concept and permit the Department to go through procurement to select a consultant. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 7 Attachment number 1 \nPage 1 Item # 7  Administrative Services Committee Meeting 10/10/2011 1:00 PM CUVA Minimum Acreage Resolution Department: Board of Assessors Caption: Motion to approve a recommendation by the Board of Assessors Office to approve a resolution that's required by state law for next year to set the minimum acres on qualified parcels for conservation use in Augusta-Richmond County. Background: The Board of Assessors approved recommending to the BOC a resolution required by the state in 2012 to set the minimum acres to qualifying parcels for Conservation Use Valuation Assessments (CUVA). Should the BOC adopt the resolution, the 29 parcels in Augusta-Richmond County defined as “greater than 10 acres AND less than 25 acres” would no longer qualify beyond their current covenants. Analysis: n/a Financial Impact: n/a Alternatives: n/a Recommendation: To approve the CUVA recommendation to set the minimum acres to qualifying parcels at 25. Funds are Available in the Following n/a Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 8  Attachment number 1 \nPage 1 A RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY BOARD OF COMMISSIONERS RELATING TO MINIMUM ACREAGE TO QUALIFY FOR BONA FIDE CONSERVATION USE ASSESSMENT WHEREAS, the State of Georgia has enacted O.C.G.A. § 48-5-7.4, which relates to bona fide conservation use property; and WHEREAS, O.C.G.A. § 48-5-7.4(a) (3) provides that “[t]he governing authority of a county in which the property that otherwise meets the requirements for current use assessment is located may establish a minimum number of acres as a condition for qualifying for the current use assessment;” and WHEREAS, O.C.G.A. § 48-5-7.4 further provides that “[s]uch minimum shall be up to 25 acres and shall apply exclusively to qualified property that is first made subject to a covenant required by [O.C.G.A. § 48-5-7.4(d)] or is subject to the renewal of a previous covenant required by [O.C.G.A. § 48-5-7.4(d)] on or after January 1, 2012.” Now, therefore BE IT RESOLVED that the Augusta-Richmond County Board of Commissioners hereby establishes that the minimum number of acres required to qualify for the current use assessment as provided by O.C.G.A. § 48-5-7.4 (a)(3) is 25 acres. This ______day of _______________________ 2011. AUGUSTA-RICHMOND COUNTY BOARD OF COMMISSIONERS _____________________________________ Deke Copenhaver Mayor, Augusta-Richmond County Board of Commissioners ATTEST: _______________________________________ Lena Bonner Clerk of Commission, Augusta-Richmond County (SEAL) Item # 8  Administrative Services Committee Meeting 10/10/2011 1:00 PM Promise Land Community Development Department: Clerk of Commission Caption: Presentation by Promise Land Community Development regarding Chester Wheeler/Augusta Housing and Community Development Procurement Policy. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 9 Attachment number 1 \nPage 1 Item # 9