Administrative Services Committee Meeting

Administrative Services Committee Commission Chamber- 4/9/2012- 1:05 PM Meeting ADMINISTRATIVE SERVICES 1. Discuss Transit Management Agreement between Augusta, Attachments Georgia and Mobility Transit Services, LLC dated June 7, 2011 as it relates to the following Human Resource concerns: (1) Employee Staffing, (2) Compensation, (3) Overtime Policy, (4) Employee Hires/Dismissals, (5) Promotion/Demotion, (6) Vacant Positions, (7) Disciplinary Action, (8) and other related Human Resource activities. Provide copies of Organizational Chart and Employee Handbook. (Requested by Commissioner Lockett) 2. Approve the repayment of $344,233.50 from the General Fund Attachments to the Augusta Housing and Community Development's HOME Account by April 20, 2012 due to the determination by the U. S. Department of Housing and Urban Development that funding in the amount of $52,105.00 provided to 30901 Development Corporation in 2007 to put fencing around its development on Augusta Avenue was ineligible and that funding in the amount of $292,128.50 provided to East Augusta CDC (to purchase lots in Marion Homes) in 2006 was unable to yield completed housing projects within the allotted time frame. 3. Consider approval of a Memorandum of Understanding with the Attachments University of Phoenix regarding a partnership recommendation for solutions to assist the city in meeting workforce education goals. www.augustaga.gov  Administrative Services Committee Meeting 4/9/2012 1:05 PM Mobility Transit Services Management Agreement Department: Clerk of Commission Caption: Discuss Transit Management Agreement between Augusta, Georgia and Mobility Transit Services, LLC dated June 7, 2011 as it relates to the following Human Resource concerns: (1) Employee Staffing, (2) Compensation, (3) Overtime Policy, (4) Employee Hires/Dismissals, (5) Promotion/Demotion, (6) Vacant Positions, (7) Disciplinary Action, (8) and other related Human Resource activities. Provide copies of Organizational Chart and Employee Handbook. (Requested by Commissioner Lockett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 1  Administrative Services Committee Meeting 4/9/2012 1:05 PM Request for Payment to HUD (re: 30901 DC and East Augusta CDC) Department: Housing and Community Developement Department (AHCDD) Caption: Approve the repayment of $344,233.50 from the General Fund to the Augusta Housing and Community Development's HOME Account by April 20, 2012 due to the determination by the U. S. Department of Housing and Urban Development that funding in the amount of $52,105.00 provided to 30901 Development Corporation in 2007 to put fencing around its development on Augusta Avenue was ineligible and that funding in the amount of $292,128.50 provided to East Augusta CDC (to purchase lots in Marion Homes) in 2006 was unable to yield completed housing projects within the allotted time frame. Background: The U. S. Department of Housing and Urban Development (HUD) has determined that funding provided to 30901 DC in 2007 to put fencing around its’ development on Augusta Avenue was ineligible. It was deemed ineligible [on a technicality] because the project in the IDIS system was “closed” and showing as complete. When the fencing was installed, it was setup under a new Integrated Disbursement and Information System (IDIS) number. Fencing alone is not an activity. However, fencing is eligible, but must be incorporated into the development of the housing. Consequently, because the fencing was not a part of the development [because the housing component was closed], it is ineligible as a standalone project. Further, the U. S. Department of Housing and Urban Development (HUD) has determined that funding ($292,128.50) provided to East Augusta CDC (to purchase lots in Marion Homes) was unable to yield completed housing projects within the allotted timeframe. HUD requires that project completion information be entered into the Integrated Disbursement and Information System (IDIS) within 120 days of the final project drawdown. However, to date, there has been a challenge to further development, in Marion Homes, due to issues of impediment (water & sewer drainage and infrastrcuture needed), thus not enabling AHCDD to enter the requested information of completion into the IDIS system and prompting the maximum project timeframe (5 years) to construct/development to elapse and prompting repayment.Cover Memo Item # 2 Analysis: $344,233.50 via non-federal funding must be repaid to the Augusta Housing and Community Development Department's HOME account by no later than April 20, 2012. Financial Impact: Alternatives: No alternatives exist but AHCDD has discussed the option of repayment from non-federal sources with both non-profits to no success. Recommendation: Augusta Commission move to approve the repayment of $344,233.50 from the general fund to the Augusta Housing and Community Development Department's HOME account by April 20, 2012. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 2  Administrative Services Committee Meeting 4/9/2012 1:05 PM University of Phoenix Department: Clerk of Commission Caption: Consider approval of a Memorandum of Understanding with the University of Phoenix regarding a partnership recommendation for solutions to assist the city in meeting workforce education goals. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 3 Attachment number 1 \nPage 1 Item # 3 Attachment number 1 \nPage 2 Item # 3 Attachment number 1 \nPage 3 Item # 3 Attachment number 1 \nPage 4 Item # 3 Attachment number 1 \nPage 5 Item # 3 Attachment number 1 \nPage 6 Item # 3 Attachment number 1 \nPage 7 Item # 3 Attachment number 1 \nPage 8 Item # 3 Attachment number 1 \nPage 9 Item # 3