Administrative Services Committee Meeting

Administrative Services Committee Commission Chamber- 5/29/2012- 1:05 PM Meeting ADMINISTRATIVE SERVICES 1. Discuss the denial of the final negotiated contract with Attachments Automatic Data Processing (ADP) and task the Administrator to bring back at the first Commission meeting in June a path forward regarding the internal operations of the Human Resources Department. (Referred from May 15 Commission meeting) 2. Discuss amending the 2012 Action Plan due to a decrease in Attachments Fiscal Year 2012 allocations for the Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME), Housing Opportunities for Persons with AIDS (HOPWA) and increased Emergency Solutions Grant (ESG) Programs. 3. Approve award of a contract to Tunnell-Spangler-Walsh and Attachments Associates in the amount of $1,065,000, plus reimbursable expenses not to exceed $75,000 (total $1,140,000), to complete planning initiatives under the Augusta Sustainable Development Implementation Program. 4. Motion to approve the renewal of the Lease between Augusta, Attachments Ga. and the Department of the Navy for the property located at the Navy Operational Support Command for the term of July 1, 2012 through June 30, 2013. 5. Consider a request from Communities for Veterans for approval Attachments of Resolutions of Support for Freedom's Path Projects I and II located on the Charlie Norwood VA Medical Center campus. 6. Motion to approve the minutes of the Administrative Services Attachments Committee held on April 23, 2012. www.augustaga.gov  Administrative Services Committee Meeting 5/29/2012 1:05 PM ADP Proposal Department: Caption: Discuss the denial of the final negotiated contract with Automatic Data Processing (ADP) and task the Administrator to bring back at the first Commission meeting in June a path forward regarding the internal operations of the Human Resources Department. (Referred from May 15 Commission meeting) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 1  Administrative Services Committee Meeting 5/29/2012 1:05 PM Amending Year 2012 Action Plan Due to Decrease In Funding Department: Housing and Community Development Department Caption: Discuss amending the 2012 Action Plan due to a decrease in Fiscal Year 2012 allocations for the Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME), Housing Opportunities for Persons with AIDS (HOPWA) and increased Emergency Solutions Grant (ESG) Programs. Background: On November 1, 2012, the Commission approved the 2012 Action Plan as part of the 2010-2014 Consolidated Plan. At the time the 2012 Action Plan was submitted to HUD, Congress had not appropriated funds for Fiscal Year 2012. Consequently, the City based its estimated allocations for 2012 on grant amounts received in Year 2011. On April 19, 2012, HUD notified the City of its actual allocations for Year 2012 CDBG, HOME, and HOPWA which reflects a total decrease in funds of $766,602. However, the ESG allocation has an increase, due to Homeless Prevention and Rapid Re-Housing Program (HPRP) ending. Provided as Attachment #1 is a listing of the estimated program allocations and the actual program allocations the City will received for Year 2012. Due to the decrease/increase in allocations, the 2012 Action Plan must be amended to take into consideration the reduction in funds. All CDBG, HOME, HOPWA and increased ESG projects are affected. Attachments reflects the estimated program/projects allocations (proposed) and actual program/project allocations for each program. According to the City’s Citizen Participation Policy, this decrease/increase in allocations for each program and each project triggers a substantial change to the 2012 Action Plan. Therefore, the revisions must be presented to the public for a 30-day comment period. If comments are received, they will be presented to the Commission on June 28, 2012 for consideration. Staff is requesting authorization to proceed with the publication of a Public Notice in the newspapers to solicit comments on the changes. The Public Notices will be published in the Augusta Chronicle, May 30, 2012 and the Metro Courier May 31, 2012. The deadline for public comments will be June 28, 2012 at 12 noon. Any comments received will be presented to Commission on June 28, 2012. Cover Memo Item # 2 Analysis: It has been known for some time Federal allocations were going to be decreased by Congress. The City must incorporate the changes (decrease in funds) into its 2012 Action Plan to accurately reflect the reduced projects’ budgets. The revised 2012 Action Plan and any comments received will be transmitted to HUD. Financial Impact: Due to the decreases in CDBG, HOME, HOPWA and increase ESG program allocations, each project will undergo a decrease/increase in funds and a change in the scope of services. Therefore, the scope of services for each funded project will be scaled back to accommodate the reductions. Alternatives: None Recommendation: Accept the Housing and Community Development Department (HCD) recommendations for reduction in project funds and grant HCD authorization to proceed with the publication of a Public Notice soliciting citizen comments on the proposed changes to the 2012 Action Plan. On June 28, 2012, all comments received will be presented to Commission for consideration. Funds are Available in the Following See Attachment Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 2  Attachment number 1 \nPage 1 2012 PROPOSED ALLOCATIONS 2012 Community Development Block Grant Program B-12-MC-13-0004 Original Revised Entitlement $ 2,040,442.00 $ 1,723,227.00 Program Income $ 150,000.00 $ 150,000.00 TOTAL $ 2,190,442.00 $ 1,873,227.00 IDIS # Project # Projects Original Revised Acquisition 12010 Acquisition $ 150,000.00 $116,652.00 Public Facilities 12030 Laney-Walker Initiative-DDA $ 175,000.00 $151,554.50 12031 Jessye Norman Improvements $ 50,000.00 $42,245.00 12032 Coordinated Health Svs. Imp $50,000.00 $42,245.00 Clearance/Demolition 12040 Clearance & Demolition $ 100,000.00 $100,000.00 Public Services ($235,000) 12050 Art Factory $ 15,000.00 $12,673.50 12051 Augusta Mini Theatre $ 15,000.00 $12,673.50 12052 Boys & Girls Club $ 10,000.00 $8,449.00 12053 CSRA Business League $ 15,000.00 $12,673.50 12054 CSRA EOA $ 15,000.00 $12,673.50 12055 Carings Works $ 10,000.00 $8,449.00 12056 Catholic Social Services $ 10,000.00 $8,449.00 12057 Christ Community Health $ 10,000.00 $8,449.00 12058 East Augusta CDC - foreclosure $ 15,000.00 $12,673.50 12059 Golden Harvest Brown Bag Program $ 20,000.00 $16,878.00 1205A Hope House-homeless vet program $ 10,000.00 $8,449.00 1205B JWC Helping Hands $ 5,000.00 $4,224.50 1205D Kids Restart $ 15,000.00 $12,673.50 1205E MACH Academy $ 15,000.00 $12,673.50 1205F Neighborhood Improvement Project $ 15,000.00 $12,673.50 1205G Promise Land CDC $ 10,000.00 $8,449.00 1205H Salvation Army $ 10,000.00 $8,449.00 1205I Senior Citizens Council $ 10,000.00 $8,449.00 1205J United Way $ 10,000.00 $8,449.00 Relocation 12080 Relocation - HCD $ 142,354.00 $142,354.00 Rehabilitation 12140 Housing Rehabilitation Program $ 700,000.00 $570,000.00 Economic Development 12181 Small Business Development Loan $ 140,000.00 $75,000.00 12182 Antioch Micro-business Training $ 10,000.00 $10,000.00 General Administration 12210 Administration - $428,088 $ 438,088.00 $374,645.00 12211 Fair Housing - $10,000 50,000.00 TOTAL $ 2,190,442.00 $ 1,873,227.00 Item #2 5/17/2012  Attachment number 1 \nPage 2 2012 PROPOSED ALLOCATIONS 2012 HOME Investmentment Partnerships Program M-12-MC-13-0004 Original Revised Entitlement $ 1,216,121.00 $766,812.00 Program Income $ 1,000,000.00 $400,000.00 TOTAL $ 2,216,121.00 $1,166,812.00 IDIS # Project # Projects Original Revised Neighborhood Revitalization $ 1,612,091.00 $735,110.00 Downpayment Assistance $ 200,000.00 $200,000.00 CHDO Set-aside (15% mininum) $ 182,418.00 $115,021.00 Administration (10% max.) $ 221,612.00 $116,681.00 TOTAL $ 2,216,121.00 $ 1,166,812.00 Housing Opportunities for Persons with Aids Program (HOPWA) GA-H-12-F002 Proposed Actual Entitlement $ 425,918.00 $ 425,840.00 IDIS # Project # Projects Proposed Actual Hope Health $100,000.00 $99,963.00 St. Stephens Ministry $313,140.00 $313,102.00 Administration (3%) $12,778.00 $12,775.00 TOTAL $425,918.00 $425,840.00 2012 Emergency Shelter Grants Program S-12-13-0004 Proposed Actual Entitlement $ 99,192.00 $ 176,697.00 IDIS # Project # Projects Proposed Actual E121 Action Ministries $ 5,000.00 $ 5,000.00 E122 CSRA EOA $ 14,000.00 $ 14,000.00 E123 Georgia Legal Services $ 10,000.00 $ 10,000.00 E124 Hope House $ 13,000.00 $ 13,000.00 E125 Interfaith Hospitality Network $ 12,000.00 $ 12,000.00 E126 St. Stephen's Ministry $ 13,000.00 $ 13,000.00 E127 Safe Homes $ 10,764.00 $ 10,764.00 E128 Salvation Army $ 11,468.00 $ 11,468.00 E129 United Way $ 5,000.00 $ 5,000.00 Administration (7.5%) $ 4,960.00 $ 13,252.00 TOTAL $ 99,192.00 $ 107,484.00 Item # 2 5/17/2012  Attachment number 1 \nPage 3 2012 PROPOSED ALLOCATIONS 2012 HOME Investmentment Partnerships Program M-12-MC-13-0004 Original Revised Entitlement $ 1,216,121.00 $766,812.00 Program Income $ 1,000,000.00 $400,000.00 TOTAL $ 2,216,121.00 $1,166,812.00 IDIS # Project # Projects Original Revised Neighborhood Revitalization $ 1,612,091.00 $735,110.00 Downpayment Assistance $ 200,000.00 $200,000.00 CHDO Set-aside (15% mininum) $ 182,418.00 $115,021.00 Administration (10% max.) $ 221,612.00 $116,681.00 TOTAL $ 2,216,121.00 $ 1,166,812.00 Housing Opportunities for Persons with Aids Program (HOPWA) GA-H-12-F002 Proposed Actual Entitlement $ 425,918.00 $ 425,840.00 IDIS # Project # Projects Proposed Actual Hope Health $100,000.00 $99,963.00 St. Stephens Ministry $313,140.00 $313,102.00 Administration (3%) $12,778.00 $12,775.00 TOTAL $425,918.00 $425,840.00 2012 Emergency Shelter Grants Program S-12-13-0004 Proposed Actual Entitlement $ 99,192.00 $ 176,697.00 IDIS # Project # Projects Proposed Actual E121 Action Ministries $ 5,000.00 $ 8,672.48 E122 CSRA EOA $ 14,000.00 $ 24,282.94 E123 Georgia Legal Services $ 10,000.00 $ 17,344.96 E124 Hope House $ 13,000.00 $ 22,548.44 E125 Interfaith Hospitality Network $ 12,000.00 $ 20,813.95 E126 St. Stephen's Ministry $ 13,000.00 $ 22,548.44 E127 Safe Homes $ 10,764.00 $ 18,670.11 E128 Salvation Army $ 11,468.00 $ 19,891.20 E129 United Way $ 5,000.00 $ 8,672.48 Administration (7.5%) $ 4,960.00 $ 13,252.00 TOTAL $ 99,192.00 $ 176,697.00 Item # 2 5/17/2012  Administrative Services Committee Meeting 5/29/2012 1:05 PM Augusta Sustainable Development Implementation Program Department: Planning and Development Caption: Approve award of a contract to Tunnell-Spangler-Walsh and Associates in the amount of $1,065,000, plus reimbursable expenses not to exceed $75,000 (total $1,140,000), to complete planning initiatives under the Augusta Sustainable Development Implementation Program. Background: The city of Augusta is the recipient of a $1,802,076.00 award under the HUD Challenge Planning / DOT TIGER II Planning Grant Program. The award includes $893,769.00 from HUD and $903,307.00 from DOT. Grant funds will be used to complete four interrelated initiatives to advance sustainable development along a 4.5-mile transportation corridor in the core of the city: 1) Creating a detailed plan and implementation program for a cluster of transit-oriented development neighborhoods along the corridor; 2) Adding landscape and hardscape elements to a planned road widening project, and creating concept-level design plans for another section of the corridor; 3) Revising current development codes to facilitate higher-density, mixed-use, mixed-income development; and 4) Creating an implementation plan for green, affordable housing in this corridor.Implementation of these initiatives will take approximately 18 months. The target area for the project includes a district bordering 15th Street, Martin Luther King, Jr. Blvd. and Deans Bridge Road (see map). The planned 15th Street widening project (PI #220680) is located within this district. Analysis: An RFQ / RFP process was used to procure consultant services for this project. Five (5) firms responded to the RFQ and three (3) were short-listed and asked to respond to the the RFP. The consultant selection committee reviewed the proposals and interviewed each of the firms. The committee ranked Tunnell- Spangler-Walsh and Associates highest based on the firm’s proposed approach to the project, the training and experience of their personnel and the results of their interview / presentation. Cover Memo Financial Impact: Project funds are budgeted in Account # 220016313 5316110. Item # 3  City will make periodic payments to the consultant and then be reimbursed by HUD and DOT. The Planning and Development Department and Augusta Tomorrow, Inc. will provide substantial in-kind contribution to the project. SPLOST funds allocated to the 15th Street Pedestrian Improvement project also count as part of the local match for the project. Alternatives: None recommended Recommendation: Approve award of a contract to Tunnell-Spangler-Walsh and Associates in an amount no to exceed $ 1,140,000.00, to complete initiatives under the Augusta Sustainable Development Implementation Program. Funds are Available Funds budgeted in Account # 220016313 5316110. City will make in the Following periodic payments to the consultant and then be reimbursed by Accounts: HUD and DOT. REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 3  Attachment number 1 \nPage 1 TUNNELL-SPANGLER-WALSH & ASSOCIATES community design and architecture TO: FROM: Paul DeCamp Adam Williamson COMPANY AND ADDRESS: CC: Planning Manager Augusta Planning and Development Department 525 Telfair Street Augusta, GA 30901 FAX NUMBER: PHONE NUMBER: (706) 821-1806 (706) 821-1796 NUMBER OF PAGES: PROJECT NUMBER: 16 DATE: REGARDING: 4-12-12 Augusta Planning and Development Department LETTER OF TRANSMITTAL FAX TRANSMITTAL MEMORANDUM Item # 3 -1-  Attachment number 1 \nPage 2 Master Plan for the Augusta Sustainable Development Implementation Program Exhibit A: Study Area Item # 3 -2-  Attachment number 1 \nPage 3 Master Plan for the Augusta Sustainable Development Implementation Program Exhibit B: Scope of Services The following Scope of Services will be provided to the Client. INITIATIVE #1: PLAN FOR PRIORITY DEVELOPMENT CORRIDOR, ACTION PLAN / FEASIBILITY ANALYSIS FOR PRIORITY PROJECTS AND IMPLEMENTATION PROGRAM 1. Develop Public/Stakeholder Involvement Plan This plan will identify the specific communication and outreach mechanisms for each of the four initiatives as well as the framework to integrating information between the four initiatives. 2. Public Meetings #1 and #2 ● Introduction of the study to the public ● Stakeholder interviews 3. Prepare Economics and Market Analysis ● Analyze demographic and economic trends ● Evaluate existing and planned competitive developments ● Project potential demand ● Evaluate the project area’s ability to compete for future development ● Determine the site potential by use in terms of units, square feet or hotel rooms by five- year period along with supportable prices and rents The recommended development program will guide the design team in its development of district plans. PES will consult with the designers to assure that uses are sited appropriately to maximize their market appeal. When initial design concepts have been developed, PES will prepare a financial analysis that compares the potential returns from development to the costs of development to test financial feasibility and to quantify any financial gap that will need to be filled to achieve feasibility. The financial modeling results will provide additional guidance to the design team and may suggest the need for changes such as a different density. The analysis will highlight conditions that need to change to achieve the site’s full potential. Those considerations will form the basis for the action plan that specifies required zoning changes, investment in infrastructure and public amenities, land assembly, financial assistance and other strategies. A financing strategy will be developed to address the project gaps, identifying financing resources. The action plans will detail step-by-step actions for project implementation. Item # 3 -3-  Attachment number 1 \nPage 4 4. Prepare Land Use Research and Analysis ● Review land use policies, and zoning ● Analyze existing land use characteristics ● Identify recent and ongoing development 5. Undertake Transportation Research Analysis ● Review existing transportation plans ● Inventory pedestrian facilities ● Inventory bus routes, ridership, and facilities ● Analyze collected traffic counts and intersection efficiency ● Study internal and external multi-modal connections ● Analyze bicycle facilities and identify potential new options Evaluation of existing traffic conditions within the study area will begin with data collection phase. As part of the data collection phase, our team will conduct a field inventory of existing facilities including roadway geometries, traffic signals, transit, sidewalks, and bicycle facilities. Additionally, the project team will collect traffic count data along the corridor at major intersections and other locations as determined through the stakeholder inputs and public involvement process. The project team will then use collected data to complete a traffic analysis for existing conditions. Based on the facility being analyzed, roadway segment or intersection, the appropriate software will be used. For roadway segment analysis Highway Capacity Software (HCS) will be used to conduct a capacity analysis. Synchro 8, software distributed by Trafficware, will be used to complete capacity analysis for both signalized and unsignalized intersections. Deficiencies found through the capacity analysis will be noted. Potential solutions to deficiencies including intersection signalization, turn lane improvements, and roadway widening will be identified and planning-level project costs will be developed. Through stakeholder improvement, a prioritized list of projects will be developed. 6. Prepare Environment and Facilities Analysis ● Identify and analyze natural features ● Identify facilities such as libraries, schools, etc. ● Identify open spaces and sites lending themselves to such 7. Prepare Utilities and Infrastructure Analysis ● Identify and analyze existing utilities ● Identify and analyze stormwater management systems 8. Prepare a Sustainable Development Analysis ● Identify access to healthy food, health care, affordable housing, transportation, and diverse job prospects with living wages ● Develop Geography of Access index ● Analyze potential green Infrastructure and community Agriculture opportunities Item # 3 -4-  Attachment number 1 \nPage 5 9. Prepare an Urban Form Analysis ● Review physical structure of area including street, blocks, lots, and buildings ● Identify historic buildings ● Streetscape Audit 10. Issue Findings Report on Existing Conditions, issues, and Constraints to the Project Steering Committee 11. Develop a project website hosted and updated by TSW TSW will develop a website at the start of a project to provide: fact sheets, announcements of upcoming meetings; plan materials; and an email sign-up. TSW can also use Facebook to connect with the community by providing a user-friendly format that many are already familiar with. 12. Develop a Visual Preference Survey and Community Survey A Visual Preference Survey (VPS) is a tool in which participants are shown images and asked to score each for their appropriateness for the future study area; the survey can be offered on-line or at a public meeting. Following survey completion, scores are analyzed to determine the most liked, disliked, and agreed-upon images. Results are then reviewed at the community visioning workshop to determine what caused images to be scored as they were. These become a starting point for the plan. This survey will be web-based, with an optional mail-in version for those who are not willing or unable to take the on-line version. 13. Conduct a 5-Day Community Visioning Workshop The Community Visioning Workshop will be the main public involvement component for Initiatives #1 and #2. The charrette will replace Public Meeting #3 outlined in the schedule. It will include formal and informal sessions so that the public can come in and stay for 10 minutes or an hour, review work in progress, and provide comments, as directed by the City. Each evening will include an Open House for the community to review work-to-date. Item # 3 -5-  Attachment number 1 \nPage 6 14. Create a Draft Plan based on comments from the Community Visioning Workshop process 15. Public Meeting #4 ● Present the Draft Plan ● Stakeholder interviews 16. Final Plan for Priority Development District and Action Plan for one or more of the Priority District Projects. The local government will commit to the plan implementation based on the recommendations. A demonstration project designed to achieve one or more of the livability principles and one or more of the long term outcomes. Item # 3 -6-  Attachment number 1 \nPage 7 INITIATIVE #2: DEVELOP A DETAILED PLAN AND IMPLEMENTATION PROGRAM FOR A MULTI-MODAL TRANSPORTATION CORRIDOR RUNNING THROUGH THE PRIORITY DEVELOPMENT DISTRICT As defined in the RFP, the goal of Initiative # 2 is to implement the multimodal transportation facilities envisioned by ASDA for the “Augusta Way” corridor. We also understand that the scope of work under Initiative # 2 will be divided into two distinct tasks. The first task consists of the section of the “Augusta Way” corridor between Government Street and Milledgeville Road. GDOT currently has a programmed project (PI 220680) for this section of the corridor and a substantial portion of the design has already been completed and a draft environmental assessment document has been submitted to Federal Highway for review. Scope of work under this task consists of reviewing GDOT project plans to identify opportunities for implementing Context Sensitive Design Features along this section of the corridor. s Results from this assessment will be documented in a Findings Report. The scope will also include implementing these features into the design of GDOT project. The second task consist of developing conceptual level design plans for segment of the corridor between Milledgeville Road and Gordon Highway. The scope will include public involvement, preparation of Need and Purpose statement, preparation of conceptual design, preparation of GDOT format concept report including necessary survey and environmental screening. Corridor between Government Street and Milledgeville Road 1. Collaborate with GDOT on review of preliminary plans for 15th St. widening project. ● As currently designed, the GDOT programmed project (PI #220680) involves road widening and related improvements on 15th Street and Martin Luther King, Jr. Blvd. from Government Street to Milledgeville Road. The current concept includes two (2) travel lanes in each direction separated by a raised median with left turn lanes at median openings. Pedestrian components would include a combination of 5-foot wide sidewalks and 8-foot wide shared use paths. Our team will coordinate with GDOT to evaluate the proposed design and identify opportunities to incorporate hardscape elements to the proposed footprint of the project. Areas identified along the project corridor with opportunities for hardscape improvements will be detailed in a Findings Report. This report will document challenges with the implementation including issues, constraints and additional cost. ● Revise preliminary design for the 15th St. widening project incorporating hardscape elements. ● Utilizing information provided from the Findings Report, our team will coordinate with GDOT to revise the preliminary design for GDOT programmed project (PI #2200680). Our project team will create supplemental design plans that will go along with the project plans for the GDOT project. We will also identify what steps should be taken to ensure those design refinements are incorporated into final design and construction. 2. Augusta Way Corridor between Government Street and Milledgeville Road Item # 3 -7-  Attachment number 1 \nPage 8 3. Develop Public and Stakeholder Involvement Plan for the Project For Initiative 2, public, agency and stakeholder involvement will be prepared to address two basic needs. First task will want to ensure that the interests, opportunities, and issues of the local community and businesses are understood and reflected in the solutions developed for the corridor. The second task which involves specific public involvement opportunities will be required to satisfy the requirements of GDOT’s Plan Development Process and NEPA. The outreach and involvement mechanisms we propose will satisfy both of these needs through a single, logical system. These outreach and involvement initiatives will be coordinated with the public involvement outreach efforts conducted for the other initiatives, including public meetings, design charrette, and stakeholder and technical committees among other public involvement efforts. 4. Identify Need and Purpose for Incorporating Context Sensitive Design features into section of SR 4 – Deans Bridge Road – between Milledgeville Road and SR 10 - Gordon Highway. ● Our team will develop a preliminary statement of Need and Purpose for improvements to SR 4. This statement will be informed by the overall plan developed in Initiative #1 as well as from detailed data review and analysis in Initiative #2. This statement will be reviewed by our multi-disciplined team. As a component of the GDOT PDP, this statement will site and incorporate considerations of traffic, congestion, and safety. Multi-modal and context sensitive considerations will also be considered and incorporated. The statement of Need and Purpose will not only be an important element of the Concept Report, but it also influences the specific design of corridor improvement alternatives. As such, the TSW Team will solicit input and review of the Need and Purpose prior to completion of the Draft Concept Report. 5. Complete Surveys and Studies needed for draft concept layout per GDOT Plan Development Process. ● Environmental Screening Scope of the work under this task will include \web based screening and field walks to gather environmental resource information for the corridor. Identified resources will be overlaid to the conceptual layout for the project. The finding of this task will also be compiled into an Environmental Screening Memo and will be submitted to appropriate agencies along with the conceptual layout for review and enhancement as part of Task B8. ● Field Survey Scope of the work under this task will include survey database preparation for the project corridor. Existing site features will be field collected. Court house research will be conducted gather all recorded deeds for properties along the corridor. Current version of the GDOT Electronic Data Guidelines and software formats will be utilized for the survey to ensure compliance with GDOT requirements, reviewing the existing environmental documents that have been prepared for the GDOT programmed project. In addition to the Item # 3 -8-  Attachment number 1 \nPage 9 review, our environmental specialist will conduct web based screening and field walks to gather environmental resource information for the corridor outside of the GDOT programmed project. The finding of this task to compiled into an Environmental Screening Memo. ● Traffic Studies Our team will conduct traffic analysis as per GDOT PDP. Having successfully executed hundreds of projects following the PDP, we fully understand the steps required to identify and develop project concepts. Results of traffic operational/capacity analysis and safety analysis are key inputs to defining project need and purpose and to develop project concepts. As a first step to developing the traffic study for the draft concept report, our traffic engineers will perform an inventory of the existing traffic data including traffic volumes, roadway geometric, posted speed limits, traffic signs and historical crash data, and other pertinent data as identified by the project team. Using collected data, traffic engineers will complete all required analysis including volume projections, capacity analysis for existing, open and design year using Highway Capacity Manual (HCM) guidelines, signal warrant analysis, roundabout studies, and crash data analysis. 6. Submit Draft Concept Layout to appropriate agencies for identification of environmental resources, USTs, history and ecology. ● Our team will develop a draft concept layout for the project corridor. This concept layout will incorporate the design elements proposed in the ASDA which would include pedestrian, bicycle and landscaping elements as well as the identification and possible right-of-way preservation of a dedicated transit corridor. Coordination with the programmed GDOT project to the north will ensure a seamless connection for the proposed concept. In conjunction with developing a concept layout identification of possible environmental, historical or ecological resources along the project corridor which may require avoidance or mitigation will be identified as discussed under Task B7.a. 7. GDOT Concept Report ● Results of the tasks described above will be compiled into a GDOT format Draft Concept report. In addition to identifying the preferred concept for the corridor, the report will also document other alternates that were considered, impacts associated with them as well as the cost. GDOT PDP requires that a project with total cost of $1o million or greater be examined by GDOT Value Engineering team to identify means to reduce cost and increase the overall value provided by the project. Although, a total project cost is not expected to be above this threshold, our team will constantly evaluate the costs. If we realize that the cost is getting closer to the $10 million dollar threshold, our team will advise the City so that a Value Engineering Study can be conducted within schedule. The draft concept report will then be updated with the recommendations from the Value Engineering Study and present to the GDOT for review. A concept team meeting will be Item # 3 -9-  Attachment number 1 \nPage 10 held to discuss the project. Any comments received from this meeting will then be incorporated in the Concept Report and submitted to GDOT for approval. 8. Public Meeting on Concept Report ● Our team proposes to conduct two public meetings for the project. The first meeting will be held at the early stages for the project and will act as a means to introduce the project goals to the public and stakeholders. The second meeting will be conducted towards the end of this initiative after the draft versions of conceptual design have been developed. This second meeting will be used to discuss the proposed concept for the corridor as well as the associated impacts. A project fact sheet will be developed at the project’s outset, and will serve to provide basic information about the purpose of the project, schedule and contact points for more information. The project fact sheet and other basic information about the project will be provided to the City to be posted on the project website. Study products – meeting minutes, reports, concept exhibits – will then be provided to be added to that website as the project advances. Public involvement efforts will be coordinated with public involvement activities of the other initiatives in order to reduce overlap, maximize time and input of Stakeholders and the general public, and ensure connections between the initiatives is obvious and transparent. INITIATIVE #3: MAKE REVISIONS TO DEVELOPMENT AND BUILDING REGULATIONS IN ORDER TO CREATE INCENTIVES FOR, AND ELIMINATE IMPEDIMENTS TO, MIXED-USE. MIXED-INCOME DEVELOPMENT Dover, Kohl & Partners will lead the effort to revise the development and building regulations that will include the green building policy and regulations. Other team members will contribute as the regulations get divided into various components. Our extensive collective experience in community planning and code writing, and having worked for both municipalities and private developers, prepares us for anything. If it so happens that only minor revisions are necessary, we can format those in an efficient way for the edits to fit neatly into your existing set of regulations. If a more comprehensive replacement is needed, or if the community wants a new stand-alone section or document, we are equipped with the technologies to prepare that as well. We are well versed in templates such as the ‘SmartCode’ and we are also comfortable preparing form-based codes organized around a project specific framework. All of our revisions include photographs or diagrams that will explain concepts better than words alone. More and more communities are demanding “green” building policies and standards. Southface will contribute extensively to this part of the task examining Green Green Building Policies and Standards, Green Infrastructure, and Community Agriculture. 1. Audit of Existing Regulations and Code Provisions The team will review all relevant regulations and background data in order to better understand the existing conditions within the corridor and project areas. The audit will begin Item # 3 - 10 -  Attachment number 1 \nPage 11 as the effort for the Detailed Plan and Implementation Program is underway. The public process for the planning efforts will also serve as the opportunity to understand existing regulations and ask questions related to regulations to the participants and stakeholders. We will start with the Augusta-Richmond County Comprehensive Plan and the Comprehensive Zoning Ordinance, and then examine if there are state or federal authorities that also may have jurisdiction within parts of the project area. 2. Stakeholder Interviews The team will participate in interviews and meetings arranged in coordination with the Steering Committee with key stakeholders, boards, commissions, and committees. Meeting notes will be provided as a work product. Through these meetings the team will acquire local intelligence about the corridor’s opportunities and challenges, and assess whether the code is serving the current desires of the community and what aspects might be hindering reinvestment. Interviews and meetings could include residents, property owners, business owners, transportation officials, municipal staff, and elected officials. (With the planning process already underway, the team will have already had some interviews. We will use the interviews as a way to check and confirm the ideas expressed by stakeholders already active in the process. We will also seek out stakeholders that have not participated up to this point in the process.) 3. Report on the Findings of the Existing Regulations and Code Provisions This report will: ● Summarize the ‘vision’ as described in the Detailed Plan and Implementation Program ● Identify specific regulations that are perceived to be impeding reinvestment along the corridor ● Identify outside influences that we may or may not be able to affect ● Identify possible incentives for reinvestment that also meets the project goals ● Outline options for next steps, which will include a framework for how the regulations can be adapted or rewritten for a predictable outcome and to provide better incentives and to provide Green Building Standards A presentation of this report will be prepared and then shown and discussed at Public Meeting #1. 4. Public Meeting #1 This meeting will include a presentation of the Findings of the Existing Regulations and Code Provisions. With this meeting we will be able to confirm the direction from previous public meetings and events from other initiatives and phases of this larger effort. We will be able to explain the findings of the study of existing regulations and offer a variety of ways for the participants to convey their comments. In addition to an open forum, this will include written surveys and keypad polling. Item # 3 - 11 -  Attachment number 1 \nPage 12 As part of this meeting, or as a separate event on the same day, the Steering Committee or project director may schedule a press conference to discuss the project with local media, such as reporters or journalists, in order to provide a complete and accurate depiction of the effort and to increase public awareness. 5. First Draft of Land Development Regulations including Green Building Policy and Standards The first draft will be prepared based on the information gathered from all of the stakeholders who have participated in the process to date and from the expertise and knowledge of the TSW + Dover, Kohl Team. The schedule will afford time for a draft to be posted on-line for public review prior to Public Meeting #2. 6. Public Meeting #2 This meeting will include: ● Presentation of the first draft ● Opportunities for participants to offer comments We recommend this meeting to be recorded for the purpose of obtaining accurate transcripts. Since this is part of a re-zoning process, this is the point where concepts get focused into specific rules. 7. 2nd Draft, “Final” Revised Regulations and Green Building Policy and Standards The second draft will be edited based on the information gathered from all of the stakeholders who have participated in the process since the previous public meeting. The TSW + Dover, Kohl Team will use its judgment and professional expertise to sort through the various comments to determine which are valid, and which changes should perhaps not be made. We will note in an Excel chart the comments from the first draft and show where those comments have been addressed. We will also identify conflicting comments, and explain why we chose to go one way or the other. We will also explain why we chose not to make certain changes suggested by members of the public. The schedule will afford time for a draft to be posted on-line for public review prior to Public Meeting #3. 8. Public Meeting #3 This meeting will include: ● Presentation of the second draft ● Explanation regarding changes made, and suggestions not changed ● Opportunities for participants to offer comments We recommend this meeting to be recorded for the purpose of obtaining accurate transcripts. 9. Presentation of Revisions Prior to Adoption This presentation will be at the discretion of the elected officials. It may be part of the actual adoption proceedings. The purpose for the team’s participation would be to clarify the Item # 3 - 12 -  Attachment number 1 \nPage 13 relevance of any text or diagrams in the revised standards to the members of the Augusta- Richmond County Commission. INITIATIVE #4: DEVELOP AN IMPLEMENTATION PLAN FOR ACQUIRING AND LAND- BANKING PROPERTIES FOR GREEN, AFFORDABLE HOUSING IN THE PRIORITY DEVELOPMENT DISTRICT This initiative will determine available parcels that are ideal for developing green, affordable housing within the study area. It will also examine Green Building Policy and Standards and Green Incentives to facilitate the implementation process, and seek ways to incorporate Regional Green Infrastructure and Community Agriculture. 1. Develop Public and Stakeholder Involvement Plan Coordinating with public involvement efforts for the other initiatives, the team will determine the most effective way to reach participants and solicit feedback from them during this process. 2. Public Meeting #1 ● Present goals and objectives ● Present work-to-date ● Conduct educational session on Green Building Policy and Standards, Affordable Housing Benefits, and Green Infrastructure, and Community Agriculture 3. Examine available parcels and process for land acquisition based on inventory and analysis from Initiative #1, work with the City and the Augusta Housing Authority to determine available parcels to develop green, affordable housing. ● Rank parcels according to site selection criteria: parcel size, ownership, transit service, proximity to schools and services, current use, surrounding uses, and the need to avoid concentration of poverty. GIS will be used to identify and screen potential vacant and underutilized properties against these criteria. The team will also will identify multi-family properties that have gone through or are facing foreclosure and those that are tax delinquent for particular consideration. ● Determine Green Building Policy and Standards and Green Incentives that are required or available to facilitate implementation. 4. Public Meeting #2 Present findings of initial parcel identification and land acquisition process and gather feedback. 5. Finalize Land Acquisition Plan Acquisition priorities will be established and acquisition strategies developed as to what organization should acquire the properties, what technique should be used, how to clear property title, and how to fund the acquisitions. Item # 3 - 13 -  Attachment number 1 \nPage 14 6. Public Meeting #3 Present Final Land Acquisition Plan and gather feedback. 7. Continued Involvement The TSW + Dover, Kohl Team has a successful track-record of working with developers and government development entities. The team will be available to the City of Augusta to work with developers during the demonstration project. Item # 3 - 14 -  Attachment number 1 \nPage 15 Master Plan for the Augusta Sustainable Development Implementation Program Attachment C: Public Involvement Meeting List Initiative Meeting 1. Initiative #1 Public Meetings #1 2. Initiative #1 Public Meetings #2 3. Initiative #1 Public Meetings #3/Charrette 4. Initiative #1 Public Meetings #4 5. Initiative #2 Public Meetings #1 6. Initiative #2 Public Meetings #2 7. Initiative #2 Public Meetings #3 8. Initiative #3 Public Meetings #1 9. Initiative #3 Public Meetings #2 10. Initiative #3 Public Meetings #3 11. Initiative #4 Public Meetings #1 12. Initiative #4 Public Meetings #2 13. Initiative #4 Public Meetings #3 14. Additional Meeting TBD 15. Additional Meeting TBD Item # 3 - 15 -  Attachment number 1 \nPage 16 Master Plan for the Augusta Sustainable Development Implementation Program Attachment D: Fee Schedule INITIATIVE #1: $345,000 INITIATIVE #2: $440,000 INITIATIVE #3: $166,000 INITIATIVE #4: $114,000 GRAND TOTAL $1,065,000 Item # 3 - 16 -  RI VE JO RW Augusta Sustainable Implementation Program HN BRANSFORD RD CC AT WHEELER RD ALH BR CH Priority_District_ASDA OU O AD NE ST PK Priority_Corridor_ASDA XW W Roads Y Y ST Railroad 13T WALTON WA GR H RE Y RD EEN YN ES OL HIGHLAND ED T DS GE S T AVE MIL HEA Downtown RD L Augusta CENTRAL AVE AVE Medical Paine Complex & DAMASCUS RD College GHSU WRIGHTS ST ST BO RO RD 7TH 5TH LAN T EY- 3RD Railroad Overpass WA S T LKE S S R RD G BLV IG ST Turpin Hill D OW 15T Neighborhood TW ER H R d. D KIS Blv SIN r. SA SIB L GORDON HWY K, J VA GB ML NNAH EE WH MILLEDGEVILLE R D O RD LD RD VE OLI EY S LES Regency Mall Southgate RD Vacant Shopping Center DE ANSB RIDG E RD Item # 3 ® Attachment number 3 \nPage 1 Item # 3 Attachment number 3 \nPage 2 Item # 3 Attachment number 3 \nPage 3 Item # 3 Attachment number 3 \nPage 4 Item # 3 Attachment number 3 \nPage 5 Item # 3 Attachment number 3 \nPage 6 Item # 3 Attachment number 3 \nPage 7 Item # 3 Attachment number 3 \nPage 8 Item # 3 Attachment number 3 \nPage 9 Item # 3 Attachment number 3 \nPage 10 Item # 3 Attachment number 3 \nPage 11 Item # 3 Attachment number 3 \nPage 12 Item # 3 Attachment number 3 \nPage 13 Item # 3 Attachment number 3 \nPage 14 Item # 3 Attachment number 3 \nPage 15 Item # 3  Administrative Services Committee Meeting 5/29/2012 1:05 PM Department of the Navy Lease Department: Clerk of Commission Caption: Motion to approve the renewal of the Lease between Augusta, Ga. and the Department of the Navy for the property located at the Navy Operational Support Command for the term of July 1, 2012 through June 30, 2013. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 4 Attachment number 1 \nPage 1 Item # 4  Administrative Services Committee Meeting 5/29/2012 1:05 PM Freedom's Path Project - Charlie Norwood VAMC Campus Department: Clerk of Commission Caption: Consider a request from Communities for Veterans for approval of Resolutions of Support for Freedom's Path Projects I and II located on the Charlie Norwood VA Medical Center campus. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 5 Attachment number 1 \nPage 1 Item # 5 Attachment number 1 \nPage 2 Item # 5 Attachment number 1 \nPage 3 Item # 5 Attachment number 1 \nPage 4 Item # 5 Attachment number 2 \nPage 1 Item # 5  Administrative Services Committee Meeting 5/29/2012 1:05 PM Minutes Department: Clerk of Commission Caption: Motion to approve the minutes of the Administrative Services Committee held on April 23, 2012. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 6 Attachment number 1 \nPage 1 Item # 6 Attachment number 1 \nPage 2 Item # 6