Administrative Services Committee Meeting

Administrative Services Committee Commission Chamber- 7/30/2012- 1:05 PM Meeting ADMINISTRATIVE SERVICES 1. Ratify Amendment No. 3 to the Cooperative Agreement with Attachments the Federal Highway Administration for the Augusta Sustainable Development Program. 2. Presentation by Mr. Andrew Garnett regarding a foreclosed Attachments UDAG loan. 3. Discuss reactivation or reestablishment of a Citizens Advisory Attachments Board to provide oversight of the complex activities of the HCD. (Requested by Commissioner Lockett) 4. Discuss eliminating the requirement for directors to clock in Attachments and out each work day. (Requested by Commissioner Lockett) 5. Adjust Fire Suppression (Fire Department) Personnel Sick Attachments Leave from 5.31 hours per pay period to 6.93 hours per pay period for 9 months commencing July 1, 2012 and ending March 31, 2013. On April 1, 2013 sick leave hours will revert back to 5.31 hours per pay period. (Requested by Commissioner Lockett) 6. Discuss sick leave accrual for Augusta firefighters. Attachments (Requested by Commissioner Guilfoyle) 7. Receive as information an update from the Administrator on Attachments the Human Resources Department. 8. Motion to approve the minutes of the Administrative Services Attachments Committee held on June 11, 2012. 9. HCD Director will discuss Pine Street Development and other Attachments related activities as presented in the June 18 Questionnaire.  Director will be prepared to respond to queries presented by the committee. (Requested by Commissioner Lockett) 10. Update from the Administrator and the Engineering Director Attachments on progress made on development of Regency Mall and the status of the 13.5 acre lake that 3.5 million dollars of SPLOST funds were allocated. Provide time frame for action and explain what steps could be taken to expedite this overdue project. (Requested by Commissioner Lockett) 11. Receive information from the Administrator relative to the Attachments SES Pay Disparity. (Requested by Commissioner Lockett) www.augustaga.gov  Administrative Services Committee Meeting 7/30/2012 1:05 PM Amendment to Cooperative Agreement Augusta Sustainable Development Implementation Program Department: Planning and Development Caption: Ratify Amendment No. 3 to the Cooperative Agreement with the Federal Highway Administration for the Augusta Sustainable Development Program. Background: The amendment involves a change in scope of the transportation element of the Sustainable Development planning project. As spelled out in the original agreement, the transportation element was to involve an extensive redesign of the 15th Street widening project. Unfortunately, GDOT’s pre-construction activities on the road widening project have advanced to the point where wholesale changes in the design and engineering of the project would be costly, time-consuming and result in additional environmental impacts. The amendment limits the scope of the transportation element to the following two tasks: 1) working with GDOT to add landscape and hardscape features to the 15th Street widening project, and 2) creating concept-level design plans for the section of the Deans Bridge Road between Milledgeville Road and Gordon Highway. The design plan for Deans Bridge Road would be coordinated with the plans for the 15th Street widening project. Analysis: The amendment affects only the transportation element of the Sustainable Development planning project. It does not change any of the other elements of the project. The scope change is in keeping with the overall objective to create a multimodal transportation corridor along 15th Street, MLK, Jr. Blvd. and Deans Bridge Road. The scope change was proposed by city staff several months ago, but the amendment was not finalized by FHWA until mid-June. FHWA then requested that the city return the signed amendment as soon as possible. Note that the scope change was included in the procurement process and in the consultant contract with Tunnell-Spangler-Walsh and Associates that was approved on June 5, 2012. Financial Impact: The amendment does not change the amount of the FHWA TIGER II grant award for the project or the project budget. Cover Memo Item # 1 Alternatives: None recommended Recommendation: Ratify Amendment No. 3 to the Cooperative Agreement with the Federal Highway Administration for the Augusta Sustainable Development Program. Funds are Available in the Following No funds are required. Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 1  RI Augusta WHEELESustainable Implementation Program VE R RD JO RW HN 15th_St_Pedestrian CC AT SR4_15th_Widening ALH CH OU NE PK Deans_Bridge_Rd_Segment XW W Priority_District_ASDA Y Y ST Railroad WALTON WA 13T GR H Y EEN BROA RD Roads ES DS ED T T Rivers & Streams GE MIL Downtown L Augusta CENTRAL AVE Medical Paine Complex & DAMASCUS RD WRIGHTS College GHSU ST ST BO RO RD 7TH 5TH T LAN 3RD S VE EY- DA AV Railroad Overpass WA T LKE AR E S S R HE G BLV RD ST HI IG D TW GH Turpin Hill LA OW 15T Neighborhood ND ER H R vd. D KIS . Bl OLIVE RD , Jr GORDON H SA WY SIN K VA GB ML NNAH MILLEDGEVILLE O R D LD E EEL P RD WH CAM Regency DEN RD Mall Southgate SS Vacant GOL Shopping Center ® RD I DGE R NSB A DE Item # 1 Attachment number 2 \nPage 1 Item # 1 Attachment number 2 \nPage 2 Item # 1 Attachment number 2 \nPage 3 Item # 1 Attachment number 2 \nPage 4 Item # 1 Attachment number 2 \nPage 5 Item # 1 Attachment number 2 \nPage 6 Item # 1 Attachment number 2 \nPage 7 Item # 1 Attachment number 2 \nPage 8 Item # 1 Attachment number 2 \nPage 9 Item # 1 Attachment number 2 \nPage 10 Item # 1 Attachment number 2 \nPage 11 Item # 1 Attachment number 2 \nPage 12 Item # 1 Attachment number 2 \nPage 13 Item # 1 Attachment number 2 \nPage 14 Item # 1 Attachment number 2 \nPage 15 Item # 1 Attachment number 2 \nPage 16 Item # 1 Attachment number 2 \nPage 17 Item # 1 Attachment number 2 \nPage 18 Item # 1 Attachment number 2 \nPage 19 Item # 1 Attachment number 2 \nPage 20 Item # 1 Attachment number 2 \nPage 21 Item # 1 Attachment number 2 \nPage 22 Item # 1 Attachment number 2 \nPage 23 Item # 1  Administrative Services Committee Meeting 7/30/2012 1:05 PM Andrew Garnett Department: Clerk of Commission Caption: Presentation by Mr. Andrew Garnett regarding a foreclosed UDAG loan. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 2 Attachment number 1 \nPage 1 Item # 2  Administrative Services Committee Meeting 7/30/2012 1:05 PM Citizens Advisory Board Department: Clerk of Commission Caption: Discuss reactivation or reestablishment of a Citizens Advisory Board to provide oversight of the complex activities of the HCD. (Requested by Commissioner Lockett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 3 Attachment number 1 \nPage 1 Item # 3  Administrative Services Committee Meeting 7/30/2012 1:05 PM Directors clocking in and out Department: Clerk of Commission Caption: Discuss eliminating the requirement for directors to clock in and out each work day. (Requested by Commissioner Lockett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 4 Attachment number 1 \nPage 1 Item # 4  Administrative Services Committee Meeting 7/30/2012 1:05 PM Fire Department Personnel Sick Leave Department: Clerk of Commission Caption: Adjust Fire Suppression (Fire Department) Personnel Sick Leave from 5.31 hours per pay period to 6.93 hours per pay period for 9 months commencing July 1, 2012 and ending March 31, 2013. On April 1, 2013 sick leave hours will revert back to 5.31 hours per pay period. (Requested by Commissioner Lockett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 5 Attachment number 1 \nPage 1 Item # 5  Administrative Services Committee Meeting 7/30/2012 1:05 PM Firefighters Sick Leave Accrual Department: Clerk of Commission Caption: Discuss sick leave accrual for Augusta firefighters. (Requested by Commissioner Guilfoyle) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 6  Administrative Services Committee Meeting 7/30/2012 1:05 PM Human Resources Department Update Department: Administrator Caption: Receive as information an update from the Administrator on the Human Resources Department. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 7  Administrative Services Committee Meeting 7/30/2012 1:05 PM Minutes Department: Clerk of Commission Caption: Motion to approve the minutes of the Administrative Services Committee held on June 11, 2012. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 8 Attachment number 1 \nPage 1 Item # 8  Administrative Services Committee Meeting 7/30/2012 1:05 PM Pine Street Development Department: Clerk of Commission Caption: HCD Director will discuss Pine Street Development and other related activities as presented in the June 18 Questionnaire. Director will be prepared to respond to queries presented by the committee. (Requested by Commissioner Lockett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 9 Attachment number 1 \nPage 1 Item # 9 Attachment number 2 \nPage 1 Item # 9  Administrative Services Committee Meeting 7/30/2012 1:05 PM Regency Mall Department: Clerk of Commission Caption: Update from the Administrator and the Engineering Director on progress made on development of Regency Mall and the status of the 13.5 acre lake that 3.5 million dollars of SPLOST funds were allocated. Provide time frame for action and explain what steps could be taken to expedite this overdue project. (Requested by Commissioner Lockett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 10 Attachment number 1 \nPage 1 Item # 10  Administrative Services Committee Meeting 7/30/2012 1:05 PM SES Pay Disparity Department: Clerk of Commission Caption: Receive information from the Administrator relative to the SES Pay Disparity. (Requested by Commissioner Lockett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 11 Attachment number 1 \nPage 1 Item # 11