Administrative Services Committee Meeting

Administrative Services Committee Commission Chamber- 10/29/2012- 1:05 PM Meeting ADMINISTRATIVE SERVICES 1. Discuss Augusta Youth Center Lease Agreement. (Requested Attachments by Commissioner Matt Aitken) 2. Motion to approve FTA EEOP Submission for Augusta, Attachments Georgia. (Referred from October 16 Commission meeting) 3. Motion to approve increasing the Disadvantaged Business Attachments Enterprise Department expenditure level, funding source will be provided by contributions from 5th Annual Business Expo Platinum Sponsors. 4. Motion to approve the minutes of the Administrative Services Attachments Committee held on September 24, 2012. 5. Motion to approve ordinance to protect the children of Augusta, Attachments Georgia by prohibiting operators and adult passengers of motor vehicles from leaving the vehicle with an unattended child inside. www.augustaga.gov  Administrative Services Committee Meeting 10/29/2012 1:05 PM Augusta Youth Center Department: Caption: Discuss Augusta Youth Center Lease Agreement. (Requested by Commissioner Matt Aitken) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 1  Administrative Services Committee Meeting 10/29/2012 1:05 PM FTA EEOP Department: Law Department Caption: Motion to approve FTA EEOP Submission for Augusta, Georgia. (Referred from October 16 Commission meeting) Background: In accordance with the Federal Transit Administration (“FTA”) Circular 4704.1, any applicant, recipient, or sub-recipient is required to comply with FTA’s Equal Employment Opportunity Program (“EEOP”) if it: (a) employs 50 or more transit-related employees; and (b) requests or receives FTA capital or operating assistance in excess of $1 million or planning assistance in excess of $250,000. FTA C. 4704.1, Ch. II, ¶ 2. Although Augusta, Georgia receives FTA assistance in excess of the threshold requirements, Augusta, Georgia does not employ 50 or more transit-related employees. This EEOP has been prepared to provide an overview of Augusta, Georgia’s EEO Program. Analysis: n/a Financial Impact: n/a Alternatives: Recommendation: Approve motion Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 2 Attachment number 1 \nPage 1 Item # 2 Attachment number 1 \nPage 2 Item # 2 Attachment number 1 \nPage 3 Item # 2 Attachment number 1 \nPage 4 Item # 2 Attachment number 1 \nPage 5 Item # 2 Attachment number 1 \nPage 6 Item # 2 Attachment number 1 \nPage 7 Item # 2 Attachment number 1 \nPage 8 Item # 2 Attachment number 1 \nPage 9 Item # 2 Attachment number 1 \nPage 10 Item # 2 Attachment number 1 \nPage 11 Item # 2  Administrative Services Committee Meeting 10/29/2012 1:05 PM Increasing Expenditure Level Department: Disadvantaged Business Enterprise Caption: Motion to approve increasing the Disadvantaged Business Enterprise Department expenditure level, funding source will be provided by contributions from 5th Annual Business Expo Platinum Sponsors. Background: The DBE Department will be hosting the 5th Annual Business Expo on November 14, 2012 at the Boathouse Center. This event is designed to bring Augusta businesses and resources together under one roof for an exciting day of education and networking. The theme this year is "Opening the Door to Opportunity". Research shows businesses are the backbone of ARC's economy. The EXPO has been designed to provide resources and opportunities for entrepreneurs in every phrase of a business lifecycle: start-up, launch, growth and sustainability. The department will provide lunch and educational information brochures to all attendees. Analysis: The approval of this item will be a savings to the city due to using funds being supplied by Platinum Sponors. Financial Impact: Increase the DBE Department's expenditure level to include an estimated $1,200.00 in contributions from Platinum Sponors. Alternatives: The department would use funds from 2012 budget which will cause a decrease in those funds. Recommendation: Approve increasing the Disadvantaged Business Enterprise expenditure level, funding source will be provided by contributions from the 5th Annual Business EXPO Platinum Sponsors. Funds are Available in the Following 101077110 Accounts: Cover Memo Item # 3 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 3  Administrative Services Committee Meeting 10/29/2012 1:05 PM Minutes Department: Clerk of Commission Caption: Motion to approve the minutes of the Administrative Services Committee held on September 24, 2012. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 4 Attachment number 1 \nPage 1 Item # 4 Attachment number 1 \nPage 2 Item # 4 Attachment number 1 \nPage 3 Item # 4 Attachment number 1 \nPage 4 Item # 4  Administrative Services Committee Meeting 10/29/2012 1:05 PM Unsupervised Children In Motor Vehicles Department: Law Caption: Motion to approve ordinance to protect the children of Augusta, Georgia by prohibiting operators and adult passengers of motor vehicles from leaving the vehicle with an unattended child inside. Background: Augusta, Georgia has a significant interest in maintaining and assuring public safety for its community and the citizens of Augusta, Georgia related to unsupervised or unattended children in motor vehicles. Augusta, Georgia declares that it is the policy in Augusta, Georgia that small children and infants should never be left unattended in vehicles under any circumstances. Analysis: N/A Financial Impact: N/A Alternatives: Deny Motion Recommendation: Approve Motion Funds are Available in the Following N/A Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 5 Item # 5 Item # 5 Item # 5 Item # 5 Item # 5