Administrative Services Committee Meeting

Administrative Services Committee Commission Chamber- 11/12/2012- 1:05 PM Meeting ADMINISTRATIVE SERVICES 1. Approve the renewal of existing Master Services Agreement Attachments with ADP to provide Health and Welfare services and Time and Labor Management services for Augusta, GA employees. 2. An Ordinance to amend, update and make certain corrections to Attachments the Augusta, GA Code, Title Eight, Chapter Three Article One Section 8-3-1 relating to the incorporation of the Land Subdivision Regulations Article One through Article Six to repeal all ordinances and parts of ordinances in conflict herewith; to provide an effective date and for the other purposes provided herein. 3. Discuss Augusta Youth Center Lease Agreement. (Requested Attachments by Commissioner Matt Aitken) (Referred from October 29 Administrative Services Committee) 4. Motion to approve the minutes of the Administrative Services Attachments Committee held on October 29, 2012. 5. Motion to uphold denial of bid protest regarding RFP # 12-182 Attachments Third Party Administrator/Administrative Services Only filed by Meritain Health, Inc. www.augustaga.gov  Administrative Services Committee Meeting 11/12/2012 1:05 PM ADP Renewal of Master Services Agreement Department: Human Resources Caption: Approve the renewal of existing Master Services Agreement with ADP to provide Health and Welfare services and Time and Labor Management services for Augusta, GA employees. Background: ADP currently provides Health and Welfare services (automated benefits services) and Time and Labor Management services (automated time tracking) for Augusta, GA employees. On October 2, 2012 Augusta received notice of renewal of the contract to provide these services. Analysis: There are no new services associated with this renewal - this is simply a continuation of the existing services that are provided by ADP. There is a 2.3% increase added to Health and Welfare services for 2013. There is no increase for Time and Labor Management services planned at this time. The total projected cost for 2013 will be $519,300. Financial Impact: Alternatives: Do Not Approve ADP Renewal of Master Services Agreement Recommendation: Approve ADP Renewal of Master Services Agreement Funds are Available in the Following This will be funded from 101015510 and 616015221 for 2013. Accounts: REVIEWED AND APPROVED BY: Finance. Law. Cover Memo Administrator. Item # 1 Clerk of Commission Cover Memo Item # 1 Attachment number 1 \nPage 1 Item # 1 Attachment number 1 \nPage 2 Item # 1  Administrative Services Committee Meeting 11/12/2012 1:05 PM An Ordinance to amend, update, and make certain corrections to the Augusta, GA. Code Section 8-3-1 - Land Subdivision Regulations. Department: Planning & Development Department Caption: An Ordinance to amend, update and make certain corrections to the Augusta, GA Code, Title Eight, Chapter Three Article One Section 8-3-1 relating to the incorporation of the Land Subdivision Regulations Article One through Article Six to repeal all ordinances and parts of ordinances in conflict herewith; to provide an effective date and for the other purposes provided herein. Background: There is a need to make technical revisions to this Code Section to ensure accuracy and cohesiveness with respect to prior ordinances approved by the Commission. No substantive amendments are proposed by this revision. Analysis: The Home Rule Provision within the State of Georgia Constitution enacted in 1983, grants the governing authority of any county or municipality within the State of Georgia the power to: establish planning commissions; provide for the preparation and amendment of overall plans for the orderly growth and development of the municipalities and counties; provide for the regulation of structures on mapped streets, public building sites, and public open spaces; repeal conflicting laws; and for other purposes; and The Augusta, GA Planning Commission, created and organized under the terms of the aforementioned Home Rule Provision, made a study and analysis of the areas of Augusta, GA and presented an Ordinance regulating the subdivision of land in Augusta, Georgia; requiring and regulating the preparation and presentation of development plans and final plats for such improvements to be made or guaranteed to be made by the subdivider; setting forth the procedure to be followed by the Augusta, GA Planning & Development Department in applying these rules, regulations, and standards; and prescribing penalties for the violation of these rules, regulations, and standards; and The Augusta, GA Commission approved the “Land Subdivision Regulations” Ordinance No. 6175 on July 6, 1999; further amended by Ordinance No. 7288 enacted September 6, 2011;Cover andMemo Since adoption of Ordinance No. 6175 and Ordinance No. 7288, Item # 2  Augusta, GA identified areas of the Augusta, GA. Code Title Eight Article 1 Section 8-3-1 regarding the “Land Subdivision Regulations”; requiring, refinement, clarification and correction; and The refinement, clarification and correction as set forth in this ordinance properly accounts for Augusta, GA. Code Section 8-3-1 Incorporation of the Land Subdivision Regulations Article One through Article Six. Financial Impact: N/A Alternatives: N/A Recommendation: Approve. Funds are Available in the Following N/A Accounts: REVIEWED AND APPROVED BY: Administrator Clerk of Commission Cover Memo Item # 2  Attachment number 1 \nPage 1 ORDINANCE NO. _________________ AN ORDINANCE TO AMEND, UPDATE, AND MAKE CERTAIN CORRECTIONS TO THE AUGUSTA, GA. CODE, TITLE EIGHT, CHAPTER THREE ARTICLE ONE SECTION 8-3-1 RELATING TO THE INCORPORATION OF THE LAND SUBDIVISON REGULATIONS ARTICLE ONE THROUGH ARTICLE SIX TO REPEAL ALL ORDINANCES AND PARTS OF ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE AN EFFECTIVE DATE AND FOR THE OTHER PURPOSES PROVIDED HEREIN. WHEREAS, the Home Rule Provision within the State of Georgia Constitution enacted in 1983, grants the governing authority of any county or municipality within the State of Georgia the power to: establish planning commissions; provide for the preparation and amendment of overall plans for the orderly growth and development of the municipalities and counties; provide for the regulation of structures on mapped streets, public building sites, and public open spaces; repeal conflicting laws; and for other purposes; and WHEREAS, Augusta, GA Planning Commission, created and organized under the terms of the aforementioned Home Rule Provision, made a study and analysis of the areas of Augusta, GA and presented an Ordinance regulating the subdivision of land in Augusta, Georgia; requiring and regulating the preparation and presentation of development plans and final plats for such improvements to be made or guaranteed to be made by the subdivider; setting forth the procedure to be followed by the Augusta, GA Planning & Development Department in applying these rules, regulations, and standards; and prescribing penalties for the violation of these rules, regulations, and standards; and WHEREAS, Augusta, GA Commission approved the “Land Subdivision Regulations” Ordinance No. 6175 on July 6, 1999; further amended by Ordinance No. 7288 enacted September 6, 2011; and WHEREAS, Since adoption of Ordinance No. 6175 and Ordinance No. 7288, Augusta, GA identified areas of the AUGUSTA, GA. CODE Title Eight Article 1 Section 8-3-1 regarding the “Land Subdivision Regulations”; requiring, refinement, clarification and correction; and WHEREAS, the refinement, clarification and correction as set forth in this ordinance properly accounts for AUGUSTA, GA. CODE Section 8-3-1 Incorporation of the Land Subdivision Regulations Article One through Article Six. NOW THEREFORE, THE AUGUSTA, GEORGIA COMMISSION ordains as follows: SECTION 1. AUGUSTA, GA. CODE Title Eight Chapter Three Section 8-3-1 as set forth in the AUGUSTA, GA. CODE, re-adopted July 10, 2007, is hereby further amended by striking said in their entirety as set forth in “Exhibit A” hereto. Item # 2  Attachment number 1 \nPage 2 SECTION 2. AUGUSTA, GA. CODE Title Eight Chapter Three is hereby amended by inserting in lieu thereof a new Code Section 8-3-1 as set forth in “Exhibit B” hereto. SECTION 3. This ordinance shall become effective upon its adoption in accordance with applicable laws. SECTION 4. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Adopted this _____ day of ______________, 2012. __________________________________________ David S. Copenhaver As its Mayor Attest: ____________________________________ Lena J. Bonner, Clerk of Commission SEAL: Item # 2  Attachment number 1 \nPage 3 CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was duly adopted by the Augusta, Georgia Commission on ____________________, 2012, and that such Ordinance has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s). Lena J. Bonner, Clerk of Commission 1st Reading_________________ 2nd Reading_________________ Published in the Augusta Chronicle. Date: Item # 2  Attachment number 1 \nPage 4 EXHIBIT A Sec. 8-3-1. Incorporation of subdivision regulations. The Land Subdivision regulations for the former City of Augusta and former unincorporated Areas of Richmond County, Georgia, as adopted on November 1, 1971, and subsequently revised, consisting of article 1 through article 2 inclusive (the Subdivisions Regulations), are included as an Appendix to this Code and are hereby incorporated in this section as if set out in full herein. Item # 2  Attachment number 1 \nPage 5 EXHIBIT B Sec. 8-3-1. Incorporation of subdivision regulations. The Land Subdivision regulations for the former City of Augusta and former unincorporated Areas of Richmond County, Georgia, as adopted on November 1, 1971, and subsequently revised, consisting of all articles inclusive of the Subdivisions Regulations, are included as an Appendix to the AUGUSTA, GA CODE and are hereby incorporated in this section as if set out in full herein. Said Appendix (the Subdivisions Regulations) is maintained by the Planning & Development Department and filed in the Office of the Clerk of Commission. Item # 2  Attachment number 2 \nPage 1 REDLINE Sec. 8-3-1. Incorporation of subdivision regulations. The Land Subdivision regulations for the former City of Augusta and former unincorporated Areas of Richmond County, Georgia, as adopted on November 1, 1971, and subsequently revised, consisting of all articles article 1 through article 2 inclusive of (the Subdivisions Regulations), are included as an Appendix to the AUGUSTA, GA CODE this Code and are hereby incorporated in this section as if set out in full herein. Said Appendix (the Subdivisions Regulations) is maintained by the Planning & Development Department and filed in the Office of the Clerk of Commission. Version 10-25-2012 Item # 2  Administrative Services Committee Meeting 11/12/2012 1:05 PM Augusta Youth Center Department: Caption: Discuss Augusta Youth Center Lease Agreement. (Requested by Commissioner Matt Aitken) (Referred from October 29 Administrative Services Committee) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 3  Administrative Services Committee Meeting 11/12/2012 1:05 PM Minutes Department: Clerk of Commission Caption: Motion to approve the minutes of the Administrative Services Committee held on October 29, 2012. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 4 Attachment number 1 \nPage 1 Item # 4 Attachment number 1 \nPage 2 Item # 4  Administrative Services Committee Meeting 11/12/2012 1:05 PM Bid Protest Department: Caption: Motion to uphold denial of bid protest regarding RFP # 12-182 Third Party Administrator/Administrative Services Only filed by Meritain Health, Inc. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 5