Administrative Services Committee Meeting

Administrative Services Committee Commission Chamber- 11/28/2016- 1:15 PM Meeting ADMINISTRATIVE SERVICES 1. Request the Commission approve the Public Defender Office Attachments Building be named the William H. Mays, III Public Defender's Office. 2. Request the Commission approve the name change of the Attachments Diamond Lakes Regional Park Community Center to the Robert Howard Community Center at Diamond Lakes Regional Park. 3. Discuss the Commission's consensus appointments on the Attachments various boards, commissions and authorities. (Requested by Commissioner Marion Williams) 4. Update on the status of approved compensation paid to the Attachments Planning & Development Board. (Requested by Commissioner Marion Williams) 5. Discuss city officials access to the Jamestown Community Attachments Center. (Requested by Commissioner Marion Williams) 6. Motion to approve the minutes of the Administrative Services Attachments Committee held on November 8, 2016. 7. Discuss the zoning ordinance to allow for distillery & brew pubs Attachments to locate in downtown Augusta. (Requested by Commissioner Frantom) www.augustaga.gov  Administrative Services Committee Meeting 11/28/2016 1:15 PM Building Naming Department: Central Services Presenter: Takiyah A. Douse Caption: Request the Commission approve the Public Defender Office Building be named the William H. Mays, III Public Defender's Office. Background: In accordance with city ordinance 7386 Building and Property Naming/Renaming Policy, the Administrator's Office received a request to name the Public Defender's Office Building the William H. Mays, III Public Defender's Office. This request has been presented to the Planning Commission via public hearing on November 7, 2016. Analysis: Financial Impact: $5,344 Alternatives: Disapprove the name change Recommendation: Approve the building name as presented Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 1 Item # 1 Attachment number 2 \nPage 1 of 1 Item # 1  Attachment number 3 \nPage 1 PUBLIC HEARING AGENDA Monday, November 7, 2016 (following the Planning Commissioner hearing) Augusta Commission Chambers Room 260, on the 2nd floor of the Augusta Municipal Building, 535 Telfair Street, Augusta, Georgia Chairman Melvin Ivey, Planning Commission, called the public hearing to order at 4:35 p.m. for the solicitation of comments regarding the following: A petition by the Central Services Department of the City of Augusta, on behalf of the City Administrator for the City of Augusta, requesting approval to name the new Public Defender Building located at 902 Greene Street, Augusta to the Williams H. Mays III Public Defender Office Building. Tax Map 047-1-194-00-0 A petition by the Central Services Department of the City of Augusta, on behalf of the City Administrator for the City of Augusta, requesting approval to rename Diamond Lakes Regional Park located at 4335 Windsor Spring Road, Hephzibah, Georgia to the Robert Howard’s Diamond Lakes Regional Park. Tax Map 178-0- 008-00-0 The following are the comments received on the floor of the public hearing: Ms. Takiyah Douse, Central Services Department, stated Mr. Robert Howard was a long time employee of the Parks and Recreation Department for the City of Augusta and William Mays, III was a City Commissioner and Deputy Mayor. The City wishes to honor both men with the naming of these facilities in their honor. Representative Mr. Henry Wayne Howard explained he was not related to Mr. Robert Howard. He stated he knew Robert Howard to be a tireless worker for the City and was instrumental in the construction of the City Aquatic Center among other City parks and community centers. Mr. Howard was not elected to any political office but was a champion of the City of Augusta. He was involved in facilitating services during any city emergency. Mr. Howard was one of the organizers of the Martin Luther King Jr. Day parade, he helped organize the James Brown funeral, and worked with the 1996 Olympic Committee to determine the Olympic torch’s route through the City of Augusta. Rep. Mr. Howard stated he felt this honor was well deserved as Mr. Robert Howard did a lot for the ordinary people of our city. This honor befits the man and his life’s work. Mr. J. Riles, 4106 Marshall Street, Augusta stated he worked on the Coliseum Authority with Mr. Howard. The James Brown funeral was completely turned over to Mr. Howard and it went off wonderfully. 30 years ago Mr. Howard sponsored block parties for children and he helped to make sure they went off without issue. Those parties continue today with bicycle and computer Item # 1  Attachment number 3 \nPage 2 giveaways. Mr. Howard was assigned to the Diamond Lakes Park development project so this honor is fitting. Mr. Eugen Hunt, 31 Eagle Point Drive, Augusta stated he was a cousin of Mr. Howard and was proud to be family. Mr. Howard was known as “Mr. Recreation”. He worked with all agencies to help our youth with community centers and park facilities. It is very fitting to name this park after Mr. Howard and is a fitting memorial to the man himself. Mrs. Betty Beard, #1 Seventh Street, Augusta stated she has lived in Augusta all her life and has known both gentleman for many years. Mr. Howard was a wonderful man a did a great job for the City. He went beyond the call of duty and helped many local organizations. Mrs. Beard stated the Mays family’s dedication to service goes back many generations. Mr. Mays mother was on the old City Council and Willie Mays followed her footsteps. Mr. Mays worked with both myself and my husband, Lee Beard, and he worked diligently for the City will running a very successful business. He was always available to help anyone in right and continues that tradition today. Today’s crisis with Paine College is an excellent example as he is working very hard to help them succeed. Mrs. Beard stated both of the naming of these buildings in honor of these men should be conveyed. Director Wilson explained this hearing is for solicitation of comments regarding these issues. No vote will be taken today. The Augusta Commission will have the final vote and will welcome these and any other comments on this matter. Planning Commissioner Mr. Sonny Pittman stated he knew both men and agrees that this honor is warranted. Planning Commissioner Mr. Moses McCauley agreed and said in jest the only issue he ever had with either gentleman was that they were graduates of Josey High School. Planning Commission Chairman Mr. Melvin Ivey stated he called Mr. Mays “Superman” after he continued to speak at a City Commission meeting long enough for another member to return home, gather relevant paperwork, and return to the meeting to conclude the vote. Planning Commission Chairman Mr. Melvin Ivey asked if there were any further comments. Hearing none the meeting was adjourned at 4:52 p.m. Item # 1  Administrative Services Committee Meeting 11/28/2016 1:15 PM Building Renaming Department: Central Services Presenter: Takiyah A. Douse Caption: Request the Commission approve the name change of the Diamond Lakes Regional Park Community Center to the Robert Howard Community Center at Diamond Lakes Regional Park. Background: In accordance with city ordinance 7386 Building and Property Naming/Renaming Policy the Administrator's Office received a request to rename the Diamond Lakes Regional Park to the Robert Howard Community Center at Diamond Lakes Regional Park. This request has been presented to the Planning Commission via a public hearing on November 7, 2016. Analysis: Financial Impact: Unknown Alternatives: Disapprove the name change Recommendation: Approve the name change Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 2  Attachment number 1 \nPage 1 PUBLIC HEARING AGENDA Monday, November 7, 2016 (following the Planning Commissioner hearing) Augusta Commission Chambers Room 260, on the 2nd floor of the Augusta Municipal Building, 535 Telfair Street, Augusta, Georgia Chairman Melvin Ivey, Planning Commission, called the public hearing to order at 4:35 p.m. for the solicitation of comments regarding the following: A petition by the Central Services Department of the City of Augusta, on behalf of the City Administrator for the City of Augusta, requesting approval to name the new Public Defender Building located at 902 Greene Street, Augusta to the Williams H. Mays III Public Defender Office Building. Tax Map 047-1-194-00-0 A petition by the Central Services Department of the City of Augusta, on behalf of the City Administrator for the City of Augusta, requesting approval to rename Diamond Lakes Regional Park located at 4335 Windsor Spring Road, Hephzibah, Georgia to the Robert Howard’s Diamond Lakes Regional Park. Tax Map 178-0- 008-00-0 The following are the comments received on the floor of the public hearing: Ms. Takiyah Douse, Central Services Department, stated Mr. Robert Howard was a long time employee of the Parks and Recreation Department for the City of Augusta and William Mays, III was a City Commissioner and Deputy Mayor. The City wishes to honor both men with the naming of these facilities in their honor. Representative Mr. Henry Wayne Howard explained he was not related to Mr. Robert Howard. He stated he knew Robert Howard to be a tireless worker for the City and was instrumental in the construction of the City Aquatic Center among other City parks and community centers. Mr. Howard was not elected to any political office but was a champion of the City of Augusta. He was involved in facilitating services during any city emergency. Mr. Howard was one of the organizers of the Martin Luther King Jr. Day parade, he helped organize the James Brown funeral, and worked with the 1996 Olympic Committee to determine the Olympic torch’s route through the City of Augusta. Rep. Mr. Howard stated he felt this honor was well deserved as Mr. Robert Howard did a lot for the ordinary people of our city. This honor befits the man and his life’s work. Mr. J. Riles, 4106 Marshall Street, Augusta stated he worked on the Coliseum Authority with Mr. Howard. The James Brown funeral was completely turned over to Mr. Howard and it went off wonderfully. 30 years ago Mr. Howard sponsored block parties for children and he helped to make sure they went off without issue. Those parties continue today with bicycle and computer Item # 2  Attachment number 1 \nPage 2 giveaways. Mr. Howard was assigned to the Diamond Lakes Park development project so this honor is fitting. Mr. Eugen Hunt, 31 Eagle Point Drive, Augusta stated he was a cousin of Mr. Howard and was proud to be family. Mr. Howard was known as “Mr. Recreation”. He worked with all agencies to help our youth with community centers and park facilities. It is very fitting to name this park after Mr. Howard and is a fitting memorial to the man himself. Mrs. Betty Beard, #1 Seventh Street, Augusta stated she has lived in Augusta all her life and has known both gentleman for many years. Mr. Howard was a wonderful man a did a great job for the City. He went beyond the call of duty and helped many local organizations. Mrs. Beard stated the Mays family’s dedication to service goes back many generations. Mr. Mays mother was on the old City Council and Willie Mays followed her footsteps. Mr. Mays worked with both myself and my husband, Lee Beard, and he worked diligently for the City will running a very successful business. He was always available to help anyone in right and continues that tradition today. Today’s crisis with Paine College is an excellent example as he is working very hard to help them succeed. Mrs. Beard stated both of the naming of these buildings in honor of these men should be conveyed. Director Wilson explained this hearing is for solicitation of comments regarding these issues. No vote will be taken today. The Augusta Commission will have the final vote and will welcome these and any other comments on this matter. Planning Commissioner Mr. Sonny Pittman stated he knew both men and agrees that this honor is warranted. Planning Commissioner Mr. Moses McCauley agreed and said in jest the only issue he ever had with either gentleman was that they were graduates of Josey High School. Planning Commission Chairman Mr. Melvin Ivey stated he called Mr. Mays “Superman” after he continued to speak at a City Commission meeting long enough for another member to return home, gather relevant paperwork, and return to the meeting to conclude the vote. Planning Commission Chairman Mr. Melvin Ivey asked if there were any further comments. Hearing none the meeting was adjourned at 4:52 p.m. Item # 2  Administrative Services Committee Meeting 11/28/2016 1:15 PM Commission's Consensus Appointment Department: Presenter: Commissioner Marion Williams Caption: Discuss the Commission's consensus appointments on the various boards, commissions and authorities. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 3  Attachment number 1 \nPage 1 24a- .A Office Of The Glerk of Gommission Lena J. Bonner, CMC Suite 220 - Municipal Buildinl Clerk of Commission 535 Telfair Street - Augusta, GA. 3091' (706) 821-1820 - FAX (706) 821-183r Nancy Morawski Deputy Clerk MEMORANDUM TO: Chairpersons, Staff Liaisons, ARC Boards, Authorities and Commissions FROM: Lena J. Bonner, Clerk of Commission DATE: June 23,2.OLG SUBJECT: Attendance Records Please accept this request on behalf of the Augusta Commission. As many of you may know, on Tuesday, June 2L, 2016 the commission approved obtaining attendance records for the past three years and/or relevant years for current appointees of all board members seruing on your respective board, authority and commission. Forward all repofts to the Office of the Clerk of Commission as soon as possible. This information will be used by members of the current commission in consideration of new appointments and/or reappointments. Thank you. Cc: Mayor Hardie Davis, Jr. Cc: Mayor Pro Tem Grady Smith Cc: Members of the Augusta Commission Cc: Ms. Janice A. Jackson, Administrator Item # 3  Attachment number 1 \nPage 2 AUG USTA.RICHMOND COUNTY BOARDS, AUTHORITIES AND COMMISSIONS AUTHORITIES 7. Augusta Canal Authority (District appointments) 2. Augusta Housing Authority (Mayoral appointments) 3. Augusta Port Authority (District appointments) 4. ARC Solid Waste Authority (Consensus appointments) 5. Coliseum Authority (Consensus appointments) 6. CSRA EO Authority (Consensus appointments) 7. Downtown Development Authority (consensus appointments) 8. ARC Land Bank Authority (Consensus appointments) 9. Richmond County Hospital Authority (Consensus appointments) 10. Richmond County lndustrial Development Authority (Consensus appointments) L1. Augusta Redevelopment Agency of Augusta (Consensus appointments) 12. Unified Development Authority (consensus Appointment) BOARDS L. Animal Control Board (District appointments) 2. ARC Citizen's Small Business Advisory Board (District appointments) 3. ARC Transit citizens Advisory Board (District appointments) 4. ARC Construction Board (Consensus appointments) 5. ARC Housing & Community Development Citizens Advisory Board (District appointments) 5. ARC personnel Board (District appointments) 7. Board of Elections(Consensus appointments) 8. Board of Health (Consensus appointments) 9. Board of Tax Assessors (Consensus appointments) 10. Board of Trustees of ARC Public Library (District appointments) L1. Community Service Board of East Central Georgia(Consensus appointments) 12. Public Facilities Board (District appointments) 13. Department of Family & Children Services (DFCS) Board (Consensus appointments) 14. HB 100 Regional Board - Region 2 Board(Consensus appointments) 13. Riverfront Development Review Board (District appointments) 15. Sheriffs Merit Board (Consensus appointments) 16. Board of ZoningAppeals (District appointments) Item # 3  Attachment number 1 \nPage 3 coMMtssroNs 17' Augusta Aviation commission (Bush Fierd) (District appointments) 18' Augusta General Aviation commission (Daniet Field) (District appointments) 19' ARc Historic preservation commission (District appointments) 20. ARC planning Commission (District appointments) 21. ARC Tree Commission (District appointments) 22. Augusta Regional Transportation study - citizens Advisory committee (Consensus Appointments) Item # 3  Administrative Services Committee Meeting 11/28/2016 1:15 PM Compensation Planning and Development Board Department: Presenter: Commissioner Marion Williams Caption: Update on the status of approved compensation paid to the Planning & Development Board. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 4  Administrative Services Committee Meeting 11/28/2016 1:15 PM Jamestown Community Center Department: Presenter: Commissioner Marion Williams Caption: Discuss city officials access to the Jamestown Community Center. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 5  Administrative Services Committee Meeting 11/28/2016 1:15 PM Minutes Department: Clerk of Commission Presenter: Caption: Motion to approve the minutes of the Administrative Services Committee held on November 8, 2016. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 6  Attachment number 1 \nPage 1 Administrative Services Committee Meeting Commission Chamber - ll1812016 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; M. Williams, Chairman; D. Williams, Vice Chairman; Davis, member. Absent: Hon. Lockett, member. ADMINISTRATIVE SERVICES 1. Request the Commission approve the purchase of 9 F-l 50 4I..4 Trucks for Item Fngineering-Storm Water Division, supporting Maintenance Coordinators, using Action: Storm Water Capital, fund 581. Bid ltem 16-235 Approved Motions Motion X,oj:" t ype -'---- By Morion Text Made -'t Seconded By Result Approve Dennis passes ffil'"T.:" ir:ilB'jJiJ'* $ill##'oner 2. Motion to approve the minutes of the Administrative Services Commiuee held Item on October 25,2016. Action: Approved Motions Motion *j:"" r ype Motion Text Made By Seconded By Result a.-. rI . ___ Motion to Commissioner l\DDTOVe Commissioner Dennis approve. Mary Davis Williams Passes 3. Motion to approve proposed changes to the Augusta Commission's Rules of Item Procedures as recommended from the Rules Subcommittee. (Referred from Action: october 25 Administrative Services Committee) Approved Motions Motion Motion Text Made By Seconded By Motion Item # 6  Attachment number 1 \nPage 2 Type Result Approve Motion to Commissioner Commissioner Dennis Passes approve. Mary Davis Williams www.augustaqa.sov Item # 6  Administrative Services Committee Meeting 11/28/2016 1:15 PM Zoning Ordinance Department: Clerk of Commission Presenter: Caption: Discuss the zoning ordinance to allow for distillery & brew pubs to locate in downtown Augusta. (Requested by Commissioner Frantom) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 7  Attachment number 1 \nPage 1 From: Commissioner Sean Frantom Sent: Thursday, November L7,2016 4:36 pM To: Lena Bonner Cc: Nancy Morawski Subject: Agenda Item for Administrative Services Ms. Bonner, Please add to administrative services the foilowing agenda item - "Discuss the zoning ordinance to allow for distillery & brew pubs to locate in downtown Augusta,, Thanks, Sean Please consider the environment before printing this email. This e-mail contains confidential information and is intended only for the individual named. lf you are not the named addressee, you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received lhis e-mail by mistake and delete this e-mail from your system. 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