Administrative Services Committee Meeting

Administrative Services Committee Meeting Commission Chamber - 3/14/2017 ATTENDANCE: Present: Hons. M. Williams, Chairman; Jefferson, Vice Chairman; Davis and D. Williams, members. Absent: Hon. Hardie Davis, Jr., Mayor. ADMINISTRATIVE SERVICES 1. Introduction and Overview of the Augusta Partnership for Children, Inc. by Item Candice Hillman, Executive Director. (Requested by Commissioner Andrew Action: Jefferson) Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to receive this Commissioner Commissioner Approve item as information. Passes Mary Davis Dennis Williams Motion Passes 4-0. 2. Presentation by Dr. William T. Bass regarding a Gift for Augusta. Item Action: None Motions Motion Made Seconded Motion Motion Text Type By By Result Unanimous consent is given to delete this item from the agenda and reschedule it at the request of Dr. Bass. 3. Presentation by Ms. Lynda Brown regarding the placement of documents in city Item facilities. Action: Approved Motions  Motion Motion Motion Text Made By Seconded By Type Result Motion to refer to the attorney and the Central Services Director for a recommendation in 30 Commissioner Commissioner Approve days the information Andrew Passes Mary Davis regarding the documents to Jefferson be displayed in a city facility. Motion Passes 4-0. 4. Motion to approve the minutes of the Administrative Services Committee held Item on February 14 and 28, 2017. Action: Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to approve. Commissioner Commissioner Approve Passes Motion Passes 4- Dennis Williams Andrew Jefferson 0. www.augustaga.gov  Administrative Services Committee Meeting 3/14/2017 1:05 PM Attendance 3/14/17 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:  Administrative Services Committee Meeting 3/14/2017 1:05 PM Augusta Partnership for Children, Inc. Department: Clerk of Commission Presenter: Caption: Introduction and Overview of the Augusta Partnership for Children, Inc. by Candice Hillman, Executive Director. (Requested by Commissioner Andrew Jefferson) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: AGENDA ITEM REQUEST FORM Commission meetings: First and third Tuesdays of each month - 2:00 p.m. Commiffee meetings: Second and last Tuesdays of each month - 1:00 p.m. Commission/Committee: (Please check one and insert meeting date) Commission Date of Meeting Public Safety Committee Date of Meeting Public Services Committee Date of Meeting X_ Administrative Services Committee Date of Meeting _3ll4D0l7 Engineering Services Committee Date of Meeting Finance Committee Date of Meeting Contact Information for IndividuaVPresenter Making the Request: Name:Dr. William T. Bass Address: _67 I Confederate Drive Telephone Number: _864-333 -2726 Fax Number: E-Mail Address: _billy.bass68 @yahoo.com caption/Topic of Discussion to be placed on the Agenda: A Gift for Augusta Please send this request form to the following address: Ms. Lena J. Bonner Telephone Number: 7OG82l-1820 Clerk of Commission Fax Number: 70G821-1838 suite 220 Municipal Building E-Mait Address: nmorawski@augustaga.gov 535 Telfair Street Augusta, GA 30901 Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk's Office no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and 5:00 p.m. on the Tuesday preceding the Committee meeting of the following week. A five-minute time timit will be allowed for presentations.  Administrative Services Committee Meeting 3/14/2017 1:05 PM Dr. William T. Bass Department: Clerk of Commission Presenter: Caption: Presentation by Dr. William T. Bass regarding a Gift for Augusta. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: From: Lena Bonner Sent: Thursday, March 09,2O!7 L0:56 AM To: Nancy Morawski Subject: FW: Documents Lena J. Bonner Clerk of Commission Office of the Clerk of Commission Suite 22o Municipal Building 535 Telfair Street Augusta, Georgia 3o9o1 Tel: 7o6-8zr-18zo Fax: 7o6-8zr-1838 From: Lena Bonner Sent: Tuesday, March 07,2OL7 5:26 pM To: Commissioner Mary Davis <MFDavis@augustaga.gov> cc: Lynda Brown <lyndab532@gmail.com>; Nancy Morawski<nmorawski@augustaga.gov> Subject: RE: Documents M}dlm Mayor Pro Tem as requested- I will place Ms. Brown on the upcoming Tuesday, March r4th Administrative Services Committee agenda which begins at 1:o5 P.M.ln the Ge Beard Commission Chamber on the second floor in the Municipal Building, 535 Telfair Street, Augusta, GA. Lena J. Bonner Clerk of Commission Office of the Clerk of Commission Suite 22o Municipal Building 535 Telfair Street Augusta, Georgia go9o1 Tel: 7o6-82L-182o Fax: 7o6-8zr-1838 From: Commissioner Mary Davis Sent: Tuesday, March 07,2Ol7 5:16 pM To: Lynda Brown <lvndab532@gmail.com>; Lena Bonner<lbonner@ausustasa.gov> Subject: Re: Documents It will be committees, that will allow for more discussion and questions...( Ms. Bonner, can you please put Lynda on the next committee meeting schedule? I am not sure if administrative servic"r *orrld bi appropriate? Could you work help her with this agenda item? Thanks so much! She is on this email and the information that she wants to present is below. Mary Mary, Yes, thank you so much. What time should I be there? Will this be the full commission or a committee? Lynda Sent from my iPhone On Feb 23,2017, at 12:39 PM, Lynda Brown <Lyndab5Q@W Thank you so much for retuming my call and taking time from your busy schedule to listen to my proposal. But, of course, I would like to provide you with more detail. Information about the Documents, known as the Documents of American Law and Govemment, can be found on the website: TencommandmentsGA.orq. You can also find on this site the GA law that enables these documents to be placed in Courthouses and other public buildings. There are 9 documents which include the following: Ten Commandments, Magn a Carta, Mayfl ower Compact, Declaration of Independence, Bill of Rights, Star Spangled Banner, National Motto, Lady Liberty, Preamble to the GA Constifution. These documents can now be found hanging on the walls in govemment buildings in 35 GA counties and also at our State Capital building. I welcome the opportunity to speak with a committee of Richmond county commissioners at your earliest convenience regarding the placement of the Documents. Please contact me by phone 781-83 I -0915 or by this email. I look forward to meeting you and speaking with the other commissioners. Lynda Brown Please conslder the environment before printing this email. This e-mail contains confidential information and is intended only for the individual named. lf you are not the named addressee, you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-maii if you have received this e-mail by mistake and delete this e-mail from your system- The City of Augusta accepls no liability foi the content of this e-mail or for the consequences of any actions taken on the basis of the information provided, unless that information is subsequently confirmed in writing. Any views or opinions presented in this e-mail are solely those of the author and do not necessarily represent those of the City of Augusia. E-mail transmissions cannot be guaranteed lo be secure or error-free as information could be intercepted, corrupted, lost, destioyed, arrive late or incomplete, or contain viruses. The sender therefore does not accept liability for any errors or omissions in the content of fhis message which arise as a resuli of the e-mail transmission. lf verificaiion is required, please iequest a hard copy version. AED:104.1  Administrative Services Committee Meeting 3/14/2017 1:05 PM Lynda Brown Department: Clerk of Commission Presenter: Caption: Presentation by Ms. Lynda Brown regarding the placement of documents in city facilities. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting Commission Chamber - Zll4l20l7 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; M. Williams, Chainnan; Jefferson, Vice Chainnan; Davis and D. Williams, members. ADMINISTRATIVE SERVICES 1. Discuss compensation for custodial employees. (Requested by Commissioner Item Marion Williams) action: Approved Motions Motion f#:" Motion rext Made By Seconded By Result Motion to approve a ___^_-^ receiving this item as Commissioner Commissioner - -rr'- ' - ADDTOVC information. Dennis Williams Mary Davis Passes Motion Passes 4-0. 2. Motion to approve the minutes of the Administrative Services Committee held ltem on January 31,2017. Action: Approved Motions Motion Motion Type Motion Text Made By Seconded By Result Motion to Approve approve. Commissioner Commissioner Motion Passes 4- Mary Davis Andrew Jefferson Passes 0. 3. Motion to reauthorize an ordinance designating Rocky Creek Enterprise Zone Item with expanded boundaries. (Originally approved by Commission June 4, Action: 2002) Approved  Motions Motion *j1'" 't'ype Motion Text ''"-- -r Made By seconded By Result Motion to ^ Approve auprove. Commissioner Commissioner tfiotion Passes 4- Dennis williams Andrew Jefferson Passes 0. 4. Motion to request authorization for the Procurement and Law Departments to ltem review and update the Procurement Code to incorporate recent changes in State Action: Law regarding Partnership for Public Facilities and Infrastructure Act (SB 59) Approved (Unsolicited Proposals). (Referred from January 31 Administrative Services Committee) Motions Text By Motion X:j1"' f ype IVrotion -Made ------ -'t seconded --------- By -J Result Motion to Approve f,X5,',""I,.,"sses 4- ::[,ff]'."rHi,", ;,:THiJf'.' passes 0. www.ausustasa.sov Administrative Services Committee Meeting Commission Chamber - 212812017 ATTENDANCE: Present: Hons. M. Williams, Chairman; Jefferson, Vice Chairman; Davis and D. Williams, members. Absent: Hon. Hardie Davis, Jr., Mayor. ADMINISTRATIVE SERVICES 1. Approve a request from the Augusta Fire Chief for the acquisition of one Ford Item F-150 for an additional Arson Investigator. Action: Approved Motions Motion Motion Text Made By Seconded By Motion r ype Result Motion to ^ APProve aDDrove. Commissioner Commissioner Passes passes vtotlon 4- Dennis Williams Mary Davis 0. 2. Consider a request from the Senior Pastor of First United Pentecostal Church Item of Augusta, Reverend Mark Maddox, for the donation of two paratransit Action: vehicles and one bus for the First United Pentecostal Church of Augusta. Disapproved Motions Motion f#:'" Motion rext Made By Seconded By Result Motion to deny the Denv li,?iiffhl,:3]., passes Motion Passes 3-1. Il[ltl"on" ;,""THiJr"' J( 3. Approve a request from the Nchmond County Sheriff s Office to replace 34 Item Road Patrol cars,2 Traffic cars and 7 Criminal Investigation cars using SPLOST Action: VII - Public Safety Vehicles. Approved  Motions Motion 'l'ype Motion Text Y:j*1" -Made ---- By -'t seconded --------- By -" Result Motion to approve. ^ Mr. M. Williams Commissioner Commissione t Approve 'Ji'rrutrr. Puttt' Dennis williams Mary Davis Motion Passes 3-0 -1. 4. Motion to approve five (5) annual bid items. The items require Commission Item approval due to the fact that purchases on the individual items will exceed Action: $25,000.00. Approved Motions Motion Texr Motion [,oj:"' IYPe Made By -'---- seconded By -J Result Motion to approve. ^ Mr. M. Williams Commissioner Commissioner Approve abstains. Mary Davis Andrew Jefferson Passes Motion Passes 3-0 -1. 5. Consider a request from the Head Coach & Director of the Augusta Boxing Item Club for a donation of one 28- passenger bus and 9-passenger van in order to Action: transport members of the Augusta Boxing Club to and from competitions. Approved Motions Motion Motion rr..:^_ ,Tr^__^ rr r Byh Motion ;::'-"" lYPe Text -'---- Made -J ^Seconded By Result Motion to approve. A .^.^-.^_-^ Mr. M. Williams Commissioner Commissioner Approve abstains. Andrew Jefferson Dennis Williams Passes Motion Passes 3-0 -1. 6. Approve a request from Fleet Management for the replacement of four Item Marshal's Office vehicles, purchase one new vehicle and to replace one vehicle Action: in the Probation Office using SPLOST Phase VII - Public Safety Vehicles. Approved Motions Motion rf,.4:^-'Tr^--. rr--r-n By r rhBy Motion lYPe Motion Text ;:]_--"" Made ----- -r ^Seconded --------* -r Result  Motion to approve. ^ Mr. M. Williams Commissioner Commissioner Approve Passes uirtuirrr. Andrew Jefferson Mary Davis Motion Passes 3-0 -1. 7. Discuss a resolution changing the name of the John C. Calhoun Expressway. Item (Requested by Commissioner Bill Fennoy) Action: Rescheduled Motions Motion Motion Text Made By Seconded By Motion I ype Result Motion to refer this item to the full Commissioner Commissioner ^ APProve Commission with no recommendation. Mr. Andrew Dennis Passes M. Williams abstains. Jefferson Williams Motion Passes 3-0 -1. 8. Motion to approve the recommended revisions to the Personnel Policy & Item Procedures Manual (PPPM), Chapter III, Grievances, Discipline, & Appeals. Action: (Referred from February 21 Commission meeting) Rescheduled Motions Made By Motion +'#:"' Motion rext Seconded By Result Motion to refer this item back to the sub- Commissioner Defer :irT#:ffi.for furthe. ;"ffi'jJiJ" Andrew Jefferson passes Motion Passes 4-0. 9. Consider Resolution of Support - Operation Teammate. Item Action: Approved Motions fr'J:"' Motion Text Made By seconded By Motion Result Motion to APProve ?DDrOVe.passes ^ Commissioner Commissioner votion 4- Mary Davis Andrew Jefferson Passes 0. www.augustaaa.sov  Administrative Services Committee Meeting 3/14/2017 1:05 PM Minutes Department: Clerk of Commission Presenter: Caption: Motion to approve the minutes of the Administrative Services Committee held on February 14 and 28, 2017. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: