Administrative Services Committee Meeting

Administrative Services Committee Meeting Commission Chamber - 9/26/2017 ATTENDANCE: Present: Hons. Hardie Davis, Jr.; M. Williams, Chairman; Jefferson, Vice Chairman; Davis and D. Williams, members. ADMINISTRATIVE SERVICES 1. Approve the Probate Court Lobby Renovation in order to increase the security Item of the Probate Court for the Judge, staff and public. (Bid 17-120A) Action: Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to approve. Commissioner Commissioner Approve Passes Motion Passes 4- Mary Davis Dennis Williams 0. 2. Consider a request from the Augusta Council of Garden Clubs for the purchase, Item placement and care of a Blue Star Marker. Action: Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to approve the placement and care of Commissioner Commissioner Approve the marker in accordance Andrew Passes Mary Davis with ARC policy. Jefferson Motion Passes 4-0. 3. Discuss condemnation proceedings for the old Regency Mall Property. Item (Requested by Commissioner Marion Williams) Action: Approved  Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to approve Commissioner receiving this item as Commissioner Approve Andrew Passes information. Mary Davis Jefferson Motion Passes 4-0. 4. Presentation from First Vehicle Services regarding Fleet Management. Item (Requested by Commissioner Wayne Guilfoyle) Action: Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to approve Commissioner receiving this item as Commissioner Approve Andrew Passes information. Mary Davis Jefferson Motion Passes 4-0. 5. Request to approve publication of the proposed budget allocations for the Item required 30-Day Public Comment Period and subsequent submission by Augusta Action: Housing and Community Development of the FY 2018 Annual Action Plan for Approved the following programs funded by the U.S. Department of Housing and Urban Development (HUD): Community Development Block Grant (CDBG) Program, Home Investment Partnerships (HOME) Program, Emergency Solutions Grant (ESG) Program, and the Housing Opportunities for Persons with AIDS (HOPWA) Program. Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to approve. Commissioner Commissioner Approve Passes Motion Passes 4- Dennis Williams Andrew Jefferson 0. 6. Request for approval to adjust the 2017 Budget for the Housing and Community Item Development Department. Action: Approved Motions Motion Motion Text Made By Seconded By Motion  Type Result Motion to approve. Commissioner Commissioner Approve Passes Motion Passes 4- Dennis Williams Mary Davis 0. 7. Motion to approve the minutes of the Administrative Services Committee held Item on September 12, 2017. Action: Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to approve. Commissioner Commissioner Approve Passes Motion Passes 4- Mary Davis Andrew Jefferson 0. 8. Motion to authorize Recodification of the Augusta, GA Code, Agreement for Item on-going Supplementation and Online Code Publication. Action: Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to approve. Commissioner Commissioner Approve Mr. Jefferson out. Passes Mary Davis Dennis Williams Motion Passes 3-0. 9. Discuss Consolidation Bill and Augusta Commission Rules of Procedure Rule Item 1.09.02 Roll Call Vote. (Requested by Commissioner Marion Williams) Action: Approved Motions Motion Seconded Motion Motion Text Made By Type By Result Motion to approve receiving this item as Commissioner Approve Passes information. Mary Davis Motion Passes 4-0. 10. Approve the Memorandum of Understanding for Commercial and Retail Item Development between Augusta and the Augusta Economic Development Action: Authority as approved by the Commercial and Retail Sub-Committee on 25 Approved September 2017. Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to approve. Commissioner Commissioner Approve Passes Motion Passes 4- Andrew Jefferson Mary Davis 0. www.augustaga.gov  Administrative Services Committee Meeting 9/26/2017 1:10 PM Attendance 9/26/17 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:  Invitation to Re-Bid Sealed re-bids will be received at this office until Tuesday, July 11, 2017 @ 3:00 p.m. for furnishing: Re-Bid Item #17-120A Augusta Probate Court Lobby Renovations for Augusta Central Services Department – Facility Maintenance Division Re-Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Re-Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $15.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722- 6488) beginning Thursday, June 1, 2017. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Friday, June 23, 2017 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. A Mandatory Site Visit will follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, June 27, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for re-bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No re-bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle June 1, 8, 15, 22, 2017 Metro Courier June 7, 2017  UNOFFICIAL Bid Item #17-120A Augusta Probate Court Lobby Renovations for Augusta, GA Central Services Department-Facilities Division Bid Date: Tuesday, July 11, 2017 @ 3:00 p.m. Total Number Specifications Mailed Out: 29 Total Number Specifications Download (Demandstar): NA Total Electronic Notifications (Demandstar): NA Mandatory Pre-Bid Attendees: 6 Total packages submitted: 1 Total Noncompliant: 0 Attachment Bid SAVE VENDORS E-Verify Bid Price "B" Bond Form Kuhlke Construction 3704 Benchmark Drive NO BID Augusta, GA 30909 Larry Pittman & Associates, Inc. 1249 Gordon Park Road YES 230014 YES YES $195,000.00 Augusta, GA 30901 Blount's Complete Home Service 2907 Old Tobacco Road NO BID Hephzibah, GA 30815 RR&B Associates 6120 Hwy 85 NO BID Riverdale, GA 30274 Page 1 of 1  -fr. S;*S:11,.*nrices Department A tonnie Wimberly,-O.p,rty Director 2T60peachOrchard *"r0, Rick Acree, Facfities Manager Offi:ffi;S; eo6) 821-2426 rhone p06)799-5077 Fax MEMORANDUM TO: Geri Sams, Director, procurement Department fll-). FROM: ffir" Takiyah Douse, Director, centrar services Department DATE: August 16,2017 SUBJECT: Bid ltem #17-120A Probate Court Lobby Renovation The proposals for the referenced RFP was received on July 1 1,2017. we received one responsive bid. The compliant bid total for the Probate Court Lobby Renovation is within the market range of the amount of renovation required to make the court secure, and the project budget has been adjusted to meet the market price range. lt is therefore recommended, the bid be awarded to Larry Pitman & Associa--te, at a total cost of $195,000. Thank you for your assistance in securing this pricing. Please do not hesitate to call if you have any questions or need additionalclarification. Cc: Lonnie Wimberly Rick Acree KUHLKE CONSTRUCTION SHEARER CONSTRUCTION ATTN: ROBBIE SHEARER R.D BROWN CONSTRUCTION 3704 BENCHMARK DRIVE P. O. BOX 2570 410 CAROLINA SPRINGS ROAD AUGUSTA, GA 30909 EVANS, GA 30809 NORTH AUGUSTA, SC 29841 SOMMERS CONSTRUCTION LARRY PITTMAN CONTRACT MANAGEMENT ATTN: PATRICK SOMMERS 1249 GORDON PARK ROAD ATTN: JAMESY WILLIAMS 4889 SOMERSET DRIVE AUGUSTA, GA 30901 1827 KILLINGSWORTH ROAD EVANS, GA 30809 AUGUSTA, GA 30904 DABBS-WILLIAMS RCN CONTRACTING HEAVENER CONSTRUCTION ATTN: JAY JAMES ATTN: JIM NEWMAN ATTN: RICHARD PIECZYNSKI 319 S WALNUT STREET 1115 FRANKE PLACE CT 1530 CRESCENT COURT STATESBORO, GA 30459 AUGUSTA, GA 30909 AUGUSTA, GA 30909 S. D. CLIFTON CONSTRUCTION ALLEN + BATCHELOR MRC CONSTRUCTION COMPANY ATTN: MAX KNIGHT CONSTRUCTION 2203 WILLIS FOREMAN ROAD 4324 WHEELER ROAD 1063 FRANKE INDUSTRIAL DRIVE HEPHZIBAH, GA 30815 MARTINEZ, GA 30907 AUGUSTA, GEORGIA 30909 W. A. BRAGG & CO. DUCKWORTH DEVELOPMENT JBC CONSTRUCTION ATTN: DARRELL BRAGG P.O. BOX 212597 118 N BELAIR ROAD SUITE 1 2513 MIKE PADGETT HIGHWAY MARTINEZ, GA 30917 EVANS GA 30809 AUGUSTA, GA 30906 TWENTIETH CENTURY CONST. CONTINENTAL CONSTRUCTION BLOUNT’S COMPLETE HOME ATTN: CARL JORDAN ATTN: ROBBIE HORTON SERVICE 2106 KELLY STREET 4190 CROSSTOWNE CT ATTN: JIMMY BLOUNT AUGUSTA, GA 30904 EVANS, GA 30809 2907C TOBACCO ROAD HEPHZIBAH, GA 30815 J & B CONSTRUCTION HORIZON CONSTRUCTION ACC CONSTRUCTION CO ATTN: JEROME JONES ATTN: HENRY HENDERSON 635-A NORTHWEST FRONTAGE RD 3550 GORDON HWY P.O. BOX 798 AUGUSTA, GA 30907 GROVETOWN, GA 30813 EVANS, GA 30809 R.W. ALLEN LLC E&P GENERAL CONTRACTORS LLC VERACITY CONSTRUCTION 1015 BROAD STREET 2500 W. BROAD STREET 1556 CEDAR CREEK DRIVE AUGUSTA, GA 30901 SUITE 605 ATHENS, GA 30606 THOMSON, GA 30824 Takiyah Douse Rick Acree Central Services Dept.- Facilities Central Services Dept.- Facilities Kelli Irving Re-Bid Item 17-120 LSBOP Augusta Probate Court Lobby Page 1 of 2 Rebid Item# 17-120A Renovations for Central Services-Fac. Dept. Due: Tue. 7/11/17 @ 3:00 p.m. CSF CONTRACT MANAGEMENT INC GEORGE WILLSON CONTRACTING 2760 PEACH ORCHARD ROAD 1827 KILLINGSWORTH ROAD 3608 HWY 85 SOUTH AUGUSTA, GA 30906 AUGUSTA, GA 30904 RIVERDALE, GA 30274 RETURNED MAIL NET PLANNER SYSTEMS INC RR&B Associates General 4808 TECHNOLOGY DRIVE Contractors MARTINEZ, GA 30907 6120 Hwy 85 South Riverdale, GA 30274 Page 2 of 2 Rebid Item# 17-120A  Administrative Services Committee Meeting 9/26/2017 1:10 PM Augusta Probation Court Lobby Renovation, RFB #17-120A Department: Central Services Presenter: Takiyah A. Douse Caption: Approve the Probate Court Lobby Renovation in order to increase the security of the Probate Court for the Judge, staff and public. (Bid 17-120A) Background: The Probate Court Lobby is experiencing some security concerns, which has been a problem since the John H. Ruffin, Jr. Courthouse completion in 2011. It has been determined that the entrance and waiting area for Suite 100, housing the Probate Court, needs to be renovated to provide enhance security for the Judge, staff and the public. Due to the current layout of the suite, individuals are able to walk through the reception area, most times unnoticed, directly into the courtroom without challenge. The Probate court has endured this lack of security since moving into the August Judicial Center, and it is the only court in the facility experiencing this situation. This proposed renovation plans would establish control procedures for gaining access to the court, making the court’s administration operation and courtroom safer. Analysis: Security of the Probate Courtroom has been an issue since its relocation to the Augusta Judicial Center. Funds to perform the needed renovation upgrade of the court’s security had not been available in a sufficient amount until recently. The cost of the security renovation of the court lobby is within the market range for the scope of work and determined to be fair and reasonable Financial Impact: The cost of renovating the Probate Court Lobby is $195,000 Alternatives: 1. Approve the Probate Court Lobby Renovation for $195,000.00 to meet the security needs of the court for its Judge, staff and the public. 2. Do not approve the proposal Recommendation: Approve the Probate Court Lobby Renovation for $195,000.00 to  meet the security needs of the court for its Judge, staff and the public. Funds are Available in the Following Funds are available in account 329-05-1120 and 272-02-1710. Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission 30 August 2017 Subject: Purchase, Placement, and Care of the Blue Star Marker by the August Council of Garden Clubs To: Natascha Bailey, 1. The Augusta Council of Garden Clubs (Council) wishes to place a Blue Star Marker (marker) on the grounds of the Judicial Building or the Courthouse. Our preference is the Judicial Building but will certainly understand if there needs to be an alternative choice. 2. The Council will purchase the marker and post and pay to have it refurbished if that becomes necessary over time. The following inscription will be on the marker: "Honor all military services. The Garden Clubs of Georgia, August Council of Garden Clubs, and {the name of the jurisdiction sponsoring the placement here}" 3. The City would accept the marker and furnish grounds for placement. 4. A dedication would be held to unveilthe marker with invitations going out to numerous individuals including the Governor, the Garden Club of Georgia President, Garden Club District Director, and anyone else that you would like to invite. We would need to identify an appropriate space near the marker to hold the unveiling ceremony. The Councilwill provide refreshments. 5. Thank you for your consideration of this matter and the Council hopes that you will be able to accept this proposal. 'rugbrr.- Blue Star Marker Chairman ?) (roc) 3sq *3so  .! J POLICY FORP(CEMENT OF MONUMENTS AND OTHER MARKERS ON PUBLITRIGHTS OF WAYS OR OTHER PLIBLIC PROPERTY The criteria of the policy for placement of monuments or historical markers would include: 1. Application for placement of monument or marker submitted to an ad hoc committee comprised of : a Planning and Zoning a Public Works and Engineering Department a Administrator's Office The applicant would be required to enter into a perpetual maintenance agreement. The City would reserye the right to remove the monument or marker from the right of way or public property in case of disrepair or damage of a significant nature not being addressed by the applicant. 3. The successful applicant would apply for and secure an encroachment permit from the Public Works and Engineering Department. This permit would address site requirements such as sight distances, clear zone, restrictions, etc. 4. Installation will be in accordance with City specifications and under City inspection. As adopted by the Augusta Commission this 20th day of July Bob Young, Clerk of Commission W '\.  G, CLk otr Cawr s/zr/c:o Department of Public Works iiA Engineering Clifford A. Goins Assistant Director 701, 530 Creene Street Public Works - Engineering Augusta, Georgia 30911 AFFBovil ot 1706 FAX(706) 821-1708 TO: HONORABLE BOB YOI.ING, MAYOR MEMBERS OF COMMISSION ULMER BRIDGES, CHAIRMAN, ENGINEERING SERVICES COT,N,ATTTET RANDY OLIVER, ADMINISTRATOR FROM: CLIFFORD A. GOINS,INTERM ASSISTANT DIRECTOR PIIBLIC.WORKS - ENGINEERII{G DTVIS{ON . a4 DATE: MAY 23,2000 MAY 30, 2OOO COMMITTEE MEETING SUBJECT: MONUMENT/IIISTORICAL MARKER POLICY FILEREFERENCE: 2000-009 CAPTION: ADOPT POLICY FOR PLACEMENT OF MONUMENTS AND OTHER MARKERS ON PUBLIC RIGHTS OF WAYS OR OT}IER PUBLIC PROPERTY. BACKGROUND: There have been several requests in the past few months to place a monument or other appropriate marker in the right of way or on public property to commemorate a specific ierson or event. While this has been done in the p*i o, a case by case basis, the need to establish a policy has become apparent. The Public Works and Engineering Department has performed a limited field reconnaissance on the existing monuments and historical markers in the area. By far, the majority of the existing monuments are on Greene Street with the historical markers at various locations. The median area on Green Sheet and other streets with width medians makes them ideal for the placement of monuments. Historichl markers can be placed in more confined locations. ANALYSIS: The criteria of the policy for placement of monuments or historical markers would include: 1. Application for placement of monument or marker submitted to an ad hoc committee comprised of, . planning and Zoning . Public Works and Engineering Department Administrator's Office -'AGEM'A'ITEM 'l ;-^" ; May 19,2000 PAGE TWO 2. The applicant would be required to enter into a perpetual maintenance agreement. The City would reserye ttre right to remove the monument or marker from the right of way or public property in case of disrepair or damage of a significant nature not being addressed by the applicant. 3' The successful applicant would apply for and secure an encroachment permit frori the Public works and Engineering Department. This permit would address site requirements such as sight distances, clear zone, restricrions, etc. 4. Instaliation will be in accordance with City specifications and under City .. FINANCIAL IMPACT: The agenda item does not contain a request for funding. ALTERNATIVES: Do not approve recommended policy in whole or in part. RECOMMENDATION: It is recommended that the Commission adopt the Monument/Ilistorical Marker Policy as outlined in the Agenda Item. PTIBLIC WORI(S DEPARTMENT DIRECTOR: ADMINISTRATOR: CAe^-4.4 P- eS-*L F'UNDS ARE AV E IN THE F'OLLOWING ACCOUNTS: Nlr+ F'INAIYCE: Sl.> COMMITTEE ACTION: CAGlkmw Lon Morrey, Comptroller Kakoli Basu Agenda File Main File Ms. Teresa Smith, Pre-Construction Engineer  Administrative Services Committee Meeting 9/26/2017 1:10 PM Blue Star Marker Request Department: Clerk of Commission Presenter: Caption: Consider a request from the Augusta Council of Garden Clubs for the purchase, placement and care of a Blue Star Marker. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:  Administrative Services Committee Meeting 9/26/2017 1:10 PM Condemnation old Regency Mall Property Department: Presenter: Commissioner Marion Williams Caption: Discuss condemnation proceedings for the old Regency Mall Property. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Lena Bonner From: Wayne Guilfoyle < augustatile@ knology.net> Sent: Wednesday, September 20,2017 L0:31 AM To: Lena Bonner Subject: Agend item Mrs. Bonner. Please add to Administrative Committee for First Vehicle Services to do a presentation on Fleet Management. Thank You, Wayne Guilfoyle  Administrative Services Committee Meeting 9/26/2017 1:10 PM First Vehicle Services Department: Presenter: Commissioner Wayne Guilfoyle Caption: Presentation from First Vehicle Services regarding Fleet Management. (Requested by Commissioner Wayne Guilfoyle) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:  2018 One Year Action Plan - Program Allocations Summary Community Development Block Grant - Poverty Reduction Programs (13.1%) Action Ministries $19,920.00 1.08% Augusta Mini Theatre $19,920.00 1.08% Augusta Partnership for Children $21,840.00 1.18% Boys and Girls Club - Dogwood Club $22,800.00 1.23% Boys and Girls Club - Hagler Club $22,800.00 1.23% Boys and Girls Club - Johnson Club $22,800.00 1.23% Clubhou.se $20,160.00 1.09% CSRA EOA - M. Barnes Homeless Resource Center $24,000.00 1.30% Hope House $22,320.00 1.21% MACH Academy $22,080.00 1.19% The Salvation Army - Augusta Area Command $24,000.00 1.30% Total Proposed funding for Poverty Reduction Programs $242,640.00 Community Development Block Grant - Special Purpose Programs (1.2%) CSRA EOA - Sibley Street Permanent Housing $22,560.00 1.22% Total Proposed funding for Special Purpose Programs $22,560.00 Community Development Block Grant - Public Service Budget Total Proposed Funding for Public Services (14.3%) $265,200.00 Community Development Block Grant - Housing Development Programs (50.8%) Permanent Supportive Housing Project $25,000 1.35% Housing Rehabilitation $714,330 38.63% Affordable Housing Creation $75,000 4.06% Rental Rehabilitation $50,000 2.70% Emergency Code Compliance Program $75,000 4.06% Total Proposed Funding for Housing Development Programs $939,330 Community Development Block Grant - Economic Development Programs (10.8%) Economic Development $200,000 10.81% Total Proposed Funding for Economic Development Programs $200,000 Community Development Block Grant - Programmatic Contingency (4.6%) Real Property Activity $84,950 4.59% Total Proposed Funding for Contingency Programs $84,950 Community Development Block Grant - Planning & Grants Administration (19.46%) Planning & Entitlement Grants Administration $305,179 16.50% Fair Housing $54,691 2.96% Total Proposed Funding for Planning & Grants Administration $359,870 Total CDBG Funding Proposed for Program Activities $1,849,350 HOME Investment Partnership Grant - Housing Development Housing Redevelopment Initiative $560,686 59.44% Homeowner Assistance Program $161,388 17.11% Community Housing Development Organization: Operations $41,388 4.39% Community Housing Development Organization: Projects $107,853 11.43% HOME Investment Partnership Grant - Program Administration (10% cap) HOME Program Administration $71,902 7.62% Total HOME Funding Proposed for Housing Development $943,217 Emergency Solutions Grant - Rapid Rehousing and Homelessness Prevention (49.7%) CSRA EOA $25,000 16.57% Safe Homes $25,000 16.57% Action Ministries $25,000 16.57% Total Street Outreach/Shelter Operations $75,000 Emergency Solutions Grant - Street Outreach/Shelter Operations (42.8%) Salvation Army $32,280 21.40% Safe Homes $32,281 21.40% Total Street Outreach/Shelter Operations $64,561 Emergency Solutions Grant - Program Administration (7.5% cap) ESG Administration $11,315 7.50% Total Proposed Funding for ESG Admin $11,315 Total ESG Funding Proposed for Homeless Services $150,876 Housing Opportunities for Persons with AIDS Grant - Program Activities (97%) St. Stephens Ministry $193,000 18.23% Promise Land CDC $148,400 14.01% Antioch Ministry $203,987 19.26% HOPWA Housing $481,812 45.50% Total HOPWA Proposed for Program Activities $1,027,199 Housing Opportunities for Persons with AIDS Grant - Program Administration (3% cap) HOPWA Program Administration $31,769 3.00% Total HOPWA Funding Proposed for Housing and Services $1,058,968 TOTAL PROPOSED 2017 ONE YEAR ACTION PLAN BUDGET $4,002,411  Administrative Services Committee Meeting 9/26/2017 1:10 PM FY2018 Annual Action Plan Department: Housing and Community Development Presenter: Hawthorne Welcher, Jr., Director Caption: Request to approve publication of the proposed budget allocations for the required 30-Day Public Comment Period and subsequent submission by Augusta Housing and Community Development of the FY 2018 Annual Action Plan for the following programs funded by the U.S. Department of Housing and Urban Development (HUD): Community Development Block Grant (CDBG) Program, Home Investment Partnerships (HOME) Program, Emergency Solutions Grant (ESG) Program, and the Housing Opportunities for Persons with AIDS (HOPWA) Program. Background: In order to fulfill statutory and regulatory requirements mandated by the U.S. Department of Housing and Urban Development with regard to the FY2018 Annual Action Plan, the City of Augusta, Georgia is required to make available for public comment the FY2018 Annual Action Plan that provides the jurisdiction an opportunity to review the City of Augusta’s Housing and Community Development Department’s local strategy to address needs in the areas of community development, economic development, affordable housing and homelessness. Below is a listing of the projected allocations and projected Program Income: Program Estimated Allocations ($’s) Estimated Program Income CDBG 1,649,350 200,000 HOME 708,217 235,000 HOPWA 1,058,968 0 ESG 150,876 0 Total Allocation $3,567,411.00 Total Program Income $435,000 Total Allocation + Program Income from loan repayments: $4,002,411 In compliance with the U.S. Department of Housing and Urban Development regulatory requirements, each annual update to the Consolidated Plan in the form of an Annual Action Plan must be presented to the public for a 30-day comment period. Analysis: If approved by the Augusta – Richmond County Commission, the Housing and Community Development Department will be capable of funding these projects in accordance with the  submission of the FY2018 Annual Action Plan to the U. S. Department of Housing and Urban Development (HUD). After the 30 day public comment period, HCD will come before Commission on 11/7/17 for final approval ahead of HUD’s Statutory Submission Deadline of 11/15/17. HUD will determine the City’s final budget allocations based on congressional approval. This typically happens in June or July of each year. After HUD provides us with the final allocation, they will request resubmission during Calendar Year 2018 of final projects. At that time, the Commission will have the opportunity to revise, if you deem a revision necessary or appropriate. Financial Impact: If approved by the Augusta – Richmond County Commission, the FY2018 Annual Action Plan will allow for the Housing and Community Development Department to continue to provide funding for needed services and housing projects for low- to moderate-income households throughout the City of Augusta, Georgia. Alternatives: None Recommended. Recommendation: Approve publication of the proposed budget allocations for the required 30-Day Public Comment Period and subsequent submission by Augusta Housing and Community Development of the FY 2018 Annual Action Plan, and placement on the Commission Agenda for November 7, 2017. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission  Administrative Services Committee Meeting 9/26/2017 1:10 PM HCD_2017 Budget Increase Department: Housing and Community Development Department Presenter: Mr. Hawthorne Welcher, Jr., Director and Ms. Leslie English, AHCD Finance Officer Caption: Request for approval to adjust the 2017 Budget for the Housing and Community Development Department. Background: Due to various home sales in our HOME Investment Partnership Program and Neighborhood Stabilization Program, we have receipted Program Income funds in the amount of $700,000 that were unaccounted for in our initial budget for FY 2017. By federal law, we must utilize these program income funds before we can use our grant funds. This has caused an error in our accounting software because the funds were not budgeted. As is customary, a freeze has been placed on the accounts to prevent budget overages. In order to lift the line item freeze, we are requesting the approval to increase the budget as follows: Income Accounts Expense Accounts HOME Grant $500,000 Acct. #: 221073212- 3313122 Construction Expense $500,000 Acct. #: 221073212- 5225110 NSP Grant $200,000 Acct. #: 221073217-3313130 Construction Expense $200,000 Acct. #: 221073217-5225110 Total Increase $700,000 Total Increase $700,000 Analysis: This increase in funds for each account would allow the department to continue utilizing the funds on hand for current construction projects that have been taken on to construct additional affordable housing units. Financial Impact: This request has a $0.00 net impact to the budget. Due to the Program Income, there will be more funds for projects but will not impact the budget. Alternatives: There are no alternatives Recommendation: Approve the request to amend HCD’s current budget in order to  expend funds in a timely fashion and remain federally compliant with regulatory requirements. Funds are Available The Income and Expense accounts for the HOME Investment in the Following Partnership Program and the Neighborhood Stabilization Program Accounts: will have a net $0 impact. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Administrative Services Committee Meeting Commission Chamber - 9ll2l20l7 ATTENDANCE: Present: Hons. M. Williams, Chairman; Jefferson, Vice Chairman; Davis and D. Williams, members. Absent: Hon. Hardie Davis, Jr., Mayor. ADMINISTRATIVE SERVICES 1. Approve proposal to allow Augusta to contract with Purchasing Power to Item provide a payroll deduction based loan program as a benefit to Augusta GA.'s Action: employees utilizing a State of Georgia's Entity Contract, which was approved Approved by the State to begin November 1,2016 with four renewals. Also authorize the Mayor to execute the contract on behalf of Augusta. Motions Motion Motion Text rype Made By seconded By f*i| Motion to approve doing a sampling of the employees to determine if there is a need or desire for this program, to determine the cost, to ask the Commissioner Commissioner a ,- - Administrator to contact -rr- some -ADDTOVC Dennis Andrew Passes -iursidictions who Williams Jefferson have instituted the program and to see what their experience has been and to come back in 30 days with a report. Motion Passes 4-0. 2. Update from the Administrator regarding the operations of the Augusta Item Probation Services Department. (Requested by Commissioner Marion Action: Williams) Approved  Motions Motion f#:" Motion rext Made By Seconded By Result Motion to approve Commissioner a -^-^_.^__- receiving this item as Commissioner "rr'"'' ADDTOVE information. Mary Davis Andrew Passes Jefferson Motion Passes 4-0. 3. Discuss the Lake Olmstead Stadium. (Requested by Commissioner Bill Item Fennoy) (Referred from August 29 Administrative Services) Action: Approved Motions Motion f#:" Motion rext Made By Seconded By Result Motion to aPProve commissioner Approve item as passes iltr#lf;Jlis i*::y:'"^'"^ Jerrerson ir""fiH#l;* Motion Passes 4-0. 4. Motion to approve the minutes of the Administrative Services Committee held Item on August29,20l7. Action: Approved Motions Motion Text Motion X]j:" rype Made By Seconded By Result Motion to a., Approve approve. Commissioner Commissioner Motion passes 4- Mary Davis Andrew Jefferson Passes 0. 5. Authorize Submission of the 2017 Exhibit I Continuum of Care Application to Item HUD and Grant the Mayor the Authority to Execute all Forms associated with Action: t1e {nPlication, which also include, New and Renewal Applications, Approved Certifications, Agreements and Annual Progress Reports. Motions Motion Motion Text Made Seconded Motion Type By By Result Unanimous consent is given to add  this item to the agenda. Motions X:1i"" Motion Text Made By seconded By Motion I YPe Result Motion to rvvrvvv lAoorove lpprove. Commissioner Commissioner Passes Motion Passes 4- Dennis Williams Mary Davis 0. www.auqustaga.qov  Administrative Services Committee Meeting 9/26/2017 1:10 PM Minutes Department: Clerk of Commission Presenter: Caption: Motion to approve the minutes of the Administrative Services Committee held on September 12, 2017. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:  AUGUSTA-RICHMOND COUNTY, GEORGIA – HISTORICAL ORDBANK FOR PREVIOUSLY ORDINANCES CODIFIED Historical OrdBank for Ordinances Previously Codified. The “Code Comparative Table – Ordinances” in the current Code lists legislation dating back to Ordinance 6149; however, the Code Comparative Table is incomplete and will be corrected to include the ordinances that have been codified and are history noted within the Code as part of the Recodification project. We have spot checked 156 ordinances, as noted below.  5927  6254  6572  6957  5929  6279  6573  6977  5933  6292  6574  6991  5935  6308  6579  6992  5936  6319  6580  7031  5959  6325  6581  7034  5961  6341  6591  7035  5962  6363  6598  7041  5971  6364  6607  7042  5994  6365  6625  7047  5997  6370  6639  7053  5998  6371  6664  7055  6023  6372  6669  7056  6025  6373  6689  7079  6033  6374  6704  7082  6045  6398  6706  7083  6068  6407  6707  7097  6093  6424  6718  7101  6094  6430  6726  7105  6146  6435  6727  7106  6149  6436  6754  7107  6159  6441  6763  7111  6166  6448  6764  7112  6168  6454  6772  7113  6174  6455  6774  7114  6176  6457  6776  7119  6182  6460  6777  7120  6183  6467  6778  7126  6189  6474  6798  7127  6199  6507  6805  7133  6223  6508  6850  7137  6235  6516  6863  7142  6236  6517  6864  7147  6237  6532  6866  7151  6239  6540  6875  7152  6242  6545  6890  7155  6243  6549  6922  6244  6550  6931  6250  6557  6939  6252  6566  6947  AUGUSTA-RICHMOND COUNTY, GEORGIA – ORDBANK FOR ORDINANCES INCLUDED IN RECODIFICATION PROJECT OrdBank for Ordinances Codified in Recodification Project. The following ordinances can be added to OrdBank as part of the Recodification project:  6080  7299  7518  6147  7300  7519  6148  7305  7524  6278  7306  6298  7307  7527  6930  7308  7528  7161  7309  7531  7165  7311  7537  7168  7314  7547  7169  7318  7554  7171  7327  7555  7192  7330  7556  7193  7338  7557  7197  7342  7558  7207  7357  7562  7208  7358  7566  7209  7359  7568  7210  7360  7572  7214  7372  7574  7215  7576  7373  7577  7216  7386  7218  7578  7222  7387  7226  7400  7229  7409  7232  7416  7233  7422  7234  7423  7240  7424  7245  7425  7246  7427  7255  7256  7433  7257  7434  7258  7439  7259  7441  7260  7447  7261  7449  7262  7451  7263  7459  7271  7272  7460  7277  7462  7278  7463  7280  7464  7281  7467  7282  7468  7283  7469  7285  7473  7286  7287  7479  7290  7481  7291  7484  7296  7493  7297  Administrative Services Committee Meeting 9/26/2017 1:10 PM Motion to Authorize Recodification of the Augusta, GA Code Department: Law Presenter: Andrew G. MacKenzie Caption: Motion to authorize Recodification of the Augusta, GA Code, Agreement for on-going Supplementation and Online Code Publication. Background: The Code has been supplemented several times but a significant supplement is needed at this time. Land Development Documents have not been made part of the Code in the past. Updating the Code is needed before online hosting of the Code can be made available. This is a sole source Procurement. Analysis: Having an easy to use, up to date Code that can be easily accessed online, or even on a mobile device, will be a huge improvement to Augusta’s commitment to use technology wisely. Due to the age of the current code and the cost for the needed supplement, is more economically feasible to do a recodification at this time. Following the completion of recodification, online publication with constant updating of the Code will greatly enhance the experience of anyone using the Code. Users will be able to cut and paste Code data to word processing programs and emails as well as compare our Code to the codes of other jurisdictions. Upgrading our Code to include updated interactive features will help Augusta fulfill is growing reputation as the Cyber Center of the South. Including Land Development Documents as part of the Code is consistent with best practices and will improve continuity with other portions of the Code as well as enhance productivity and make it easier for the public to find up to date ordinances and regulations for all matters in one place. Financial Impact: Money for the recodification is available in the Law Department Budget. The Information Technology department has sufficient funding available to pay for annual hosting costs. The Cost for the recodification has a base price of $55,000 and will take 12 to 15 months. Completion of historical comparative table and codification of ordinances is $8,460. Other cost will be incurred  based on the amount of additional services needed. (See attached pricing proposal). On-going annual supplementation costs and on- line hosting of the Code will be approximately $3,000 per year. Alternatives: Adding a supplement to the existing Code rather than re-codifying the Code could be done for about $40,000. Recommendation: Approve recodification. Funds are Available in the Following IT: Org Key 101015410 Law Department: Org Key 101015311 Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission  LC9 84055 Howard of the 118th and Hart of the l15th offer Ehe following substitute to HB 805: A B]LL TO BE ENTITLED AN ACT To provi-de that the governing authority of Richmond county sha11 be a board of commissioners consisting of a chai-rperson-mayor and ten members; to designate the board as the Augusta-Richmond County Commj-ssion-Council and the members of the board as commissioners-councilpersons; to provide that Lhe commission-council shal1 exercise the rights, powers, and duties as the governing authority of Richmond County with bot.h county and municipal powers; to provide for the election of the chairperson-mayor and the members of the commission-council; to provide for commission-council districts; to provide for the members of the board of commi,ssioners of Richmond County and the mayor and councilmembers of the City of Augusta and, if a certain Act is approved in a referendum, the board of commissioners of the City of Hephzj-bah; to provide for qualifications of the chairperson-mayor and commissioners-councilpersons; to provide for Lerms of offj-ce; to provide that the chairperson-mayor sha11 be the chief bxecutive officer of the Augusta-Richmond County Commission-Council; to provide for compensation for the chairperson-mayor, t.he vice chairperson-mayor pro tempore, and the other members of the commission-council; to provj-de for the executive and administrative powers and duties of the chairperson-mayor; to provide for filling vacancies; to provide for a vice chairperson-mayor pro tempore; to provlde for a quorumi to provide for the payment of bonded indebtedness of Rj-chmond County and the City of Augusta and, if a certain Act is approved in a referendum, the Clty of Hephzibah; to create an Urban Services Di-strict or Districts and a Suburban Services District; to provide that such districts shall continue in exj-stence until the commission-council modifies or abolishes such districts by ordinance; to provide for the continuation of existing ordinances and resolutions of the board of commissioners of Richmond County and of cities therej-n; to provide for a budget and tax levy by the board of commissioners of Richmond County and the governing authorities of certain cities therein for the 'J-996 year; to provide that tax assessment.s made by the board of tax assessors. of Richmond County and certain citi-es therein shaI1 constitute the basis for the assessment and collection of taxes of the commission-council for the 1995 calendar year; to provide that the tax lewy in 1995 for certain cities shal-1 be levied by t.he commissj-on-council only within certain Urban Services Districts; to provide for the creation of special  LC 9 84055 (b)No person sha11 f111 a vacancy for an unexpired term by appointment of the commission-council unless that person receives a majority of the votes of the ful1 commi-ssion-council, (c) rn the event the office of vice chairperson-mayor pro tempore becomes vacant for any reason, the commission council by a majority vote of its fu11 membership shal1 elect from among its members a successor who shal1 serve as such until the first meeting in January immediately following the creati-on of such vacancy, at which time a successor sha1l be elected. SECTION 5. Seven members of the commission-council shal1 constitute a quorum for the transaction of ordinary business, and an affirmative vote of at least six members sha1l be required for the commission-council to take action. Official action of Ehe commission-council shall be entered upon its minutes. Any member of the commission-council shall have the right to request a ro11-caI1 vote SECTION 7. (a) The bonded indebtedness of the City of Augusta which is outstanding on January l-, L996, sha11 become the debt and obligation of a special tax district which sha1l correspond to and be conterminous with the corporate limits of the City of Augusta as said corporate limits existed on December 31, 1995. The ad valorem taxes imposed by the City of Augusta prior to January 1, L996, to retire such bonded indebtedness shaII continue to be imposed by the commission-council within the special tax district in the same manner and to the same extent that such ad valorem taxes were previously imposed by the City of Augusta in accordance with the terms of the obligations of such bonded indebtedness. The commission-counci1, as t.he governing authority of the City of Augusta, sha]I be the successor to the previously existing governing authority of the City of Augusta for all purposes relat.ing to such bonded indebtedness, including the enforcement of rights and remedj_es of bondholders. (b) The bonded indebtedness of Richmond County ouLstanding on January a, 1996, shal1 not be affected by this Act, and the commission-council, as the governing authority of Richmond County, sha11 become the successor to the previousJ-y existing governing authority of Richmond County for all purposes relating to such bonded indebtedness, including the enforcement of rights and remedies of bondholders. (c) The bonded indebtedness of the City of Hephzibah which is outstanding on January ')., L995, sha11 become the debt and obligation of a special tax district which sha]l correspond to and be conterminous with the corporate limlts of the City of Hephzibah  AususE a _ R ichm""o .""l5Iol:yi,:i:i:::{;ii the w.arr.=a'-12 prior council meeting wichEo a}."_-T.sday of- rhe unanimous approval of regular Commission- Commissi-on- council arreniing. rh1 l;e--r;bers of rhe ;'";;i;'. meering . 1.07.05 An icem may on the wed'nesday piiorbe to removed from the agencia prior Eo 5:00 p.m. lfre r""=a.i*.t Council meett-ng-,rpo. the request rhe regular Commission_ of tr." commissfoner, department f:S'":';:n";"'J.1t:iauai partv who was iesponsible ror placins rhe ]-.08 CONSENT AGENDA 1.08. 01 Arr it.ems contained in the consenE, en gross- prior Eo the vote on the agend.a may be vot.ed. on sioner mav wiuhdraw agenda, "orr="r.t agenda d'y an-rtem from irr"--"orrsent commis_ shal-l be vored on inaiviJually. so that it 1 ' 08 ' 02 A non-agenda by a commissi-oner to item sha11 be defined as that which requi-re urgent *--' is deemed been placed on rhe pub-t-i=sir1a .g.;;"-. aLtention, but which has not, e a d d e d r o r h_e_jf. j : fl , ff"J}:T.i.T b + immediat"' ..I"rrri"n- i{ ffi H.j..f, ij 1.. #,, 5i I i='iJqrir"a, to rhe commission_ E::"Jii:ons = The unanimous consent, shaLl be reguired toofaddthe Commissioners orl=33.0 1lo'.n. meeting item to Lhe agenda an 1. O9 VOTING 1 ' 09.01 A11 votes shal1 which the chair handle= be taken by raised hand, except those are no objeccions ttrroug,ir unanimtu! consent (i.e., ,,rf there ") , and inle=;;h.;" is a request for a ro11_ cal-l- vore. o ::rrrre obj."rio. wirl-r;;;;r. rhar a Eake::. A:r affirrn-ar.j-ve-r;a;-Lr-". commission-ccuncil sha11 be required i;;"i six (G) counred vore be members of rhe whereotherwiseindicated..vvg4!guLlJaaoptramot !t adopt. a motion, except 1'09.02 Anv Ccmmi-ssicner sharr_ have thq right to regues. a rorl whi_ch :i:i_"".."= !Li"{n:"{{;;-i1, ",.,.J'ln" Ji.,i,- =r.*li direcr Ehe chairman-M;;;;,"'?#i;,ii.#tj,-t""'J'*.":ffi ';"i;",";..".;1x.":i: wiil- c='eare or breaK a E,r-u.- a" each co**1"=i;;;=;;-;-;. such Commissaoner shail vcte er-"|rer-;t;;,, is ca,Ied., or ,,no,, to iire question  Administrative Services Committee Meeting 9/26/2017 1:10 PM Rules of Procedures Department: Presenter: Commissioner Marion Williams Caption: Discuss Consolidation Bill and Augusta Commission Rules of Procedure Rule 1.09.02 Roll Call Vote. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:  Suite 560, Historic Enterprise Mill, 1450 Greene Street, Augusta, GA 30901 7A6.821.132L wwtry.AuqustaEDA.orq September 25,20L7 At the Board of Directors meeting held on September L4,2017 the Commercial and Retail MOU was approved as modified. Butch Gallop made the motion, it was seconded by Steven Kendrick and was unanimously approved. '// ,-.// / (- \_-/ Laurie Davis Assistant Secretary  Memorandum of Understanding This Memorandum of Understanding (the Memorandum) is made on this 2017,by and between the Auzusta-Richmond County Commission. of 535 Telfair Street, Augusta, Georgia 30901, (hereinafter "the Commission") and the Development Authority of Richmond Count], d/b/a Augusta Economic Development Authority, of 1450 Greene Street, Suite 560, Augusta, Georgia 30901 (hereinafter referred to as "the Development Authority'') (or together referred to as the "Parties") for the purpose of achieving the various aims and objectives relating to the Augusta Retail and Commercial Development Project (the "Project"). WHEREAS, the Commission and the Development Authority recognize the need that additional effort be spent for recruitment of retail and commercial development within the geographic area of Augusta, including traditionally underserved areas; and WHEREAS, the Commission and the Development Authority desire to enter into this Memorandum of Understanding in which the Parties will work together to create and manage the Project; NOW, THEREFORE, in consideration of the above premises, and for other good and valuable consideration, the Parties agree as follows: 1. Purpose The purpose of this Memorandum is to provide the framework for the understanding and cooperation between the Commission and the Development Authority to create and manage this Project. 2. The Project The Project will consist of a joint effort of the Parties to promote and support retail and commercial development in Augusta, to include historically underserved areas of the city. 3. Obligations of the Parties The Parties acknowledge that a joint venture is created between thern bythis Memorandum and both agree to work together to ensure united, visible and responsive leadership and to provide adequate financial, administrative and managerial resources for the success of the Project. 4. Cooperation The activities and services supplied by the Parties for the Project shall include, but are not limited to: a. Services to be rendered bv the Commission include: ilrf*I^tno, - The monitoring and oversight of the activities and strategies implernented under this Agreement shall be performed by an ad-hoc oversight committee that includes three (3) members from the Commission or their designee and three (3) members of Memorandum of Understandins .......................................................................................................... Page 2 the Development Authority's Board of Directors. This oversight and monitoring shall include employee hiring, firing, compensation, strategic direction, and evaluation. This committee shall serve as the Commission's ability to directly input the needs of the Augusta constituency. Monitoring/oversight described herein is reserved for the Project only and is not intended to be interpreted as applying to the Development Authority normal operations. Visionine - The Commission's vision of "Promoting the advancement of Augusta's economic base, including underserved areas by coordinating and implementing projects that support retail, small commercial and office development" will be utilized. Special attention should be made to retaining and expanding existing businesses and recruiting new businesses. This vision is dynamic and can be changed or adjusted by the Commission to meet the needs of the Project. Advisorv Group Coordination - The Commission will appoint a technical advisory group for the Project which will have regular meetings and report to the Committee. The advisory goup will include the Augusta Planning and Development Director or his/her designee, the Augusta Housing and Community Development Director or his/her designee, a representative of the Alliance for Fort Gordon, and a representative of the Board of Realtors, in order to evaluate target areas and potential priority sites for development. b. Services to be rendered bv the Development Authoritv include: lilJJr"*t"", - The Development Authority will provide day- to-day management of the Project as well as the employee(s) hired to work the Project. Marketins Services - The Development Authority will assist in the marketing and promotion of the Project which will include website design and management, print and other efforts to advance the Project; Iluman Resources - The Development Authority will hire the employee(s) to work the Project and will be responsible for the managernent of normal and customary HR related items including payroll, vacation, sick leave, travel, etc. 5. Resources The Parties will agree to fund the Project to fulfiII the stated goals to include: a.The Commission agrees to provide all financial resources necessary for the success of the Project; any funding will be based on the budgeting process with the City of Augusta and can increase, decrease, or be discontinued with at least ninety (90) days' written notice to the Development Authority. Funding and/or subsidies will include: Personnel Fundins - The Commission will provide funding to the Development Authority for personnel costs to hire ernployees to meet the goals of the Project, including the full costs of hiring, maintaining and termination of personnel (FICA, insurance, Memorandum of Understanding .......................................................................................................... page 3 employnent liability costs etc.). This funding may range from $60,000 to $150,000 depending on the number of employees hired for the Project. Economic Development Activitv Funding - The commission will offer an allocation to the Development Authority as necessary for economic development activity to meet the goals of the Project. This subsidy will range from $10,000 to $100,000 based on the projected need and available funds. The Commission will provide or subsidize office space for the Economic Development Authority to offlset costs related to the Project. b.The Development Authority agrees to provide the following facility, technical and intellectual resources in support of the Project: - Workplace Accommodations Adequate, administrative support and supplies to include the normal and customary that are enjoyed by current Development Authority employees. Information/I)atabase Access - Support and use of any Development Authority owned or accessed information or databases that can provide advancement of the Project. Advice and Counsel - Support for the Project through meaningful and consistent comments on strategy and tactics. Industrv Contacts - Support and introduction to all Development Authority industry contacts that can provide advancement of the Project. 6. Communication Strategy and Confidentiality Marketing efforts will be consistent with and will not breach any confidentiality protocols of the industry. Otherwise, there will be a spirit of open and transparent communication between the Parties. The marketing of the Project's vision, including all media and other public relations will be consistent with the aims of the Project and only undertaken with the approval of the Committee. The Project will coordinate communications with other organizations chosen by the Committee to elicit support and further the goals of the Project. 7. Liability Except as provided herein, no other liabilities will arise or be assumed between the Parties in connection with this Memorandum or Project. 8. Dispute Resolution In the event of a dispute between the Parties in the financial, administrative or management of the Project, a special called meeting of the Committee will be convened to resolve such dispute. Memorandum of Understandins .......................................................................................................... Page 4 9. Term This Mernorandum shall remain in place from July _, 2017 until June l, 2022. Either Party may terminate this Memorandum by providing 60 calendar days' written notice to the other Party. The term of the Memorandum can be extended only by agreement of the Parties. 10. Notice Any notice or communication required or permitted under this Memorandum is sufficient if delivered in person or by certified mail, return receipt requested, to the address set forth in the opening paragraph or to such other address as one party may have furnished to the other in writing. 11. Governing Law This Memorandum shall be construed in accordance with the laws of the State of Georgia. 12. Assignment Neither party may assign or transfer the responsibilities under this Memorandum without the prior written consent of the non-assigning party. 13. Amendment This Memorandum may be amended or supplemented in writing, if the writing is signed by the parties obligated under this Memorandum. 14. Severability If any provision of this Memorandum is found to be invalid or unenforceable for any reason, the remaining provisions will continue to be valid and enforceable. If a court finds that any provision of this Memorandum is invalid or unenforceable, but that by limiting such provision it would become valid and enforceable, then such provision will be deemed to be written, construed, and enforced as so limited. 15. Prior Memorandum Superseded This Memorandum constitutes the entire agreement between the Parties relating to this subject matter and supersedes all prior or simultaneous representations, discussions, negotiations, and Memorandums, whether written or oral. 16. Understanding It is mutually agreed upon and understood by and among the Partners of this Memorandum that: a. The Parties will work together in a coordinated fashion for the fulfillment of the Project. Memorandum of Understandine .......................................................................................................... Page 5 b. In no way does this Memorandum restrict the Parties from participating in similar agreements with other public or private agencies, organizations, and individuals. c. To the extent possible, both Parties will participate in the development of the Project. d. This Agreement does not become effective until such time funding is approved by the Commission. 17. Signatories This Memorandum is executed the day and year first above written on behalf of Augusta- Richmond County Commission by its duly authorized officials Mayor Hardie Davis, Jr. and its Clerk of Commission and on behalf of the Development Authority by Henry Ingram, Chairman. Augusta, Georgia By: As its Mayor ATTEST: By: As its Clerk of Commission (Seal) Development Authority of Richmond County Nbla Augusta Economic Development Authority By: As its Chairman ATTEST: By: As its Assistant Secretary (SEAL)  Administrative Services Committee Meeting 9/26/2017 1:10 PM Memorandum of Understanding Department: Clerk of Commission Presenter: Caption: Approve the Memorandum of Understanding for Commercial and Retail Development between Augusta and the Augusta Economic Development Authority as approved by the Commercial and Retail Sub-Committee on 25 September 2017. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: