Administrative Services Committee Meeting

Administrative Services Committee Commission Chamber- 11/28/2017- 1:05 PM Meeting ADMINISTRATIVE SERVICES 1. Motion to approve 2017 Christmas Eve and Christmas Day Attachments Holiday Schedule. 2. Approve a 1-year extension of the existing fleet maintenance Attachments contract with First Vehicle Services. 3. Consider prioritization of the project to approve award of Attachments contract for renovations to the Central Services Department administrative offices on Peach Orchard Road to Contract Management Inc. of Augusta in the amount of $529,584 in conjunction with the Facility Space Allocation Plan Recommendations. (Bid Item 17-209A) (Referred from November 14 Administrative Services Committee) 4. Receive a prioritized list from the Administrator and staff Attachments regarding the recommendations outlined within the Facility Space Allocation Plan. (Referred from November 14 Administrative Services Committee) 5. Motion to approve the minutes of the Administrative Services Attachments Committee held on November 14, 2017. www.augustaga.gov  Administrative Services Committee Meeting 11/28/2017 1:05 PM 2017 Christmas Holiday Schedule Department: Human Resources Presenter: Sylvia Williams Caption: Motion to approve 2017 Christmas Eve and Christmas Day Holiday Schedule. Background: Christmas Eve is Sunday, December 24th and according to the Augusta Georgia Personnel Policy and Procedure Manual (PPPM) Section 100.006 Holidays, Christmas Eve will be observed on Christmas Day, Monday, December 25th. However, with December 25th being a holiday in its own right, the PPPM does not address granting the day after Christmas as a holiday. Pursuant to Augusta Georgia PPPM Section 100.006 Holidays, whenever a holiday falls on a Saturday, the preceding Friday shall be designated as a substitute holiday and observed as the official holiday for that year. Whenever the holiday falls on a Sunday, the following Monday shall be designated as the official holiday for that year. Holiday schedules may be adjusted at any time at the Administrator’s direction. Analysis: Other Counties Observance: Columbia County: Monday, December 25th and Tuesday, December 26th Burke County: Monday, December 25th and Tuesday, December 26th State of Georgia: Monday, December 25th and Tuesday, December 26th Financial Impact: Overtime pay for some employees working on the holiday. Alternatives: Do not approve December 26, 2017 as the official holiday to observe Christmas Day. Recommendation: Declare Christmas Eve Monday, December 25, 2017 and Christmas Day Tuesday, December 26, 2017 as the official holiday. This will put Augusta Georgia in line with the other counties and State of Georgia and keep our operation moving forward. Cover Memo Item # 1 Funds are Available in the Following N/A Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 1  Administrative Services Committee Meeting 11/28/2017 1:05 PM 2017 Vehicle Maintenance Contract Extension Department: Central Services Department - Fleet Management Division Presenter: Takiyah A. Douse Caption: Approve a 1-year extension of the existing fleet maintenance contract with First Vehicle Services. Background: First Vehicle Services has been providing a full maintenance service contract for Augusta since 2003. Contract was entered into for a period of 3 years with provisions for two 1-year extensions, subject to the approval of the Augusta Commission. The current service contract was approved on March 18, 2014 (enclosure). It was extended for the first year on January 17, 2017 (enclosure). In 2017, the contract cost was reduced by $167,393.00 from 2016 due to a reduction in fleet assets and moving small equipment into a non-contract status. First Vehicle services was asked to provide pricing for the second and final extension. They would like to propose extending the 2017 pricing to 2018. The contract cost for 2018 would be $2,957,663.00. The wording for the extension is attached for review. No further options exist to extend the contract beyond 2018. Analysis: The proposal for the final year extension, by First Vehicle Services, is $2,957,663.00 for 2018. Financial Impact: The proposed and recommended budget for 2018 supports the First Vehicle Services proposal for $2,957,663.00. (626-01- 6440/5223113). Alternatives: (1) Approve the request; (2) Do not approve the request Recommendation: Approve the extension for 1-year of the fleet maintenance contract for $2,957,663.00. Funds are Available in the Following Proposed 2018 Budget: 626-01-6440/5223113 Cover Memo Item # 2 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 2 Attachment number 1 \nPage 1 Item # 2 Attachment number 2 \nPage 1 Item # 2 Attachment number 3 \nPage 1 Item # 2 Attachment number 3 \nPage 2 Item # 2  Administrative Services Committee Meeting 11/28/2017 1:05 PM Central Services Department Office Renovations Department: Central Services Department Presenter: Takiyah A. Douse Caption: Consider prioritization of the project to approve award of contract for renovations to the Central Services Department administrative offices on Peach Orchard Road to Contract Management Inc. of Augusta in the amount of $529,584 in conjunction with the Facility Space Allocation Plan Recommendations. (Bid Item 17- 209A) (Referred from November 14 Administrative Services Committee) Background: The Central Services Department (est. June 2016) administrative employees are operating out of the former Utilities Payment Center on Peach Orchard Road. This building, circa 1971, currently houses the distribution pumps, water treatment and data hub for Augusta Utilities Department (AUD) distribution system for South Augusta. Use and occupancy of this building by Central Services is valuable to AUD for operations and maintenance of the water system. To improve operational efficiency, Augusta 311, one of five divisions of Central Services, will be collocated with other Central Services Department operations at this location. The relocation of Augusta 311 will allow for proposed future expansion of the Compliance Department from the seventh floor to the fifth floor and the Marshall’s Office. Pricing for bid item 17-209A was received on September 14, 2017. Contract Management Inc. submitted the only compliant bid. Analysis: Contract Management Inc. of Augusta submitted the only compliant bid of $529,584. The bid price is in line with the anticipated budget costs for this work. Financial Impact: The cost of the renovation project is $529,584. Alternatives: 1. Approve award of contract for renovations to the Central Services Department Offices on Peach Orchard Road to Contract Cover Memo Management Inc. of Augusta in the amount of $529,584. 2. Do Item # 3  not approve the purchase. Recommendation: Approve award of contract for renovations to the Central Services Department administrative offices on Peach Orchard Road to Contract Management Inc. of Augusta in the amount of $529,584. Funds are Available This project is funded through current year capital and SPLOST 7 in the Following designated for Exisiting Facility Upgrades. Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 3 Attachment number 1 \nPage 1 of 1 Item # 3  Attachment number 2 \nPage 1 Invitation to Re-Bid Sealed re-bids will be received at this office until Thursday, September 14, 2017 @ 11:00 a.m. for furnishing: Re-Bid Item #17-209A Augusta Central Services Department Office Renovations - 2760 Peach Orchard Road for Augusta Central Services Department Re-Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Re-Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime contractors, subcontractors and suppliers exclusively from ARC. The fees for the plans and specifications which are non-refundable are $125.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405) beginning Monday, August 28, 2017. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference for Re-Bid Item #17-209A will be held on Friday, September 1, 2017 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, September 5, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RE-BID number on the outside of the envelope. Bidders are cautioned that acquisition of RE-BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RE-BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No re-bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Item # 3  Attachment number 3 \nPage 1 OFFICIAL Re-Bid Item #17-209A Augusta Central Services Department Office-2760 Peach Orchard Road for Augusta, GA- Central Services Department-Facilities Division Re-Bid Date: Thursday, September 14, 2017 @ 11:00 a.m. Total Number Specifications Mailed Out: Total Number Specifications Download (Demandstar): Total Electronic Notifications (Demandstar): Mandatory Pre-Bid Attendees: Total packages submitted: 1 Total Noncompliant: 0 Alternate Alternate Attachment Bid SAVE Addendum Deduct No. Deduct No. VENDORS E-Verify Bid Price "B" Bond Form #1 1 2 Contract Management Inc. 1827 Killingsworth Road $4272.00 Augusta, GA 30904 YES 225306 YES YES YES $525,312.00 -$2,250.00 (ADD) First Choice Home Inspection & Construct 2321 Peach Orchard Rd Suite 2 Augusta, GA 30906 RW Allen 1015 Broad Street Augusta, GA 30901 Sommers Construction 6320 Old Belair Rd Grovetown, GA 30813 HBJ Enterprises 2124 Pepperidge Dr Augusta, GA 30906 Contract Management was the only eligible vendor to submit on this project. Item # 3 Page 1 of 1 Attachment number 4 \nPage 1 Item # 3 Attachment number 4 \nPage 2 Item # 3 Attachment number 5 \nPage 1 Item # 3  Attachment number 6 \nPage 1 SHEARER CONSTRUCTION KUHLKE CONSTRUCTION ATTN: ROBBIE SHEARER R.D BROWN CONSTRUCTION 3704 BENCHMARK DRIVE P. O. BOX 2570 410 CAROLINA SPRINGS ROAD AUGUSTA, GA 30909 EVANS, GA 30809 NORTH AUGUSTA, SC 29841 SOMMERS CONSTRUCTION LARRY PITTMAN CONTRACT MANAGEMENT ATTN: PATRICK SOMMERS 1249 GORDON PARK ROAD ATTN: JAMES WILLIAMS 4889 SOMERSET DRIVE AUGUSTA, GA 30901 1827 KILLINGSWORTH ROAD EVANS, GA 30809 AUGUSTA, GA 30904 RCN CONTRACTING HEAVENER CONSTRUCTION ALLEN + BATCHELOR CONSTRUCTION ATTN: JIM NEWMAN ATTN: RICHARD PIECZYNSKI 1063 FRANKE INDUSTRIAL DRIVE 1115 FRANKE PLACE CT 1530 CRESCENT COURT AUGUSTA, GEORGIA 30909 AUGUSTA, GA 30909 AUGUSTA, GA 30909 S. D. CLIFTON CONSTRUCTION LARRY MCCORD DESIGN/BUILD MRC CONSTRUCTION COMPANY ATTN: MAX KNIGHT ATTN: LARRY MCCORD 2203 WILLIS FOREMAN ROAD 4324 WHEELER ROAD 2016 HIGHLAND AVE HEPHZIBAH, GA 30815 MARTINEZ, GA 30907 AUGUSTA, GEORGIA 30904 R.W. ALLEN LLC JBC CONSTRUCTION MCKNIGHT CONSTRUCTION 1015 BROAD STREET 118 N BELAIR ROAD SUITE 1 635 NORTHWEST FRONTAGE RD. AUGUSTA, GA 30901 EVANS GA 30809 AUGUSTA, GA 30901 BLOUNT’S COMPLETE HOME SERVICE TWENTIETH CENTURY CONST. CONTINENTAL CONSTRUCTION ATTN: JIMMY BLOUNT ATTN: CARL JORDAN ATTN: ROBBIE HORTON 2907C OLD TOBACCO ROAD 2106 KELLY STREET 4190 CROSSTOWNE CT HEPHZIBAH, GA 30815 AUGUSTA, GA 30904 EVANS, GA 30809 ACC CONSTRUCTION CO J & B CONSTRUCTION HORIZON CONSTRUCTION 635-A NORTHWEST FRONTAGE RD ATTN: JEROME JONES ATTN: HENRY HENDERSON AUGUSTA, GA 30907 3550 GORDON HWY P.O. BOX 798 GROVETOWN, GA 30813 EVANS, GA 30809 ATTAWAY CONSTRUCTION SERVANTS HANDS CSRA DABBS-WILLIAMS ATTN: MELISSA TYLER ATTN: STANLEY BECKETT ATTN: JAY JAMES 3810 OAK DRIVE P. O. BOX 51 319 S WALNUT STREET MARTINEZ, GA 30907 AUGUSTA, GA 30903 STATESBORO, GA 30459 RR&B ASSOCIATES INC. Rick Acree Takiyah Douse 6120 HWY 85 Central Services Dept.- Facilities Central Services Dept.- Facilities RIVERDALE, GA 30274 Kelli Irving Bid Item #17-209A Bid Item #17-209A Augusta Central Services Department Augusta Central Services Department Compliance Office Renovations for Central Services- Office Renovations for Central Services- Facilities Div. Facilities Div. Mailed Out 08/24/17 Item @ Bid Due: Thurs 9/14/2017 #3 11:00 a.m. Attachment number 7 \nPage 1 Item # 3  Administrative Services Committee Meeting 11/28/2017 1:05 PM Facilitiy Space Allocation Plan Recomendations Department: Central Services Department Presenter: Takiyah A. Douse Caption: Receive a prioritized list from the Administrator and staff regarding the recommendations outlined within the Facility Space Allocation Plan. (Referred from November 14 Administrative Services Committee) Background: Departments sometimes need to adapt to ongoing operations to effectively meet Commission goals and objectives. These changes frequently require modifications to existing space to make efficient use of existing resources. The modifications presented will allow for future growth and assess the current needs of each Department respectfully.-Expand the Law Department by utilizing space vacated by the Engineering Department relocating to Walker Street. -Renovate Traffic Engineering Building to relocate the Wellness Center from 4th Street -Relocate Compliance Department from the 7th floor to the 5th floor - Demolish Engineering Administrative building; construct additional parking to improve traffic flow -Irrigate landscaping islands -Relocate Marshal’s Operation Center (MOC) from Deans Bridge Rd to the 7th floor (Compliance Suite) and expand the Marshal’s Suite to include the offices for additional staffers -Designate space on the 5th floor vacated by Augusta 311 for Keep Augusta Beautiful -Renovate the Central Services Department offices located on Peach Orchard – new Department June 2016 -Relocate Augusta 311 from the 5th floor of the Municipal Building to the Central Services Department offices Analysis: Central Services, in concert with the Administrator and Finance Department, have looked at various options to meet current and future needs. We believe the recommendations outlined herein represent the best options at this time. Financial Impact: Municipal Campus Projects $651,085 SPLOST 7 Central Services Renovations $529,584 SPLOST 7 and 2017 Capital Cover Memo Item # 4 Alternatives: 1.Receive as information 2. Do not approve the recommendations Recommendation: -Expand the Law Department by utilizing space vacated by the Engineering Department relocating to Walker Street -Renovate Traffic Engineering Building to relocate the Wellness Center from 4th Street -Relocate Compliance Department from the 7th floor to the 5th floor -Demolish Engineering Administrative building; construct additional parking to improve traffic flow -Irrigate landscaping islands -Relocate Marshal’s Operation Center (MOC) from Deans Bridge Rd to the 7th floor (Compliance Suite) and expand the Marshal’s Suite to include the offices for additional staffers -Designate space on the 5th floor vacated by Augusta 311 for Keep Augusta Beautiful -Renovate the Central Services Department offices located on Peach Orchard – new Department June 2016 -Relocate Augusta 311 from the 5th floor of the Municipal Building to the Central Services Department offices Funds are Available Municipal Campus Projects $651,085 SPLOST 7 Central Services in the Following Renovations $529,584 SPLOST 7 and 2017 Capital Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 4  Facility Space Allocation Plan Recommendations Central Services Department Takiyah A. Douse, Director Item # 4 Attachment number 1 \nPage 1  Properties leased to ARC Department Annual Payment Square Footage Expiration Date Augusta Utilities $218,750.00 17,500 October, 2024 (Peach Orchard Rd) Housing & Development $113,016.24 5,870 Month to Month (ANIC) Land Bank Authority $84,819.00 5,330 Month to Month (ANIC) Tag Office/AUD $76,725.00 4,650 June, 2018 (ANIC) Tax Commissioner’s Office $72,459.96 2,600 January, 2022 (Washington Rd) 2 Item # 4 Attachment number 1 \nPage 2  Properties leased to ARC Department Annual Payment Square Footage Expiration Date Probation - Land Lease $42,000.00 1.61 Acres June, 2021 (Walton Way and 4th) Cooperative Extension $30,000.00 4,502 Month to Month (Greene St) * The above listed leases do not include AFD, RCSO, or various R&P Facilities 3 Item # 4 Attachment number 1 \nPage 3  Properties leased by ARC Lessee Annual Payment Square Footage Expiration Date DFACS TBD 79,301 TBD Riverwalk, Marina Store & 2.97Acres Land $41,400.00 June, 2020 Warehouse 39,004 Warehouse Historic Augusta Inc. $10.00 July, 2021 (Synagogue) Department of Driver $1.00 4,141 July, 2018 Services Green Jackets Baseball, LLC $25,000.00 September, 2018 4 Item # 4 Attachment number 1 \nPage 4  Former Lease Agreements Lessee Annual Payment Square Footage Expiration Date AUD (Bay Street) $157,220.64 11,389 September, 2016 Juvenile Court (Broad Street) $161,076.00 11,891 December, 2016 5 Item # 4 Attachment number 1 \nPage 5  Current Space Needs - Funded • Fleet Shop: Age of facility, SPLOST 7 funding for maintenance design and upgrades • Fire Department Training Center and EOC: creation of a training center and relocation of EOC from 911 • 911: Expansion and upgrades of current facility • Animal Services: HVAC, roof work, water intrusion issues and building envelope • Records Retention: Additional facility to house records due to lack of storage (1815 Marvin Griffin Rd) 6 Item # 4 Attachment number 1 \nPage 6  Current Space Needs - Unfunded • Juvenile Court: lacks court room space, occupy shared offices within MB, lack programming space • Probation Services: Modular offices, land lease • RCCI: Age of facility, poor ventilation • Recreation & Parks: Renovated Facility, ADA modifications • Keep Augusta Beautiful: New program with two employees requiring space 7 Item # 4 Attachment number 1 \nPage 7  Municipal Campus • December, 2016 Juvenile Court relocated from expensive rental space; current space is overcrowded and staff is split between 2 floors • Law Department lacks adequate space for existing staff and room for growth • Wellness Center currently in modular office space; must be relocated due to future demolition plans of 401 Walton Way (LEC) and expected growth 8 Item # 4 Attachment number 1 \nPage 8  Municipal Campus • Compliance Department lacks adequate space for existing staff and has confidentiality issues with existing setup; Department not in existence during renovation planning • New Request: Marshal’s Office lacks space for 3 employees and a centralized Operation Center (currently on Deans Bridge Rd). Additional space needs were not requested with former Marshal Office Administration 9 Item # 4 Attachment number 1 \nPage 9  Current 3,660 Sq. ft. Proposed 1,571 Sq. ft. 6,660 Sq. ft. Future Programming Law Department 10 Item # 4 Attachment number 1 \nPage 10  Current 1,000 Sq. ft. Proposed 1,571 Sq. ft. Wellness Center 11 Item # 4 Attachment number 1 \nPage 11  Current 1,114 Sq. ft. Proposed 1,314 Sq. ft. Compliance Department 5 Floor th 12 Item # 4 Attachment number 1 \nPage 12  Current 0 Sq. ft. Proposed 765 Sq. ft. Keep Augusta Beautiful 5 Floor th 13 Item # 4 Attachment number 1 \nPage 13  47 Proposed Spaces 5 Net Parking Layout Concept 14 Item # 4 Attachment number 1 \nPage 14  Current 3,303 Sq. ft. Proposed 4,417 Sq. ft. Marshal’s Office 15 Item # 4 Attachment number 1 \nPage 15  Current 1,590 Sq. ft. Engineering Administration 16 Item # 4 Attachment number 1 \nPage 16  Engineering Admin Challenges • Main entrance and bathroom (2nd floor) is not ADA accessible • Only facility restroom located on the second floor • HVAC needs to be replaced due to age and operation • Carpet, paint, other cosmetic upgrades needed • Replace/repair windows and trim as necessary • Elevator installation (retrofit options) Estimated renovation cost: $100k - $150k 17 Item # 4 Attachment number 1 \nPage 17  Planning & Development Project Costs: Construction $563,000.00 Property Acquisition $299,000.00 Furniture $ 77,744.39 Data Communications $ 47,526.85 Total $987,271.24 * Per the construction contract, this project will be completed no later than December 31, 2017 funded by Capital, SPLOST 7 and Operations 18 Item # 4 Attachment number 1 \nPage 18  Central Services Renovations • Consolidate essential functions in one central location • Relocating Augusta 311 to the central office creates expansion opportunities for the Compliance Department • Facilities Maintenance - Construction Shop is located behind the building • AUD Water Production Plant #1 pumps located in the rear of the facility, thus requiring utility services to the building • Built in 1976 with limited renovation work since then 19 Item # 4 Attachment number 1 \nPage 19  Recommendations • Expand the Law Department by utilizing space vacated by the Engineering Department relocating to Walker Street • Renovate Traffic Engineering Building to relocate the Wellness Center from 4th Street • Relocate Compliance Department from the 7th floor to the 5th floor • Demolish Engineering Administrative building; construct additional parking to improve traffic flow 20 Item # 4 Attachment number 1 \nPage 20  Recommendations • Irrigate landscaping islands • Relocate Marshal’s Operation Center (MOC) from Deans Bridge Rd to the 7th floor (Compliance Suite) and expand the Marshal’s Suite to include the offices for additional staffers • Designate space on the 5th floor vacated by Augusta 311 for Keep Augusta Beautiful 21 Item # 4 Attachment number 1 \nPage 21  Recommendations • Renovate the Central Services Department offices located on Peach Orchard – new Department June 2016 • Relocate Augusta 311 from the 5th floor of the Municipal Building to the Central Services Department offices 22 Item # 4 Attachment number 1 \nPage 22  Municipal Campus Account Balance available as of November 6, 2017 $981,239 Estimated Costs _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Law Department $317,090 Wellness Center $100,000 Compliance Department $ 84,600 Parking Lot Addition & Design $ 80,500 Irrigation $ 33,895 23 Item # 4 Attachment number 1 \nPage 23  Municipal Campus Account Marshal’s Office Buildout $ 25,000 Demolition of Engineering Building $ 10,000 Total $651,085 New Balance $330,154 24 Item # 4 Attachment number 1 \nPage 24  Attachment number 2 \nPage 1 Facility Space Allocation Plan: 1. Expand the Law Department by utilizing space vacated by the Engineering Department relocating to Walker Street 2. Renovate Traffic Engineering Building to relocate the Wellness Center from 4th Street 3. Relocate Compliance Department from the 7th floor to the 5th floor 4. Demolish Engineering Administrative building; construct additional parking to improve traffic flow 5. Irrigate landscaping islands 6. Relocate Marshal’s Operation Center (MOC) from Deans Bridge Rd to the 7th floor (Compliance Suite) and expand the Marshal’s Suite to include the offices for additional staffers 7. Designate space on the 5th floor vacated by Augusta 311 for Keep Augusta Beautiful 8. Renovate the Central Services Department offices located on Peach Orchard – new Department June 2016 9. Relocate Augusta 311 from the 5th floor of the Municipal Building to the Central Services Department offices Administrative Services Committee November 14, 2017 Central Services Department Item # 4  Administrative Services Committee Meeting 11/28/2017 1:05 PM Minutes Department: Clerk of Commission Presenter: Caption: Motion to approve the minutes of the Administrative Services Committee held on November 14, 2017. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 5  Attachment number 1 \nPage 1 Administrative Services Committee Meeting Commission Chamber - Llll4l2017 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; M. Williams, Chainnan; Jefferson, Vice Chairman; Davis and D. Williams, members. ADMINISTRATIVE SERVICES 1. Approval of the Proposed Lease Renewal for Augusta Aviation, Inc. at Daniel Item Field. Action: Approved Motions Motion Motion Text Made By Seconded By Motion lype Result Motion to . APProve aDDrove. Commissioner Commissioner uotion Passes 4- Andrew Jefferson Dennis Williams Passes 0. 2. Approve award of contract for renovations to the Central Services Item Department administrative offices on Peach Orchard Road to Contract Action: Management Inc. of Augusta in the amount of $529,584. (Bid ltem l7-209A) Rescheduled (Refened from October 3l Administrative Services Committee) Motions ilil:"' Motion rext Made By seconded By [:XiI Motion to approve receiving this item as information and bring Commissioner back at the next Commissioner Defer committee meeting a Mary Davis Andrew Passes Jefferson recommendation from the Administrator and staff what they feel the Item # 5  Attachment number 1 \nPage 2 priorities should be on the entire plan. Motion Passes 4-0. 3. Discuss who authorized the Fire Chief, Staff Attorney and the Commissioner to Item speak on behalf of Augusta, GA for the ambulance zone. (Requested by Action: Commissioner Marion Williams) Approved Motions Motion Text Motion X:11" f YPe ----- By Made -r -------- seconded By -J Result Motion to approve Approve item as ffi;#lf;Jlis S:ilt'liliffi;, ;,""THiJ['- passes Motion Passes 3-1. 4. Request the Commission to approve the recommendations outlined within Item the Facility Space Allocation Plan: Action: Rescheduled Motions Motion Motion Text rype Made By seconded By f;tjii Motion to approve receiving this item as information and bring back at the next commissioner Derer ::#frfff;T:Xfffi il;HlYr"dr commissione A,rdr.* passes the Administrator and Jefferson staff what they feel the priorities should be on the entire plan. Motion Passes 4-0. 5. Presentation from Mr. Sonny Pittman, President Elect, Col. William Few Item Chapter ofthe Georgia Society Sons of the American Revolution Patriot Action: regarding the placement of a grave marking honoring Georgia's three signers of Approved the Declaration of Independence. Motions Motion rYPe Motion Text *j:"' '.---- By Made -r seconded By Result Item # 5  Attachment number 1 \nPage 3 Motion to approve and follow the City's policy Approve for the placemenf of Commissiont Commissioner Davis Andrew :::Ht:1|:tt passes MarY monuments. Jefferson Motion Passes 4-0. 6. Motion to approve the minutes of the Administrative Services Committee held Item on October 31,2017. Action: Approved Motions Motion ;::'_"- Motion ,r!^__. Lr^4:^_ Text f,-^ -Made r_ n__ By d Seconded By Motion t ype ----- -r Result Motion to Approve il3i,T,'."sses 4- S:ilTii;filffi, fir""Hts'#f'.. passes 0. 7. Motion to Deny the Protest of Humdinger Equipment, LTD regarding ITB ltem 17-273 Landfill Compactor for the Augusta, Georgia - Environmental Action: Services Department and to lift the stay of procurement in accordance with Rescheduled Augusta, GA Code. Motions i^#:" Motion Text Made By Seconded By f*Xii Motion to approve referring this item to Commissioner Defer the January 2,2llg commissioner ^^*^^:^^:^-^^.. Andrew Passes Mary Davis meeting. Jefferson Motion Passes 4-0. 8. Consider request that Suite 1501 on the first floor of the Augusta-Richmond Item County Judicial Building John H. Ruffin, Jr. Courthouse be named The J. Action: Richard Dunstan Lawyers Lounge. Approved Motions Motion Text By By Motion X:t:"' rYPe -Made ----- -" Seconded Result Motion to Approve ffi5i,Xl'r"sses 4- S:Hil'#filffi, i:T#"r'""ffi,", passes 0. Item # 5