Administrative Services Committee Meeting

Administrative Services Committee Commission Chamber- 7/10/2018- 1:05 PM Meeting ADMINISTRATIVE SERVICES 1. Award a contract to Midwest Maintenance of Augusta to restore the integrity of the exterior building envelope at the Augusta Attachments Animal Services Building in the amount of $244,382.00. Bid Item 18-188 2. Motion to approve the minutes of the Administrative Services Committee held on June 12, 2018. Attachments www.augustaga.gov  Administrative Services Committee Meeting 7/10/2018 1:05 PM Animal Services Exterior Restoration Department: Central Services - Facilities Maintenance Presenter: Takiyah A. Douse Caption: Award a contract to Midwest Maintenance of Augusta to restore the integrity of the exterior building envelope at the Augusta Animal Services Building in the amount of $244,382.00. Bid Item 18-188 Background: The Augusta Animal Services Building has been addressing issues with humidity, leaks, odor and other problems for several years. The Augusta Commission authorized award of a contract to Total Systems Commissioning (TSCx) to assess the building envelope and HVAC systems and make recommendations for corrective measures to alleviate the problems. These assessments were completed late last year and included the recommendation that we address the building envelope repairs first to reduce moisture intrusion, and then proceed with correcting identified HVAC issues. ITB 18-188 was issued through Procurement for completing the corrective actions recommended by TSCx. Bids were received on May 1, 2018. Analysis: Midwest Maintenance of Augusta submitted the lowest compliant bid of $244, 382.00 for the scope of work detailed in the ITB. Funding is available for the project in SPLOST set aside for Animal Services. Financial Impact: The cost of the restoration is $244,382.00 Alternatives: 1. Award a contract to Midwest Maintenance of Augusta to restore the integrity of the exterior building envelope at the Augusta Animal Services Building in the amount of $244,382.00. 2. Do not approve award the contract. Cover Memo Recommendation: Item # 1  Award a contract to Midwest Maintenance of Augusta to restore the integrity of the exterior building envelope at the Augusta Animal Services Building in the amount of $244,382.00. Funds are Available in the Funding is available for the project in SPLOST. Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 1  Attachment number 2 \nPage 1 Invitation to Bid Sealed bids will be received at this office until Tuesday, May 1, 2018 @ 11:00 a.m. for furnishing: Bid Item #18-188 Animal Services Building Envelope Repair for Augusta, GA – Central Services Department – Facility Maintenance Division Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. A Mandatory Pre Bid Conference will be held on Friday, April 13, 2018 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, April 17, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 22, 29, April 5, 12, 2018 Metro Courier March 22, 2018 Item # 1  Attachment number 3 \nPage 1 OFFICIAL Bid Opening For Bid Item #18-188 Animal Services Building Envelope Repair for Augusta, GA Central Services Department - Facilities Maintenance Division Bid Date: Tuesday, May 1, 2018 @ 11:00 a.m. Total Number Specifications Mailed Out: 16 Total Number Specifications Download (Demandstar): 4 Total Electronic Notifications (Demandstar): 268 Mandatory Pre-Bid Attendees: 10 Total packages submitted: 3 Total Noncompliant: 2 Compliance Attachment Bid SAVE VENDORS E-Verify Addendum 1 Bid Price Review "B" Bond Form 20% Goal Metro Waterproofing 2935 Alcove Dr No YES 67730 YES YES $223,811.00 P. O. Box 867 Non-Complaint Scottdale, GA 30079 Tyler Construction 1456 Edgefield RD North Augusta, SC 29860 Suncoast Restorations 3125 Medlock Bridge Rd Norcross, GA 30071 Midwest Maintenance 4013 Enterprise Ct YES 417220 YES YES YES $244,382.00 Yes Augusta, GA 30907 Western Specialty Contractors 3790 Browns Mill Road, S Atlanta, GA 30354 Southern Masonary 563 Hawhammock Church Rd Swainesboro, GA 30401 Southern Preservation Systems 7233 Daniel Drive Stockbridge, GA 30097 Tendon Systems 7340 McGinnis Ferry Rd YES 362264 YES YES YES $233,857.00 Non-compliant Suwanee, GA 30028 Item # 1 Page 1 of 1 Attachment number 4 \nPage 1 Item # 1 Attachment number 4 \nPage 2 Item # 1 Attachment number 4 \nPage 3 Item # 1 Attachment number 5 \nPage 1 Item # 1 Attachment number 6 \nPage 1 Item # 1 Attachment number 6 \nPage 2 Item # 1 Attachment number 6 \nPage 3 Item # 1 Attachment number 7 \nPage 1 Item # 1 Attachment number 7 \nPage 2 Item # 1 Attachment number 8 \nPage 1 Item # 1  Administrative Services Committee Meeting 7/10/2018 1:05 PM Minutes Department: Clerk of Commission Presenter: Caption: Motion to approve the minutes of the Administrative Services Committee held on June 12, 2018. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 2  Attachment number 1 \nPage 1 Administrative Services Committee Meeting Commission Chamber - 611212018 ATTENDANCE: Present: Hons. M. williams, chairman; Jefferson, vice chairman; Davis and D. Williams, members. Absent: Hon. Hardie Davis, Jr., Mayor. ADMINISTRATIVE SERVICES 1. Approve the request from the Marshal's Office for the purchase of one 2018 Item Ford F150. Allan Vigil Ford - Bid 18-184 Action: Approved Motions Motion [,'J:" Motion rext Made By Seconded By Result Motion to approve. Approve n;rm; fr"&HiilJ* S:ffiiililft, passes 2. The Utilities Department requests the purchase of five new pickup trucks, one Item replacement truck and two new trucks for the Utilities-Fort Gordon Division Action: and two replacement trucks for Utilities-Customer Service Division. Allan Approved Vigil Ford - Bid l8-184 Motions f#:" Motion rext Made By seconded By Motion Result Motion to approve. Approve nfm::Sl S:ffiiil;ffi, f,"fiHJi;"* passes 3. Award a contract to renovate the former Traffic Engineering Building on theItem Municipal Building Campus into a Wellness Center for Augusta employees to Action: Item # 2 Approved  Attachment number 1 \nPage 2 Contract Management, Inc., of Augusta, in the amount of $213,798.00. Bid Item l8-l8l Motions Motion Text Made By Motion X:jl" f YPe -'^--- -J vvvvusvs .-J seconded By ReSult Motion to approve. Approve passes m,rm::sl fi:;H"1['.' S:ffiiil;liL, 4. Discuss commission district appointments. (Requested by Commissioner Item Ben Hasan ) Action: Approved Motions Motion f#:'" Motion rext Made By Seconded By ResuIt Motion to approve Commissioner A _--^-.^ receiving this item as Commissioner APProve information. Mary Davis Dennis Passes Motion Passes 4-0. Williams 5. Discuss properties owned by ARC Land Bank. (Requested by Commissioner ltem Marion Williams) Action: Approved Motions Motion f#:'" Motion rext Made By Seconded By Result Motion to approve receiving ttris item as fom}issioner commissioner ^ Approve information. Dennis Andrew Passes Motion passes 4_0. Williams Jefferson 6. Motion to approve the minutes of the Administrative Services Committee held Item on May 29,2018. Action: Approved Motions Made By Motion ryJ:'" Motion rext Seconded By Result Approve Commissioner Commissioner Passes Andrew Jefferson Mary Davis Item # 2  Attachment number 1 \nPage 3 Motion to approve. Motion Passes 4-0. 7. Motion to approve the costs for the JuIy 24,2018 Statewide General Primary ltem Runoff. Action: Approved Motions Motion rYPe Motion Texr H:'1" '.---- Made By -r seconded By Result Motion to approve. Approve passes ffi,ftrT,",:il; f^:;HJl;"' S:ffiJli;;ffi;, 8. Motion to approve Resolution of Support for the expansion of Augusta, Item Georgia's EEO Policy so as to prohibit discrimination based on gender, gender Action: expression, gender identity, and sexual orientation. Approved Motions Motion Text Motion X:'1"' r YPe seconded By Result Motion to Approve approve. commissioner commissioner ::_:;'j::;;:::: _ :"':'"'":".':o' D.*is Williams Andrew Jefferson passes Motion passes 4_0. 9. Award contract to construct a Pedestrian Bridge suspended over Reynolds Item Street between the Parking Deck and the Trade and Exhibition Center to R. Action: W. Allen and Associates of Augusta in the amount of $l ,221,118.00. Rescheduled Motions X:jl" rYPe Motion Text Made By vvlv.svs seconded vJBy Motion Result Motion to refer this item to the full ^ Lommlssloner Defer Commission with no Mary Commissioner Andrew Davis Jefferson Passes recommendation. Motion Passes 4-0. www.augustaga.gov Item # 2