Administrative Services Committee Meeting

Administrative Services Committee Meeting Commission Chamber - 8/27/2019 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Sias, Chairman; Clarke, Vice Chairman; B. Williams and Davis, members. ADMINISTRATIVE SERVICES 1. The Utilities Department-Construction Division requests the purchase of two Item replacement Dome Style Service Trucks at a cost of $72,932 each for a total of Action: $145,864. Wade Ford - Bid Item 19-237 Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to Commissioner Commissioner Approve approve. Passes Mary Davis Bobby Williams Motion Passes 4-0. 2. Authorize Jones Lang LaSalle (JLL) to proceed with using the mid-range cost Item option as the focus of their further investigation of Lake Olmstead Stadium. Action: Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to approve receiving this item as information and allow Commissioner the commissioners to Commissioner Approve Bobby Passes visit some current Mary Davis Williams amphitheater sites. Mr. Sias votes No. Motion Passes 3-1. 3. Motion to approve that any voting member of this body can make a motion at Item any point without being recognized by the Chair. (Requested by Action: Commissioner Marion Williams) None Motions Motion Seconded Motion Motion Text Made By Type By Result Motion to approve tasking the Law Department to amend the Ordinance to Dies for reflect that any voting Commissioner Approve lack of member of the Commission Mary Davis Second can make a motion at any point without being recognized by the Chair. 4. Discuss lack of economic growth in the underserved areas of Augusta e.g. the Item James Brown Heritage Trail and James Brown Trace. (Requested by Action: Commissioner Marion Williams) Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to approve tasking the Administrator with setting up a meeting with Mr. Welcher, the Land Bank Authority and Commissioner anyone working with Commissioner Approve Bobby Passes economic development to Sammie Sias Williams meet and consider holding a workshop to discuss this issue within the the next 30 days. Motion Passes 4-0. 5. Meeting Management System for the purpose of Augusta decorum and order Item of questions and statements. (Requested by Commissioner John Clarke) Action: Approved Motions Motion Text Made By Seconded By  Motion Motion Type Result Motion to delete this Commissioner Commissioner Delete item from the agenda. Passes John Clarke Mary Davis Motion Passes 4-0. 6. Motion to approve the minutes of the Administrative Services Committee held Item on August 13, 2019. Action: Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to Commissioner Commissioner Approve approve. Passes Bobby Williams Mary Davis Motion Passes 4-0. 7. Discuss and direct Administration and Law Departments to review the Item city's current substance abuse policy in association with the proposed Action: amendments to Augusta Code Section 3-7-33 Marijuana and report back in Disapproved 90 days. (Requested by Commissioner Bobby Williams) Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to approve. Ms. Davis and Mr. Commissioner Commissioner Approve Ties Sias vote No. Bobby Williams John Clarke Motion Ties 2-2. 8. Approve 2019 and 2020 Complete Count Census Budget in the respective Item amounts of $30,000 and $45,000. Action: Approved Motions Motion Made Seconded Motion Motion Text Type By By Result Unanimous consent is given to add this item to the agenda. Motions Motion Motion Motion Text Made By Seconded By Type Result Approve Motion to approve the Commissioner Commissioner Passes summary and budget. John Clarke Bobby Williams Motion Passes 4-0. www.augustaga.gov  Administrative Services Committee Meeting 8/27/2019 1:10 PM Attendance 8/27/19 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: FOR ALL DEPARTMENTS-DOME STYLE SERVICE TRUCK - BID OPENING 6/7/19 @ 11:00 BID 19-237 Wade Ford Inc., Smyrna, GA Nichols Fleet, Chattanooga, TN Year 2020 Make Ford NO BID Model F550 Base Price (5.00) $72,932.00 Delivery Date 180 DAYS ARO TOTALS: $72,932.00 $0.00  Invitation to Bid Sealed bids will be received at this office until Friday, June 7, 2019 @ 11:00 a.m. for furnishing: Bid Item #19-237 2019/2020 Dome Style Service Truck, 17500 GVW – for Augusta, GA Central Services Department – Fleet Maintenance Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, May 24, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle May 2, 9, 16, 23, 2019 Metro Courier May 2, 2019  OFFICIAL Bid Opening Item #19-237 2019/2020 Dome Style Service Truck for Augusta, Georgia- Central Services Deparmtnent - Fleet Maintenance Division Bid Due: Friday, June 7, 2019 @ 11:00 a.m. Total Number Specifications Mailed Out: 21 Total Number Specifications Download (Demandstar): 1 Total Electronic Notifications (Demandstar): 35 Georiga Procuremnt Registry: 271 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 1 Total Non-Compliant: 1 WADE FORD, INC NICHOLS FLEET VENDORS 3860 SOUTH COBB DR 2401 E. 31ST STREET SMYRNA, GA 30080 CHATTONOOGA, TN 37407 Attachment B Yes NO BID E-Verify Number No SAVE Form Yes Exceptions Noted Yes 5.00 Vehicle/Chassis Options Required 5.01 2019/2020 Full Size Truck $42,459.00 5.02 Heavy duty cooling package Included 5.03 Heavy duty electrical package Included 5.04 Heavy duty suspension Included package 5.05 19,000 GVW payload package Included 5.06 Trailer tow mirrors Included 5.07 Backup camera Included 5.08 Roof clearance lights Included 5.09 Black Platform Running $405.00 Boards 5.10 Extra Set of Keys (3 Total) $150.00 5.11 Delivery Charge Included 6.00 Outfitter's Specialty Items 6.01 Fire extinguisher – DOT Included approved 6.02 Outlet receptacle Included 6.03 Electric brake controller Included 6.04 Service Body dual rear wheel, 11 foot steel service body standard Included depth compartment and bin configuration 6.05 J-hook railing for utility Included service body 6.06 Panel top for utility service Included body (Double Swing Out Style) 6.07 Panel top for utility service $1,793.00 body (Rollup Style) 6.08 Cargo Tie Downs-Installed Included Inside (4 each) Page 1 of 2  OFFICIAL Bid Opening Item #19-237 2019/2020 Dome Style Service Truck for Augusta, Georgia- Central Services Deparmtnent - Fleet Maintenance Division Bid Due: Friday, June 7, 2019 @ 11:00 a.m. Total Number Specifications Mailed Out: 21 Total Number Specifications Download (Demandstar): 1 Total Electronic Notifications (Demandstar): 35 Georiga Procuremnt Registry: 271 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 1 Total Non-Compliant: 1 WADE FORD, INC NICHOLS FLEET VENDORS 3860 SOUTH COBB DR 2401 E. 31ST STREET SMYRNA, GA 30080 CHATTONOOGA, TN 37407 6.09 Grab Handles-Mounted On Included Rear (2 each) 6.10 Service body bumper Included 6.11 Spotlights – Unity 325 or Included equal 6.12 Trailer wiring Included 6.13 Pintle hook Included 6.14 Pipe vise – Rigid model Included 40195, or approved equal 6.15 Spot mirrors – 4 inch type Included 6.16 Window tint, crew cab Included 6.17 Safety Cones (4 each) Included 6.18 Master Bar Locking System Included for Compartments (Both Sides) 6.19 Steel Drawer System (1 Set) Included Curbside 6.20 Tool Box Option $495.00 6.21 Cable Steps in Rear Included 7.00 Alert Warning Systems 7.01 Backup alarm Included 7.02 Magnetic LED light Included 7.03 LED top mount light Included 7.04 Traffic advisor light bar Included 2019/2020 Service Truck, Dome Style, 17,500 GVW Year 2020 Brand Ford Model F550 Bid Price $72,932.00 Delivery Date 180 Days ARO Page 2 of 2  Administrative Services Committee Meeting 8/27/2019 1:10 PM 2019 - Utilities-CM - Dome Trucks Department: Central Services Department - Fleet Management Division Presenter: Ron Crowden Caption: The Utilities Department-Construction Division requests the purchase of two replacement Dome Style Service Trucks at a cost of $72,932 each for a total of $145,864. Wade Ford - Bid Item 19-237 Background: The Utilities-Construction Division is requesting to replace two decommissioned model F-450 trucks with the Ford F-550 Dome Style Service Truck which allows for better accessibility, organization and simultaneously allows for better accountability and security of the department property. In accordance with the Fleet replacement policy, both F-450 trucks are in need of immediate consideration for replacement and have been deemed uneconomically repairable. · Asset F02059 – 17 year old truck with 124,297 miles and work orders totaling over $43,740. In April the transmission went out, the cumulative repairs exceeded the value of the vehicle and it was deemed too costly to retain. · Asset 208034 – 11 year old truck with 6,277 miles and work orders totaling over $23,933. In June the vehicle was brought to the shop with a squealing sound and diagnosed with a dry valve train, requiring a new engine and additional repairs estimated to total over $16,000. The cost to repair exceeds the value of the vehicle. The bid tab sheet for Bid 19- 237: Dome Style Service Truck is attached for your review. Analysis: The Procurement Department published a competitive bid using the Demand Star application for a Dome Style Service Truck. Invitations to bid were sent to fourteen vendors to include four qualified local vendors. The vendor, Wade Ford, Inc, from Smyrna, GA was able to offer the requested product with necessary specifications. Bid 19-237: 2019/2020 Dome Style Service Truck: 2020 Service Truck, Dome Style, 17,500 GVW, Ford F-550 – Wade Ford Inc (Smyrna, GA): $72,932.00 Financial Impact: Two 2020 Ford F-550 Dome Style Service Trucks for $72,932.00 each, totaling $145,864.00 for the Utilities Department-Construction Division using Utilities account 506- 04-3410-54.22210. Alternatives: (1) Approve the request; (2) Do not approve the request Recommendation: Approve the purchase of two 2020 Ford F-550 Dome Style Service Trucks for the Utilities-Construction Division using Utilities account 506-04-3410-54.22210. Funds are Available in the 506-04-3410/54-22210 Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission ENTERTAINMENT MARKET UPDATE: Lake Olmstead Stadium Prepared for: August 16, 2019  Supply: CSRA Entertainment Venue Inventory • The region has 8 event venues with nearly 20,000 fixed seats. • Current supply is not at capacity; venues with ticketed performance sell an average of 30% - 60% of seats/shows. VENUE TYPES Lake Olmstead 3 Theatres/Auditoriums Stadium 2 Amphitheaters (not fixed seating) 2 Stadiums (multiuse, field) 1 Arena Lady Antebellum SEATING CAPACITIES Pavilion (Evans, 10 miles) Fixed seating = 840 – 8,500 SRP Park Open seating = up to 14,000 REPRESENTATIVE PERFORMANCE GENRES Jessye Norman Amphitheatre Country, Classic Rock/Legacy, RB Soul, Christian (Indie – up and coming) Imperial Theater Miller Theater Wm Bell TICKETED CONCERTS Auditorium James Brown 160 Entertainment Venues in Augusta Arena 2  Supply: CSRA Entertainment Venues KEY QUESTIONS: ? Where would the new amphitheater fit in the mix? What is the best complementary approach? What impact will the new supply have on existing venues? Jessye William B. James Lady Norman Imperial Miller Bell Brown SRP Park Antebellum Amphitheat Theatre Theater Auditorium Arena er Year Built/ 2011 1996 2018 2016 1989 1980 2018 Renovated Capacity 14,000 1,600 840 1,300 2,882 8,409 4,782 Fixed stage; Covered Infrastructur $25 m Together, branded as Minor no fixed area for e renovation Augusta’s Entertainment league seating performanc improveme began 2016; Complex; managed by baseball es; Terraced nts in 2018; music venue Spectra stadium; Use/Structure for seating located located in a (not fixed); downtown mixed use, located on residential river developmen t Avg. Tickets 333 784 1,678 2,908 Sold/Show* Avg Gross $9,660 $40,384 $89,219 $101,635 Revenue/Show* Concerts in *Performance data source: Pollstar; limited data fo r self-promoted venues past 36 11 80 63 10 3 months*  Supply: Regional Entertainment Venue Comparative Set KEY QUESTION: ? Where would the new amphitheater fit in the mix? What is the best complementary approach? 3 Amphitheaters within 100 miles with capacity Charlotte for 39,000 VENUE TYPES Heritage Park Wm Floyd 14,000 Amphitheater 3 Theatres/Auditoriums 15,000 2 Amphitheaters (fixed and Greenville-Anderson non-fixed seating) 2 Arenas Planned Colonial Life Athens Arena SEATING CAPACITIES Amphitheater 18,000 10,000 Township Fixed seating = 500 – 18,000 Auditorium Open seating = up to 15,000 Atlanta 3,099 Columbia/ Aiken REPRESENTATIVE PERFORMANCE Augusta GENRES Koger Center for the Arts Country, Classic Rock/Legacy, 2,256 RB Soul, Christian, Indie, Pop Charleston USC Aiken AECOM Ctr TICKETED PERFORMANCES Convocation 500 Ctr 76 4,100 4 Demand: Promoter/Producer Feedback & Best Practice Research Initial Feedback • Local market is growing, still small and not well • Venue Manager developed • Venue Operator • Cyber and other economic activity is transforming • Visit Augusta community; Student population helps • Event Producers • Bias toward larger markets/Atlanta • Seen as second-tier, developing market Best Practice • Currently, sense that local market is becoming Research saturated • Top performing • To be competitive in attracting non-local amphitheaters audiences, an amphitheater in Augusta must • Similar provide: placemaking efforts • Excellent audience experience • JLL experience at similar venues • Competitive venue/competitive experience • Marketing to build awareness • Optimal size is 8,000 – 10,000 seats (to drive artist type and ticket price) 5  Potential Scenarios for Lake Olmstead Minimal Change Conversion of stadium to Substantial Change Basic renovations/ improvements fixed-seat amphitheater Placemaking opportunity Create sustainable model that has the potential Make use of the asset and recoup a Construct and operate best-in-class Goal potential to break even in the short-to portion of construction/operating costs facility to brand Augusta as a music medium-term costs venue market; serve as lost leader • Renovation = $250-$600/seat • Construction = $2,000-2,500/seat; • Construction = $3,300-4,000+/seat; • No site change costs • Site change costs = 15% of 4,000+/seat; • Dedicated staff for marketing, show construction • Site change costs = 30% of recruitment and operations • Marketing/ production contract (or construction Needed (or show recruitment); in-house • Marketing/ production contract (or Investment* promotion; Lake Olmstead range = (or show recruitment); investments in = $22-$25 million investments in surrounding area to to improve total experience: • Lake Olmstead range = $33-$40 million Identify other uses Professional marketing/ production firm Professional marketing/ production firm Marketing Self-promote to smaller acts firm partnership needed to recruit volume firm partnership needed to recruit volume needs/usage volume and quality of shows volume and quality of shows Non headliners, tribute bands, local activity; Mix of existing; can recruit headliners but Higher-quality, headline shows possible if Types of activity; similar to current shows/events; lower- but at cost possible if marketing/ production firm shows lower-quality; little appeal outside of region firm partnership can be reached; will region differentiate Augusta Minimal investment; uses stadium; additional Improved resident amenity Begins to re-brand Augusta as a music Advantages additional resident amenity; multiple uses. music destination; high-end amenity for for some residents Cannibalize current market; susceptible to Cannibalize current market; still compete Higher price point for tickets may mean market forces; little control/choice of compete with local amphitheaters; mean less accessibility for many residents; shows/acts; creating volume of activity will be susceptible to market forces; will still see residents; building brand and market will *Construction Risks will costs be an issue; only; lack of soft costs, will new/additional functionality limit parking, see streetoand leakage utilitylittle Atlanta infrastructure not included will be a long-term investment; City will limit appeal to artists control/choice of shows/acts; fixed will need to subsidize operations over seating will limit uses; City will need to over long-term to subsidize operations 6  Case Study and Example Approach: Tuscaloosa, Alabama First-in-Class Venue • No. 1 amphitheater in Alabama (2018) • Proximate to Downtown and University of Alabama • Connected to the Tuscaloosa Riverwalk SEATING CAPACITIES • 8,400 fixed seats • Promoted by Red Mountain Entertainment “I believe the amphitheater is a physical manifestation PERFORMANCES of our transformation as a city.“ --Tuscaloosa Mayor Walter Maddox • 12-15 shows/year • 2019 ticket price range = $20 - $249 • Opened in 2011, built by City • Construction costs estimated at $18 million (doesn’t include Why it works land or remediation costs) • Underwritten by City • Construction and operating expenses funded by a dedicated 2% • Focus on quality hotel tax • Proximity to other demand • City contracts with Red Mountain Entertainment for bookings generators and marketing • Professional booking/marketing • $40 million mixed-use development surrounding site to date • Site was a former landfill 7 Conclusion • Lake Olmstead Stadium could be transformed to an amphitheater, but will require additional investment—both in terms of capital/operating funds and in terms of staffing or vendors to market it to acts/users—to entice either local or longer-distance markets. • The level of investment the City places in the former stadium will determine the types of acts/audiences the new venue can attract. • Given the current state and perception of the Augusta market for live/concert entertainment, the City of Augusta will need to incentivize or partner with larger name acts to perform at the amphitheater. • Additional supply to the local/regional audience market will likely cause decreased attendance at existing venues. • To be competitive with other regional venues (e.g., attract a larger, higher-ticket sales market), the amphitheater must provide a unique experience. Creating that experience will require large investments/incentives from the City. • The optimal size for such an amphitheater is 8,000 – 10,000 seats (to drive artist type and ticket price). 8  Administrative Services Committee Meeting 8/27/2019 1:10 PM Authorize JLL to Proceed with Task 3 on Amphitheater Department: Central Services - Facilities Presenter: Takiyah A. Douse Caption: Authorize Jones Lang LaSalle (JLL) to proceed with using the mid-range cost option as the focus of their further investigation of Lake Olmstead Stadium. Background: On April 2, 2019, the Augusta Commission awarded the contract for advisory and support services related to converting Lake Olmstead Stadium into an amphitheater. The contract is divided into multiple tasks with intermediate decision points to allow for Commission guidance in the process. Tasks 1 and 2 are complete and Augusta needs to provide guidance before we move forward. Analysis: JLL has completed the initial research on factors that should be considered in converting Lake Olmstead Stadium into an amphitheater. They have researched current and projected market capacity, rough cost, impact on current Augusta owned amenities, and other factors that play into the success, or failure, of an entertainment venue of this nature. The options presented by JLL were considered and staff recommends authorizing them to move forward, pursuing the mid-range cost option. The estimated cost for this option is $22 – 25 million and represents a balanced approach between the amount invested and potential for success. Financial Impact: None at this time; funding already designated and authorized for research and design concept. Alternatives: 1. Authorize Jones Lang LaSalle (JLL) to proceed with the mid- range cost option as the focus of their further investigation. 2. Do not authorize them to proceed. Recommendation:  Authorize Jones Lang LaSalle (JLL) to proceed with using the mid-range cost option as the focus of their further investigation. Funds are Available in the Funding is available for the project in SPLOST 7 allocated to Following Central Services for the use of upgrading existing facilities. Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission  Administrative Services Committee Meeting 8/27/2019 1:10 PM Commission Rules of Procedures Department: Presenter: Commissioner Marion Williams Caption: Motion to approve that any voting member of this body can make a motion at any point without being recognized by the Chair. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:  Administrative Services Committee Meeting 8/27/2019 1:10 PM Economic growth in the underserved areas Department: Presenter: (Requested by Commissioner Marion Williams) Caption: Discuss lack of economic growth in the underserved areas of Augusta e.g. the James Brown Heritage Trail and James Brown Trace. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:  AGENDA. ITEM REQUEST FORM Commission meetings: First and third Tuesdays of each month - 2:00 p.m. Committee meetings: Second and last Tuesdays of eaeh month - 1:00 p.m. Commission/Committee: (Please check one and insert meeting date) Commission Date of Meeting_ Date of Meetings.-/J -n Public Services Committee Date of Meeting _ Administrative Services Committee Date of Meeting _ Engineering Services Committee Date of Meeting _ Finance Committee Date of Meeting Contact Information for IndividuaVPresenter Making the Request: Name: Address: ffi/ 'a 4 Telephone Number: Fax Number: E-Mail Address: Caption/Topic of Discussion to be placed on the A Please send this request form to the following address: Ms. Lena J. Bonner Telephone Number: 706-821-1820 Clerk of Commission Fax Number: 706-821-r838 Suite 220 Municipal Building E-MaiI Address: nmorawski@au gustaga.gov 535 Telfair Street Augusta, GA 30901 Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk's Office no later than 9:00 a.m. on the Thursday preceding the Commission or Committee meeting of the following week. A five-minute time limit will be allowed for presentations.  Administrative Services Committee Meeting 8/27/2019 1:10 PM Meeting Management System Department: Presenter: Commissioner John Clarke Caption: Meeting Management System for the purpose of Augusta decorum and order of questions and statements. (Requested by Commissioner John Clarke) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrative Services Committee Meeting Commission Chamber - 8ll3l20l9 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Clarke, Vice Chainnan; Davis and B. Williams, members. Absent: Hon. Sias, Chairrnan. ADMINISTRATIVE SERVICES 1. Discuss the Augusta Commission's Rules of Procedures. (Requested by Item Commissioner Marion Williams) action: Approved Motions Motion f#:" Motion rext Made By Seconded By Result Motion to approve a _-..^__^ receiving this item as Commissioner Commissioner Approve Passes information. Mary Davis Bobby williams Motion Passes 3-0. 2. The Engineering Department-Storm Water Division requests the purchase of Item one replacement Dome Style Service Truck at a cost of $72,932.00 using Action: storm water capital outlay. Bid Item 19-237 - wade Ford Approved Motions X:jl"' r ype Motion Text Made By Seconded By Motion Result Motion to A Lommlssloner Commissioner Approve approv Passes MarY Davis Bobby Williams tvtotionepasses 3-0. 3. Discuss and amend 2019 Commission Calendar. (Requested by Mayor Item Hardie Davis, Jr. - referred from August 6 Commission meeting) Action: Approved  Motions Motion f#:"' Motion rext Made By Seconded By Result Motion to approve :' amending the 2019 Commission calendar to hold budget hearings ,-.^ _^-_^-:__:^_- - Commissioner Approve i:ffi1,'[ln:.']:,,,, ir""tr"Ti;"' "#,1,?r^ Passes the date that the budget is adopted. Motion Passes 3-0. 4. Discuss and adopt Commission Calendar for 2020. (Requested by Mayor Item Hardie Davis - referred from August 6 Commission meeting) Action: Approved Motions f#:"' Motion rext Made By seconded By [:til Motion to approve preparing a Code amendment to adopt the commissioner ^ commission calendar for commissioner Approve 2o2}having one meeting Mary Davis Bobby williams Passes in July and two meetings in December. Motion Passes 3-0. 5. Approve award of contract for Annual Ground Maintenance for Downtown Item Facilities and Regional Library Locations to Truegreen, Piedmont Landscape Action: Management, Davis Landscape Company and Jacobs Land Management of Approved North Augusta and Augusta in the amount of $224,069.89. The base bid is for September l, 2019 to December 31,2020 with an option to extend for one year in 2021. Motions Motion Motion Text Made By Motion I ype Seconded By Result Motion to Commissioner Commissioner Approve approve. Passes Motion Passes 3-0. Mary Davis Bobby williams 6. Discuss and review Augusta Code Section 3-7-33 Marijuana. (Requested by ltem Commissioner Dennis Williams) .q,ction: Approved Motions Motion Text Motion X:jl" f ype -.---- By Made -'t .---..""-- By seconded -r Result Motion to approve amending Code Section 3-7-33 to reduce the jail time from 60 days to no time and the fine from a of cap of $1,000 to a cap rj^*^2^^:^- uommlsstoner ^ Approve $ 150 for the fwo first Purr., :;i;r., and a cap fine or "r:,|,?L, i,:ilt:l9n" $300 for the third and subsequent offenses and bringing the amended Code section back for approval. Motion Passes 3-0. 7. Approve award of contract to provide professional services to assess the ltem condition of roofs on Augusta owned buildings to Terracon Consultants of Action: Lawrenceville, GA in the amount of $85,750.00. Bid Item 19-229 Approved Motions Motion Text Motion Hj:"" I ype ----- By Made -r seconded By Result Motion to Approve aee.1o:: passes . n fi""Tff#ft"' ;:iltT',$',f,ffi, Motion Passes 3-0. ^ 8. Motion to approve the minutes of the Administrative Services Committee held Item on July 30,2019. Action: Approved Motions Motion Text Motion X:tl" t YPe ----- By Made -'t Seconded By Result Motion to Approve uppro*. Commissioner Commissioner M"il;p"sses 3-0. Mary Davis Passes Bobby williams  Administrative Services Committee Meeting 8/27/2019 1:10 PM Minutes Department: Presenter: Caption: Motion to approve the minutes of the Administrative Services Committee held on August 13, 2019. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:  Administrative Services Committee Meeting 8/27/2019 1:10 PM PPPM Drug Policy Department: Presenter: Commissioner Bobby Williams Caption: Discuss and direct Administration and Law Departments to review the city's current substance abuse policy in association with the proposed amendments to Augusta Code Section 3-7-33 Marijuana and report back in 90 days. (Requested by Commissioner Bobby Williams) Background: On August 20, 2019 the Commission approved amending Augusta Code Section 3-7-33 Marijuana to reduce the jail time from 60 days to no time and the fine from a cap of $1,000 to a cap of $150 for the first two offenses and a cap fine of $300 for the third and subsequent offenses and bringing the amended Code section back for approval. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:  Administrative Services Committee Meeting 8/27/2019 1:10 PM Complete Count Census Budget Department: Presenter: Caption: Approve 2019 and 2020 Complete Count Census Budget in the respective amounts of $30,000 and $45,000. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: