Administrative Services Committee Meeting
Regular MeetingAugusta, GA · August 9, 2022
Minutes
Administrative Services Committee Meeting Commission Chamber - 8/9/2022
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; Hasan, Chairman; Scott, Vice Chairman; Frantom and
B. Williams, members.
ADMINISTRATIVE SERVICES
1. Motion to approve the purchase of four Dodge Durango Pursuit SUVs at a total cost of $159,780 to Item
Thomson Motor Center for the Richmond County Sheriff’s Office and Marshal’s Office. Action:
Approved
Motions
Motion Motion
Motion Text Made By Seconded By
Type Result
Motion to
Commisioner Sean Commissioner Bobby
Approve approve. Passes
Frantom Williams
Motion Passes 4-0.
2. Motion to approve the purchase of one 2022 Graco Paint Line Laser V 250DC at a total cost of Item
$30,450.00 from Transafe, Inc. of Lawrenceville, GA for the Engineering Department-Traffic Action:
Engineering Division. (ITB 22-234) Approved
Motions
Motion Motion
Motion Text Made By Seconded By
Type Result
Motion to
Commisioner Sean Commissioner Bobby
Approve approve. Passes
Frantom Williams
Motion Passes 4-0.
3. Motion to deny the protest and appeal received from the Law Offices of Barnes & Thornburg on behalf of Item
E.R. Snell Contractors, Inc., regarding their non-compliant status for RFP #22-195 13th Street Action:
Improvement Project and Telfair Street Improvement Project. Approved
Motions
Motion Motion
Motion Text Made By Seconded By
Type Result
Motion to delete this item from
Commisioner Sean Commissioner Bobby
Delete the agenda. Passes
Frantom Williams
Motion Passes 4-0.
4. Motion to approve HCD's request for 50/50 partnership with Honnête Habitats III, LLC to Item
identify/develop up to three (3) lots for single-family housing, new construction within the Laney Action:
Walker/Bethlehem area. Rescheduled
Motions
Motion Motion
Motion Text Made By Seconded By
Type Result
Motion to refer this item back to the
Commisioner Sean Commissioner
Defer next committee meeting. Passes
Frantom Francine Scott
Motion Passes 4-0.
5. Motion to approve one (1) MOU with Garden City Jazz (GCJ). Item
Action:
Approved
Motions
Motion Motion
Motion Text Made By Seconded By
Type Result
Motion to
Commisioner Sean Commissioner Bobby
Approve approve. Passes
Frantom Williams
Motion Passes 4-0.
6. Motion to approve the minutes of the Administrative Services Committee held on July 26, 2022. Item
Action:
Approved
Motions
Motion Motion
Motion Text Made By Seconded By
Type Result
Motion to
Commisioner Sean Commissioner Bobby
Approve approve. Passes
Frantom Williams
Motion Passes 4-0.
7. Motion to approve the award of bid #22-166, Vernon Forest Park – Bathroom Construction, in the Item
amount of $97,072.00 to Contract Management Inc. utilizing recaptured SPLOST funding. Action:
Approved
Motions
Motion Motion
Motion Text Made By Seconded By
Type Result
Motion to
Commissioner Bobby Commisioner Sean
Approve approve. Passes
Williams Frantom
Motion Passes 4-0.
www.augustaga.gov
Administrative Services Committee Meeting
8/9/2022 1:10 PM
Attendance 8/9/22
Department:
Presenter:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
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TETTER OF INTENT TO PURCHASE FOUR (4) VEHICLES FROM THOMSON MOTOR CENTER
This letter of intent dated, July 21, 2022,isto inform you that the Central Services Department Fleet -
Management Division has concluded that we intend to purchase: four (4) Dodge Durango Pursuit SUVs
for the Sheriff's and Marshal's Offices.
1. Buver: Augusta, Georgia -Centralservices Department: Fleet Management Division
2. Seller: Thomson Motor Center: 2158 Washington Road, NE, Thomson GA 30824
3. Vehicles Total Purchase Price: SL59,780.00 as listed below:
a. One (1) Vehicle - Marshal's Office Package Durango at 543,059
b. One (1) Vehicle - Marshal's Office Administrative Durango at S38,907.00
c. Two (2) Vehicles - Sheriff's Office - Administrative Durango at $38,907.00 each
The specific specifications and pricing information for these purchases are attached'
A purchase order will be provided upon the approval of the Augusta, Georgia Commission'
Respectfully submitted,
"Wt*yfr
Director of Procurement
Attachments: Vehicles Purchase Price /Specifications
Room 605 - 535 Tellair Street, Augusta Georgia 30901
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Scan this QR code with your
(706) 821-2422 - Fax (706) 821-281 1
smartphone or camera equipped
u'\'l!.!_Llg!! L.1g{. g9 ! tablet to visit the Augusta, Georgia
Register at www.demandstar.com/supplier tbr autornatic bid notification
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Mac McAlister Fleet Manager
2158 Washington Road NE, Thomson GA 30824
Ofi ice: 706-986-571 4 Cell :706-699-1624
7t19t2022
Make: Dodse Make:
Model: Duranqo V6 Pursuit Packaoe AWD Modal
Year: 2022 Y6et1
Color: Wite qolorl
VIN: ubld VIN:
Stock #: vbtd Stock#:
Mileaoe: 10 MHEA@:
AUV:
MSRP
Sale Prics $3r
3.6L V6 24V WT Enoine Uoo I w/ESS
Cloth Bucket Seats W/Rear
Entire Fleet Alike Kev (FREQ 1
Total
Manager Mac McAlister Customer
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115 SANDBARFERRYROAD
Date (Fotc #
AUGI,'STA, GA 30901
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AUGUSTA. GA3O9O3
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2022 DODGE D1JRANGO
ADMINPACKAGE
WTTH EQI'IPMENT CONSOLE & SIRBN/LIGHT CONTBOL
BOX
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FEN.F${NI6-B FENIEX FS.{I415+ S SERTES 4OO LIGI{TSTICK ALL BLI]E 220.00 v20.N
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1 sou-ETsA481csR SOUND OFF ETSA4S1CSR {OO SERIES MIJLTIFI,'NCIION 410.00 410.00
srREN WKNOB CONrROL, r00 WATT
coD{3100D1 R2 CODB3 C3TOODIJR2 C31OO w/ DUMNGO BRACKET r75.00 175.m
JOT425{580 |0TI0,t125{680 2t}21 DITRANGO CONTOUI, CONSOLE (20" 490.00 490.m
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I lot4?*3704 42*37UDUAL INTERNAL CI'PHOLDER 50.00 so.m
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I sLB - 25614 sLB TIRE E}OINGI'ISHER W VEHICLE BRACKET 50.00 60.00
I TINT WINDOW TINT. FRONT TWO ROLLDOIAINS AI{D STRIP 185.00 185.00
I LABOR LABORTOINSTALL ABOVE & CONNECTFACTORY WIG 1,375.M L.375.@
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this Quote is an offer by West Waming Equipment to ptudrase Goo& and/or provide Services (as
ap,plicable) to Ore rccepidrtof this quote in accordance with the specifications stated herefur. This Sales Tax (8.0olo) $o.oo
putdrase order for tlre quod goods drd/or serivces. Cnmmencen€nt of purchasing goods and/or
provldlng serives will occur once both partiee agree upon a date. Quoted Prices are good for 30 Total s8,347'oo
WEST WARNING EQUIPMENT
SALES & SERVICE. LLG Quote
115 SAND BAR FERRY Date Quote #
ROAD
AUGUSTA, GA 30901 718t2V22 7189
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Name / Address
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Qtv Item Description Rate Total
RICHMOND COUNTY-MARSHALL PKG
2022 DODGEDURANCO
SOU-EMPLMS-... SOI"IND OFF EMPLB4&SB.DB/A 48" MPOWER als0.00 2,150.00
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FRONT : SINGLE COISR BLLJE \V/ TAKEDOWN
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SOU-EMPS2STS4E SOTJND OFF.EMPS2STS4E MPOWER 4" STI,JD MNT rr9.0o 238.00
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SOU.ETSA4SlCSR SOUND OFFETSA4SICSR 4OO SERIES 410.00 4r0.00
MULTIFT'NCRON SIREN w/ KNOB CONTROL, 1OO
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coD{3I00DUR2 CODE3 C3 IOO SPEAKER. w/ BRACKET 175.00 175.00
JOT425{680 JOTTO 425-668A 2O2I DI.JRANGO CONTOI.JR 490.00 490.00
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JOT425-6408 4,5ffi8 4" 23 CONTROLHEAD EQUIP. BRKT 0.00 0.00
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JOT-425-6051 425-605 I 2' FILLER PI-ATE 0.00 0.00
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ABLl,10553 ABI Ii2 TRIPIJ OUTLET 30.m 30.00
JOT-4754965 JOTTO 4?5-0965 14+ DURANGO SPACE CREATOR 750.00 750.m
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TINT WINDOWTINT 185.00 185.00
I.ABOR I.ABOR TO INSTALL AAOVE & CONNECT 1,950.00 1,9s0.00
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Administrative Services Committee Meeting
8/9/2022 1:10 PM
2022 DODGE PURSUIT DURANGOS
Department: Central Services
Presenter: Ron Lampkin
Caption: Motion to approve the purchase of four Dodge Durango Pursuit SUVs at a
total cost of $159,780 to Thomson Motor Center for the Richmond County
Sheriff’s Office and Marshal’s Office.
Background: The vendor, Thomson Motor Center, informed Fleet Management they
currently have four Dodge Durango Pursuit SUVS schedule to be
delivered in late August. Dodge manufacturing has cut off the order bank
to take any new orders for 2022 Dodge Durango Pursuits. To ensure the
purchase is secured by Augusta Richmond County, Procurement drafted a
“Letter of Intent to Purchase” at the request of Central Services-Fleet
Management Division. Due to the marketing conditions, there is a
possibility Ford manufacture can choose to no fulfil any remaining orders
due to low supply and high demand; however, the letter will prioritize that
the trucks are built, and price guaranteed for Augusta Richmond County.
Once Commission has approved the order, Fleet Management will acquire
the purchase order and submit to the vendor for securing the asset
purchase.
Analysis: The Procurement Department approved the request to and issued a “Letter
of Intent to Purchase” to Thomson Motor Center. Marshal Packaged
Dodge Durango Pursuit SUV - $43,059/vehicle Marshal and RCSO Admin
Dodge Durango Pursuit SUV - $38,907/vehicle
Financial Impact: 1 - Marshal Packaged Dodge Durango Pursuit SUV at $43,059 (330-03-
1310/222-03-9004/54-22110) 1 - Marshal Administrative Dodge Durango
Pursuit SUV at $38,907 SPLOST VII Public Safety (330-03-1310/222-03-
9004/54-22110) 2 - RCSO Admin Dodge Durango Pursuit SUV at
$38,907 each, totaling of $77,814 using SPLOST VII Public Safety (330-
03-1310/222-03-9002/54-22110)
Alternatives: (1) Approve (2) Do not approve
Recommendation: Motion to approve the purchase of four Dodge Durango Pursuit SUVs at a
total cost of $159,780 to Thomson Motor Center for the Richmond County
Sheriff’s Office and Marshal’s Office.
Funds are Available in 1 - Marshal Packaged Dodge Durango Pursuit SUV at $43,059 (330-03-
the Following 1310/222-03-9004/54-22110) 1 - Marshal Administrative Dodge Durango
Accounts: Pursuit SUV at $38,907 SPLOST VII Public Safety (330-03-1310/222-03-
9004/54-22110) 2 - RCSO Admin Dodge Durango Pursuit SUV at
$38,907 each, totaling of $77,814 using SPLOST VII Public Safety (330-
03-1310/222-03-9002/54-22110)
REVIEWED AND APPROVED BY:
Procurement
Finance
Law
Administrator
Clerk of Commission
OFFICIAL
Bid Opening - Bid Item #22-234
2022/2023 Self Propelled Dual Color Line Sprayer
Central Services Department-Fleet Maintenance Division
Bid Due: Monday, June 13, 2022 @ 11:00 a.m. via ZOOM
Total Number Specifications Mailed Out: 13
Total Number Specifications Download (Demandstar): 6
Total Electronic Notifications (Demandstar): 13
Georgia Registry: 167
Total packages submitted: 4
Total Non-Compliant: 1
Sherwin-Williams
Dispensing Technology Corp. Transafe, Inc. Traffic Supplies & Dist., LLC
Paint Company
VENDORS 390 Lombard Street 1625 Spectrum Drive 3001 Industrial Avenue Three
2709 Peach Orchard Rd.
Oxnard, CA 93030 Lawrenceville, GA 30043 Fort Pierce, FL 34946
Augusta, GA 30906
Attachment B Yes Yes Yes Yes
Addendum 1 Yes Yes Yes Yes
E-Verify Number 1843759 119117 1393095 166336
No
SAVE Form Yes Yes Yes
Non-Compliant
BIDDER OFFER
YEAR 2022 2022 2022-2023 2022
LineLazer V 250 DC
MAKE Graco Graco Graco
Reflective
MODEL 25D344 Part #25D344 LineLazer 250DC 25D340
LineLazer V 250DC
TOTAL PRICE $39,000.00 $30,450.00 $39,475.00 $28,500.00
APPROXIMATE
90 Days 2-3 Weeks 90-120 Days 3 to 4 Months
DELIVERY TIME:
Page 1 of 1
Administrative Services Committee Meeting
8/9/2022 1:10 PM
2022 ENGINEERING - LINE LASER PAINT MACHINE - ITB 22-234
Department: Central Services
Presenter: Ron Lampkin
Caption: Motion to approve the purchase of one 2022 Graco Paint Line Laser V
250DC at a total cost of $30,450.00 from Transafe, Inc. of Lawrenceville,
GA for the Engineering Department-Traffic Engineering Division. (ITB
22-234)
Background: Currently the staff utilizes asset # F00108, 2002 Sterling SC-8000 paint
truck, which is a very complex, expensive to maintain and unreliable. The
Engineering Department - Traffic Engineering Division is requesting to
purchase a mobile paint line laser machine as new asset. The new line
sprayer that is being requested is more accurate, compact, and
transportable, provides better technology, user friendly and much more
suitable for the jobs performed on a consistent basis the Traffic
Engineering Division.
Analysis: The Procurement Department published a competitive bid for a 2022
Graco Paint Line Laser V 250DC. Four responses were received of which
one was non-compliant. Transafe, Inc. of Lawrenceville, GA offered the
requested equipment within the designated budget and provided all the
necessary specifications for the desired equipment. 2022 Graco Line Laser
V 250DC – Transafe, Inc. – Lawrenceville, GA - $30,450.00
Financial Impact: 2022 Graco Line Laser V 250DC at $30,450.00 each. The total purchase is
$30,450.00 for the Engineering Department – Traffic Engineering
Division. The equipment will be need to be purchased using Capital
Outlay Funds: 272-01-6440/54.21110.
Alternatives: (1) Approve the request; (2) Do not approve the request
Recommendation: Motion to approve the purchase of one 2022 Graco Line Laser V 250DC at
a total cost of $30,450.00 from Transafe, Inc. of Lawrenceville, GA for the
Engineering Department-Traffic Engineering Division.
Funds are Available in
the Following Capital Outlay Funds: 272-01-6440/54.21110.
Accounts:
REVIEWED AND APPROVED BY:
Procurement
Finance
Law
Administrator
Clerk of Commission
Prominence in Buckhead
3475 Piedmont Road, N.E., Suite 1700
Atlanta, GA 30305-3327 U.S.A.
(404) 846-1693
Fax (404) 264-4033
www.btlaw.com
Christopher J. Daniels
Associate
404-264-4053
CDaniels@btlaw.com
June 8, 2022
VIA FEDEX AND EMAIL
Geri A. Sams (procbidandcontract@augustaga.gov)
Procurement Director
Augusta-Richmond County, Georgia
Suite 605, 535 Telfair Street
Augusta, Georgia 30901
Re: RFP Item #22-195: 13th Street Improvement Project and Telfair Street
Improvement Project
Protest on Behalf of E.R. Snell Contractor, Inc., 1785 Oak Road, Snellville,
GA 30078
Dear Mrs. Sams,
The undersigned and this Firm represent E.R. Snell Contractor, Inc. (“Snell”) in the above
referenced matter. I am writing in response to your letter dated June 2, 2022, wherein you
determined that Snell was not eligible to bid on the Augusta-Richmond County (“Augusta”)
Request for Proposal #22-195 (the “Project”) because it did not meet the Local Small Business
Opportunity Program participation rate and because it failed provide support for its Good Faith
Efforts. A copy of the letter and enclosed documents are attached hereto (“Letter”). For the
reasons set forth below, Snell respectfully disagrees with your determination and submits this
protest pursuant to the Augusta Code seeking reinstatement of Snell’s bid.
In your Letter, you referenced that Snell failed to satisfy the local small business “required
goal.” Also set forth in your Letter, you additionally claim that Snell failed to comply with the
good faith efforts requirements of the Augusta Code and RFP. Neither of the foregoing assertions
justified disqualifying Snell’s bid on the Project. In accordance with the guiding good faith efforts
in the Augusta Code, Snell solicited twenty-two local small businesses meeting the definition
under the Augusta Code. In response, Snell received two subcontracting bids, one of which it
rejected since it was double the lowest bid for the same scope of work, and the other which it
included as part of its bid in response to the RFP.
Although it is not readily apparent based upon the language of the Letter, to the extent
Augusta disqualified Snell’s bid on the grounds that it failed to meet the local small business
utilization goal, Augusta misapplied its Code. The small business utilization “goal” for this Project
is 6%. Based on the single response it received, Snell’s bid contained a small business utilization
amount of 0.78%. Nowhere in the Augusta Code, however, is a general contractor responding to
Geri A. Sams
June 8, 2022
Page 2
an RFP required to meet the business utilization “goal.” If the Augusta Code required that a bid
meet the local small business utilization goal before the bid would be considered, there would be
no reason to: (1) state in the RFP, “3. Good Faith Efforts (GFE) Form (this form is required if
LSB utilization is below 6%),” and (2) dedicate an entire section in the Augusta Code to what
constitutes “Good Faith Efforts.”
The Augusta Code and the RFP demonstrate that the local small business utilization goal
is just that, a goal. In the event the aspirational goal cannot be accomplished, the bidder may still
be considered upon a showing the contractor engaged in good faith efforts to subcontract with
local small businesses. The conclusion is evident; failure to meet the local small business
utilization is not an automatic disqualifier, and a bid may still be accepted if the contractor
establishes good faith efforts.
In your Letter, you stated, “The Local Small Business Opportunities Program’s minimum
required goal for this project was 6%. The bidder/offeror did not meet the minimum participation
and has approximately 0.78% utilization.” The local small business utilization target cannot
simultaneously be a goal and a requirement. To the extent Augusta denied Snell’s bid on the fact
that it did not meet a required local small business utilization of 6% in its bid, it either applied the
Code incorrectly or arbitrarily, did not apply the Code at all, or the relevant Code provisions are
too vague and ambiguous to be understood by those seeking to follow and enforce them.
Next, your Letter asserts, “In addition, the bidder/offeror did not meet the burden of proof
in support of its Good Faith Effort (GFE).” The Letter fails to explain how Snell fell short of the
good faith burden. Instead, the Letter merely “include[s] some of the correspondence and forms
from the specifications for your review.” Nothing attached to the letter explains how Snell failed
to materially comply with its requirement to submit evidence of its good faith efforts. The RFP
included a “Good Faith Efforts” form; but only includes spaces for the information of six local
small businesses solicited for bids. Snell submitted its own form because it needed room to
identify the twenty-two local small businesses from which it solicited bids on three different
occasions over the course of one month. Pursuant to the RFP requirements, Snell provided the
email evidence depicting the bid solicitations. Again, Snell received two responses to its
solicitation efforts, one of which was included in Snell’s bid. None of the other twenty local small
businesses responded, and therefore, Snell had nothing to report regarding these entities.
Establishing the lack of a reasoned evaluation of the bids it receives, in particular Snell’s
bid here, attached to this letter is a previous bid of Snell’s to Augusta in 2019 for the 9th Street
James Brown Improvements Project. The local small business goal on the 9th Street Improvement
Project was 15%. With its bid, Snell submitted the required local small business utilization plan
noting that it failed to reach the 15% goal. The utilization plan stated that because of the failure
to meet the local small business goal, Snell must “complete in its entirety the document titled
GOOD FAITH EFFORTS and submit supporting documentation demonstrating good faith
efforts.”
Snell failed to complete the form or otherwise provide information regarding its efforts to
solicit local small business bids on the 2019 9th Street James Brown Improvements Project.
Augusta did not disqualify Snell’s bid on that occasion. Revealingly, Augusta awarded Snell the
Geri A. Sams
June 8, 2022
Page 3
Project. Therefore, to the extent Augusta refused Snell’s bid on this project as non-compliant,
Augusta demonstrates its failure to follow its own ordinances and apply them in a non-arbitrary
and non-capricious manner from bid to bid.
In light of Augusta’s infringement on Snell’s ability to receive proper consideration on its
bid in accordance with the Augusta Code, Snell requests that you exercise your authority as
Procurement Director and permit the consideration of Snell’s compliant bid in relation to other
submitted bids. To the extent Augusta remains steadfast in its refusal to consider Snell’s bid, Snell
is prepared to exhaust its administrative and judicial remedies to ensure its bid is fairly considered.
Should you have any questions, concerns, or requests for additional information, please
contact the undersigned.
Sincerely,
Christopher J. Daniels
cc: Phyllis Johnson, Director of Compliance
Dr. Yolonda L. Jackson, DBE/LSBOP Coordinator (via e-mail only)
Christopher J. Daniels
Associate
404-264-4053
CDaniels@btlaw.com
June 28, 2022
VIA FEDEX AND EMAIL
Geri A. Sams (procbidandcontract@augustaga.gov)
Procurement Director
Augusta-Richmond County, Georgia
Suite 605, 535 Telfair Street
Augusta, Georgia 30901
Re: RFP Item #22-195: 13th Street Improvement Project and Telfair Street
Improvement Project
Request for Appeal of Decision Upholding Non-Compliant Finding on Behalf
of E.R. Snell Contractor, Inc., 1785 Oak Road, Snellville, GA 30078, to the
Augusta, Georgia Commission and for Hearing on Same
Dear Mrs. Sams,
As previously stated, the undersigned and this Firm represent E.R. Snell Contractor, Inc.
(“Snell”) in the above-referenced matter. Please accept this correspondence as Snell’s appeal to
the Augusta, Georgia Commission of Augusta’s June 21, 2022 letter (“Protest Decision”)
upholding its determination that Snell’s bid was non-compliant and request for hearing on its
appeal. For the reasons set forth herein, Snell respectfully requests that Augusta reverse the Protest
Decision and reinstate Snell’s bid. For ease of reference, Snell has enclosed all prior
correspondence submitted in its bid protest.
At the outset, it is worth noting that Augusta’s original decision rejecting Snell’s bid was
because it “did not meet the [Local Small Business Opportunities Program’s (“LSBOP”)]
minimum participation and has approximately 0.78% utilization.” In its protest letter, Snell
explained that the Augusta Code does not permit a noncompliance finding solely on the issue that
a bidder is unable to obtain the LSBOP utilization goal. Augusta’s Protest Decision appears to
have abandoned this argument as a basis for its decision. Consequently, Snell will address the
points enumerated in the Protest Decision.
To justify its non-compliance finding, Augusta asserts the “GFE form was submitted
incomplete” and “[t]here is no indication of any results of the contact with any of those LSBOP
firms nor the scope of work that was solicited from those LSBOP firms.” (Protest Decision, at 1).
As noted in its Protest letter, the GFE form was inadequate to detail all LSBOP contractors Snell
solicited and Snell had nothing to report because Snell received no responses from all of the
twenty-two LSBOP contractors except for two, one of which is included with the bid. The lack of
Geri A. Sams
June 28, 2022
Page 2
responses is accurately reflected in the bid because there were no communications to report.
Moreover, to say the bid entirely omits the scope of work solicited is simply incorrect. The letter
of intent submitted with the bid establishes that Snell solicited bids for “miscellaneous hauling.”
Additionally, the email solicitations plainly depict that Snell provided the scope of work to the
solicited subcontractors in the form of the plans and bidding options.
To the extent Augusta classified Snell’s bid non-compliant on the basis of these immaterial
technicalities, Augusta defied its charge in soliciting bids. Moreover, there is nothing in the
Augusta Code that requires a bidder to submit every Good Faith Effort (“GFE”) employed or that
a bidder must comply with each and every bid requirement in order to be considered for a bid. If
this were the case, Snell is entitled to know whether all the other bids submitted for RFP Item #22-
195 complied with all the GFE requirements (which is unlikely).
The Supreme Court of Georgia explains why Augusta breached Georgia law in its finding:
This Court is to construe statutes to give sensible and intelligent effect to all of their
provisions and to refrain from any interpretation which renders any part of the
statutes meaningless. The statement in O.C.G.A. § 36-91-21(b)(4) that the contract
go to one who “meets the requirements and criteria set forth in the invitation for
bids” cannot mean that every statement in the invitation for bids must be met
precisely and without deviation; such a reading would render superfluous O.C.G.A.
§ 36-91-21(b)(4)’s specification that the recipient also meet the definition of a
“responsive bidder,” and thus would render meaningless the definition of a
responsive bidder as one whose bid “conforms in all material respects to the
requirements set forth in the invitation for bids.” O.C.G.A. § 36-91-2(12). The
reference to “material respects” must be given effect; to reach O.C.G.A. § 36-91-
21(b)(4) to mean that all terms stated in the invitation for bids must be met precisely
would curtail the authority governmental entities are specifically given.
R.D. Brown Contractors, Inc. v. Bd. of Educ. of Columbia Cnty., 280 Ga. 210, 212–13 (2006)
(internal citations omitted) (emphasis in original). The rejection of Snell’s bid prior to the
evaluation of its merits makes compliance with the above-referenced statutes impossible. By
rejecting Snell’s bid outright, Augusta could not have properly considered the other requirements
set forth under Georgia law, i.e., whether Snell was a responsible bidder because it conformed in
all material respects to the bid invitation.
Additionally, Augusta appears to assert it had grounds to deny Snell’s bid because it did
not include information on a second subcontractor’s bid. This position demonstrates gratuitous
rigidity. As Augusta knows, the second subcontractor bid was twice that of the subcontractor
included in the bid and addressed the same scope of work. Including the second subcontractor
would not change the bid in any material way. Snell could not accept two subcontractors to
perform the work of one subcontractor. Accordingly, inclusion of information regarding the
second subcontractor would have no impact on Augusta’s claimed goal, to increase LSBOP
subcontractor participation in Augusta contracts.
Geri A. Sams
June 28, 2022
Page 3
Lastly, Snell’s protest letter highlighted Augusta’s haphazard treatment of the bids it
receives. In a past request for proposal, after submitting far less GFE evidence than submitted
here, Augusta awarded Snell the project. Augusta is not permitted to randomly decree when
certain documentation is proper and when it is not.
For the foregoing reasons, Snell asks Augusta to reconsider its Protest Decision and finding
of non-compliance as to Snell’s bid on RFP Item #22-195 in the form of an appeal to the Augusta,
Georgia Commission. In connection with this appeal, Snell requests a hearing on same. Snell
appreciates Augusta’s continued attention to this matter.
Please feel free to contact the undersigned with any questions, concerns, or requests for
additional information.
Sincerely,
Christopher J. Daniels
cc: Phyllis Johnson, Director of Compliance
Dr. Yolanda L. Jackson, DBE/LSBOP Coordinator (via e-mail only)
Prominence in Buckhead
3475 Piedmont Road, N.E., Suite 1700
Atlanta, GA 30305-3327 U.S.A.
(404) 846-1693
Fax (404) 264-4033
www.btlaw.com
Christopher J. Daniels
Associate
404-264-4053
CDaniels@btlaw.com
June 8, 2022
VIA FEDEX AND EMAIL
Geri A. Sams (procbidandcontract@augustaga.gov)
Procurement Director
Augusta-Richmond County, Georgia
Suite 605, 535 Telfair Street
Augusta, Georgia 30901
Re: RFP Item #22-195: 13th Street Improvement Project and Telfair Street
Improvement Project
Protest on Behalf of E.R. Snell Contractor, Inc., 1785 Oak Road, Snellville,
GA 30078
Dear Mrs. Sams,
The undersigned and this Firm represent E.R. Snell Contractor, Inc. (“Snell”) in the above
referenced matter. I am writing in response to your letter dated June 2, 2022, wherein you
determined that Snell was not eligible to bid on the Augusta-Richmond County (“Augusta”)
Request for Proposal #22-195 (the “Project”) because it did not meet the Local Small Business
Opportunity Program participation rate and because it failed provide support for its Good Faith
Efforts. A copy of the letter and enclosed documents are attached hereto (“Letter”). For the
reasons set forth below, Snell respectfully disagrees with your determination and submits this
protest pursuant to the Augusta Code seeking reinstatement of Snell’s bid.
In your Letter, you referenced that Snell failed to satisfy the local small business “required
goal.” Also set forth in your Letter, you additionally claim that Snell failed to comply with the
good faith efforts requirements of the Augusta Code and RFP. Neither of the foregoing assertions
justified disqualifying Snell’s bid on the Project. In accordance with the guiding good faith efforts
in the Augusta Code, Snell solicited twenty-two local small businesses meeting the definition
under the Augusta Code. In response, Snell received two subcontracting bids, one of which it
rejected since it was double the lowest bid for the same scope of work, and the other which it
included as part of its bid in response to the RFP.
Although it is not readily apparent based upon the language of the Letter, to the extent
Augusta disqualified Snell’s bid on the grounds that it failed to meet the local small business
utilization goal, Augusta misapplied its Code. The small business utilization “goal” for this Project
is 6%. Based on the single response it received, Snell’s bid contained a small business utilization
amount of 0.78%. Nowhere in the Augusta Code, however, is a general contractor responding to
Geri A. Sams
June 8, 2022
Page 2
an RFP required to meet the business utilization “goal.” If the Augusta Code required that a bid
meet the local small business utilization goal before the bid would be considered, there would be
no reason to: (1) state in the RFP, “3. Good Faith Efforts (GFE) Form (this form is required if
LSB utilization is below 6%),” and (2) dedicate an entire section in the Augusta Code to what
constitutes “Good Faith Efforts.”
The Augusta Code and the RFP demonstrate that the local small business utilization goal
is just that, a goal. In the event the aspirational goal cannot be accomplished, the bidder may still
be considered upon a showing the contractor engaged in good faith efforts to subcontract with
local small businesses. The conclusion is evident; failure to meet the local small business
utilization is not an automatic disqualifier, and a bid may still be accepted if the contractor
establishes good faith efforts.
In your Letter, you stated, “The Local Small Business Opportunities Program’s minimum
required goal for this project was 6%. The bidder/offeror did not meet the minimum participation
and has approximately 0.78% utilization.” The local small business utilization target cannot
simultaneously be a goal and a requirement. To the extent Augusta denied Snell’s bid on the fact
that it did not meet a required local small business utilization of 6% in its bid, it either applied the
Code incorrectly or arbitrarily, did not apply the Code at all, or the relevant Code provisions are
too vague and ambiguous to be understood by those seeking to follow and enforce them.
Next, your Letter asserts, “In addition, the bidder/offeror did not meet the burden of proof
in support of its Good Faith Effort (GFE).” The Letter fails to explain how Snell fell short of the
good faith burden. Instead, the Letter merely “include[s] some of the correspondence and forms
from the specifications for your review.” Nothing attached to the letter explains how Snell failed
to materially comply with its requirement to submit evidence of its good faith efforts. The RFP
included a “Good Faith Efforts” form; but only includes spaces for the information of six local
small businesses solicited for bids. Snell submitted its own form because it needed room to
identify the twenty-two local small businesses from which it solicited bids on three different
occasions over the course of one month. Pursuant to the RFP requirements, Snell provided the
email evidence depicting the bid solicitations. Again, Snell received two responses to its
solicitation efforts, one of which was included in Snell’s bid. None of the other twenty local small
businesses responded, and therefore, Snell had nothing to report regarding these entities.
Establishing the lack of a reasoned evaluation of the bids it receives, in particular Snell’s
bid here, attached to this letter is a previous bid of Snell’s to Augusta in 2019 for the 9th Street
James Brown Improvements Project. The local small business goal on the 9th Street Improvement
Project was 15%. With its bid, Snell submitted the required local small business utilization plan
noting that it failed to reach the 15% goal. The utilization plan stated that because of the failure
to meet the local small business goal, Snell must “complete in its entirety the document titled
GOOD FAITH EFFORTS and submit supporting documentation demonstrating good faith
efforts.”
Snell failed to complete the form or otherwise provide information regarding its efforts to
solicit local small business bids on the 2019 9th Street James Brown Improvements Project.
Augusta did not disqualify Snell’s bid on that occasion. Revealingly, Augusta awarded Snell the
Geri A. Sams
June 8, 2022
Page 3
Project. Therefore, to the extent Augusta refused Snell’s bid on this project as non-compliant,
Augusta demonstrates its failure to follow its own ordinances and apply them in a non-arbitrary
and non-capricious manner from bid to bid.
In light of Augusta’s infringement on Snell’s ability to receive proper consideration on its
bid in accordance with the Augusta Code, Snell requests that you exercise your authority as
Procurement Director and permit the consideration of Snell’s compliant bid in relation to other
submitted bids. To the extent Augusta remains steadfast in its refusal to consider Snell’s bid, Snell
is prepared to exhaust its administrative and judicial remedies to ensure its bid is fairly considered.
Should you have any questions, concerns, or requests for additional information, please
contact the undersigned.
Sincerely,
Christopher J. Daniels
cc: Phyllis Johnson, Director of Compliance
Dr. Yolonda L. Jackson, DBE/LSBOP Coordinator (via e-mail only)
Administrative Services Committee Meeting
8/9/2022 1:10 PM
Deny the Protest and Appeal of E.R. Snell regarding RFP #22-195 13th Street Improvement Project and Telfair
Street Improvement Project
Department: Procurement for Compliance
Presenter: Phyllis Johnson via Geri Sams
Caption: Motion to deny the protest and appeal received from the Law Offices of
Barnes & Thornburg on behalf of E.R. Snell Contractors, Inc., regarding
their non-compliant status for RFP #22-195 13th Street Improvement
Project and Telfair Street Improvement Project.
Background: The Augusta Procurement Department received a Protest letter from the
Law Offices of Barnes & Thornburg. The Firm is representing E.R. Snell.
E.R. Snell submitted a response for RFP 22-195 13th Street Improvement
Project& Telfair Street Improvement Project. After receipt and review of
the submittal, the Compliance Department determined that E.R. Snell was
non-compliant; therefore, not eligible for award because the company,
E.R. Snell did not meet the Local Small Business Opportunity Program
Utilization Goal and because they failed to provide support for its Good
Faith Effort.
Analysis: On May 24, 2022, the Compliance Department deemed E.R. Snell non-
compliant stating that E.R. Snell did to meet the minimum participation
and submitted approximately 0.78% utilization. In addition, the
bidder/offeror did not meet the burden of proof in support of its Good
Faith Effort (GFW). The Procurement Department sent a non-complaint
letter to E.R. Snell on June 2, 2022, as recommended by the Compliance
Department. The Law Firm, Barnes and Thornburg submitted a protest
letter on June 8, 2022. The protest was provided to the Compliance
Department for review which Procurement provided a response to the Law
Firm denying reconsideration as received from the Compliance
Department, dated June 21, 2022. The Law Offices of Barnes and
Thornburg submitted an appeal to the protest on June 28, 2022.
Financial Impact: RFP #22-195 13th Street Improvement Project and Telfair Street
Improvement Project is currently on hold.
Alternatives: Uphold the protest and allow E.R. Snell to be included in the evaluation
process for RFP 22-195 13th Street Improvement Project and Telfair Street
Improvement.
Recommendation: The Compliance Department request that you deny the protest.
Funds are Available in
the Following N/A
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Memorandum of Understanding
Laney Walker / Bethlehem (LW/B) Revitalization-
Honnête Habitats III, LLC
This Memorandum of Understanding (“MOU”) is entered into on the ______ day of
__________________________, 2022 by and between the Augusta, GA’s Housing and Community
Development Department (HCD) and Honnete Habitats III, LLC. (HH) HCD serves as the Augusta, GA’s
manager for Laney Walker/Bethlehem (LW/B). HH. serves as a supportive services partner and as an
investor/developer partner.
Honnête Habitats III, LLC is a real estate development company focused on constructing speculative houses
in the southeastern United States. HH engages in building appealing designs of affordable houses that will
meet the needs of a wide range of clients. As part of its plans to become one of the leading builders in the
United States of America, HH adopts international best practices in the industry. The mission of HH is to
develop, promote, and preserve quality housing while building strong, healthy neighborhoods in urban areas
and helping residents improve their lives.
The above-named parties to this Memorandum of Understanding recognize the importance of facilitating
developments within the LW/B neighborhoods to include increasing homeownership opportunities for low
to moderate income households as a joint, coordinated effort. This MOU and the accompanying program
descriptions set forth the terms and conditions under which the parties express their intent to present and
execute a comprehensive approach to achieving the goals of this initiative. It is expected that a signed
Development Agreement will evolve from this MOU.
Part I. Structure and Purpose of Initiative
This local initiative will be known as the Laney Walker / Bethlehem Revitalization Project Initiative (the
"Initiative"). The greater Initiative is designed to facilitate the development of residential housing and
mixed-use development located on property currently owned by the Augusta, Georgia Land Bank Authority
(AGLBA). Augusta, GA has concluded that it is beneficial to act as a team for the purpose of increasing
homeownership and rental housing opportunities, as well as retaining the cultural and historic context that
defines the Laney Walker & Bethlehem communities.
Part II. Partnership Goals
The goal of the Initiative is to continue HH. as a supportive service partner and as an investor/developer
partnership which will:
• Foster comprehensive revitalization, in partnership, and the promotion of new, single-family
housing in the LW/B communities;
• Increase affordable homeownership opportunities in LW/B through approved participating lenders
and use of financing assistance offered through the LW/B bonds funds, various HUD programs and
HH.
• Foster the use of architecturally compatible building design that captures the character and history
of the LW/B communities, utilizing the LW/B Pattern Book as a basis;
HH 2022 MOU 1
• Increase homeownership by providing targeted counseling and education to potential
homebuyers;
• Conduct outreach activities to potential renters and homebuyers in the community to inform them
of housing opportunities;
• Provide ongoing supportive (wraparound) services for homebuyers; and
• Build a model of partnership that can be replicated in other communities.
Part III. Responsibilities of the Parties
The parties will have the following responsibilities:
Investor/Developer Partner
• HCD to work with HH. to identify up to three (3) Single Family lots
• HH. to identify Affordable/Workforce house plans for each identified lot
• HH. to agree upon deal structure (land infusion, construction split, down payment,
etc.)
• HCD and HH. to utilize private partner funds for the development on Maple Street
of three (3) parcels identified as:
o Parcel #1
o 50% partnership commitment: $117,240.00
o Parcel #2
o 50% partnership commitment: $114,240.00
o Parcel #3
o 50% partnership commitment: $114,240.00
Part IV. Performance Objectives
The overall performance of the Initiative will be evaluated on the completion of development and implement
services (as shown above), and the number of residents who are actually able to obtain housing.
To date, HCD has undertaken an extensive effort to ensure the success of this revitalization. Public meetings
were initially held to receive stakeholder input, and on-going meetings are being held to keep the public
informed. Land acquisition activities have resulted in significant and meaningful site control. Master plans
have been designed to reflect the activity to date, while guiding future endeavors.
Part V. Public Relations
The parties agree that initially, and throughout the term of this MOU, marketing and public announcements
relative to Initiative activities be coordinated among and approved by both HCD and HH. prior to public
release.
Part VI. Relationship of Parties
HH 2022 MOU 2
Nothing in this MOU shall be deemed to constitute or create an association, partnership or joint venture
among the participating parties, or any agency or employer-employee relationship. No party is granted, nor
shall it represent that it has been granted, any right or authority to assume or create any obligation or
responsibility, expressed or implied, on behalf of, or in the name of another party, or bind another party in
any manner.
Part VII. Term; Early Termination
The term of the MOU is twenty-four (24) months from the date of the execution. It is the intention of the
participants to work diligently to ensure that within 90 days, all of the Initiative Development Goals shall be
met. At that time, renewal of the partnership may be extended upon the agreement of both parties. The
participating parties reserve the right to terminate the MOU with 90-day notice.
Part VIII. Administration and Reports
HCD will facilitate monitoring the Initiative and providing bi-monthly reports to the participants.
Part IX. Additional Provisions
HCD and HH. shall each identify a primary contact and an alternative contact.
Part X. Acknowledgements
As the authorized representative for my organization, I have read this MOU regarding the Initiative. I
agree that it accurately describes the purpose, operational plan and roles of the Initiative participants. I
understand that this document is not a contract and is not a legally binding agreement.
HH 2022 MOU 3
In Witness Whereof, the parties have set their hands and seals as of the date first written above.
Attest: Augusta, Georgia
By:__________________________________________ Date:________________________
Hardie Davis, Jr.
As Mayor
By:___________________________________________ Date:________________________
Takiyah A. Douse
As Interim City Administrator
By:___________________________________________ Date:________________________
Hawthorne Welcher, Jr.
As Director, HCD
Approved as to Form by:___________________________ Date: ________________________
Augusta, GA Law Department
SEAL
_____________________________________
Lena Bonner
As its Clerk of Commission
Honnête Habitats III, LLC
By:____________________________________________ Date:_____________________
Name: Brea E. Elles
Title: Founder
HH 2022 MOU 4
Administrative Services Committee Meeting
8/9/2022 1:10 PM
HCD_ Memorandum of Understanding with Honnête Habitats III, LLC (HH)
Department: HCD
Presenter: Hawthorne Welcher, Jr. and/or HCD Staff
Caption: Motion to approve HCD's request for 50/50 partnership with Honnête
Habitats III, LLC to identify/develop up to three (3) lots for single-family
housing, new construction within the Laney Walker/Bethlehem area.
Background: Honnête Habitats III, LLC is a real estate development company focused
on constructing speculative houses in the southeastern United States. HH
engages in building appealing designs of affordable houses that will meet
the needs of a wide range of clients. As part of its plans to become one of
the leading builders in the United States of America, HH adopts
international best practices in the industry. The mission of HH is to
develop, promote, and preserve quality housing while building strong,
healthy neighborhoods in urban areas and helping residents improve their
lives. Address Budget
Project Type Parcel #1
$117,240 New Construction
(labor/material) Parcel #2
$114,240 New Construction
(labor/material) Parcel #3
$114,240 New Construction
(labor/material)
Analysis: Motion to approve HCD's request for 50/50 partnership with HH to
identify/develop up to three (3) lots for single-family housing, new
construction within the Laney Walker/Bethlehem area.
Financial Impact: HCD agrees to commit $345,720 total in partnership with HH for the new
construction of three (3) single family units within the LW/B area.
Alternatives: Deny
Recommendation: Motion to approve HCD's request for 50/50 partnership with HH to
identify/develop up to three (3) lots for single-family housing, new
construction within the Laney Walker/Bethlehem area.
Laney Walker/Bethlehem Project Funds: GL Code: 298-07-7343-5413150
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Memorandum of Understanding
Housing & Community Development/Garden City Jazz Partnership
This Memorandum of Understanding (“MOU”) is entered into on the ____ day of
____________________, 2022 by and between Augusta, GA (c/o) Housing and Community
Development Department (HCD), and Garden City Jazz, (GCJ). HCD serves as Augusta, GA’s
department liaison for the Laney Walker Bethlehem Revitalization Program. GCJ has consistently
presented live music events in the Greater Augusta River Region since 2004, developed partnerships
with local municipalities, non-profit organizations, small businesses, international interests, and
featured homegrown professional musicians and student groups as well as touring groups.
The above-named parties to this Memorandum of Understanding recognize the importance of
facilitating events with Housing & Community Development that entail preserving the heritage of
the Laney Walker Bethlehem Community as well as increasing economic development through
local businesses.
Part I. Structure and Purpose of Initiative
This local initiative will be known as the Augusta, GA (c/o Housing & Community Development)
– Garden City Jazz Partnership Initiative (the "Initiative"). The greater Initiative is designed to
facilitate live entertainment and food vendors within the Laney Walker Bethlehem Community.
Part II. Partnership Goals
The goal of the Initiative is to collaborate with GCJ to provide live entertainment and food vendors,
which will:
• Provide the 2nd Annual Laney Walker Bethlehem Heritage Festival “Homecoming” theme
on a Saturday during Fall/Other which will be integral to highlighting the history of Laney
Walker/Bethlehem,
• Be featured at the Dyess Park location and surrounding parcels,
• Include live music entertainment and food trucks that will be lined up on James Brown Blvd.
or the perimeter of the park,
• Provide entertainment stage on the baseball field at Dyess Park,
• Increase the economic growth and heritage within the Laney Walker/Bethlehem
Community.
Part III. Responsibilities of the Parties
It is understood that HCD and GCJ will work together as a team to effectively meet the community’s
needs within Laney Walker/Bethlehem. This level of collaboration will require thorough and timely
communication between all parties.
The parties will have the following responsibilities:
• HCD to work with GCJ to identify additional event locations for future purposes,
HCD_GARDENCITYJAZZ MOU 1
• GCJ will provide live music entertainment for the event, and facilitate event
• HCD to work with GCJ to establish tentative dates for future events,
• HCD and GCJ to agree upon fees for the events that will be paid to GCJ,
• GCJ to work with sub-contractor TM Consultants to identify food vendors that will provide
food trucks for event, to develop sponsorship packets, collect sponsorship fees, provide
marketing i.e. (radio, TV, print, social media), development and deployment of program
agenda, collaborate community stakeholders, and provide site map of event,
• HCD to work with GCJ to provide scheduled meetings and provide reports,
• HCD will secure the initial location for the event at Dyess Park via the Parks and Recreation
Dept., and
• HCD will work with City of Augusta Departments facilitate security and clean-up.
Part IV. Payment and Fees
HCD agrees to commit $10,000 (one time) to Garden City Jazz (in partnership) for service fees for
deliverables, event activities to include (but not limited to) securing sponsorships, marketing (i.e.
radio, billboards, social media, newspapers, banners), supplies, equipment (i.e. stage, sound,
lighting), vendors, etc. as a pledge of support.
Part V. Public Relations
The parties agree that initially, and throughout the term of this MOU, marketing and public
announcements relative to Initiative activities be coordinated among and approved by both HCD,
and GCJ prior to public release.
Part VI. Relationship of Parties
Nothing in this MOU shall be deemed to constitute or create an association, partnership or joint
venture among the participating parties, or any agency or employer-employee relationship. No party
is granted, nor shall it represent that it has been granted, any right or authority to assume or create
any obligation or responsibility, expressed or implied, on behalf of, or in the name of another party,
or bind another party in any manner.
Part VII. Term; Early Termination
The term of the MOU is twenty-four (24) months from the date of the execution. It is the intention of
the participants to work diligently to ensure that within 90 days, all of the Initiative Development Goals
shall be met. At that time, renewal of the partnership may be extended upon the agreement of both
parties. The participating parties reserve the right to terminate the MOU with 90 days’ notice.
Part VIII. Administration and Reports
HCD will facilitate monitoring the Initiative and providing bi-monthly reports to the participants.
Part IX. Additional Provisions
HCD, and GCJ shall each identify a primary contact and an alternative contact.
HCD_GARDENCITYJAZZ MOU 2
Part X. Acknowledgements
As the authorized representative for my organization, I have read this MOU regarding the Initiative.
I agree that it accurately describes the purpose, operational plan and roles of the Initiative
participants. I understand that this document is not a contract and is not a legally binding agreement.
However, by executing this Memorandum of Understanding, I further understand that the
participating parties are forming an alliance to accomplish the goals set forth herein.
In Witness Whereof, the parties have set their hands and seals as of the date first written above.
Attest: Augusta, Georgia
By:___________________________________________ Date:________________________
Hardie Davis, Jr.
As Mayor
By:___________________________________________ Date:________________________
Takiyah Douse
As Interim City Administrator
By:___________________________________________ Date:________________________
Hawthorne Welcher, Jr.
As Director, HCD
Approved as to Form by:___________________________ Date: ________________________
Augusta, GA Law Department
SEAL
_____________________________________
Lena Bonner
As its Clerk of Commission
Garden City Jazz
By:____________________________________________ Date:_____________________
Name:
Title:
HCD_GARDENCITYJAZZ MOU 3
HCD_GARDENCITYJAZZ MOU 4
Administrative Services Committee Meeting
8/9/2022 1:10 PM
HCD_MOU in partnership with Garden City Jazz (GCJ)
Department: HCD
Presenter: Hawthorne Welcher, Jr. and/or HCD Staff
Caption: Motion to approve one (1) MOU with Garden City Jazz (GCJ).
Background: Garden City Jazz – GCJ has consistently presented live music events in
the Greater Augusta River Region since 2004, developed partnerships with
local municipalities, non-profit organizations, small businesses,
international interests, and featured home-grown professional musicians
and student groups as well as touring groups. HCD and GCJ recognize the
importance of facilitating events that entail preserving the heritage of the
Laney Walker Bethlehem Community as well as increasing economic
development through local businesses. Address
Budget Project Type Dyess Park
$ 10,000 Special Event Project
902 James Brown Blvd. Augusta, GA. 30901
Analysis: Approval of this request will allow for the partnership with Garden City
Jazz.
Financial Impact: Augusta, Georgia receives funding from Bonds annually.
Alternatives: Deny
Recommendation: Approve one (1) MOU with Garden City Jazz
Funds are Available in
the Following Funding: Bond GL Code: 297-07-5220-5211119
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Administrative Services Committee Meeting Commission Chamber - 7126/2022
ATTENDANCE:
Present: Hons. Hasan, Chairman; Scott, Vice Chairman; Frantom and B. Williams, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
1. Motion to approve the purchase of one 2024Truck, Single Axle Dump, at a total cost of $109,227.00 Item
from CSRA Fleetcare, Inc. of Augusta, GA (Bid #22-229) for the Engineering Department -Maintenance Action:
Division. Approved
Motions
Motion Type Motion Text Made By Seconded By f;tjf
Motion to aDDrove.
Approve
ilili;; i,;IJ. il. Commissioner Francine Scott Commisioner Sean Frantom Passes
2. Motion to approve due to purchases on the individual purchase orders will exceed $25,000.00 per order. Item
The following annual bid item: Fire Department: 22-038 Firefighter Work Uniforms and Action:
Accessories. The recommendation of award is for two (2) years with the option to extend for three (3) Approved
additional one (1) year upon mutual consent of both parties.
Motions
Motion Type Motion Text Made By seconded By fffil
Motion to anorove.
Approve commissioner Francine Scott Commisioner Sean Frantom Passes
il;;t;; ;;;IJ. il.
3. Discuss the financial needs of the Augusta Richmond County Library System and how the commission Item
can assist. (Requested by Commissioner Dennis Williams) Action:
Approved
Motions
Motion Motion Text Made By Seconded By
Motion
r ype Result
Motion to delete this item from
Commissioner Commisioner Sean
Approve the agenda. Francine Scott
Passes
Frantom
Motion Passes 4-0.
4. Motion to approve the Administrator's recommendations as stated in the Employee Retention Plan Item
presentation. Action:
Approved
Motions
Motion Motion
Motion Text Made By Seconded By
Type Result
Motion to approve the recommendations
from the Administrator with funding from Commissioner Commissioner
Approve Passes
sales tax collections and the 2022budget. Bobby Williams Ben Hasan
Motion Passes 4-0.
5. Motion to approve development of four (4) Affordable single-family homes, new construction. Item
Action:
Approved
Motions
Motion Type Motion Text Made By Seconded By f"'rli,'
.
Approve Motion to aDDrove.
iili;; i;r;IJ, il. Commissioner Francine Scott Commisioner Sean Frantom Passes
6. Request to approve submission of the FY2022 Annual Action Plans and authority for the Mayor, as Item
Augusta, Georgia's CertiSing Official, to execute the documents, including but not limited to, the SF- Action:
424s and Certifications and Assurances required to be included with this submission, as well as Approved
Certifications of Consistency with the Consolidated Plan for HUD CoC Grant Applications for 2022.
Motions
Motion Type Motion Text Made By seconded By f;tjil
Motion to aDDrove.
Approve
i;;;i;;;";l;, il. commissioner Francine Scott Commisioner Sean Frantom Passes
7. Motion to approve the minutes of the Administrative Services Committee held on July 12,2022. Item
Action:
Approved
Motions
Motion
Motion Type Motion Text Made By Seconded By
Result
Approve M:Iffi l,""3ljJ?:[. Commissioner Francine Scott Commisioner Sean Frantom Passes
www.auqustaga.gov
Administrative Services Committee Meeting
8/9/2022 1:10 PM
Minutes
Department:
Presenter:
Caption: Motion to approve the minutes of the Administrative Services Committee
held on July 26, 2022.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Invitation to Bid
Sealed bids will be received at this office until Wednesday, March 2, 2022 @ 11:00 a.m. via ZOOM Meeting ID: 830 3158
1228; Passcode: 894949 for furnishing:
Bid Item #22-166 Vernon Forest Park – Bathroom Construction for Augusta, GA – Central Service Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid
documents may be obtained at the offices of Augusta, GA Procurement Department, 535 Telfair Street – Suite 605,
Augusta, GA 30901 (706-821-2422).
A Pre-Bid Conference will be held on Monday, February 14, 2022 @ 10:00 a.m. via Zoom Meeting ID: 817 7615 8135
Passcode: 667933. Optional Site-Visit, Tuesday, February 15, 2022 at the site location. Contact Marie Rivera-Rivera at
(706) 821-1629 for additional information.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov
to the office of the Procurement Department by Wednesday, February 16, 2022 @ 5:00 P.M. No bid will be accepted
by fax or email, all must be received by mail or hand delivered.
No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract
with the successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to,
the number of copies needed, the timing of the submission, the required financial data, and any other requirements
designated by the Procurement Department are considered material conditions of the bid which are not waiveable or
modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the
Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid
preference an eligible bidder must submit a completed and signed written application to become a local bidder at least
thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an
application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local
project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid
preference on such eligible local project.
GEORGIA E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia
public contract (contracts with a government agency) for the physical performance of services over $2,499 in value to
enroll in E-Verify, regardless of the number of employees. They may be exempt from this requirement if they have no
employees and do not plan to hire employees for the purpose of completing any part of the public contract. Certain
professions are also exempt. All requests for proposals issued by a city must include the contractor affidavit as part of the
requirement for their bid to be considered.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax or email, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle January 20, 27, 2022 and February 3, 10, 2022
Metro Courier January 20, 2022
OFFICIAL
Bid Opening Bid Item #22-166
Vernon Forest Park- Bathroom Construction
for Augusta, GA - Central Service Department
Bid Date: Wednesday, March 2, 2022 @ 11:00 a.m.
Total Number Specifications Mailed Out: 33
Total Number Specifications Download (Demandstar): 330
Total Electronic Notifications (Demandstar): 5
Total Georgia Procurement Registry:1677
Total Packages Submitted: 4
Total Noncompliant: 0
Attachment
Vendors E-Verify Number Save Form Base Bid
"B"
Quintech Solutions Inc
2550 Lithonia West Drive Yes 590711 Yes $120,620.60
Lithonia, GA 30058
Blounts Complete Home Service Inc
2907 Tobacco Rd. #C. Yes 209640 Yes $112,000.00
Hephzibah, GA 30815
Contract Management Inc.
1829 Killingsworth Rd. Yes 225306 Yes $97,072.00
Augusta, GA 30904
Allen-Batchelor Construction Co. Inc.
1063 Franke Industrial Dr. No Bid Response
Augusta, GA 30909
Page 1 of 1
Administrative Services Committee Meeting
8/9/2022 1:10 PM
Vernon Forest Park - Bathroom Construction
Department: Central Services
Presenter: Ron Lampkin
Caption: Motion to approve the award of bid #22-166, Vernon Forest Park –
Bathroom Construction, in the amount of $97,072.00 to Contract
Management Inc. utilizing recaptured SPLOST funding.
Background: This project relates to the construction of a new bathroom facility at
Vernon Forest Park, located at 2101 Telfair St. in Augusta, GA. This Park,
recently named in honor of Vernon Forrest, is a community park which
has tennis courts, a pavilion, and a playground. The bathroom addition
will increase facility usefulness.
Analysis: Central Services recommends award to Contract Management Inc. as they
submitted the lowest compliant bid.
Financial Impact: Recapture SPLOST funds, as indicated below, totaling $84,869.00 into
SPLOST 7; GL: 329-06-1110 JL: 218-05-7126 that has a balance of
$12,203.00 creating a project budget of $97,072.00. 328061110 –
211066202 $49,869 – Elliott 328061110 – 211066701 $20,000 –
Brookfield 328061110 – 211066502 $15,000 – Brigham
Alternatives: (1) Award bid with recaptured funding (2) Do not award bid with
recaptured funding
Recommendation: Motion to approve the award of bid #22-166, Vernon Forest Park –
Bathroom Construction, in the amount of $97,072.00 to Contract
Management Inc. utilizing recaptured SPLOST funding.
Funds are Available in Recapture SPLOST funds, as indicated below, totaling $84,869.00 into
the Following SPLOST 7; GL: 329-06-1110 JL: 218-05-7126 that has a balance of
Accounts: $12,203.00 creating a project budget of $97,072.00. 328061110 –
211066202 $49,869 – Elliott 328061110 – 211066701 $20,000 –
Brookfield 328061110 – 211066502 $15,000 – Brigham
REVIEWED AND APPROVED BY:
Procurement
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